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Home My WebLink About04-12 Comments & Correspondencenil COPY COUNTY of FREDERICK Department of Planning and Development 540/665 -5651 FAX: 540/665.6395 May 1, 2012 Rutherford Farms, LLC Mr. Jack Waghorn 8230 Leesburg Pike, Suite 620 Vienna, Virginia 22182 RE: Approval of Site Plan #04 -12; Texas Roadhouse Restaurant Property Identification Number (PIN): 43 -A -1001 Dear Mr. Waghorn: The above - referenced site plan was approved on May 1, 2012. The site plan is approved for revisions to the Rutherford Crossing Site Plan ( #55 -07) for the construction of a new Texas Roadhouse restaurant. This new restaurant will be accessed via the existing internal road network within the development (Market Street). Required site improvements include the following: Construction of a 6,838 square foot restaurant building. Construction and revision of the parking area around the proposed building (including the construction of four handicap accessible), including curb and gutter, striping and handicap access. This pad site has a total of 69 parking spaces dedicated for its use. One loading space and one screened dumpster area. Landscaping and lighting as shown on the site plan. All requirements of the Frederick County Zoning Ordinance have been met in the approved site plan, including review agency comments from all relevant review agencies. I am providing you with three (3) copies of the approved site plan. Please forward these copies to the appropriate representative(s). Furthermore, advise the owner(s) that a copy should be kept for future reference, and an approved copy must be kept on the construction site throughout the development process. Once site development is complete, the owner(s) should contact this office to schedule an on -site inspection. Do not hesitate to contact me if you have any questions or concerns. Sincerely, / V. Candice E. Perkins, AICP, Senior Planner Attachments CEP /dlw cc: Jane Anderson, Real Estate Charles DeHaven Jr., Stonewall District Supervisor Stonewall District Planning Commissioners Patrick Barker, EDC Commissioner of Revenue Vanasse Hangen Bmstlin, Inc., Mr. Seth Rowell, 8300 Boone Boulevard, Suite 700, Vienna, VA 22182 107 North Kent Street, Suite 202 • Winchester, Virginia 22601 -5000 YY�o._, n eKwS Cam, -�c�t r � 1 ✓oSS• �S J ✓ J C) i�aS fi0'7 Vanasse- Agen- Brustlin, -Inc. 8300 Boone Boulevard Transportation I Land Development I Environmental Services Suite 700 Vienna, VA 22182 -2624 703 847-3071 n•sv%v.vhb.com April 18, 2012 Department of Planning marl Development Candice E. Perkins- AICP Senior Planner 107 North Kent Street, Suite 202 Winchester, VA 22601 -5000 Re: Response to Comments Plan Name: Texas Roadhouse Restaurant VHB Project No. 38070.00 Dear Ms. Perkins: Vanasse Hangen Brustlin, Inc. (VI -IB) has prepared this letter to provide responses to the comments submitted by mail; regarding the Texas Roadhouse Restaurant at Rutherford Crossing, dated March 16, 2012. I. Comment: Signed Application. The site plan application submitted with the plans was not signed or dated; this needs to be completed prior to final approval. Response: A signed and dated application is included with this submittal. A copy of this signed application was also entailed to you on March 30, 2012. 2. Comment: Plan Sheets. It appears that many of the original site plan sheets submitted with this site plan are unnecessary. '['his submission can consist of a new coversheet, the revised sheets and the photometric plan, and can reference the original site plan for the additional details (appears that only I I sheets are required for this submission). Response: The number ofplan sheets hits been reduced peryour instructions. 3. Comment: Original Dumpster Area. Indicate what the area where the dumpsters were originally supposed to be located will be used for. ' Response: The original ahunpster area is to rentain and will be paver. 4. Comment: Parking Lot Curb. The site plan shows a sidewalk flush with the parking lot, which is not permitted. Curb and gutter is required (CG -6) unless a sidewalk with turndown curb is utilized along the building (minimum 6 "). Response: The parking lot curb has been altered so that there are only accessible parking spaces adjacent to the flush curb. 5. Comment: Parking Space Size. There is a bay of parking spaces that measure 9'x 18' (162st); a minimum of 180 sf is required for each parking space. Response: All parking spaces are 9x20'. 6. Comment: Dumuster Screening. A detail for the dumpster screening needs to be provided (minimurn 6' enclosure required). Response: A detail for the dunepster screening has been added to the detail sheet The screening is greater than 6' in height. April 18, 2012 • Frederick Count), Department of Planning and Development Response to Comments Page 2 of 2 Comment: Loading Space. One loading space needs to be provided (this can be shared by 5D and 5C). Response: A 12'x 45' loading spaces has been added to the west side of the restaurant. 8. Comment: Landscaping Plan. The revised plan shows the removal of 13 trees; these trees need to be accounted for on this site plan as they are required plantings. Also, these trees are required to be deciduous and cannot be substituted for evergreen as proposed. Response: The number and type of trees has been changer/ to nmtch the previously approver/ site plan (Tilia Cordata and Amelanchier Arhorea). The location of the trees has been inmdified The evergreen trees are no longer being proposed. Comment: Photometric Plan. The photometric plan sheet needs to be scaled and included with the final site plan submission (approval sets). Response: A photometric plan has been included and has been signed and sealed 10. Comment: Building 5C Site-The site for future Building 5C needs to be labeled as a future pad site (since the revised plan doesn't show a building). A notes needs to be shown that states a future site plan will be required for this pad site. The PIN number for this lot also needs to be provided (PIN# 43- A- 100.1). Response: A note has been added stating that a future site plan will be required_ for this pad site. The PIN it tunber jor this lot has been provided as well (PIN# 43- A- IOOJ). Five copies of the final site plans are included with this letter for approval along with the agency comment sheets from the following agencies: the Frederick Counq, Inspections Department. the Frederick County Frngineer, the Frederick County Fire Marshal, and the Frederick Countyy Sanitation Authority. We feel that we have adequately addressed the above referred comments. If you have any questions please feel fi-ee to contact me at (703) 847 -3071. Thank You, `S u, " , Mr. Seth Rowell, P.E. VANASSE HANGEN BRUSTLIN. INC. \ \Vatcdata \proleas \38070.00 \does \letters \2012 -4 -18 - SP Comment Response Letter - 3807000.docx L° MO Boonc Bouleeard Transpnna�io" VHB 38070.00 Project No.: e: Rutherford Crossing Site Plan Revisions T °xas Roadhouse Restaurant Suite 700 4/10/2012 ❑ Approved as noted Rutherford Crossing Site Plan 1 - 4/18/2012 Land DOelopmem Vienna, VA Comment Response Letter 5 For review and comment ❑ For bids due Frederick County Agency comment letters Environmental Services 703.8-07.3071 - 3/23/2012 Signed and Dated Application FAX 703.847 0298i Enclosed are the 5 copies 2 4 2012 APR To: Candice Perkins, AICP County of Frederick 101 Kent Street Frederick, VA 22601 -5000 FRLUi.i,IGi: COUtyTY We are sending you: ® Attached ❑ Shop drawings ❑ Prints ❑ Plans ❑ Other TRANSATTAL r] I Date: 4/23/2012 i t VHB 38070.00 Project No.: e: Rutherford Crossing Site Plan Revisions T °xas Roadhouse Restaurant 5 4/10/2012 ❑ Approved as noted Rutherford Crossing Site Plan ❑ Under Separate cover via Federal Express the following items: ❑ Diskettes ❑ Specifications ❑ Copy of Letter ❑ Change Order Copies Date No. Description 5 4/10/2012 ❑ Approved as noted Rutherford Crossing Site Plan 1 - 4/18/2012 ❑ Return for corrections Comment Response Letter 5 For review and comment ❑ For bids due Frederick County Agency comment letters 1 3/23/2012 Signed and Dated Application REMARKS: Enclosed are the 5 copies of the revised fianl. site plan for Texas Roadhouse Restaurant at Rutherford Crossing for the county approval. These are transmitted as checked below: ® For approval Er,—Approved as submitted ❑ Resubmit Copies for approval ❑ For your use ❑ Approved as noted ❑ Submit Copies for distribution ❑ As requested ❑ Return for corrections ❑ Return Corrected prints ❑ For review and comment ❑ For bids due ❑ Returned prints on loan to VHB REMARKS: Enclosed are the 5 copies of the revised fianl. site plan for Texas Roadhouse Restaurant at Rutherford Crossing for the county approval. If VHB provides materials to the Client that are stored electronically, the Client recognizes that data, plans, specifications, reports, documents, or other information recorded on or transmitted as electronic media ( "CADD Documents') are subject to undetectable alteration, either intentional or unintentional, due to, among other causes, transmission, conversion, media degradation, software error, or human alteration. Accordingly, the CADD Documents are provided to the Client for informational purposes only and not as an end product. VHB makes no warranties, either express or implied, regarding the fitness or suitability of the CADD Documents. The CADD Documents are instruments of professional service, and shall not be used, in whole or in part, for any project other than that for which they were created, without the express written consent of VHB and without suitable compensation to VHB. Accordingly, the Client agrees to waive any and all claims against VHB resulting in any way from the unauthorized alternation, misuse or reuse of the CADD documents and to defend, indemnify, and hold VHB harmless for any claims, losses, damages, or costs, including attorneys fees, arising out of the alteration, misuse or reuse of any CADD Documents. Cope to: File By: Seth Rowell, PE .0 COUNTY of FREDERICK Department of Planning. and Development 540/665 -5651 FAX: 540/665-6395 March 29, 2012 Rutherford Farms, LLC Mr. Jack Waghorn 8230 Leesburg Pike, Suite 620 Vienna, Virginia 22182 Re: Review Comments for Site Plan #04 -12; Texas Roadhouse Restaurant Property Identification Number (PIN): 43 -A -1001 Dear Mr. Waghorn: Planning Staff has reviewed the above - referenced site plan to determine if administrative approval can be granted. At this time, administrative approval cannot be granted. This site plan is denied until the issues in this letter, as well as all issues of the other review agencies, have been adequately addressed. Please review Staff's comments listed below and then prepare a revised site plan which adequately addresses each concern. Review Comments 1. Signed Application. The site plan application submitted with the plans was not signed or dated; this needs to be completed prior to final approval. 2. Plan Sheets. It appears that many of the original site plan sheets submitted with this site plan are unnecessary. This submission can consist of a new coversheet, the revised sheets and the photometric plan, and can reference the original site plan for the additional details (appears that only 1 I sheets are required for this submission). 3. Original Dumpster Area. Indicate what the area where the dumpsters were originally supposed to be located will be used for. 4. Parking Lot Curb. The site plan shows a sidewalk flush with the parking lot which is not permitted. Curb and gutter is required (CG -6) unless a sidewalk with turndown curb is utilized along the building (minimum 6 "). 5. Parking Space Size. There is a bay of parking spaces that measure 9'x18' (162s1); a minimum of 180sf is required for each parking space. 6. Dumpster Screening. A detail for the dumpster screening needs to be provided (minimum 6' enclosure required). 7. Loading Space. One loading space needs to be provided (this can be shared by 5D and 5C). 8. Landscaping Plan. The revised plan shows the removal of 13 trees; these trees need to be accounted for on this site plan as they are required plantings. Also, these trees are required to be deciduous and cannot be substituted for evergreen as proposed. 9. Photometric Plan. The photometric plan sheet needs to be sealed and included with the final site plan submission (approval sets). 107 North Kent Street, Suite 202 • Winchester, Virginia 22601 -5000 Mr. K. Joe Knechtel, P.E. RE: Site Plan #03 -12 February 28, 2012 Page 2 0 10. Building 5C Site. The site for future Building 5C needs to be labeled as a future pad site (since the revised plan doesn't show a building). A note needs to be shown that states a future site plan will required for this pad site. The PIN number for this lot also needs to be provided (PIN# 43- A- 100J). After you have revised the site plan, please resubmit one copy so that 1 may verify the information contained on the plan. I will need all approved review agency comment sheets and at least five copies of the final plan for approval. Comment sheets are required from the following agencies: the Frederick County Inspections Department, the Frederick County Engineer, the Frederick County Fire Marshal, and the Frederick County Sanitation Authority. Sincerely, Candice E. Perkins, AICP Senior Planner CEP /bad Enclosure cc: Vanasse Hangen Brustlin, Inc., Mr. Seth Rowell, 8300 Boone Boulevard, Suite 700, Vienna, VA 22182 Document Approval Forn PLEASE REVIEW THE ATTA ®DOCUMENT. IF THIS DOCUMENT MEETS. YOUR APPROVAL PLEASE Il-.11TIAL AND PROVIDE THE DATE AND TIDE OF YOUR APPROVAL . LFT"DOCUMEVTDOESNOTJnMT YOURAPPROYAL PLEASEPROVME COJOMMAS TO WHAT YOU WOVZDI.ISEETOEAVE COAOLE2M TN7Tf AT S DATE & TM ' canal« R[alk w. Dana 1 HEnc 1� John COQ Re=ved by Clmcal Staff (Date & Tmze,: �s n IZ31 2 U:\Pam \CommonV)I0C eat Approval Fo=Lvvpd