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PC_04-26-73_Meeting_MinutesMINUTES OF THE MEETING of the FREDERICK COUNTY PLANNING COMMISSION Held in the Board of Supervisors Room, April 26, 1973 PRESENT: James W. Golladay; Chairman, Manuel C. DeHaven, Richard F. Madigan, Maurice W. Perry, Elmer Venskoske, Clinton Ritter, and J. W. Riley. ABSENT : Keith Williams The Chairman called the meeting to order at 2:00 P.M., with the first important business being the letter of resignation from Charles E. Bass, stating his resignation from the Planning Commission as Vice - Chairman. The Chairman stated that the election of Vice - Chairman would be done later on in the meeting, after the Public Hearings. The first order of business, read by J. W. Riley was the application of Glaize Developments, Inc. to rezone approximately 305.126 acres of land; ® located east of Kernstown and Route 81, in Back Creek Magisterial District; from Agricultural (A -2) to Residential (R -2). Mr. Riley continued to read the application. Mr. Glaize came forward for questions and discussion. Mr. Venskoske had questions concerning the single family dwellings. Mr. Glaize stated that he had proposed for public water and sewer to serve the area. ' No one present was in favor or opposition to the application. Mr. Venskoske motioned to go into Executive Session after all of the Public Hearings. Mr. Perry seconded and the motion was carried unanimously. Mr. Riley read the application of Robert K. Stickley to rezone approximately 34 acres; located at southern end of Stephens City and south of Stephens City A,: between Route 11 and Route 81 in the Opequon Magisterial District; from Agricultural (A -1) to Business (B -1). Mr. Riley continued to read the application. The Chairman stated that there were several errors in the original application, • and that he had discussed this with Mr. Stickley, and did not see how the Planning Commission could act upon the application with the errors. The first error was, that the area is A -2 and not A -1. The second error was on the second sheet, -2- 9� (or back) and that it read for "residential and light business ", which is • contrary to the front page of the application, where it reads, there were no proposals for buildings or off - street parking. The Chairman stated that since the application was advertised wrong, it could not be acted upon. There was an amended application presented to the Commission, but this application had to be advertised before any action could be taken. Mr. Stickley came forward and stated that he wanted to propose all the rezoning for B -1. He also stated that there would be no buildings built. Short discussion followed. Mr. Madigan made a motion to appoint Ron Berg as Secretary of the Planning Commission. Mr. Riley submitted his resignation as Secretary of the Planning Commission, which was effective immediately. Mr. Perry seconded Mr. Madigan's motion and it was passed unanimously. Mr. Madigan made a motion to recommend to the Board of Supervisors that Ron Berg be appointed Subdivision Administrator, as Mr. Bass has submitted his resignation, of this title. Mr. Perry seconded and the motion was passed unanimously. • Mr. Riley read the application of Leon B. Zeiger to rezone approximately 69.659 acres of land; located along both sides of Route 616, near its intersection with Route 608 in Back Creek Magisterial District; from Agricultural (A -1) to Agricultural (A -2). Mr. Riley continued to read the application. Mr. Eugene Gunter came forward to answer any of the questions raised by the Commission. Lengthy discussion followed. No one present was in favor or opposition to the application. Mr. Riley read the application of Marjec, Inc. to rezone approximately 6.8378 acres of land; located at Shawnee -Land in Back Creek Magisterial District; from Agricultural (A -1) to Residential (R -2). Mr. Riley continued to read the application. Mr. Don Lambourne of Shawnee Land came forward to answer any questions presented to him by the Commission. Short discussion followed. 0 No one present was in favor or opposition to the application. -3- Before Executive Session was opened, Mr. Madigan stated of how subdivision • plats are used and not filed, in the correct place, and then finding them months later. Mr. Madigan presented, for review, Mr. Lambourne's subdivision plat. He also stated that the Board of Supervisors wanted the Planning Commission to review the plats before presenting them to the Board. Mr. Madigan made a motion to close Public Hearing. Mr. Venskoske seconded and it was passed unanimously. Mr. Madigan made a motion to open Executive Session. Mr. Perry seconded and it was passed unanimously. Mr. Madigan made a motion to close Executive Session. Mr. DeHaven seconded and the motion was passed unanimously. . >Mr. Madigan made a motion to open Regular Session (Public Session). Mr. Venskoske seconded and the motion was passed unanimously. On the application of Glaize Developments, Inc., Mr. Madigan moved to recommend the rezoning to the Board of Supervisors. Mr. Perry seconded and the motion was passed unanimously. The Chairman stated that the Stickley application could not be acted upon, as discussed previously in the meeting. On the application of Leon B. Zeiger, Mr. Perry moved to recommend the ® zoning change to the Board of Supervisors from A -1 to A -2. Mr. DeHaven seconded, with Mr. Venskoske voting "No ", Mr. DeHaven voting "Yes ", Mr.,Perry voting "Yes ", and Mr. Madigan voting "Yes" after some hesitation. The motion was passed, with recorded vote. On the application of Marjec, Inc., Mr. Madigan moved to; approve the parcel of land desired from A -1 to R -2. Mr. Perry seconded and the motion was passed unanimously. r 9 Mr. Massey presented several master plats on Shawnee -Land. Lengthy discussion followed concerning the approval of the plats. Plats and Sections presented were: Platsl- Section 24, Plat 2- Section 24, Plat 3- Section 24, Plat 4- Section 24, Plat 5- Section 24; also Plat 1- Section 25, Plat 2- Section 25, Plat 3- Section 25, Plat 4- Section 25, Plat 5- Section 25, Plat 67Section 25, Plat 7- Section 25, and Plat 8- Section 25. Mr. Massey then presented plats for consideration which had been approved by the Health Department. These were as follows: Plat 15- Section 22 containing 9 Lots, and Plat 30-Section 23 containing 4 Lots. These were added in addition to Sectionsi 24i�and 25. Mr. Madigan made a motion to recommend the plats for approval and to turn it back to the Board of Supervisors. Mr. Perry seconded, with Mr. Venskoske abstaining; Mr. DeHaven voting "Yes ", Mr. Perry voting "Yes ", and Mr. Madigan voting "Yes ". The motion was passed, with recorded vote. ® Mr. Bob Shumate came forward to speak to the Commission members. There was a short discussion, which was not pertaining to the meeting. -4- Mr. Ralph Wakeman came forward and presented subdivision plats to be • reapproved and recommended to the Board of Supervisors. The Chairman stated that the plats had to be signed, before any action of a'recommendation to the Board, could be taken. Lengthy discussion followed. Mr. Madigan submitted and read the Proposed Sequence for Submitting Subdivisions to the Planning Commission. As this sequence was read, changes were made at this time. This sequence was written by the new County Planner, Mr. H. Ronald Berg. Mr. Perry made a motion to recommend the Sequence to the Board of Supervisors for approval. Mr. Madigan seconded and the motion was passed unanimously. Mr. Madigan presented two recommendations: 1. Recommend to the Board of Supervisors that the Subdivision Ordinance be revised by the County Staff for submission to the Planning Commission and the Board of Supervisors. Mr. Madigan moved this recommendation as stated be approved. Mr. Perry seconded and the motion was passed unanimously. 2. Recommend to the Board of Supervisors that the Zoning Ordinance and Land Use Plan be revised and developed by the County Staff for ® submission to the Planning Commission and the Board of Supervisors. Mr. Madigan moved this recommendation as stated be approved. Mr. Venskoske seconded, and the motion was passed unanimously. The Chairman reminded the Commission Members of the election of a new Vice - Chairman, which had been discussed earlier in the meeting. Mr. Madigan made a motion to elect Mr. Perry to be the new Vice - Chairman. Mr. Venskoske seconded with Mrv-DeHaven voting "Yes ", Mr. Venskoske voting "Yes ", Mr. Perry abstaining; and Mr. Madigan voting "Yes ". The motion was passed with recorded vote. Mr. Madigan made a motion that the County Administrator be a non - voting member of the Frederick County Planning Commission. Mr. Perry seconded and the motion was passed unanimously. Mr. Madigan made a motion that either Mr. Bill Riley or Mr. Golladay draft a letter to Mr. Charlie Bass, expressing our deep appreciation to the many, many hours which he has devoted to this Commission. Mr. Perry seconded. The Chairman moved that it be amended to include that a copy of the letter be a part of the Minutes. Mr. Venskoske seconded and the motion was passed unanimously. Mr. Payne's letter was brought forward. Short discussion followed, ® concerning the revision of the existing zoning and subdivision control ordinances. -s- • Mr. Madigan moved to adjourn. Mr. DeHaven seconded and the motion was passed unanimously. The Chairman stated that the next regular meeting would be in June. Mr. Berg would like to have a Work Session in May, with the determination of the date later. There being nothing further to come before the Commission, the Meeting was adjourned. H. Ronald Berg, Secretary ® James W. Golladay, Chairman I E SISPOwnh ny. Rucs W. GOUP62y, Voirnay, Pygrevin Count; Planni, uon7insivn Ste City, MEW": Mai Yr. Colladq* I wc n =re _ - ,_ my in2iyratiao as E mo-ber of tW Fledcrich County FinnUAL CO-Assion. 2n VOOPO)t Uf ruling by tne AUSUPOY OnCITI OZ virgikia KA, no cannot serve Fz Ills ..@1• of s 112nrinn Commicsion Ond QUA Ln2rE 2invityneounly, 1 fuel thy! 1 warij ww"Inte ny Orm a'' Schwi Way& nc-V7 V 1 greltly nPDLeciato tne wony1wri T 1 bpi to serve r n th''' Vi-an nirL WwAsaiDn. T have grEnt r for iemu. wenber- End WA: dediu2yim tc Lot the job dwo. with Anaust ti- - rayssus, very trul; y"Urn, hass Charles 1. 9� Ifay 11, 1973 I4r. Charles P. Bass Stephens City, Virginia 22655 Dear Mr. Bass: On behalf of the Frederick County Planning Commission I would like to thank you for your work and time spent for the citizens of Frederick County. Your sense of responsibility to the County and untiring service are to be applauded. Ll It is my personal regret that we shall not have an opportunity to work together. I hope that we may call upon you from time to time for your expert advise. D Thankcyou again for your years of service. nc e ely you s, H. Ronald Berg Secretary, Planning Commission HRB:dsl l n— - / SUBDIVISION POLICIES The following; secuence of even Is a.nc_ policies are to be followed in the subdivision of lance 1. Confer with agencies that must approve the pl at: J Frederick County Subdivision P±dministrator Vi =-c+ nia. Deo_rtraent of Highways Frederic]:. County 5'=i tation [.uthority Frederic],. County Health Department Frederick County Pecreation Dep rtrnent 2. Submit five (5) copies of Pi_ llr:ll nary Ple.t. Also submit five (5) copies of a Master Plan if additioile.l sections are to be subdivided. kill ladditional sections must be in accordance with the Master Plan unless _..,revised Master Plan is submitted and approved. Submit five (5) copies, Preliminary Plat and Master Plcn applicable to Subdi.vi loll 7 1dninistrator. PF'ellr.Arary Plat and 1-;aster Plan must be in accordance with Frederick County Subdivision Ordinance, and must be received ten (10) days prior to next sclled.uled. Planning Commission P=ceting for consideration at that Meetinca. 3. Planning Commission considers Preliminary Plat and makes recommend - ation to Board of Supervisors. Ocaner or representative for land to be subdivided shoLrl Cn be present at Planni Commission Mect- 1R � an6 Doard of :>ulper Visors hiecting. 4. Board of Supervisors considers Preliminary Plat. 13oa advises sLl')d.l V]_C'i c'r in wv - itlnC wltAiin a maximum of forty -five (45) Clay-^, as to action taken, required changes and/or im provements. 5. Subdivider prepares detailed A1; _- wc:ion'plansfor submission to appropriate agencies listed in paragraph 1 of these guidelines. 6. Final Plat in five (5) copies .is submitted to Subdivision rhd- ministrator along wit'_; approves construction plans approved by the agencies listed in paraciraph l as applicable. Final Plat roust be received by the Subdivision administrator within six: (6) months of preliminary plat approval by the Board of Super- visors, and at least ten (10) days prior to tno next scheduled Planning Commission Meetina for coils iderati on at that meeting. 7. Planning ComIission considers Final Plat and submits recommenda- tion to Board of Supe= visors. 3. Platswill not be places: on Board agenda for action until final written approval is received from :reviewing agencies. 9. Board of Supervisors acts on Final Plat. J 10. If appr OveC: ley the Uoxird Of ::L1pervi stirs, £hu Fi nal Plat will 1Je signed t the County P.dminlsti_ator upon receipt Of fin aCie Guate r2rf oTmance bond of F, cai:tlfieCl chuck; executed in favor O` irederic)C COLlnty, gua irc:iitcoing" that - OaC(s, utilities, alu Ot'.7C'r improvement will bo Comi,Aet�d uitbin two (2) years and Upon verification Ml Z't all rcguir.5` d oa_coments ....ave bo E'is reCOl'dC -'.CE. Ti le E i na1 Pl may not be recorCed until this prOc(:dure is accom.n1ished. 11, liic- Final Plat Llus'C bo ri'e COrCled it.hin siD .6) months Of the date of approvFil Dy the Board of vupe = - vi so_s. 12. i roceec, with construct 1 Upon Completion of conctructiOn, the applicant m _'equest that eighty (oQ) p e "r cent Of tale bond )%e released, iJT i, request must Ile acc OCrlJ:raniod 'rya . ( a) . Approval from ai igj Do p:avti;iont Of str aet C0 -1- structiOn. 1 )J), L from the ai7?Dropriatc agency On water anC. cower construction. (c), Certification by an drainage faciliti with &;- proved ;Mans. engineer or su'�'veyoi" tha'tstorf have '•Decn completed in accordance (d) one set Of repr oducille wilt Plate:-, sewer, and stol:r, d "ialnacj plans 14. Upon meeting 2:111 rec; emte! -, of the Highway Department, the a't:)TJlicant s;lall ma] {:e fl retallest to the Board of Supervisors to have the streets taken into th ;.e Socondary Hicihway Systems (excep- tion is recreational su;-)divisions - A._ticlo IV, Pvlrac.rapn 'fl a) Of Faederich County Su bdivision Ordinance). Apnllciints sh -ould be flware — lit t7io'y must maintain streets and-. LtOrril arainagu at their 0.C1)ense in any interil'tl perloc from time Of completion to acceptance into VircTini.- Department of Highways System. S. wor =(fi water to be maintaino6 for One (1) year after acceptance. LL 15, UPOn YiOtiflCO.t]O_i from. t'le Highway Depal that the streets ...eve been token into tno Sec ondL;ry Hi gh way System, the final !bond will be rccleased.