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Home My WebLink About04-11 Comments & Correspondenceat COLWY df .F ICK Department of Planning and Development 540/665 -5651 FAX: 540/665-6395 July 5, 2011 Mr. Randy Kepler, PE Greenway Engineering, Inc. 151 Windy Hill Lane Winchester. VA 22602 Re: Approval of Site Plan 404 -11; Village at Orchard Ridge Revision Property Identification Number (PIN): 52 -A -50 Dear Randy: The above - referenced site plan was approved on July 5, 2011. This site plan is approved for revisions to the Village at Orchard Ridge Development which was previously approved under Site Plan 442 -09. This revised site plan is approved for the construction of a new Continuing Care Retirement Community (CCRC) located on Lutheran Home Boulevard off of Northwestern Pike (Route 50 West) in the Gainesboro Magisterial District. Required site improvements include the following: • Construction of 51 carriage home /street cottage /alley cottage units. • Construction of 135 apartment units, 19 assisted living units and 28 skilled care units. • Construction of multiple parking areas with a total of 421 spaces, including curb and gutter, striping, handicap access and landscaping. • Sidewalks, landscaping and site lighting as indicated on the site plan. • Loading spaces and dumpsters as indicated on the site plan. With the approval of this site plan, it needs to be recognized that road improvements associated with this development can be found on the Lutheran Home Boulevard PIP approved by VDOT on September 24, 2010. All requirements of the Frederick County Zoning Ordinance have been met in the approved site plan, including review agency comments from all relevant review agencies. I am providing you with three (3) copies of the approved site plan. Please forward these copies to the appropriate representative(s). Furthermore, advise the owner(s) that a copy should be kept for future reference, and an approved copy must be kept on the construction site throughout the development process. Once site development is complete, the owner(s) should contact this office to schedule an on -site inspection. Do not hesitate to contact me if you have any questions or concerns. 107 North Kent Street, Suite 202 • Winchester, Virginia 22601 -5000 Mr. Randy Kepler, PE • • RE: Site Plan 404 -11 July 5, 2011 Page 2 Sincerely, Candice E. Perkins. AICP Senior Planner cc: National Lutheran Home, 9701 Veirs Drive, Rockville, MD 20850 Gary W. Dove, Gainesboro District Supervisor George Kriz and Charles Triplett, Gainesboro Planning Commissioners Jane Anderson, Real Estate Commissioner of Revenue CEP /bad Attaclunent 0 0 \ COUNTY of FREDERICK March 18, 2011 Mr. Randy Kepler Greenway Engineering 151 Windy Hill Lane Winchester, Virginia Department or Public Works 540/665.5643 FAX: 540/678 -0682 RE: The Village at Orchard Ridge — National Lutheran Home — Phase 1 Facility Site Plan Comments Frederick County, Virginia Dear Randy: We have completed our review of the revised site plan dated March 7, 2011. All of our previous comments have been addressed. Therefore, we recommend approval of the subject plan. Sincerely, Joe C. Wilder Deputy Director of Public Works JCW /rls cc: Candice Perkins, Planning and Development file Ci \Documents and Settings\cperkins \Local Settings \Temporary Internet Files\ Content. Outlook\ 2X3426H7 \VILLAGE@ORCHARDRIDGE -NAT'L LUTHERAN HOME - PH I REVSPCOMS.doe e Founded in 1971 GREENWAY ENGINEERING 151 Windy Hill Lane Winchester, Virginia 22602 Project Name: The Village at Orchard Ridge -Site Plan File No: 4928 Date: Thu, May 19, 2011 To: FC Planning Attn: Candice Perkins Copied Delivery: R Fed Ex Q U.S. Mail 0 Other MAY 1 9 2011 i Y From: Randy Kepler /dlm GREENWAY ENGINEERING Phone: 540- 662 -4185 Fax: 540- 722 -9528 R Courier F Pick Up 0 Urgent n For Your Review Q As You Requested R] Please Comment Message Candice, Per your request, attached is the following for your review and approval: -2 copies of the revised site plan per Planning comments dated March 15, 2011 - Agency approval letters - Comment response letter Thank you for your assistance. Contact us with any questions. Hand Delivery and Pick Ups Only: Received by: Date: Please Print Name: 0 0 GREENWAY ENGINEERING, we. 151 windy Hill lane Winchester, Virginia 22602 Founded in 1971 May 18, 2011 Frederick County Department of Planning and Development 107 North Kent Street. Suite 202 Winchester. VA 22601 Attn: Candice Perkins. AICP Re: The Village at Orchard Ridge — Phase 1 — Site Plan #42 -09 Revisions Comment Response Letter Dear Ms. Perkins: We are in receipt of the comments dated March 15, 2011 for the TVOR site plan revision and offer the following responses: Comments from Frederick County Planning Comment 1: Apartment Building Unit numbers. The number of apartment units listed on the coversheet of the site plan for Apartments #1, 2, 7 and sheet 0-03 do not match. These numbers also do not correspond to the submitted building permit. The site plan has a discrepancy offour units between the cover sheet and sheet C3- 03. Response: The cover sheet of the plans and Sheet C3 -00 has been revised to match. These numbers should match the architect's building permit. Comment 2: New Building. There is a new building shown on the site plan, (labeled as the skilled care building on the building permit). This building is not labeled. Label this building and show the number of residential units /beds within the building. Indicate if the 10 skilled care units and 18 assisted living units are within this building. Response: You are correct. The new unlabeled building on the site plan sheet C3 -00 is the skilled care building, which we have called the Small House: as has been the designation when this building came to existence. This building houses the skilled care and assisted living facilities. There are 10 beds associated with skilled care and 18 beds associated with the assisted living program. We have labeled Sheet C3 -00 with this information as requested. Comment 3: Alternative #1 and #2. A narrative of these two alternatives needs to be provided on the site plan. It appears that jf alternative #2 is constructed, that alternative 1 cannot be constructed or if alternative I is constructed, then alternative 2 cannot be constructed. Provide a clear understanding of the alternatives ana what is necessary to construct both alternatives. Response: We have discussed this item on the phone and have been clarified without need to provide revisions to the site plan. As an explanation, the alternatives have been added to the plan set as a bidding tool for the Engineers Surveyors Planners Environmental Scientists 'telephone 540- 662 -4185 EAX540 -722 -9528 File #4928 WRLIUdIro www.greenwayeng.coni • owner of the project to determine costs associated with each section. The owner wanted options for pricing, should the cost of the project come in under or over budget. The owner intends to build both alternatives and the site plan approval should be for both, however the owner may or may not build these items initially. depending on the market and costs associated with these alternatives. Regarding constructability, both options can be constructed without impact to the other so the owner can chose none, one, or both without impact to the integrity of the site. Comment 4: Building 7. On sheet C3 -02 label apartment building 7 as an alternative. Response: Building 7 is labeled as Alternate #1 on Sheet 0-00 as appropriate. Additional information on the site plan sheet would clutter and cover up notes needed for construction, so it wasn't added to that sheet. Comment 5: Setbacks to Property Lines. For the apartment buildings, common building, and the nex, building, setbacks to the property lines need to be shown — see sheet C3 -00. Response: Setbacks to the buildings have been provided on Sheet C3 -00 as requested. We have only provided setbacks to the closest corner along the nearest property line. Comment 6: Interior Landscaping. On Sheet CIO -02, the interior parking calculation only accounts for 353 parking spaces, not 437 as ,shown on sheet Cl-01. Response: The parking calculations have been clarified and corrected on sheets CI -01 and C70 -02. The landscaping calculations and plantings have been modified as appropriate. Comment 7: Shrubs. On sheet CIO -02 provide evergreen shrubs as indicated. Response: Noted. The shrubs requested have been added to the plan. Included in this letter package are 2 full sets of the revised plan set based on the comments above. The other sheets have not been submitted as they did not need to be revised. We have also attached approvals from FC Sanitation Authority, FC Inspections, FC Fire Marshal, VDOT, FC Public Works, and FC GIS Department. Thank you for your assistance with this project. Hopefully this will satisfy the comments by the Planning Department and allow for final approval of this site plan revision. Please contact us when approved so we can provide you with the appropriate sets for signature. Sincerely, Gre ay Zect c. Randy L. Kep Manager Enclosures File H4928N /RLK/dlm 2 • ' May COUNTY of FREDERICK Department of Planning and Development 540/665 -5651 FAX: 540/665-6395 March 15, 2011 Mr. Randy Kepler, PE Greenway Engineering, Inc. 151 Windy Hill Lane Winchester, VA 22602 Re: Review Comments for Site Plan #04 -11; Village at Orchard Ridge Revision Property Identification Number (PIN): 52 -A -50 Dear Randy: Planning Staff has reviewed the above - referenced site plan to determine if administrative approval can be granted. At this time, administrative approval cannot be granted. This site plan is denied until the issues in this letter, as well as all issues of the other review agencies, have been adequately addressed. Please review Staff's comments listed below and then prepare a revised site plan which adequately addresses each concern. . Review Comments 1. Apartment Building Unit Numbers. The number of apartment units listed on the coversheet of the site plan for Apartments #1, 2, 7 and sheet 0-03 do not match. These numbers also do not correspond to the submitted building permit. The site plan has a discrepancy of four units between the coversheet and sheet 0-03. 2. New Building. There is a new building shown on the site plan (labeled as the skilled care building on the building permit), this building is not labeled. Label this building and show the number of residential units/beds within the building. Indicate if the 10 skilled care units and 18 assisted living units are within this building. 3. Alternative 91 and 92. A narrative of these two alternatives needs to be provided on the site plan. It appears that if alternative 2 is constructed than alternative 1 cannot be constructed or alternative 1 is constructed than alternative 2 cannot be constructed. Provide a clear understanding of the alternatives and what is necessary to construct both alternatives. 4. Building 7. On sheet 0-02 label apartment building 7 as an alternative. 5. Setbacks to Property Lines. For the apartment buildings, common building, and the new building, setbacks to the property lines need to be shown — see sheet C3 -00. 6. Interior Landscaping. On sheet C10 -02 the interior parking calculation only accounts for 353 parking spaces not 437 as shown on sheet C1 -01. 107 North Kent Street, Suite 202 • Winchester, Virginia 22601 -5000 Mr. Randy Kepler, PE • • RE: Site Plan #04 -11 March 15, 2011 Page 2 7. Shrubs. On sheet C10 -02 provide evergreen shrubs as indicated After you have revised the site plan, please resubmit two copies so that I may verify the information contained on the plan. I will need all approved review agency comment sheets and at least five copies of the final plan for approval. Comment sheets are required from the following agencies: the Virginia Department of Transportation, the Frederick County Inspections Department, the Frederick County Engineer, the Frederick County Fire Marshal, the Frederick County Sanitation Authority and the Frederick County G.I.S. Department. Sincerely, �Ct�1 Candice E. Perkins, AICP Senior Planner cc: National Lutheran Horne, 9701 Veirs Drive, Rockville, MD 20850 CEP /dlw kiiMIT • ENGINEERING, 1N6. 151 Windy Hill Lane Winchester, Virginia 22602 December 14, 2010 Frederick County Department of Planning and Development 107 North Kent Street, Suite 202 Winchcster, VA 22601 Attn: Candice Perkins, AICP 0 ry IV. I � , L... _... Re: The Village at Orchard Ridge — Phase 1 —Site Plan #42 -09 Site Plan Revision Request Dear Ms. Perkins: As you are aware, the National Lutheran Home (NL1 -f) is in the process of developing a CCRC west of the City of Winchester. This site plan was origimlly approved by the County- on October 15, 2010. Since then there has been a few changes due to the marketing process among other items such as more detailed design information from the architect and the associated design team. Below is a brief breakdown of the changes associated with this site plan revision: L The 20-unit Carriage House has been removed from the plans (relocated to Phase 2). 2. Alternate #1 has been added to allow NLH to remove building #7 from scope should marketing dictate. 3. Alternate #2 has been added to allow for NL.H to add the 20 additional units back to the site as individual cottages (the alley serve or street serve units). These were originally slated for Phase 2 but have been moved to Phase 12. 4. The assisted living / skilled care wing has been removed from the main building and located within a "Small 1-louse" concept. 5. The space left over from the AL /SC relocation has been filled with Apartments. 6. The site experienced various design changes based on these changes as well as better coordination with roof leaders, stormwater collection, parking space calculations, etc to ensure a coordinated design with the design team. We are requesting a site plan revision for this project and have submitted this request to all agencies who had reviewed the original project. Please review and comment as appropriate. Contact us with any questions or need for additional information. Sincerelv, Grecee''"'m�� /��v - ngineeril nc. Ranc y L.. Kepler, PFI, Project ivIanager Fiiclosures Cc: Frederick County Revicw Agencies Larry Bradshaw — National Lutheran Home Craig Kimmel - RLPS Engineers Surveyors Planners Environmental Scientists 'telephone 540- 662 -4185 FAX 540-722-9528 w m File N4928N /RLYJdIm ww.greenwayengxo 0 9 GREENWAY ENGINEERING 151 Windy Hill Lane Founded to 1971 Winchester, Virginia 22602 Project Name: The Village at Orchard Ridge- Revised Site Plan File No: 49214N -2 Date: Tue, Feb I, 2011 To: F—C Planning From: Randy Kepler /dlm Attn: Candice Perkins GREENWAY ENGINEERING Copied Phone: 540- 662 -4185 Fax: 540- 722 -9528 Delivery: F-1 Fed Ex 0 U.S. Mail Courier F-1 Pick Up Other Urgent ❑v For Your Review ❑ As You Requested ❑ Please Comment Message Candice, Attached is the following to be included with the site plan and application previously submitted to your office on December 14, 2010: - Revised Site Plan Application Review Fee check for $9,500.00 Thank you for accepting the plans and application without this check. Contact us with any questions or need for additional information. FEB - 1 2011 Ll:l i Hand Delivery and Pick Ups Only: Received by: Date: Please Print Name: 0 0 -0 GREENWAY ENGINEERING 151 Windy Hill Lane Founded in 1971 Winchester, Virginia 22602 z r 1t { III p Project Name: The Village at Orchard Ridge- Revised Site Plan File No: 4928N -2 Date: Tue, Dec 14, 2010 To: FC Planning Attn: Candice Perkins Copied Delivery: F7 Fed Ex Fj Other- E] U.S. Mail From: Kandy Kepler /dlm GREENWAY ENGINEERING Phone: 540- 662 -4185 Fax: 540- 722 -9528 R Courier F71 Pick Up F1 Urgent [Zol For Your Review R As You Requested 0 Please Comment Message Candice, Attached is the following for your review and approval: -Cover letter explaining site plan revision -Site Plan Application -2 copies of the revised site plan - Planning comment sheet NOTE: We are in the process of obtaining review agency approvals and will forward to your office once we receive. Thank you for your assistance. Call with any questions or need for additional information. Hand Delivery and Pick Ups Only: Received by:. Please Print Name: l DEC 1 4 2010 Document Approval PLEASE REVIEW THE ATTACHED DOCUMENT. IF THIS APPROVAL PLEASE INITIAL AND PROVIDE THE DATE APPROVAL. 0 m FES - 1 2011 )�CtJMENT MEETS YOUR QD_TIME OF YOUR IFTHISDOCUMENTDOESNOTMEET YOURAPPROVAL PLEASEPROME COM ENTSAS TO WHAT YOU WOULD LISE TO HAVE COM METED. INITIALS DATE & TIME Candice �M� i u Dana Eric Mike John COMMENTS: Received by Clerical Staff (Date & Time): U:\Pam \Co=on\Docimment Approval Foun.wpd