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Home My WebLink About13-11 Comments & CorrespondenceCOUNTY of FREDERICK Department of Planning and Development 540/665 -5651 FAX: 540 /665 -6395 July 5, 2011 Mr. Paul Hinson, P.E. Koontz - Bryant, P.C. 1703 N. Parham Road, Suite 100 Richmond, Virginia 23229 RE: Approval of Site Plan #13 -11; Flying J Travel Center #752 Property Identification Number (PIN): 33 -9 -1 Dear Mr. Hinson: The above - referenced site plan was approved on July 5, 2011. The site plan is approved for modifications to the existing Pilot Travel Center (Flying J) located at 1530 Rest Church Road in the Stonewall Magisterial District. Required site improvements include the following: Widening and reconfiguration of the entrance on Zachary Ann Lane. • Replacement of the existing water -oil interceptor. • Pavement overlay on Zachary Ann Lane and relocation of existing storm inlet. All requirements of the Frederick County Zoning Ordinance have been met in the approved site plan, including review agency comments from all relevant review agencies. I am providing you with three (3) copies of the approved site plan. Please forward these copies to the appropriate representative(s). Furthermore, advise the owner(s) that a copy should be kept for future reference, and an approved copy must be kept on the construction site throughout the development process. Once site development is complete, the owner(s) should contact this office to schedule an on -site inspection. Do not hesitate to contact me if you have any questions or concerns. Sincerely, r� Candice E. Perkins, AICP Senior Planner Attachment CEP/bad cc: Charles DeHaven, Stonewall District Supervisor Gary Oates and Stan Crockett, Stonewall District Planning Commissioners Jane Anderson, Real Estate Commissioner of Revenue Pilot Travel Centers, LLC, Attn: Brad Alsup, 5508 Lonas Drive, Knoxville, TN 37909 107 North Kent Street, Suite 202 • Winchester, Virginia 22601 -5000 • • ®ZZ®KOONTZ- BRYANT, P.C. &MM Site Development Solutions TRANSMITTAL TO: Department of Planning and Development Attn: County Planner 107 North Kent Street Winchester, VA 22601 PHONE: 540- 665 -5651 FROM: Paul Hinson, P.E., LEED AP PHONE: 804 - 200 -1914 cc: DATE: June 27, 2011 REFERENCE: Flying J Travel Center #752 PROJECT NO: 09098 -011 Transmitted By: ® MaNUPS ❑ Overnight ❑ Courier ❑ Hand Deliver ❑ Client Pickup ❑ Attarhad are the following items: COPIES DATE DESCRIPTION 5 5/2/11 Construction Plans (revised 6/16/11) 1 6116/11 Comment Response Letter 1 Completed Power of Attorney form 1 Copy of approval letters from VDOT, Inspections, Fire, Public Works, Sanitation, Health, and GIS These items are transmitted as checked below: ®For approval ❑For your use Additional Comments: L .i, JUN 2 8 2011 ❑As requested ❑Information returned after loan ❑Review & comment rl 1703 North Parham Road o Suite 100 m Richmond, VA 23229 m (804) 740 -9200 s Fax (804) 740 -7338 0 0 ®f�® KOONTZ- BRYANT, P.C. Site Development Solutions June 16, 2011 Candice E. Perkins, AICP Senior Planner 107 North Kent Street Winchester, VA 22601 Reference: Flying J Travel Center #752 Project No: 09098 -011 Dear Ms. Perkins: Please find our responses to your comment letter dated June 1, 2011 numbered in accordance with your letter below: 1. The completed special limited power of attorney form is attached. 2. The specified approved site plans were listed on the cover sheet previously submitted in addition to 01 -10. The project information section has been reorganized for clarity. 3. Parking calculations have been provided on the cover sheet. In addition a note has been added to C3.0 pointing to that location. 4. The Flying J Travel Center does not have control over trucks parking on the public road. Pilot would have no issue with VDOT or the County placing "No Parking" signs along Zachary Ann Lane as they deem necessary. 5. The project boundaries and metes and bounds have been added to the applicable sheets. We are hopeful that we have addressed all of your comments to your satisfaction. If you have any questions please contact me at 804 - 200 -1914 Sincerely yours, El Hinson, ., LEE- DAP Director of Engineering Enclosure: Completed special limited power of attorney form. cc: (Brad Alsup, Pilot Travel Centers, LLC.) 1703 North Parham Road o Suite 100 a Richmond, VA 23229 a (804) 740 -9200 o Fax(804)740-7338 Flying "J" Travel Center - Ar T Plan Approval 0 Page I of I Murray, Jonathan From: Funkhouser, Rhonda [ Rhonda .Funkhouser @VDOT.Virginia.gov] on behalf of Ingram, Lloyd [Lloyd.I ngram@VDOT.virginia.gov] Sent: Wednesday, June 22, 2011 8:24 AM To: Murray, Jonathan Cc: Candice Perkins; Ingram, Lloyd; Smith, Matthew, P.E. Subject: Flying "J" Travel Center - VDOT Plan Approval We have received your revised site plan dated June 16, 2011 for the referenced project. It appears all of our earlier review comments have been satisfactorily addressed. Please advise the owner of our approval. Also please providethree sets of approved construction plans with signed seal for VDOT distribution and one CD containing individual plan sheets in PDF format. The appropriate land use permit may now be applied for to cover work within the Route 11 right -of -way. The permit is issued by this office and will require a minimum processing fee and surety bond coverage. Once satisfactory application has been made, a permit will normally take approximately thirty days to process and issue. After completion of the entrance and observation of the truck movements onto Zachary Ann Lane, additional pavement marking and /or signage may be required to ensure safe and efficient movement of the trucks. Should you have any questions, do not hesitate to call. Lloyd A. Ingram, Laid Development Engineer VA Department of Transportation — Land Development Clarke, Frederick, Shenandoah &Warren Counties 14031 Old Valley Pike Edinburg, Virginia 22824 Phone #(540) 984 -5611 Fax #(540) 984 -5607 6/27/2011 KOONTZ- BRYANT, P.C. Site Development Solutions June 16, 2011 Candice E. Perkins, AICP Senior Planner 107 North Kent Street Winchester. VA 22601 Reference: Flying J Travel Center #752 Project No: 09098 -011 Dear Ms. Perkins: Please find our responses to your comment letter dated June 1, 2011 numbered in accordance with your letter below: 1. The completed special limited power of attorney form is attached. 2. The specified approved site plans were listed on the cover sheet previously submitted in addition to 01 -10. The project Information section has been reorganized for clarity. 3. Parking calculations have been provided on the cover sheet. In addition a note has been added to C3.0 pointing to that location. 4. The Flying J Travel Center does not have control over trucks parking on the public road. Pilot would have no issue with VDOT or the County placing "No Parking" signs along Zachary Ann Lane as they deem necessary. 5. The project boundaries and metes and bounds have been added to the applicable sheets. We are hopeful that we have addressed all of your comments to your satisfaction. If you have any questions please contact me at 804 -200 -1914 Sincerely yours, Koontz- Bry ant, P . Paul Hinson, ., LEED AP Director of Engineering Enclosure: Completed special limited power of attorney form. cc: (Brad Alsup, Pilot Travel Centers, LLC.) 1703 North Parham Road a Suite 100 o Richmond, VA 23229 a (804) 7409200 a Fax(604)740-7338 June 1, 2011 Mr. Paul Hinson, P.E. Koontz- Bryant, P.C. 1703 N. Parham Road, Suite 100 Richmond, Virginia 23229 e � COPY C41vjkTTY of FREDERICK Department of Planning and Development 540/665 -5651 FAX: 540 /665 -6395 Re: Review Comments for Site Plan 913 -11; Flying J Travel Center 4752 Property Identification Number (PIN): 33 -9 -1 Dear Mr. Hinson, Planning Staff has reviewed the above - referenced site plan to determine if administrative approval can be granted. At this time, administrative approval cannot be granted. This site plan is denied until the issues in this letter, as well as all issues of the other review agencies, have been adequately addressed. Please review Staffs comments listed below and then prepare a revised site plan which adequately addresses each concern. Review Comments: 1) Special Limited Power of Attorney Form. Please have the property owner sign the attached Special Limited Power of Attorney Form prior to further review or approval. This form should be notarized and completed.to grant the applicant (you) with authorization to represent them for this site plan. 2) Approved Site Plan. In addition to Site Plan #01 -10, provide the following approved site plan numbers SP# 26 -96, 54 -04. 3) Parkins Spaces. Provide the total number of truck parking spaces that will exist once this proposed entrance revision has been completed. 4) Truck Parkins. Indicate if the removal of additional truck parking spaces (in addition to the spaces removed with SP 401 -10) will create issues due to the number of trucks typically present on the site (as currently seen with trucks parking on Zachary Ann Lane). 5) Surveved Boundaries. On sheet C1.0 provide the surveyed boundaries for the property; the area along Zachary Ann Lane needs to be provided as indicated. The boundary along Zachary Ann Lane needs to be shown on sheet C3.0. After you have revised the site plan, please resubmit one copy so that I may verify the information contained on the plan. I will need all approved review agency comment sheets and at least five copies of the final plan for approval. Comment sheets are required from the following agencies: the Frederick County Inspections Department, the Frederick County Fire Marshal, the Frederick County Public Works Department and the Virginia Department of Transportation. 107 North Kent Street, Suite 202 • Winchester, Virginia 22601 -5000 Mr. Paul Hinson, P.E. Koontz - Bryant, P.C. Re: Site Plan #13 -11 June 1, 2011 Do not hesitate to contact me if you have any questions or concerns regarding this letter. Sincerely, Candice E. Perkins, AICP Senior Planner Attachment CEP/bad cc: Pilot Travel Centers, LLC, Attn: Brad Alsup, 5508 Lonas Drive, Knoxville, TN 37909 0 0 ®Z /® KOONTZ- BRYANT, P.C. p I ®�'® Site Development Solutions In 11 F TRANSMITTAL TO: Department of Planning and Development Attn County Planner 107 North Kent Street Winchester, VA 22601 PHONE: 540- 665 -5651 FROM: Paul Hinson, P.E., LEED AP PHONE: 804 - 200 -1914 cc: Transmitted By: ® Mail /UPS ❑ Overnight ❑ Courier Attached are the following items 0 V E DATE: May 11, 2011 REFERENCE: Flying J Travel Center #752 PROJECT NO: 09098 -011 ❑ Hand Deliver ❑ Client Pickup ❑ COPIES DATE DESCRIPTION 2 Construction Plans 1 Site Plan Application 1 Site Plan Checklist 1 Site Plan Review Fee Check 1 Request for Site Plan Comments These items are transmitted as checked below: ❑For approval ❑As requested ❑For your use ❑Review & comment Additional Comments: Information returned after loan 1703 North Parham Road a Suite 100 a Richmond, VA 23229 a (804) 740 -9200 ■ Fax(804)740-7338 4„ MAY 12 2011 dd Document Approval Form PLEASE REVIEW THE ATTACHED DOCUMENT. IF THIS DOCUMENT MEETS YOUR APPROVAL PLEASE IlVITTAL AND PROVIDE THE DATE AND TIME OF YOUR APPROVAL. LFTSIgDOCUMEIVTD40ESNOTMEET YOUR APPROVAL PLEASE PROVIDE COCAS TO WHAT YOU WOUZD LLIOY TO HAVE COMPLETED. INITIALS DATE & TDIE Candice MM* Dana Eric Mike John COMMENTS: Received by Clerical Staff (Date & -f Is D C ... .O U.. �. ... aH • .. 119 ..�� ..