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Home My WebLink About18-10 Comments & CorrespondenceA As' I 0 Department of Planning and Development 540/665 -5651 FAX: 540/665 -6395 October 21, 2010 Mr. Gary Oates GrevWolfe, Inc. 1073 Redbud Road Winchester, Virginia 22603 RE: Approval of Site Plan #18 -10; A &M Auto Sales and Service Property Identification Number (PIN): 54 -A -97M Dear Gary: This site plan is approved for an automobile sales facility with accessory automobile service located at 788 Baker Lane in the Stonewall Magisterial District. Required site improvements include the following: • Phase I Improvements o Site landscaping. o Striping of the parking lot. o Installation of temporary wheelstops. o Construction of a handicap ramp. o Removal of asphalt to provide greenspace. Phase 1I Improvements 0 1,900 square foot building addition. o Additional display spaces. o Curb and gutter around the entire parking lot. o Sidewalk along Baker Lane. All requirements of the Frederick County Zoning Ordinance have been met in the approved site plan, including review agency comments from all relevant review agencies. I am providing you with seven (7) copies of the approved site plan. Please forward these copies to the appropriate representative(s). Furthermore, advise the owner(s) that a copy should be kept for future reference, and an approved copy must be kept on the construction site throughout the development process. Once site development is complete, the owner(s) should contact this office to schedule an on -site inspection. Do not hesitate to contact me if you have any questions or concerns. 107 North Kent Street, Suite 202 • Winchester, Virginia 22601 -5000 Mr. Gary Oates, GreyWolfe,• • Re: Site Plan 418 -10 Page 2 October 21. 2010 Sincerely, (, '� (I' Candice E. Perkins, AICP Senior Planner Attachments CEP /bad cc: Jane Anderson, Real Estate Charles DeHaven Jr., Stonewall District Supervisor Gary Oates and Stan Crocket, Stonewall District Planning Commissioners Commissioner of Revenue A & M Auto, 788 Baker Lane, Winchester, VA 22603 TRANSMITTAL LETTER GREYWOLFEr INC. 1073 REDBUD ROAD o WINCHESTER, VA 22603 ®�- (540) 667 -2001 a (540) 545 -4001 FAX GREYWOLFEINC@AOL.COM Iri Frederick County Planning & Development September 30, 2010 107 North Kent Street Winchester, VA 22603 Ms. Perkins: Attached is a revised copy of the site plan and your comments addressed below. 1. The Power of Attorney form is attached. 2. My client understands that the sales must be the primary use. As far as comparing the floor areas, it takes less space to sell a car, but it takes an entire bay to service one. Most of the cars that will be sold will have been repaired first. Again, my client understands and affirms that car sales will be his primary use. 3. The existing building was measured to be 12' tall and the future addition will be up to 20' to accommodate vehicle lifts. I don't understand what you're looking for to address this comment. 4. The front parking setback has been changed to 10' on the cover sheet. 5. I have added the display spaces to the number of parking space count. Do I still need to provide parking spaces for them? Parking spaces required for parking spaces? 6. Per our discussion, I have added curb and gutter to the existing parking lot; however, it is noted that this is to be installed with all of the major site work required for Phase 2. 7. A note about inoperable vehicles has been added to sheet 2. 8. The sign has been placed on sheet 2. 9. The landscaping table has been revised and the evergreen shrubs added for headlight screening. I also placed the additional trees in the front yard area. 10. Handicap ramps have been added for the entrance. I also included the sidewalk along Baker Lane per your email from yesterday. As with the curb, I have noted that this will be required in Phase we the major site work will take place. 11.I have added the curbing and 3' separation for the dumpster. 12.A photometric plan has been added to sheet 3 as well as details. Thank you, _ Gary R. Oates, LS -B, PE Greywolfe, Inc SEP 3 0 2010 `'. � 80 (QUICK COUr rl Department of Planning and Development 540/665 -5651 FAX: 540/665-6395 September 27, 2010 Mr. Gary Oates GreyWolfe, Inc. 1073 Redbud Road Winchester, Virginia 22603 Re: Review Comments for Site Plan 018 -10; A &M Auto Sales and Service Property Identification Number (PIN): 54 -A -97M Dear Gary: Planning Staff has reviewed the above - referenced site plan to determine if administrative approval can be granted. At this time, administrative approval cannot be granted. This site plan is denied until the issues in this letter, as well as all issues of the other review agencies, have been adequately addressed. Please review Staff s comments listed below and then prepare a revised site plan which adequately addresses each concern. Review Comments: 1) Special Limited Power of Attorney Form. Please have the property owner sign the attached Special Limited Power of Attorney Form prior to further review or approval. This form should be notarized and completed to grant the applicant (you) with authorization to represent them for this site plan. 2) Proposed Use. Auto service is not a permitted use in the 133 (Business General) District, it is only permitted as a secondary use associated with auto sales. While the site plan does show that auto sales are proposed from the site, the sales component does not appear to be the primary use. The sales component has a 250sf office area and 12 display spaces while the repair component has 4,670sfof building area and the back portion ofthe site. At this time it is unclear how the sales component of the site is, or will remain, the primary use of the site. 3) Building Data. On the coversheet, the building data shows that existing height is 12 feet. 4) Parking Setbacks. The front parking setback minimum is ten feet. 5) Parking Space Numbers. The display spaces need to be included in the parking space calculations. 6) Parking Areas. The parking area needs to be upgraded to meet the current requirements of the Zoning Ordinance. Therefore, the use of wheelstops is not permitted unless LID techniques are utilized; the use of concrete ditches does not meet this requirement. On sheet 2, ensure that a five foot parking setback is maintained on the side. 7) Inoperable Vehicles. Inoperable vehicles are not permitted to be stored outside; a notation regarding this needs to be provided on the site plan. 8) S� The coversheet references a freestanding sign; the proposed sign location needs to be shown on sheet 2. 107 North Kent Street, Suite 202 • Winchester, Virginia 22601 -5000 Mr. Gary Oates, Grey Wolfe, Inc. Re: Site Plan "18 -10 Page 2 September 2 7, 2010 9) Landscaping. The site needs to accommodate interior landscaping. On sheet 2 under the landscaping data, the display spaces need to be included and the Zoning Ordinance reference needs to be revised. Evergreen shrubs need to be provided along all parking spaces not utilized for display. Deciduous trees should be provided at the front of the site. 10) Entrance. Handicap ramps need to be provided at the entrance. 11) Dumpster. The dumpster needs to be separated from the parking area by a six inch curb and by a distance of three feet. 12) Lighting. A photometric plan is required for the site; the location of any existing /proposed fixtures needs to be shown (location and type). If any existing fixtures do not conform to the current standard, they need to be removed. After you have revised the site plan, please resubmit one copy so that 1 may verify the information contained on the plan. I will need all approved review agency comment sheets and at least five copies of the final plan for approval. Comment sheets are required from the following agencies: the Frederick County Inspections Department. the Frederick County Department of Public Works (County Engineer), the Frederick County Fire Marshal, the Frederick County Sanitation Authority, and the Virginia Department of Transportation. Do not hesitate to contact me if you have any questions or concerns regarding this letter. Sincerely, ''/ Candice E. Perkins, AICP Senior Planner cc: A & M Auto, 788 Baker Lane, Winchester, VA 22603 Attachment CEP/bad Document Approval Form PLEASE REVIEW THE ATTACHED DOCUMENT. IF THIS DOCUMENT MEETS YOUR APPROVAL PLEASE INITIAL AND PROVIDE THE DATE AND TIME OF YOUR APPROVAL. IFTH NDOCUMENTDOESNOTMEET YOUR APPROVAL PLEASE PROVIDE COMD IEVTSAS TO WHAT YOU WOULD LIKE TO SAYE COMPLETED. E TTIALS DATE & TEKE Candice Mark Dana Eric Mike John COMMENTS: Received by Clerical Staff (Date & Time): q I V I ( o