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PC_03-01-73_Meeting_Minutes® MINUTES OF THE MEETING of the FREDERICK COUNTY PLANNING COMMISSION Held in the Board of Supervisors Room, March 1, 1973 PRESENT: James W. Golladay, Chairman, Charles E. Bass, Manuel C. DeHaven, Elmer Venskoske, and Richard F. Madigan ABSENT : Maurice W. Perry, and Keith Williams. Mr. Golladay called the meeting to order at 1:30 P.M. and turned the meeting over to Mr. Rneserir'H. Payne, Jr. of A.I.T. and Associates of Warrenton. Mr. Payne spoke to the Planning Commission about the proposed and existing County Zoning Ordinances pointing out the importance of proper planning for the furture of the County. He suggested that the Commission introduce a site plan control ® to put onto the Ordinance to provide tighter controls. He told the members of the ways in which the Ordinance could be updated and improved. Mr. Payne suggested that the best possible idea would be to clean up the Ordinance to their own satisfaction first instead of employing someone like him to do it for them. Mr. Madigan asked Mr. Payne how much of the cost would be taken care of with federal money. Mr. Payne stated that the federal government would pay 2/3 the cost and the locality would provide the other 1/3 of the cost. Mr. Madigan asked him how long it would take him to work up a patchwork addition to the zoning ordinance. Mr. Payne stated that it would take about 30 days. He was then asked how long it would take to work up a comprehensive plan for Frederick County. He replied that it would take approximately a year from the time he was contacted to do it. He added that at this time he could not take on this work due to a prior committment. The members asked if a comprehensive plan would change the zoning map as it now existed. Mr. Payne said that in certain instances the zoning might change but he didn't think that it would be a wide- spread change over the entire county. Mr. Golladay stated that the next order of business was the request of Mr. Stine to resubdivide a section of his subdivision in order to put in another road to serve the area. Mr. Whiting appeared ® in behalf of the owners of the property. A lengthy discussion followed as to the closing of a public right of way and opening another which would be wider. pr ® Mr. Whiting stated that this would entail closing the existing 30 ft, alley way and opening a wider one to open this area. He stated that this would in no way change the access oft people in the area. There was a question of the advertising of this change and Mr. Whiting stated that he had planned to advertise this change anyway. Mr. Alderman stated that there was no legal need to advertise this type of thing because it was a variance to a Subdivision Plat. Mr. Whiting explained that they would be cutting off a part of a lot to provide more width for the new roadway. On motion of Mr. Madigan it was moved that the Planning Commission approve the resubdivision of what was formally lots 16 and 17 of the Hunter M. Stine property, by permitting the conveyence of all portions of lot 17 south of the line on the plat with the understanding that the owner of the remaining parcel of lot 17 dedicate it to the public as a public rightof way. Mr. Bass seconded the motion and it was passed with Mr. Madigan, Mr. Venskoske, and Mr. Bass voting for the motion and Mr. DeHaven abstaining. Mr. Golladay stated that the next order of business was the resubdivision of the Aikens Subdivision. A brief discussion followed concerning the property. Upon motion of Mr. Bass, seconded by Mr. DeHaven and passed with all in favor, the Planning Commission moved to recommend ® approval of the proposed resubdivsion of the property. Mr. Golladay stated that the next order of business was the review of the Stonebrook Farm Subdivision. Mr. Thomas Glass appeared before the Commission in regard to this subdivision. The property brought before the Commission for consideration was Section I consisting of approximately 58 lots. Mr. Glass explained that the subdivisiion would be a swim and raquet club and would be one of the first in the area. Mr. Golladay asked Mr. Glass if it would be private wells and septic tanks in this subdivision and Mr. Glass replied that it would. He stated, however, that he had hopes for a central water and sewer system for the subdivision. Upon motion of Mr. DeHaven, seconded by Mr. Bass and passed with all in favor the Planning Commission moved to recommend approval of the Stonebrook Farm Subdivision, Section I containing approximately 58 lots. Mr. Golladay stated that the next order of business was the Section 2 of Lakeside Estates containing 52 lots. The Commission was informed that the section would be served by Lakeside water and sewer and had recently been rezoned for residential. Upon motion of Mr. DeHaven, seconded by Mr. Venskoske and passed with all in favor, the Planning Commission moved to accept and recommend approval of Section 2 of Lakeside Estates Subdivision ® containing approximately 52 lots. I i ® The Chairman stated that the next order of business was the Section 2 of Fredericktowne. A brief discussion and explanation followed. Upon motion of Mr. Venskoske, seconded by Mr. DeHaven and passed with Mr. Bass abstaining, the Planning Commission moved to recommend approval of Section 2 of Fredericktowne Subdivision consisting of 82 lots. Mr. Golladay voted for the motion. The Chairman said that the next order of business was the Nottoway Subdivision. A brief discussion followed. Upon motion of Mr. DeHaven, seconded by Mr. Bass and passed with all in favor, the Planning Commission moved to recommend approval of the Nottoway Subdivision. Mr. Golladay stated that since there were Committees set up in the County Government and Mr. Russell was Chairman of the Committee on Planning and Development, he should be appointed a member ex- oficio of the Planning Commission. He added that this would give him good knowledge of the functioning and workings of the Planning Commission. Upon motion of Mr. Bass, seconded by Mr. Venskoske and passed with all in favor, the Planning Commission moved that the Board • of Supervisors be asked to appoint Mr. Russell a member ex- officio to the Planning Commission. Mr. Golladay stated that the next order of business was the letter of resignation from Mr. Randy Perry. Mr. Golladay read the letter to the members of the Commission stating that Mr. Perry would complete his service to the Planning Commission on March 28. Mr. Bass moved that the Planning Commission accept Mr. Perry's resignation with regret and thanks for the service he has rendered to the Planning Commission. The motion was seconded by Mr. Venskoske and passed with all in favor. The Chairman stated that the next order of business was a letter he had received from the State Water Control Board notifying the Commission of the area meetings. He stated that since this was a concern of the Commission, someone representing the Commission should attend the meeting in their behalf. Mr. Golladay turned the letter over to Mr. Perry to transfer it on to the Administrator's office for consideration. Mr. Golladay stated that the next order of business was the reorganization of the Planning Commission and a naming of a Chairman, Vice - Chairman and Secretary. He stated that since he had served as Chairman for so many years someone else should have the job. ® Mr. Bass Chairman, he was seconded moved that since Mr. Golladay had been such a good should be elected Chairman for another.year. The motion by Mr. DeHaven and passed with all in favor. I • Upon motion of Mr. Venskoske, seconded by Mr. DeHaven and passed, Mr. Bass was elected Vice - Chairman for the Planning Commission for another year. Mr. Golladay suggested that the present secretary remain secretary until March 16 when he would be replaced with a new man. He stated that in this way there would be a secretary to the Planning Commission at all times. Upon motion of Mr. Venskoske, seconded by Mr. Bass and passed with all in favor, it was moved that the Commission retain Mr. Perry as secretary until a new secretary is appointed to take over from March 16. There being no further business to come before, the Planning Commission, the meeting was adjourned. secretary n U James W. Golladay, hairman • FF DAVID G. DICKSON DIRECTOR ±ffreaerirk (Ennntp Pepartminit of Planning xna pe6dayment COURT SQUARE WINCHESTER, VIRGINIA 22601 March 1, 1973 Mr. James Golladay, Chairman Frederick County Planning Commission 9 Court Square Winchester, Virginia 22601 Dear Mr. Golladay: In order to accept the position of Administrative Assistant of Lexington County, South Carolina, I do herein tender my resignation from the position of Secretary to the Planning Commission of Frederick County, Virginia. It is my wish that this resignation take effect March 28, 1973. However, by virtue of action of the Board of Supervisors on February 28th, 1973, I will be taking my accumulated leave of eight days beginning March 16, 1973. I am submitting this letter of resignation in order that I may take advantage of a career and educational opportunity. I can say without reservation that I have enjoyed working for and with the Frederick County Planning Commission. The experience and knowledge I have gained through my duties with the Planning Com- mission will always be a great asset to me. If I can ever be of any assistance to the County in the future, please do not hesitate to contact me. Sin rel rel i Rand R. Per? E RRP:akk 370 - 652 -4532