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Home My WebLink About01-10 Comments & Correspondenceo OUTY of FREDERICK Department of Planning and Development 540/665 -5651 FAX: 540 /665 -6395 April 16, 2010 Mr. William R. Hestand, P.E, L.S. Koontz - Bryant, P.C. 1703 N. Parham Road, Suite 100 Richmond, Virginia 23229 RE: Approval of Site Plan 01 -10; Pilot Travel Center 9752 (Flying.) Property Identification Number (PIN): 33 -9 -1 Dear Mr. Hestand: The above - referenced site plan was approved on April 15, 2010. The site plan is approved for expansions and modifications to the existing Pilot Travel Center (Flying J) located at 1530 Rest Church Road in the Stonewall Magisterial District. Required site improvements include the following: • New entrance on Zachary Ann Lane. • Addition of two automobile gasoline pumps and canopy expansion. • Relocation of the truck scale area. • Relocation of a parking lot island and tree. All requirements of the Frederick County Zoning Ordinance have been met in the approved site plan, including review agency comments from all relevant review agencies. I am providing you with three (3) copies of the approved site plan. Please forward these copies to the appropriate representative(s). Furthermore, advise the owner(s) that a copy should be kept for future reference, and an approved copy must be kept on the construction site throughout the development process. Once site development is complete, the owner(s) should contact this office to schedule an on -site inspection. Do not hesitate to contact me if you have any questions or concerns. Sincerely, Candice E. Perkins, AICP Senior Planner Attachments CEP /bad cc: Jane Anderson, Real Estate Charles DeHaven, Stonewall District Supervisor Gary Oates and Stan Crockett, Stonewall District Planning Commissioners Commissioner of Revenue Pilot Travel Centers, LLC, Attn: Brad Alsup, 5508 Lonas Drive, Knoxville, TN 37909 107 North Kent Street, Suite 202 • Winchester, Virginia 22601 -5000 P010 KOONTZ- BRYANT, P.C. ®�O® Site Development Solutions TRANSMITTAL TO: Department of Planning and Development Attn: Candice Perkins, AICP 107 North Kent Street Winchester, VA 22601 PHONE: 540 -665 -5651 FROM: William R. Hestand, P.E., L.S. PHONE: 804- 200 -1933 cc: Transmitted By: ❑ Mail /UPS N Overnight ❑ Courier 4ttanhari nra iha fnllnWinn ifemc' DATE: 04 -14 -10 REFERENCE: Flying J Travel Center #752 PROJECT NO: 09098 -004 ❑ Hand Deliver ❑ Client Pickup ❑ COPIES DATE DESCRIPTION 5 1 Construction Plans for Approval Copy of each agency's approval letter (Fire, DPW, VDOT, & Inspections) These items are transmitted as checked below: NFor approval ❑As requested ❑For your use ❑Review & comment Additional Comments: ❑Information returned after loan M 1703 North Parham Road o Suite 100 a Richmond, VA 23229 a (804) 740 -9200 a Fax (804) 740 -7338 1] ®��B KOONTZ- BRYANT, P.C. ® "N® Site Development Solutions March 25, 2010 Ms. Candice E. Perkins, AICP Senior Planner 107 North Kent Street Winchester, VA 22601 Re: Flying J Travel Center #752 Dear Ms. Perkins, Revisions to the above - referenced plans have been completed in order to address your comment letter dated January 25, 2010. Our responses are outlined below in accordance with your letter. 1. As discussed over the phone and email an owner's signature block has been added to the cover sheet in order to prevent the necessity of the limited power of attorney. 2. A signature block has been added to the cover sheet for the Zoning Administrator as requested. 3. The requested notes have been added to the cover sheet. 4. The project scope has been revised to include installing the new exit onto Zachary Ann Road and the relocated truck scale. 5. The approved site plan number has been added to the cover sheet. 6. Per our phone conversation no striping is proposed. 7. A new island has been shown as requested in the bay adjacent to the pump /canopy addition. Revised parking counts have been added to C3.0 as discussed on the phone. 8. A canopy lighting detail has been added to sheet ES1. Lighting fixtures are to be recessed into canopy. The illuminated panatlex has been removed from the canopy. Pilot will install a metal fascia instead. See sheet AC I. Koontz - Bryant is hopeful that we have addressed all comments /recommendations in a satisfactory manner. We look forward to the project's approval and construction. Should you have any questions, please feel free to contact me at (804) 200 -1933. Sincerely, William R. Hestand, P.E., L.S. Chief Operating Officer Koontz - Bryant, P.C. 1703 North Parham Road o Suite 100 0 Richmond, VA 23229 ® (804) 740 -9200 a Fax (804) 740 -7338 0 ®O /®KOONTZ- BRYANT, P.C. ®��® Site Development Solutions TRANSMITTAL TO: Department of Planning and Development Attn: Candice Perkins, AICP 107 North Kent Street Winchester, VA 22601 PHONE: 540- 665 -5651 FROM: William R. Hestand, P.E., L.S. PHONE: 804 - 200 -1933 cc: • DATE: 03 -25 -10 REFERENCE: Flying J Travel Center #752 PROJECT NO: 09098 -004 Transmitted By: ® Mail /UPS ❑ Overnight ❑ Courier ❑ Hand Deliver ❑ Client Pickup ❑ Attached are the following items: COPIES DATE DESCRIPTION 2 Revised Construction Plans 1 Request for Site Plan Comments 1 Comment Response Letter These items are transmitted as checked below: ®For approval []As requested ❑Information returned after loan ❑For your use ®Review & comment ❑ Additional Comments: Plans were revised per Planning and VDOT comments and the relocation of CAT scale. 1703 North Parham Road s Suite 100 a Richmond, VA 23229 111 (804) 740 -9200 ® Fax (804) 740 -7338 AOL Department of Planning and January 25, 2010 Mr. William R. Hestand, P.E, L.S. Koontz - Bryant, P.C. 1703 N. Parham Road, Suite 100 Richmond, Virginia 23229 Re: Review Comments for Site Plan #01 -10; Flying J Travel Center #752 Property identification Number (PIN): 33 -9 -1 Dear Mr. Hestand: Planning Staff has reviewed the above - referenced site plan to determine if administrative approval can be granted. At this time, administrative approval cannot be granted. This site plan is denied until the issues in this letter, as well as all issues of the other review agencies, have been adequately addressed. Please review Staff's comments listed below and then prepare a revised site plan which adequately addresses each concern. Review 1) Special Limited Power of Attorney Form. Please have the property owner sign the attached Special Limited Power of Attorney Form prior to further review or approval. This form should be notarized and completed to grant the applicant (you) with authorization to represent them for this site plan. 2) Signature Block. A signature block for the Zoning Administrator needs to be on the coversheet of the site plan. The signature block for the Zoning Administrator needs to include the expiration language: site plan valid for five (5) years from date of Zoning Administrator outdovali lighting must be shielded to prevent 3) Notes. The following notes need to be provided: (1) g g glare onto adjoining properties and road right -of -ways, and (2) All utilities must be underground. 4) Project Scope. On the coversheet, it appears that the new entrance needs to be included under the project scope. 5) Approved Site Plan. Provide the approved site plan number on the cover sheet (SP# 26 -96, 54-04). 6) Entrance Striping. The site plan sheet needs to show the striping for the new truck traffic pattern (enter via Zachary Ann Lane, exit via Rest Church Road). The striping for the other existing entrances needs to be shown on the plan as well. plan showed nine parking spaces in the bay adjacent to the 7) Parking Spaces. The original site pump /canopy addition. The canopy addition appears to be removing five spaces and the island. The parking lot island will need to be replaced at the end of the parking bay and the driving lane width between the parking bay and the canopy provided. A revised parking calculation also needs to be provided on the plan. 107 North Kent Street, Suite 202 • Winchester, Virginia 22601 -5000 Mr. William R. Hestand, P.E, L.S. Koontz- Bryant, P.C. Re: Site Plan 401 -10 January 25, 2010 8) Canopy Lighting• A detail for the canopy lighting needs to be provided on sheet ES or AC 1. Any new canopy lighting needs to be full cut -off fixtures and the light source needs to be flush or recessed within the underside of the canopy. Sheet AC states that the existing canopy fascia is being replaced; please note that the portions of the canopy not included in the sing area are not permitted to be illuminated. After you have revised the site plan, please resubmit one copy so that I may verify the information contained on the plan. I will need all approved review agency comment sheets and at least five copies of the final plan for approval. Comment sheets are required from the following agencies: the Frederick County Inspections Department, the Frederick County Fire Marshal, and the Virginia Department of Transportation. Do not hesitate to contact me if you have any questions or concerns regarding this letter. Sincerely, i Candice E. Perkins, AICP Senior Planner Attachment CEP /bad cc: Pilot Travel Centers, LLC, Attn: Brad Alsup, 5508 Lonas Drive, Knoxville, TN 37909 MIA KOONTZ- BRYANT, P.C. kiQ% Site Development Solutions TRANSMITTAL TO: Department of Planning and Development Attn: County Planner 107 North Kent Street Winchester, VA 22601 PHONE: 540 - 665 -5651 FROM: William R. Hestand, P.E., L.S. PHONE: 804 - 200 -1933 cc: Transmitted By: ❑ Mail /UPS ® Overnight ❑ Courier Attarhad ara tha fnllnwinn itpmt� -. 0En�a 0 009 DATE: 12 -29 -09 REFERENCE: Flying J Travel Center #752 PROJECT NO: 09098 -004 ❑ Hand Deliver ❑ Client Pickup ❑ COPIES DATE DESCRIPTION 2 Construction Plans 1 Site Plan Application Checklist 1 Site Plan Application 1 Site Plan Checklist 1 Site Plan Review Fee Check These items are transmitted as checked below: ❑For approval ❑As requested ❑For your use ®Review & comment Additional Comments: ❑Information returned after loan F-1 1703 North Parham Road ■ Suite 100 ■ Richmond, VA 23229 ■ (804) 740 -9200 s Fax (804) 740 -7338 0 i� DEC 3 0 2009 Document Approval Form PLEASE REVIEW THE ATTACHED DOCUMENT. IF THIS DOCUMENT MEETS YOUR APPROVAL PLEASE INITIAL AND PROVIDE THE DATE AND TIME OF YOUR APPROVAL. IF THIS DOCUMENT DOES NOT MEET YOUR APPROVAL PLEASE PROVIDE COMMENTS AS TO WHAT YOU WOULD LIKE TO HAVE COMPLETED. INITIALS DATE & TIME Candice —Mark Dana Eric Mike John Received by Clerical Staff (Date & U:\Pam \Common\Document Approval Form.wpd 0 30 U 4