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Home My WebLink About03-12 Comments & Correspondenceof Department of Planning and Development 540/665 -5651 FAX: 540/665-6395 April 4, 2012 Mr. K. Joe Knechtel, P.E. Potesta & Associates, Inc. 15 S. Braddock Street Winchester, Virginia 22601 RE: Approval of Site Plan 903 -12; Don Beyer Volvo Property Identification Number (PIN): 75 -3 -21 Dear Joe: The above - referenced site plan was approved on April 4, 2012. The site plan is approved for the construction of a new Volkswagen Dealership (sales and service) facility located at the existing on Beyer Volvo Dealership at 4015 Valley Pike in the Shawnee Magisterial District. This site plan is an update and revision of the previously approved site plan 413-05. Required site improvements i i clude the following: • Phase I - Construction of a 7,331 square foot sales building. • Phase II — Construction of a 7,344 square foot service building. • Revisions to the existing parking and paved areas that were installed with SP# 13 -05. • Landscaping and lighting as shown on the site plan. All requirements of the Frederick County Zoning Ordinance have been met in the approved including review agency comments from all relevant review agencies. I am providing you wit copies of the approved site plan. Please forward these copies to the appropriate represe Furthermore, advise the owner(s) that a copy should be kept for future reference, and an appr must be kept on the construction site throughout the development process. Once site devel complete, the owner(s) should contact this office to schedule an on -site inspection. Do not contact me if you have any questions or concerns. Sincerely, Candice E. Perkins, AICP, Senior Planner Attachments CEP /bad cc: Jane Anderson, Real Estate Gene Fisher, Shawnee District Supervisor Lawrence Ambrogi and H. Paige Manuel, Shawnee District Planning Commissioners Patrick Barker, EDC Commissioner of Revenue Don Beyer Volvo, 12830 Pacific Boulevard, Dulles, VA 20166 107 North Kent Street, Suite 202 • Winchester, Virginia 22601 -5000 site plan, three (3) copy mt is ite to M Lq ARUTEOSTA TRANSMITTAL LETTER API 2 2017 !„ 508 Front Royal Pike, Winchester, VA 22602 e Phone: (540) 450 -0180 P Fax (540) 450 -0182 f � ) To: Ms. Candice Perkins Date: 4/2/12 Frederick Co. Dept. of Planning & Development Project No.: 0103- 11 -0 ,446 107 North Kent Street Winchester, VA 22601 Sent Via: ❑ Mail FX Hand Carried F] Federal Express ❑ Other: ❑ United Parcel Quantity Description l Set of agency approvals from VDOT, Fred. Co. Inspections, Public Worksl Sanitation Authority, and Fire Marshall, 5 Full sets of Site Plans - Don Beyer Volvo — Volkswagen Dealership, Shawnee District, Frederick County Virginia. Sealed March 28, 2012 by K. Joe Knechtel. Remarks: By: KJK/ c: 15 South Braddock Street, Winchester, Virginia 22601 March 27, 2012 Ms. Candace E. Perkins, A1CP Senior Planner County of Frederick Department of Planning and Development 107 North Kent Street, Suite 202 Winchester, Virginia 22601 -5000 (540) 450.0180; RE: Submittal of Requested Information Second Review Comments for Site Plan #03 -12; Don Beyer Volvo - Dealership, Frederick County, Virginia POTESTA Project No. 0103 -11- 0446 -030 Dear Ms. Perkins: This letter has been prepared by Potesta and Associates, Inc. ( POTESTA) to information requested by you in a letter dated March 19, 2012, regarding Don I Volkswagen Dealership. Below, please find POTESTA's responses to the comments: l 'I _i -ss the Volvo- Comment No. 1 — Service Bays. The coversheet shows that no new bays are being added and there are ten existing bays. This plan proposes a Phase II service building that will have bays. Provide the number of existing bays constructed with the first building and show the number of new bays proposed with the Phase II service building. Response No. 1 — The number of proposed service bays (18) were left off in error. The cover sheet has been corrected to show that the existing and proposed service bay will total 28 bays and that the proper numbers of parking spaces (84) have been provided. Comment No. 2 — Zoning Ordinance Reference. The zoning ordinance reference on the coversheet is incorrect; revise as indicated on the plan. Response No. 2 — The zoning ordinance reference on the coversheet has been Comment No. 3 —Photometric Plan. On the photometric plan, the mounting height for the wall pack lights needs to be shown. Also, all lighting must consist of full cut -off fixtures; the pole mounting lighting cannot have a drop glass fixture and the wall pack needs to specify the fullOeutoff type, POTESTA & ASSOCIATES, INC. Charleston, West Virginia • Morgantown, West Virginia • Winchester, MAR 2 9 201 :, ;,;N c,our RE: Submittal of Requested Information Second Review Comments for Site Plan #03 -12; Don Beyer Volvo - Dealership, Frederick County, Virginia POTESTA Project No. 0103 -11- 0446 -030 Dear Ms. Perkins: This letter has been prepared by Potesta and Associates, Inc. ( POTESTA) to information requested by you in a letter dated March 19, 2012, regarding Don I Volkswagen Dealership. Below, please find POTESTA's responses to the comments: l 'I _i -ss the Volvo- Comment No. 1 — Service Bays. The coversheet shows that no new bays are being added and there are ten existing bays. This plan proposes a Phase II service building that will have bays. Provide the number of existing bays constructed with the first building and show the number of new bays proposed with the Phase II service building. Response No. 1 — The number of proposed service bays (18) were left off in error. The cover sheet has been corrected to show that the existing and proposed service bay will total 28 bays and that the proper numbers of parking spaces (84) have been provided. Comment No. 2 — Zoning Ordinance Reference. The zoning ordinance reference on the coversheet is incorrect; revise as indicated on the plan. Response No. 2 — The zoning ordinance reference on the coversheet has been Comment No. 3 —Photometric Plan. On the photometric plan, the mounting height for the wall pack lights needs to be shown. Also, all lighting must consist of full cut -off fixtures; the pole mounting lighting cannot have a drop glass fixture and the wall pack needs to specify the fullOeutoff type, POTESTA & ASSOCIATES, INC. Charleston, West Virginia • Morgantown, West Virginia • Winchester, Ms. Candace E. Perkins March 27, 2012 Page') Response No. 3 — The Photometric Plan Sheet 8 has been revised to show tables with additional details for the outdoor lighting. The wall pack light's (WST 175M) heights are now shown on the "Luminaire Location Table" as Label "C" (lights 22 through 27) as 15 feet and 18 feet. Each Light has been noted on the Site Plan Sheet 4 and Photometric Plan Sheet 7. Each light, KVF pole mounted and WST wall mounted will have flat glass and full- cutoff. The details on the Photometric Details Sheet 8 highlight these features. Comment No. 4 — Existing Lights. The maximum height for pole mounted lights is 251 feet and they cannot be located within the paved areas of the site. The two proposed pole lights within the paved area need to be relocated. Response No. 4 — The two proposed pole mounted lights located within the paved area have been relocated to landscaped parking islands. One parking island has been added and another has been expanded to allow for a light pole to be located outside of the FCSA utility easement. Comment No. 5 — Lighting Levels. Lighting levels cannot exceed 5.0 foot can common property line with property zoned or used for commercial or industrial lighting levels along the side property line exceed this maximum. Response No. 5 — The photometric plan has been revised to drop the lighting common property line to less than 5.0 foot candles. Comment No. 6 — Average Maintained Lighting Levels. The average maintained has been added in a table that was generated by the photometric software on Pho, Sheet 7. If you have any questions or need additional information, please do not hesitate to Sincerely, POTESTA & ASSOCIATES, INTC. Joe Knechtel, P.E. Branch Manager KJK/maf Enclosures at any 1. The at the level Plan me. POTESTA r 11� Engi'�rn urM'Enrlrowmr�iii:Canutunti TRANSMITTAL LETTER <e, Winchester, VA 22602 a Phone. (540) 450 -0180 2 F To: Ms. Candice Perkins Date: March 28, 2012 Frederick Co. Dept. of Planning & Development Project No.: 0103 -11 -0446 107 North Kent Street Winchester, VA 22601 Sent Via: ❑ Mail 7X Hand Carried ❑ Federal Express ❑ Other: ❑ United Parcel S 'Quantity Description I ,- 1 Comment Response Letter for 3rd submittal Site Plan - Don Beyer Volvo —I Volkswagen Dealership 1 Full set of 3rd submittal Site Plan - Don Beyer Volvo — Volkswagen Dealership, Shawnee District, Frederick County Virginia, Sealed March 28, 2012 by K. Knechtel. Joe Remarks: i 4 1 1 t By: K. Joe Knechtel, P.E. c: !IV1k�� l ` MAR 2 9 2012 F rLl t.k ICK COUNTY r f. rTVci n 1'NT -. it � .. t t Department of Planning March 19, 2012 Mr. K. Joe Knechtel, P.E. Potesta & Associates, Inc. 15 S. Braddock Street Winchester, Virginia 22601 Re: Second Review Comments for Site Plan 403 -12; Don Beyer Volvo Property Identification Number (PIN): 75 -3 -21 Dear Joe: Planning Staff has reviewed the above - referenced site plan to determine if approval can be granted. At this time, administrative approval cannot be granted. is denied until the issues in this letter, as well as all issues of the other review been adequately addressed. Please review Staffs comments listed below and revised site plan which adequately addresses each concern. Review Comments I. Service Bays. The coversheet shows that no new bays are being added and d existing bays. This plan proposes a Phase 11 service building that will Provide the number of existing bays constructed with the first building an( number of new bays proposed with the Phase I1 service building. 2. Zoning Ordinance Reference. The Zoning Ordinance reference on the cc incorrect; revise as indicated on the plan. 3. Photometric Plan. On the photometric plan, the mounting height for the wall needs to be shown. Also, all lighting must consist of full cut -off fixture mounted lighting cannot have a drop glass fixture and the wall pack needs to full- cutoff type. 4. Existing Lights. The maximum height for pole mounted lights is 25 feet and i be located within the paved areas of the site. The two proposed pole lights paved area need to be relocated. 5. Lighting Levels. Lighting levels cannot exceed 5.0 foot - candles at an property line with property zoned or used for commercial or industrial uses. 7 levels along the side property line exceed this maximum. 6. Average Maintained Lighting Levels. Provide the average maintained ligl for the site. 107 North Kent Street, Suite 202 • Winchester, Virginia 22601 -5000 Development 540/665 -5651 540/665 -6395 site plan es. have renare a re are ten ive bays. show the is ck lights the pole ecify the cannot yin the common lighting levels Mr. K. Joe Knechtel, P.E. • RE: Site Plan 003 -12 March 19, 2012 Page 2 After you have revised the site plan, please resubmit one copy so that I may information contained on the plan. I will need all approved review agency comment s at least five copies of the final plan for approval. Comment sheets are required 1 following agencies: the Virginia Department of Transportation, the Frederick Inspections Department, the Frederick County Engineer, the Frederick Counry Fire and the Frederick County Sanitation Authority. Sincerely, Candice E. Perkins, AICP Senior Planner CEP/bad Attachment cc: Don Beyer Volvo, 12830 Pacific Boulevard, Dulles, VA 20166 ify the ets and Dm the County 'arshal, r � .sa e� Eng4jcen nPMEndianmanW CCmuttann 0 TRANSMITTAL 508 Front Royal Pitts, Winchester, VA 22602 a Phone ER .0 P F To: Ms. Candice Perkins Date: March 14, Frederick Co. Dept. of Planning & Development Project No.: 0103 -11 -0 107 North Kent Street Winchester, VA 22601 Sent Via: ❑ Mail ❑X Hand Carried ❑ Federal Express ❑ Other: ❑ United Parcel 2 Quantity '. Description 1 Comment Response Letter for 2 "d submittal Site Plan - Don Beyer Volvo — Volkswagen Dealership 1 Full set of 2" submittal Site Plan - Don Beyer Volvo — Volkswagen Dealership, Shawnee District, Frederick County Virginia, Sealed March 13, 2012 by K. Knechtel. Joe I Remarks: By: K. Joe c: P.E. E� MAR J D12 j Engineers and Environmental Consultants AAPO I EST115 South Braddock Street, Winchester, Virginia 22601 - (540) 450.0180; March 14, 2012 Ms. Candace E. Perkins, AICP Senior Planner County of Frederick Department of Planning and Development 107 North Kent Street, Suite 202 Winchester, Virginia 22601 -5000 RE: Submittal of Requested Information Review Comments for Site Plan #03 -12; Don Beyer Volvo - Volkswagen Frederick County, Virginia POTESTA Project No. 0103 -11- 0446 -030 Dear Ms. Perkins: This letter has been prepared by Potesta and Associates, Inc. ( POTESTA) to information requested by you in a letter dated February 28, 2012, regarding Don I Volkswagen Dealership. Below, please find POTESTA's responses to the comments: Comment No. 1 — Title Block. On the coversheet, the title block located at the side should be revised as indicated. Response No. 1 — The title block has been changed to show the locations address. Comment No. 2 — Photometric Plan. The site plan only accounts for the light pole: existing and doesn't show any new outdoor lighting (also some of the existing pole appear out of place). All new poles and building- mounted lighting need to be she photometric plan. Response No. 2 — A photometric plan has been added to new sheet 7 with details of typ, for pole and wall mounts on new sheet 8. The proposed light poles and wall mounts 1 added to the plans on both sheet 4 and 7. The photometric plan only shows the prop candles for the proposed lights and not the existing light. The existing light poles sho the pavement areas are correct. Two proposed light poles are located in the pavement is designated as service area parking. These spaces will be used by garage staff fc vehicles for service. Customers will park in areas closer to the sales building. POTESTA & ASSOCIATES, INC. Charleston, West Virginia • Morgantown, West Virginia • Winchester, Virginia -ss the Volvo- the plan that are on a of lights ave been used foot - �n within �xrea that staging Ms. Candace E. Perkins March 14, 2012 Page 2 Comment No. 3 — Parking Calculations. Revise the parking calculation on the coversheet as indicated. Also, revise the calculation to show the total required, the total provided, I the total existing and the total proposed. On sheet 4, the parking bay at the side of the building shows a landscaped island being removed; this would provide four new spaces. Response No. 3 — The parking calculations have been revised to show the total proposed provided and required. The error in new parking spaces has been corrected. Comment No. 4 — Landscaping Calculations. The landscaping calculations need to be indicate which plants were installed as part of the previous site plan and which plants installed with this revision (i.e., show a total plant requirement for the entire site, x n existing plants and x number of proposed plants). existing, sed to being )er of Response No. 4 — The landscaping calculations have been revised on the cover sheet and the table on sheet 4 to show the total existing trees and shrubs, total proposed and the total lrequired for the entire site based on the impervious area of the parking lot as well as the parking spaces. Comment No. 5 — Parking Setbacks. On the coversheet, the parking setbacks need to as ten feet from any ROW and five feet from any side /rear boundary. Response No. 5 — The parking setback has been revised on the cover sheet to required and proposed (existing) set back distances from ROW and side and rear p; Comment No. 6 — Future Service Building. The future service building should be acc4 on this plan if it will be considered within the next five years, along with any propos bays and dumpster locations. The plan as currently shown would require a site plan re, dumpster locations. The plan as currently shown would require a site plan revision to the service building. The building could be shown and labeled "future phase 2" and 1 until construction. Response No. 6 — The future service building(phase II) and proposed sales building square footages as well as the proposed number of service bays have been added to cc No additional dumpsters are required by the owner. The service building footprint v but has been made clearer to delineate the service building. The grass symbols I removed and another note has been added to say that this area will remain grass until II service building is constructed Comment No. 7 — Signage. Provide a note on the site plan that only one freestandi permitted on the property, or expand the note currently on the site plan to state that freestanding signs shall be permitted with this development ". shown proper lines ded for service on and grassy lase I) sheet. added t been Phase sign is o other APOTESTA Ms. Candace E. Perkins March 14, 2012 Page 3 Response No. 7 — The sign note has been expanded to read that no additional freestanding signs shall be permitted with this development. Comment No. 8 — Landscaped Area. Indicate if the area at the front of the proposed building is landscaped (grass, etc.). Response No. 8 — The area redlined will not be landscaped but will surfaced with an impervious surface. The parking island on the other side will be landscaped and a grass symbol has been added. If you have any questions or need additional information, please do not hesitate to Sincerely, POTESTA & ASSOCIATES, INC. K. Joe Knechtel, P.E. Branch Manager KJK/maf Enclosures Mra POTESTA � f ' 1 0 Department of Planning February 28, 2012 Mr. K. Joe Knechtel, P. E. Potesta & Associates, Inc. 15 S. Braddock Street Winchester, Virginia 22601 Re: Review Comments for Site Plan 403 -12; Don Beyer Volvo Property Identification Number (PIN): Dear Joe: Planning Staff has reviewed the above - referenced site plan to determine if adm approval can be granted. At this time, administrative approval cannot be granted. Thi is denied until the issues in this letter, as well as all issues of the other review agen been adequately addressed. Please review Staff's comments listed below and then revised site plan which adequately addresses each concern. Review Comments l . Title Block. On the coversheet, the title block located at the side of the plan revised as indicated. 2. Photometric Plan. The site plan only accounts for the light poles that are doesn't show any new outdoor lighting (also some of the existing pole symb out of place). All new poles and building - mounted lighting needs to be sl photometric plan. 3. Parking Calculations. Revise the parking calculation on the coversheet as Also, revise the calculation to show the total required, the total provided existing and the total proposed. On sheet 4, the parking bay at the side of tl shows a landscaped island being removed; this would provide four new spaces 4. Landscaping Calculations. The landscaping calculations need to be revised which plants were installed as part of the previous site plan and which plant installed with this revision (i.e., show a total plant requirement for the en number of existing plants and x number of proposed plants). 5. Parking Setbacks. On the coversheet, the parking setbacks need to be showr from any ROW and five feet from any side /rear boundary. 6. Future Service Building. The future service building should be accounted plan if it will be constructed within the next five years, along with any propc bays and dumpster locations. The plan as currently shown would require revision to construct the service building. The building could be shown 107 North Kent Street, Suite 202 • Winchester, Virginia 22601 -5000 CK Development 540/6655651 540/665 -6395 site plan es. have renare a be ng and appear nona the total building indicate are being re site, x as ten feet r on this I service site plan I labeled Mr. K. Joe Knechtel, P.E. • RE: Site Plan #03 -12 February 28, 2012 Page 2 "future phase 2" and left grassy until construction. 7. Signage. Provide a note on the site plan that only one freestanding sign is p the property, or expand the note currently on the site plan to state that freestanding signs shall be permitted with this development ". 8. Landscaped Area. Indicate if the area at the front of the proposed landscaped (grass, etc.). After you have revised the site plan, please resubmit one copy so that I may information contained on the plan. I will need all approved review agency comment s at least five copies of the final plan for approval. Comment sheets are required following agencies: the Virginia Department of Transportation, the Frederick Inspections Department, the Frederick County Engineer, the Frederick County Fire and the Frederick County Sanitation Authority. Sincerely, Candice E. Perkins, AICP Senior Planner CEP /bad Attachment cc: Don Beyer Volvo, 12830 Pacific Blvd., Dulles, VA 20166 ,u on other is ify the ets and )m the County 'arshal, Eneljiocn a'nd EnHrenmenul ComulhnN To: Ms. Candice Perkins • • TRANSMITTAL LETTER ke, Winchester, VA 22602 P Phone: (540) 450 -0180 P Fax: (590) 450 -0182 Frederick Co. Dept. of Planning & Development 107 North Kent Street Winchester, VA 22601 Sent Via: ❑ Mail ❑X Hand Carried Federal Express Other: Date: February 15, 2012 1 Project No.: 0103 -11 -0446 ❑ United Parcel Quantity Description 1 Site Plan Application — Don Beyer Volvo — Volkswagen Dealership, Shawnee District, Frederick County, Virginia. 1 Submittal fee (check) in the amount of $2,700.00, payable to Treasurer of Fjrederick County, Virginia. 1 Request for Site Plan Comments - Don Beyer Volvo — Volkswagen Dealership, Shawnee District, Frederick County, Virginia. I Full sets of Site Plans - Don Beyer Volvo — Volkswagen Dealership, Shawnee 2 District, Frederick County, Virginia. Sealed February 15, 2012 by K. J. Knechtel, P.E. 1 Special Limited Power of Attorney— Garden of Eden, LLC Remarks: 1 By: K. Joe Knechtel, P.E. c: �LC,f,l,�!;, �. :u 4 FEB 1 6 201 ;_ Z) .W I Document Approval Form FEB 1 6 2012 Pi FA SE REVIEW TBE ATTACIM DOCUMENT. IF THIS DOCUMENT b1EEI S. YOUR APPROVAL PLEASE INMAL AND PROVIDE TIC DATE AND •TB E OF YOUR APPROVAL. f LF-= DOCUbmVTDomNOTBtEETYOURAPPROVALPLE MPRO.VMA COMOMAS TO WMT YOU WOULD r TO SAYE c03&iETM . ,S DATE & 1I1%M dic�• Received by Clerical Staff (Date &