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Home My WebLink About10-11 Comments & CorrespondenceCOUNTY of FREDERICK Department of Planning and Development 540/665 -5651 FAX: 540/665-6395 July 28, 2011 Mr. William A. Shelton, P.E. Oliver, Webb, Pappas & Rhudy, Inc. 200 Country Club Drive, Plaza One, Building E Blacksburg, Virginia 24060 RE: Approval of Site Plan 410 -11; FCPS Transportation Facility Property Identification Numbers (PINs): 76 -A -94, 76 -A -90A Dear Mr. Shelton: The site plan is approved for the construction of the new Frederick County Public Schools Transportation Facility. The new transportation facility will be located at 2261 Front Royal Pike (522 South) behind the existing Armel Elementary School in the Shawnee Magisterial District. Required site improvements include the following: • Construction of the following buildings: • 8,750sf Administration Building • 38,815 Maintenance Building • 6,425sf Bus Wash Building • 4,815sf Open Bay Storage Building • Revisions to the parking areas at the existing Armel Elementary School • Transportation Facility Parking Calculations: • Construction of parking lots with a total of 219 automobile spaces (including nine handicap accessible), including curb and gutter, striping and handicap access • 45 bus maintenance parking spaces • 50 bus parking spaces (plus 30 additional future bus parking spaces) • 129 future automobile parking spaces • Landscaping and lighting as shown on the site plan. All requirements of the Frederick County Zoning Ordinance have been met in the approved site plan, including review agency comments from all relevant review agencies. 1 am providing you with three (3) copies of the approved site plan. Please forward these copies to the appropriate representative(s). Furthermore, advise the owner(s) that a copy should be kept for future reference, and an approved copy must be kept on the construction site throughout the development process. Once site development is complete, the owner(s) should contact this office to schedule an on -site inspection. Do not hesitate to contact me if you have any questions or concerns. 107 North Kent Street, Suite 202 • Winchester, Virginia 22601 -5000 Mr. William A. Shelton, P.E.0 Oliver, Webb, Pappas & Rhudy, Inc. RE: Site Plan 410 -11 July 28, 201 I Page 2 Sincerely, ' Candice E. Perkins, AICP Senior Planner CEP /bad cc: Jane Anderson, Real Estate Gene Fisher, Shawnee District Supervisor Lawrence Ambrogi and H. Paige Manuel, Shawnee District Planning Commissioners Commissioner of Revenue Frederick County School Board 4,G� J A of FREDERICK Department of Planning and Development 540/665 -5651 FAX: 540/665 -6395 July 14, 2011 Mr. William A. Shelton, P.E. Oliver, Webb, Pappas & Rhudy, Inc. 200 Country Club Drive, Plaza One; Building E Blacksburg, Virginia 24060 Re: Comments Received at the July 6th Planning Commission Meeting Site Plan 410 -11; FCPS Transportation Facility Property Identification Numbers (PINS): 76 -A -94, 76 -A -90A Dear Mr. Shelton: At the July 6, 2011 Planning Commission meeting, the Frederick County Transportation Facility was presented as an informational item. At that meeting, the Planning Commission was given the opportunity to review the plan and provide the applicant with their comments. The primary concerns expressed by the Commission are as follows: Traffic safety issues were a primary concern of the Commission. It was noted that Armel School is about 1,000 feet past the Macedonia Church Road traffic signal; they believed installation of the Macedonia Church signal was premature and something was needed at Armel School. The situation involved school buses pulling out of the school and stopping in the middle of the four -lane road while trying to turn south on Route 522 through the road break. There was also a problem with buses turning south because of the south -bound traffic coming up over the hill; the crossover is directly at the top of the hill and vehicles cannot see it from the bottom of the hill. Traveling south to the north has the same problem with school buses stopped at the north -bound side of Route 522. The situation would be exacerbated with the proposed transportation facility, which had the capacity for 200 buses. Commissioners believed the transportation issues needed to be thoroughly examined and remedied before there was an accident involving a school bus. The Commission inquired as to whether the adjacent property owner had been contacted regarding a road to allow the school and the transportation facility to access the Macedonia Church Road signal. Commissioners asked about the possibility of monitoring the concentration of CO2 levels on the site, considering the elevation. A suggestion was made to reduce the amount of asphalt paving on the site by using a porous surface, similar to what is proposed for the summer parking areas; or to reduce the number of paved parking spaces. 107 North Kent Street, Suite 202 • Winchester, Virginia 22601 -5000 Mr. William A. Shelton, P.E. Oliver, Webb, Pappas & Rhudy, Inc. RE: Site Plan 910-11 July 14, 2011 Page 2 Please note that the full Planning Commission meeting summary is attached. Do not hesitate to contact me if you have any questions or concerns regarding this letter. Sincerely, '1 Candice E. Perkins, A1CP Senior Planner Attachments cc: Frederick County School Board Gene Fisher, Shawnee District Supervisor John R. Riley, Jr., County Administrator CEP /bad 0 0 PUBLIC MEETING Frederick County Public Schools Transportation Facility. Review of site plan for new transportation facility to be constructed adjacent to Armel Elementary School in the Shawnee Magisterial District. No Action Required Senior Planner, Candice E. Perkins, reported that this is a site plan review for the new Frederick County Transportation Facility, Ms. Perkins explained that the staff brings projects involving public facilities to the Planning Commission for review prior to site plan approval. She noted the new facility will be located off of Front Royal Pike (Rt. 522 South) behind the existing Armel Elementary School. She said the site improvements include: administration building, maintenance building, and wash building; school bus parking area and future bus parking expansion areas; summer school bus storage area; and vehicle parking area and future parking expansion areas. Commissioner Unger commented that a large portion of the property contained trees; he asked how much of the trees were going to be removed. Commissioner Thomas had comments concerning traffic safety issues. He noted that the size of the site was impressive with over 200 bus parking spaces. He said that in less than a mile, on a major collector road, there are three existing traffic signals: at Macedonia Church Road, at Tasker and Route 522, and at the entrance to Walmart and Route 522. He explained that the entrance to Armel School is about 1,000 feet passed Macedonia Church Road, where there is a traffic signal. He believed something was needed at the Armel School. He commented he was surprised there hasn't been a traffic accident involving a school bus because the bus drivers pull out of the school and then stop in the middle of the four -lane road while they're trying to turn south on Route 522 across the median break in the road. Commissioner Thomas said if the bus facility is going in, the break in the road needs to be closed. He said there is also a problem with buses turning south because of the south -bound traffic coming up over the hill —the crossover is directly at the top of the hill and vehicles cannot see it at the bottom of the hill. He explained that vehicles come up over the hill, pop up, and all of a sudden there's a school bus in the middle of the road. He said coming north has the same problem with school buses stopped at the north- bound side of Route 522, Commissioner Thomas said that these transportation issues need to be examined and something needs to be done. Commissioner Mohn had comments concerning water quality issues. He asked what type of B &P measures were being considered for the site, such as oil and water separators, or any other measures that may be put in place from a water quality perspective, given the parking of buses, etc. Mr. Wayne Lee, with Frederick County Public Schools, referred to Commissioner UngeCs question regarding removal of trees. Mr. Lee said between 80 -200 feet of trees will remain undisturbed along the property boundaries. Regarding the traffic safety issues, Mr. Lee said they completely agree with Commissioner Thomas' comments about safety at that intersection. He said they have lobbied VDOT as strongly as possible to have a signal there and they are waiting on a re- evaluation from VDOT, but he is not optimistic because there are already two new signals on Route 522. Mr. Lee said the Schools' Transportation Department is very familiar with the situation and the existing signals will manage the traffic coming from the south, but they will not manage the traffic coming from the north. He said they also have concerns about buses pulling into the crossover waiting to turn left because it will Frederick County Planning Commission Page Minutes of July 6, 2011 1 N A V T 0 0 actually shut down the left turn lane in until the bus is clear. Mr. Lee said they will do their best to work with VDOT and get a signal installed. Chairman Wilmot inquired if there may be the potential to obtain property from the adjoining owner to the south to gain access to the Macedonia Church Road signal. Mr. Lee said they have not talked with the adjoining owner about bringing a road across their property. Mr. Lee said he had spoken with them about accessing the transportation facility, but the adjoining property owner was not willing to work with them. Mr. Lee said they could approach the owners again on the matter. Mr. Randy Jones, with OWPR, Architects and Engineers, addressed the water quality issues. Mr. Jones stated that from the edge of the new parking lot, the closest deforestation will still provide a minimum 70 -foot buffer to the adjacent property line; the other locations will have about 200 feet of existing vegetation. He said there is quite a bit of undisturbed area. Regarding the water quality issues, Mr. Jones said there will be a substantial number of rain gardens, which will filter the water as it is being drained off the site. He said oil -water separators and filters will also be incorporated into the plans. In addition, all State requirements for water quality will have to be met. Mr. Jones said they have met extensively with the Frederick County staff to make sure all of those needs have been addressed. In addition, this project has a LEED component to it, which is a green building, and they are striving to receive basic certification. Commissioner Lemieux inquired if there were any concerns about the concentration levels of CO2 laying down in that valley, considering the site's elevation, and if there was any way to monitor CO2 levels. Mr. Jones said the question had not previously been raised, but certainly is a valid concern and was something he could take to his civil engineers and try to obtain additional information. Mr. Steve Kapocsi, with Frederick County Public Schools, said as they continue to work with VDOT on the traffic signal and safety issues, he wanted to clarify that the number of buses that leave the facility each morning will not be 200, but will be substantially less, most likely 50 in the morning and 50 in the evening. In addition, those buses will be staggered due to school starting times. He said they will also continue to use satellite parking throughout the school division to save mileage and things of that nature. Mr. Kapocsi said they need to have the "potential" to park 200 vehicles because of maintenance service and summer parking. Commissioner Thomas suggested reducing the amount of asphalt paving on the site, in light of the LEED certification by utilizing a porous surface, similar to what is going to be used for the summer parking areas. Commissioner Thomas said if 200 asphalt parking spaces are not needed, don't build them. Commissioner Lemieux asked if the facility will be used to service County department vehicles and Mr. Kapocsi replied yes. Commissioner Unger said lie wanted to go on record stating this would be a great facility, but he had concerns about the traffic safety issues. He could not see how the entrance location could function safely, especially crossing Route 522 to go south, and with the number of buses pulling out. Commissioner Manual believed VDOT was premature with the Macedonia Church Road traffic signal and he would rather have that traffic signal at the entrance to the school. He said there have been instances in the past where adjustments to traffic lights were made; for example, the Gander Mountain traffic light versus the H.P. Hood traffic light. He said VDOT can make adjustments. Frederick County Planning Commission Page 2764 Minutes of July 6, 2011 0 0 Commissioner Crosen asked if there could be a flagman posted on the road when school buses are leaving or entering the site. Mr. Kapocsi stated there will be flashing lights and reduced speed signs before and after the entrance to the site. This concluded the comments and discussion by the Planning Commission. Ms. Perkins said she would continue to work with the applicant on the issues raised and she would forward the Commission's comments to VDOT. PLANNING COMMISSION DISCUSSION Comprehensive Policy Plan Amendment 901 -11 of Tasker Road, Parcel 86. This request is an 11.35 -acre change in the Land Use Classification from Institutional to Residential. The property is located on the east side of Tasker Road and north of Rutherford Lane, approximately 0.7 miles south of 1 -81, at the Exit 310 interchange, in the Shawnee Magisterial District. ADJOURNMENT No further business remained to be discussed and upon motion made by Commissioner Kriz and second by Commissioner Thomas, the meeting adjourned at 933 p.m. by a unanimous vote. Respectfully submitted, Frederick County Planning Commission Page 2765 Minutes of July 6, 2011 2 N a P U r� u MEMORANDUM ANDUM To: Frederick County Planning Commission From: Candice E. Perkins, AICP, Senior Planner X COUNTY of FREDERICK Department of Planning and Development 540/665 -5651 FAX: 540/665 -6395 Subject: Discussion — Frederick County Public Schools Transportation Facility Date: June 16, 2011 At the July 6, 2011 Planning Commission meeting, staff will present the site plan for the Frederick County Public Schools Transportation Facility to the Planning Commission for review. Customarily, projects involving public facilities are brought before the Planning Commission prior to site plan approval. A representative of the Frederick County Schools and OWPR, Inc. will be present during the Planning Commission meeting. The new transportation facility will be located off of Front Royal Pike (522 South) behind the existing Armel Elementary School in the Shawnee Magisterial District. Site improvements include the following: • Administration building, maintenance building and wash building • School bus parking area and future bus parking expansion areas • Summer school bus storaee area • Vehicle parking area and future parking expansion areas. Action on the site plan is not required, but comments from the Planning Commission are welcome. A smaller version of the site plan is attached for your information. Please contact me if you would like to see the full version, or if you need any additional information. CEP /bad Attachment 107 North Kent Street, Suite 202 • Winchester, Virginia 22601 -5000 �\ �o o - > ag g• ry A- 'I/\� ,4: $g:aP 9E I a oho p ?, < a I I I I I I 0 ��p / a All- 111111111W 1111 P osd l'e PI r E �JuJ�I Ikl ml IH 1 I I if a m ^\\ l_ -- _._ • -•' _ g \f DO �I m R. 8 A� �°,g A "= 'A`¢ €� 8w. �m� ° : :� aaa � aY 9 "4s'i e� %M Ii .C.zp g z m `.gg mg � f zRm pDF age _ T �5 I I -8 C I P $ gig 8-, Asm n "3£ gnR iC Designed'. waS /BSN Comm. No. Oren: DSM /Dn w5s.1 FCPS — TRANSPORTATION FACILITY O\�R 0 RALL SITE PLAN VOLUME II , ` At eE AcoExon n REw couuw s Cl as u CM1ecked wA5 Dpre ARCHITECTS AND ENGINEERS L Rl"l* SO 05 "N n Approved' RSJ :5 u9R II Z—=, No. Deswprion Dale FREDERICK COUNTY NRD.1 mom° Revisions COU of F MICK Department of Planning and Development 540/665 -5651 FAX: 540/665-6395 June 30, 2011 Benjamin S. McMillan, EIT Oliver, Webb, Pappas & Rhudy, Inc. 200 Country Club Drive, Plaza One, Building E Blacksburg, Virginia 24060 Re: Second Review Comments for Site Plan #10 -11; FCPS Transportation Facility Property Identification Numbers (PINS): 76 -A -94, 76 -A -90A Dear Mr. McMillan: Planning Staff has reviewed the above - referenced site plan to determine if administrative approval can be granted. At this time, administrative approval cannot be granted. This site plan is denied until the issues in this letter, as well as all issues of the other review agencies, have been adequately addressed. Please review Staff s comments listed below and then prepare a revised site plan which adequately addresses each concern. Review Comments: 1. Evergreen Screening for Adjacent Properties. On sheet C5.3, the three foot evergreen screening provided does not appear adequate. A single row of six foot evergreen trees should be provided as indicated. 2. Evergreen Shrubs. Evergreen screening shrubs for parking areas need to be provided as indicated on sheet C5.2. After you have revised the site plan, please resubmit one copy so that I may verify the information contained on the plan. After this plan is reviewed and approved by the Planning Commission, I will need all approved review agency comment sheets and at least five copies of the final plan for approval. Comment sheets are required from the following agencies: the Frederick County Inspections Department, the Frederick County Engineer, the Frederick County Fire Marshal, the Virginia Department of Transportation, the Frederick County Health Department and the Frederick County Department of GIS. Do not hesitate to contact me if you have any questions or concerns regarding this letter. Sincerely, Candice E. Perkins- AICP Senior Planner Attachment cc: Frederick County School Board CEP /bad 107 North Kent Street, Suite 202 • Winchester, Virginia 22601 -5000 R B M R I COUNTY of FREDERICK Department of Planning and Development 540/665 -5651 FAX: 540 /665 -6395 May 12, 2011 Mr. William A. Shelton, P.E. Oliver, Webb, Pappas & Rhudy, Inc. 200 Country Club Drive, Plaza One, Building E Blacksburg, Virginia 24060 Re: Review Comments for Site Plan 910 -11; FCPS Transportation Facility Property Identification Numbers (PINS): 76 -A -94, 76 -A -90A Dear Mr. Shelton: Planning Staff has reviewed the above - referenced site plan to determine if administrative approval can be granted. At this time, administrative approval cannot be granted. This site plan is denied until the issues in this letter, as well as all issues of the other review agencies, have been adequately addressed. Please review Staff s comments listed below and then prepare a revised site plan which adequately addresses each concern. Review Comments: 1. General Notes. On the coversheet, revise notes 4 and 5 as indicated, add PIN 76 -A -90A to the tax parcel note, and provide the amount of office area for each building. 2. Parking Space Calculations. On the coversheet, the parking space calculation is incorrect. The office space calculation is 1/250sf of office. The total spaces appear to be as follows: 267 new automobile parking spaces, 45 bus maintenance spaces, 50 bus parking spaces, 30 future bus parking spaces and 130 future automobile parking spaces. All current and future spaces need to be accounted for in the tabulation. 3. Floodplain and Waterways. Show the location and label all waterways and the limits of the floodplain on the property. 4. Adjoining Roads. Label all adjoining roadways (W. Parkins Mill Road) that adjoin parcel 76 -A -94 and show a 60 foot BRL from the roadway. 5. Existing Easements. All existing easements need to be shown along with their legal reference. For Area A, indicate if the entrance on Route 522 is within an existing access easement. 6. Parking Space Size. Ensure that all parking spaces are a minimum of 180sf. 7. Gravel Storage Yard. Clarify what will be stored within the proposed gravel storage yard; screening may be necessary for this area. 8. Future Parking Areas (vehicle and bus). Provide notations as to the surface material and curb types for these areas. Label all improvements contained within these areas as well. 9. Proposed Signs. Provide the Height (including base) for signs E, F G and H. 107 North Kent Street, Suite 202 • Winchester, Virginia 22601 -5000 Mr. William A. Shelton, P.E. Oliver, Webb, Pappas & Rhudy, Inc. RE: Site Plan #10 -11 May 12, 2011 Page 2 10. Outdoor Lighting. The site plan needs to show details for all fixtures, as well as the height of all pole lights. If building mounted lighting is proposed, it needs to be shown on the site plan. 11. Interior Parking Tree Requirements. The number of parking spaces shown on the landscaping plan is incorrect. Revise to reflect the total number of parking spaces (vehicle and bus). 12. Perimeter Parking Tree Requirements. Provide the number of existing trees that are being counted towards the perimeter tree number and the total being planted. 13. Evergreen Shrubs. Evergreen screening shrubs for parking areas need to be provided as indicated on sheet C5.2. 14. Tree Locations. It appears that some of the trees that have been placed within Area B could be shifted to Area A as indicated on the site plan. 15. Evergreen Screening for Adjacent Properties. On sheet C5.3, it appears that evergreen trees should be provided to screen the adjacent residential property from the bus storage area. 16. Landscaping Notes. Votes need to be provided that state (1) all planting shall conform with §165 - 203.0113 of the Frederick County Zoning Ordinance (Plant selection, planting procedure, and maintenance), and (2) any plant substitutions must be approved in writing by the Frederick County Planning Department. After you have revised the site plan, please resubmit one copy so that I may verify the information -- contained on the plan. This site plan needs to be reviewed by the Frederick County Planning Commission at a public meeting. Once the issues in this letter are resolved, I will need 44 copies of the site plan. After this plan is reviewed and approved by the Planning Commission, I will need all approved review agency comment sheets and at least five copies of the final plan for approval. Comment sheets are required from the following agencies: the Frederick County Inspections Department, the Frederick County Engineer, the Frederick County Fire Marshal, the Virginia Department of Transportation, the Frederick County Health Department and the Frederick County Department of GIS. Do not hesitate to contact me if you have any questions or concerns regarding this letter. Sincerely, Candice E. Perkins, AICP Senior Planner Attachment cc: Frederick County School Board CEP/bbd APR -11 -2011 11:06 From: • 0 To:5406670370 P.1/2 FREDERICK COUNTY PUBLIC SCHOOLS 1,415 AMHERST STREET WINCHESTER, VA 22601 PHONE: 540. 545.2439 EXT. 88148 PAX: 540 - 722 -2788 FACSIMILE TRANSMITTAL SHEET TO; FROM: BONNIE WAYBRIGHT DONNA DORAN FAX NUMBER: DATE: _ 6V7-A9,-'0 April 11, 7011 COMPANY: TOTAL. NO OF PACES INCLUDING COVER: FRED. CO. FINANCE DEPT 2 PHONE NUMBER: SENDER'S REFERENCE NUMBER: RE: YOUR REFERENCE NUMBER: EJ URCRN'I' ❑ 1'011 RIWIEW Q PLEASE COMMENT O PLEASI; 1WPLY ❑ PJ'.JLASE RHCYCLE Nnl7:t /f OMM1I I'sNl'4 flonnie, I just posted the attached site plan review fee in the amount of $6,570.00 today. When you get this posted could you let the planning department know that an internal transfer was done for this payment. Thanks so much. Donna 0 b tpK ARCHITECTS AND ENGINEERS June 9, 2011 0 Candice E. Perkins, AICP Senior Planner Frederick County Department of Planning and Development 107 North Kent Street, Suite 202 Winchester, VA 22601 -5000 RE: FCPS — Transportation Facility A/E Comm #:1056.2 Dear Ms. Perkins, Thank you for your review of our plans. The enclosed plans for the above referenced project have been revised in accordance with your comments dated May 12, 2011. The following is our response to your comments: 1. General Notes. On the coversheet, revise notes 4 and 5 as indicated, add PIN 76 -A -90A to the tax parcel note, and provide the amount of office area for each building. The numbering of the notes has been revised. PIN 76- A -90A, as well as the accompanying property information, has been added to General Note #7 on sheet C1.1. The amount of office area for each building has been computed as shown in General Note #6 on sheet C1.1. Parking Space Calculations. On the coversheet, the parking space calculation is incorrect. The office space calculation is 1/250sf of office. The total spaces appear to be as follows: 267 new automobile parking spaces, 45 bus maintenance spaces, 50 bus parking spaces, 30 future bus parking spaces, and 130 future automobile parking spaces. All current and future spaces need to be accounted for in the tabulation. The parking space calculation has been updated to reflect 1 space per 250sf of office space as shown on sheet C1.1. The parking space summary has been updated to account for all current and future spaces. Floodplain and waterways. Show the location and label all waterways and the limits of the floodplain on the property. 1 of 3 200 Country Club Drive SW • Plaza One • Building E • Blacksburg, Virginia 24060 • P: 540- 552 -2151 • F: 540- 951 -0219 • www.owpr.com • • The location of the 100 -yr floodplain limits has been shown and labeled on sheet C1.1. All waterways have been shown and labeled on sheet C1.1. 4. Adjoining Roads. Label all adjoining roadways (W. Parkins Mill Road) that adjoin parcel 76 -A -94 and show a 60 foot BRL from the roadway. All adjoining roadways have been labeled as shown on sheet C1.1, and a 60 foot BRL has been added to sheet C1.1. 5. Existing Easements. All existing easements need to be shown along with their legal reference. For Area A, indicate if the entrance on Route 522 is within an existing access easement. All existing easements have been shown on sheet C1.1 along with their legal references. The entrance on Route 522 is within an existing easement. 6. Parking Space Size. Ensure that all parking spaces are a minimum of 180sf. The new parking spaces at Armel Elementary have been revised as shown on sheet C1.3 so that all new parking spaces for the project are 180 sf (9'x20). 7. Gravel Storage Yard. Clarify what will be stored within the proposed gravel storage yard; screening may be necessary for this area. The proposed gravel storage yard will be used to temporarily store used tires and metal material before they are picked up for recycling. The fence will be screened with a solid vinyl screen attached to the chain link fence. 8. Future Parking Areas (vehicle and bus). Provide notations as to the surface. material and curb types for these areas. Label all improvements contained within these areas as well. The surface materials and curb types have been noted on sheets C1.4 and C1.5. The improvements within future parking areas have also been labeled on sheets C1.4 and C1.5. 9. Proposed Signs. Provide the height (including base) for signs E, F, G, and H. The heights of the signs has been added to sheet C1.7. 10. Outdoor Lighting. The site plan needs to show details for all fixtures, as well as the height of all pole lights. If building mounted lighting is proposed, it needs to be shown on the site plan. A typical lighting fixture detail has been added to sheet C2.9. The typical light pole height has been dimensioned on the Area Lighting Fixture Detail on sheet C2.9. Building mounted lighting has been added to sheet C2.10 and a building mounted fixture detail has been added to sheet C2.9. 2 of 3 0 0 11. Interior Parking Tree Requirements. The number of parking spaces shown on the landscaping plan is incorrect. Revise to reflect the total number of parking spaces (vehicle and bus). The parking space count has been corrected. 12. Perimeter Parking Tree Requirements. Provide the number of existing trees that are being counted towards the perimeter tree number and the total being planted. The required tree chart has been enhanced to clearly delineate the number of perimeter and interior trees required. From earlier discussions with Gay & Neel, Inc., Section 165 - 230.01 -C "Existing Tree Credits" will be utilized to apply the existing stand of hardwoods in place of the perimeter landscaping requirement. 13. Evergreen Shrubs. Evergreen screening shrubs for parking areas need to be provided as indicated on sheet C5.2. Evergreen shrubs have been added to sheet C5.2. 14. Tree Locations. It appears that some of the trees that have been placed within Area B could be shifted to Area A as indicated on the site plan. The Armel Elementary parking lot contains existing vegetation to remain in addition to the proposed landscaping, which was determined to be acceptable per discussion with Gay & Neel, Inc. 15. Evergreen Screening for Adjacent Properties. On sheet C5.3, it appears that evergreen trees should be provided to screen the adjacent residential property from the bus storage area. Evergreen screening has been added to sheet C5.3. 16. Landscaping Notes. Notes need to be provided that state (1) all planting shall conform with §165 - 203.01 B of the Frederick County Zoning Ordinance (Plant selection, planting procedure, and maintenance), and (2) any plant substitutions must be approved in writing by the Frederick County Planning Department. Notes have been provided. We trust that these revisions will meet your approval. Please feel free to contact me if you have any questions. Sincerely, Benjamin S. McMillan, EIT CC: Steve Kapocsi, Wayne Lee, Randy Jones, File 3of3 Letter of Transmittal TO Re�garding Frederick County Department of Planning and FCPS - Transportation Facility Development Frederick County, Virginia 107 North Kent Street, Suite 202 Winchester, VA 22601 -5000 Attention: Candice Perkins Commission #: 1056.2 Date: 6/9/11 We are sending you: X Attached X Via: Hand delivered by UPS The following: X Prints ❑ Specs X Copy of Letter ❑ Change Order ❑ Other Copies 11 Date - -1 No. 1( _ Description Review comments response letter If enclosures are not as noted, please notify us at once. j These items are transmitted: JUN 2 2 20111 .vrJ • For Signature ❑ As Requested ❑ For Approval !;hicn. couNw • For Your Use X For Review and Comment ❑ Remarks: Thank you for your review of the project. Revised site plans and a comment response letter are attached. Please let me know if you have any questions. Copy to: Randy Jones, File Signed: +: N r\ Mk Benj min S. McMillan, EIT 200 Country Club Drive SW . Plaza One . Building E . Blacksburg, VA 24060 . P: 540 -552 -2151 . F: 540- 951 -0219 . www.owpr.com 1056—Site Plan 2nd Submatal_Planning 6 -9 -1 LOCO ARCHITECTS AND ENGINEERS Letter of Transmittal -Re4ardin Frederick County Department of Planning and FCPS - Transportation Facility Development Frederick County, Virginia 107 North Kent Street, Suite 202 Winchester, VA 22601 -5000 Attention: Candice Perkins Commission #: 1056.2 Date: 7/26/11 We are sending you: X Attached ❑ Via: The following: X Prints ❑ Specs o Copy of Letter ❑ Change Order o Other 5 Site Plan If enclosures are not as noted, please notify us at once These items are transmitted: X For Signature ❑ As Requested o For Approval ❑ For Your Use ❑ For Review and Comment ❑ Remarks: Site plans have been revised per comments received from the Fire Marshal. The attached approval letters have been received from the departments noted on your letter of June 30, 2011: the Frederick County Inspections Department, the Frederick County Engineer (Department of Public Works), the Frederick County Fire Marshal, the Virginia Deparment of Transportation, the Virginia Department of Health, and the Frederick County GIS Department. Copy to: Randy Jones, File Signed: Bel famin S. McMillan, EIT 200 Country Club Drive SW . Plaza One . Building E . Blacksburg, VA 24060 . P: 540 -552 -2151 . F: 540 - 951 -0219 . www.owpr.com 1056-Site Plan an Submittal Planning 7- 2641.tloc Frederick County Transport Facility Page I of 1 Ben McMillan From: Bill Shelton [bshelton @owpr.com] Sent: Tuesday, July 05, 2011 11:53 AM To: Ben Mcmillan (bmcmillan @owpr.com) Subject: FW: Frederick County Transportation Facility VDOT approval below. Ov `. ,iRCHIHECfS 1:+J Etd{;IP2E =_RS William A. Shelton, Li PE Vice - President 200 Country Club Dr. SW Plaza One • Building E Blacksburg, Virginia 24060 P:540- 552 -2151 F:540- 951 -0219 ,,vww owpr.com Email bshelton @owprcom From: Yeatman, Kimberly M. [ mailto :Kim.Yeatman @VDOT.Virginia.gov] Sent: Wednesday, June 22, 2011 10:20 AM To: Bill Shelton Cc: Smith, Matthew, P.E.; Funkhouser, Rhonda Subject: Frederick County Transportation Facility This is to acknowledge receipt of your revisions to sheet C1.8 dated June 13, 2011 for the referenced project. The plans appear satisfactory and are approved. Please advise the developer accordingly. Please submit three copies of the signed and sealed plans for signature, and a CD with PDF's of the individual plan sheets. If you have any questions, please give me a call. Kim Yeatman Virginia Department of Transportation Land Development - Permit Specialist Clarke, Frederick, Shenandoah & Warren Counties 540 -535 -1828 7/5/2011 �, I• i � Il. ii. JUL 8 2011 ov (PR ARCHITECTS AND ENGINEERS - July 6, 2011 Candice E. Perkins, AICP Senior Planner Frederick County Department of Planning and Development 107 North Kent Street, Suite 202 Winchester, VA 22601 -5000 RE: FCPS — Transportation Facility A/E Comm #:1056.2 Dear Ms. Perkins, Thank you for your review of our plans. The enclosed plans for the above referenced project have been revised in accordance with your comments dated June 30, 2011. The following is our response to your comments: Evergreen Screening for Adjacent Properties. On sheet C5.3, the three foot evergreen screening provided does not appear adequate. A single row of six foot evergreen trees should be provided as indicated. The single row of evergreen trees is provided in place of the shrubs per discussion with Gay & Neel, Inc. 2. Evergreen Shrubs. Evergreen screening shrubs for parking areas need to be provided as indicated on sheet C5.2. Evergreen shrubs are provided in the places indicated. We trust that these revisions will meet your approval. Please feel free to contact me if you have any questions. Sincerely, reely K-�' � Benjamin S. McMillan, EIT CC: Steve Kapocsi, Wayne Lee, Randy Jones, File 1 of 1 200 Country Club Drive SW • Plaza One • Building E • Blacksburg, Virginia 24060 • P: 540 - 552 -2151 • F: 540 - 951 -0219 • www.owpr.com Ll Letter of Transmittal We are sending you: X Attached ❑ Via: The following: X Prints ❑ Specs X Copy of Letter ❑ Change Order ❑ Other 1 Site Plan 1 Review comments response letter If enclosures are not as noted, please notify us at once. These items are transmitted: ❑ For Signature ❑ As Requested ❑ For Approval ❑ For Your Use X For Review and Comment ❑ Remarks: Thank you for.your quick review of the project. Revised site plans and a comment response letter are attached. Please let me know if you have any questions. Copy to: Randy Jones, File' -, Signed: 1 ux JUL $ 2011 Benjamin S. liiIcMillan, EIT 200 Country Club Drive SW • Plaza ne .'Building E • Blacksburg, VA 24060 • P: 540 -552 -2151 • F: 540- 951 -0219 • www.owpr.com 1056 Site Plan 3rd Submittal_Plannlng-7-7- 11.doc Frederick County Department of Planning and FCPS - Transportation Facility Development Frederick County, Virginia 107 North Kent Street, Suite 202 Winchester, VA 22601 -5000 Attention: Candice Perkins Commission #: 1056.2 Date: 7/7/11 We are sending you: X Attached ❑ Via: The following: X Prints ❑ Specs X Copy of Letter ❑ Change Order ❑ Other 1 Site Plan 1 Review comments response letter If enclosures are not as noted, please notify us at once. These items are transmitted: ❑ For Signature ❑ As Requested ❑ For Approval ❑ For Your Use X For Review and Comment ❑ Remarks: Thank you for.your quick review of the project. Revised site plans and a comment response letter are attached. Please let me know if you have any questions. Copy to: Randy Jones, File' -, Signed: 1 ux JUL $ 2011 Benjamin S. liiIcMillan, EIT 200 Country Club Drive SW • Plaza ne .'Building E • Blacksburg, VA 24060 • P: 540 -552 -2151 • F: 540- 951 -0219 • www.owpr.com 1056 Site Plan 3rd Submittal_Plannlng-7-7- 11.doc