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PC_10_06-76_Meeting_MinutesMINUTES OF THE MEETING OF THE FREDERICK COUNTY PLANNING COMMISSION Held in the Board of Supervisors' Room October 6, 1976 PRESENT: C. Langdon Gordon, Chairman; Frank Brumback, Vice Chairman; Manuel C. DeHaven; James Golladay, Jr.; George G. Snarr, Jr.; Elmer Venskoske; Thomas B. Rosenberger; R. Wesley Williams NONE ABSENT CALL TO ORDER The Chairman Called the Meeting to Order and proceeded to the First Order of Business. MEETING MINUTES - September 1, 1976 - Approved As Written Upon motion made by George G. Snarr, Jr., seconded by James Golladay, Jr. and approved by the following vote: Snarr, Jr.; DeHaven; Golladay, Jr.; Venskoske; Brumback; Rosenberger; Chairman - YES: BE IT RESOLVED, That the Planning Commission for the County of Frederick, Virginia does hereby approve the Minutes of the Meeting of September 1, 1976 as written with no corrections. • A -95 REVIEWS Route 622 reconstruction (1.10 miles) from the city limits of the City of Winchester, Virginia to the proposed Route 37 requested by Virginia Department of Highways and Transportation for 60' right -of -way, secondary road -- $140,600 federal funds and $99,400 state funds, equalling $240,000 total project. In Accordance With Local Planning Mr. Berg described the proposal, and the Commission discussed it. Upon motion made by Frank Brumback, seconded by George G. Snarr, Jr. and approved by the following vote: Snarr, Jr.; DeHaven; Golladay, Jr.; Venskoske; Brumback; Rosenberger; Chairman - YES: BE IT RESOLVED, That the Planning Commission for the County of Frederick, Virginia does hereby endorse said Route 622 reconstruction as being in accordance with local planning. Route 681 reconstruction from the intersection of Route 805 to 0.8 miles North of the same. A sub - standard bridge will also be replaced over Back Creek. Requested by Virginia Department of Highways and Transportation -- $245,000 federal funds, • $145,000 state funds, or $390,000 total funds to complete the project. In Accordance With Local Planning Mr. Berg described the proposal; Mr. Venskoske voiced opposition to re- routing; and the Commission discussed the proposal. 135 , i (PC 10/06/76) p 2 Upon motion made by George G. Snarr, Jr., seconded by Manuel C. DeHaven and approved by the' following vote: Snarr, Jr.; DeHaven; Golladay, Jr.; Chairman - YES, • Venskoske; Rosenberger - NO, Brumback - ABSTENTION due to insufficient information BE: -IT RESOLVED, That the Planning Commission for the County of Frederick, Virginia does hereby endorse said Route 681 reconstruction as being in accordance with local planning. State Public Water System Supervision Program Grant requested by Virginia Department of Health, Bureau of Sanitary Engineering to meet Safe Drinking Water Act (PL 93 -523) requirements, State Clearinghouse Control No. 7- 601 -2 -003 -- $364,300 United States Environmental Protection Agency and $351,606 in -kind matching state funds, equalling $715,906 total project. No Comment Mr. Berg described the proposal, and the Commission discussed it. The Chairman directed the Secretary to notify the Lord Fairfax Planning District Commission of the Commission's consensus that no comment be made. Virginia Campaign for Effective Feeding Program by Virginia Coalition on Nutrition • to provide adequate meal provision to low- income groups emphasizing increasing of School Breakfast, Summer Feeding for children, and Women's Infant and Children's Programs -- $112,755 Community Services Administration under Community Food and Nutrition Program (no matching local funds required). No Comment Mr. Berg described the proposal, and the Commission discussed it. Upon motion made by George G. Snarr, Jr., seconded by Frank Brumback and approved by the following vote: Snarr, Jr.; DeHaven; Golladay, Jr.; Venskoske; Brumback; Rosenberger; Chairman - YES: BE IT RESOLVED, That the Planning Commission for the County of Frederick, Virginia does hereby make no comment on said A -95 Review to the Lord Fairfax Planning District Commission because there appears to be no local planning conflict. SITE PLANS No. 035 Carter Lumber of Virginia, Inc. to erect five (5) buildings on 11.019 acres (M -1) located East side of Route 11, 2/10 miles North of intersection with Route 668 (across from Oak Grove Sanitary Service) Stonewall Magisterial District. All require- ments are met. Action - Approval Recommendation Mr. Berg-stated that one drainfield site has been located and approved by the Frederick- Winchester Health Department; that sight distance is good to the North and ,, 136 J I (PC 10/06/76) p 3 • • • L South; and that the property is properly zoned for this type of activity. Mr. Alan J. Carter President, Carter Lumber of Virginia, Inc., appeared before the Commission, and stated that his company has 105 stores over an eleven- state;.area having begun in Virginia a little over a year ago. He said that the proposal would be the fourth store in this state, and described the company's type of operation. He also stated that the buildings would be white aluminum; the operation would be clean and modern; the front would be blacktopped; and would employ at the outset five to seven employees. The Chairman asked Mr. Carter why the necessity of eliminating trees to which Mr. Carter replied that the reasons included difficulty of acquiring cleared land, soil erosion; sewerage; and numerous rock outcroppings. He said that the bulk of the operation would be in the middle of theatrees, so any rearrangement of plans would be impractical because it would require re- engineering. He also said that it is important to the operation to be visible from the highway. He conceded the possibility of leaving the trees that border the property's perimeter. Mr. DeHaven opined that he was concerned about plans to clear the virgin timber that is approximately 200 years old and contains precious wildlife. Mr. Carter stated that the first building would be 200 feet from Route 11. Mr. Williams stated that the five to seven employees would only constitute an output of 50 to 70 gallons per day which is not much water to be concerned about. Upon motion made by George G. Snarr, Jr., seconded by Frank Brumback and approved by the following vote: Snarr, Jr.; DeHaven; Golladay, Jr.; Venskoske; Brumback; Rosenberger; Chairman - YES: BE IT RESOLVED, That the Planning Commission for the County of Frederick, Virginia does hereby recommend approval to the Board of Supervisors of said County of Site Plan No. 035 Carter Lumber of Virginia, Inc. with maximum tree preservation and these specifications: a) 60' X 150' lumber sales building; b) 60' X 150' plumbing, electrical and heating sales building; c) 108' X 118' warehouse building; d) 60' X 160' storage building; and e) 60' X 160' storage building. 137 i (PC 10/06/76) p 4 FEDERAL GRANT REQUEST by FREDERICK COUNTY SCHOOL BOARD In Accordance With Local Plannin • PROJECT TITLE: Senior High School, Frederick County, Virginia New PROGRAM: Local Public Works and Investment Project GRANTOR: U.S. Department of Commerce, Economic Development Administration AMOUNTS: $2,000,000 federal funds, $5,500,000 local funds, and $7,500,000 total funds DESC:_: Project is to construct a senior high school for grades 11 and 12 covering all of Frederick County. Purpose is to overcome extremely crowded conditions at the cur- rent single county high school. Current high school is being renovated to house grades 9 and 10. Mr. Melton Wright Division Superintendent, appeared before the Commission and presented the above intent to solicit funds as an A -95 Review. He stated the purpose is to help defray expenses for proposed school on Apple Pie Ridge in conjunction with the one - school /two- campuses concept for 1400 students. He also said that sewer and water facilities are available, and there is no high traffic congestion. Mr. Berg stated that the Commission is being requested to comment prior to formal application so that it may be expedited. • Upon motion made by Thomas B. Rosenberger, seconded by George G. Snarr, Jr. and approved by the following vote: Snarr, Jr.; DeHaven; Golladay, Jr.; Venskoske; Brumback; Rosenberger; Chairman - YES: BE IT RESOLVED; That the Planning Commission for the County of Frederick, Virginia does hereby endorse as being in accordance with local planning the intent to solicit funds as above by the Frederick County School Board. FEDERAL GRANT REQUEST by FREDERICK COUNTY SANITATION AUTHORITY In Accordance With Local PROJECT TITLE: Redbud Industrial, Battle Avenue, and Route 50 East Interceptor New PROGRAM: Local Public Works Capital Development and Investment Property GRANTOR: U.S. Department of Commerce, Economic Development Administration AMOUNTS: ''$780,000 federal and..total funds DESC: Installation of sewerage facilities in areas of the County in order to facili- tate industrial, commercial and residential growth. This will provide long term indus- tiral and commercial growth. PROJECT TITLE: Northern Water Loop, Rte:. 11 N. and Rte. 50 E. Water Facilities New PROGRAM: Local Public-Works Capital Development and Investment Property GRANTOR: USS. Department of Commerce, Economic Development Administration AMOUNTS: $1,800,000 federal and.1total funds DESC: Installation of water facilities in areas of the County in order to facilitate • industrial and commercial growth. The Route 11 North Water Facilities will also pro- vide water to residents who are experiencing high iron and sulphur contents in their water. 138 i (PC 10/06/76) p 5 PROJECT TITLE: Abrams Creek Advanced Wastewater Treatment Plant Expansion New PROGRAM: Local Public Works Capital Development and Investment Property GRANTOR: U.S. Department of Commerce, Economic Development Administration • AMOUNTs: $600,000 federal and total funds DESC: Expand the Abrams Creek Advanced Wastewater Treatment Plant from 0.5 mgd to .. 1.0 mgd. The plant expansion will provide capacity for industrial and commercial growth. PROJECT TITLE: Burning Knolls /Greenwood Heights Water and Burning Knolls Sewer Facilities Cont. PROGRAM: Community Development Block Grants GRANTOR: Department of Housing and Urban Development AMOUNTS: $1,000,000 federal and total funds. DESC: Installation of water facilities into the Burning Knolls /Greenwood Heights Subdivisions and sewerage facilities into Burning Knolls in order to eliminate wells and malfunctioning septic systems. Mr. Wellington H. Jones Engineer- Director, Frederick County Sanitation Authority appeared before the Commission and presented the above intent to solicit funds as A -95 Reviews. He stated that the Red Bud Run - Abrams Creek service area, funded by Farmers' Home Administration and some Housing and Urban Development funds, is pres- ently being constructed; and that sewer had been installed in Greenwood Heights with funds left over at the end of the fiscal year, due to favorable bids. • He stated that all water would be purchased from the City of Winchester under the existing contract that is in effect through 1991 because ',that, would be the cheapest solution for 2,000,000 gallons of water per day; which is presently adequate. He said that completion would take approximately one (1) year following approval. Upon motion made by Elmer Venskoske, seconded by Frank Brumback and approved by the following vote: Snarr, Jr,; DeHaven; Golladay, Jr.; Venskoske; Brumback; Rosenberger; Chairman - YES: BE IT RESOLVED „ That the Planning Commission for the County of Frederick, Virginia does hereby endorse as being in accordance with local planning the intent to solicit funds as above by the Frederick County Sanitation Authority. FEDERAL GRANT REQUEST by FREDERICK COUNTY PARKS AND RECREATION In Accordance With Local Planning PROJECT TITLE: Frederick County Parks -- Clearbrook and Stephens City Project New PROGRAM: Local Public Works Capital Development, and Investment Property GRANTOR: U.S. Department of Commerce, Economic Development Administration AMOUNTS: $987,141 federal and total funds • DESC: To construct the following facilities at the Stephens City Park: entrance road and gate house, tennis center, and swimming complex. To construct the following facilities at the Clearbrook Park: swimming complex and sanitary facilities for .baseball fields and group picnic areas. These projects will benefit all the citizens of Frederick County. 139 ' i (PC 10/06/76) p 6 PROJECT TITLE: Frederick County Park -- Stephens City Project New PROGRAM: Community Development Block Grants GRANTOR: Department of Housing and Urban Development AMOUNTs: $471,880 federal and total funds • DESC: Project is to construct the following facilities at the Frederick County Park: administration complex, family picnic area, and small lake complex. This project will" provide badly needed recreational facilities to the citizens of the community and will benefit all the citizens of Frederick County. Mr. William D. Pike Director, Department of Parks and Recreation, appeared before the Commission and presented the above intent to solicit funds as A -95 Reviews. He said that the Board of Supervisors had, approximately a month ago, approved the above, in concept. He stated that they plan to replace the freshwater swimming pool at Clear - brook Park because it is not filtered. He mentioned that his department is looking hard at purchasing, by funding from Bureau of Outdoor Recreation, land in Back Creek District for future needs in that area. Mr. Golladay opined that it would not be wise to overdevelop one part of the County over other areas. • Upon motion made by Frank Brumback, seconded by Manuel C. DeHaven and approved by the following vote: Snarr, Jr.; DeHaven; Golladay, Jr.; Venskoske; Brumback; Rosenberger; Chairman - YES: BE =:IT RESOLVED, That the Planning Commission for the County of Frederick, Virginia does hereby endorse as being in accordance with local planning the intent to solicit funds as above by the Deparment of Parks and Recreation of the County of Frederick, Virginia. CONDITIONAL USE PERMIT and SITE PLAN Action - Deferred until October 20, 1976 CUP No: 071 / SP No. 036 Phillip L. Williams to erect one (1) 35' X 60' storage building on five (5) acres (M -2) located on the West side of Pennsylvania RR, 3/10 miles North of Route 37,.Stonewall Magisterial District. Mr. Berg stated that the area is heavy industrial use. He said that the Condit-' ional Use Permit is provided so that conditions to approval may be defined. The location, he said, is fronting a private, gravel- surfaced road straight from Shockey's. He mentioned the fact that no sanitary facilities will be provided in the proposed • building, but the Health Department had said that, when additional buildings are needed, facilities may be added. 140 pr (PC 10/06/76) p 7 Mr. Phillip L. Williams appeared before the Commission and stated that his present plans are only for a storage building for trucks and equipment, cars, tubes, etc. • He stated that he has control of this land as well as the adjoining tract belonging to Southern Scrap. He also stated that two (2) sides of the property are completely surrounded by trees, and that he planned to put up trees or metal fence on one side. He said that the front will have trees or chainlink fence. He stated that he uses the Southern Scrap tract for semi - trailer storage mostly, and some metal containers. He also stated that his property is not visible from Routes 37 or 11, or from any public road. Mr. Berg concurred that the property cannot be seen from Shockey's -- that it is only visible from the cul -de -sac, and that there are trees in the back and on both sides. He said that Collier Farms own the biggest portion of the right -of -way, but not beyond the cul -de -sac. Mr. Williams emphasized that he is trying to plan inside storage, but that the trailers would have to be stored outside. These semi - trailers, he said, are old, a few are functional, and the parts are used for other equipment maintenance. Mr. Berg stated that county officials had been on a site inspection and noticed trailers and cardboard boxes containing bottles stored on the premises. He men- tioned the fact that the Stine Subdivision will be downwind of the proposal. He opined that some type of windbreak should be installed to keep paper, rags; etc., out of neighboring yards; that housekeeping is of critical importance. He suggested a screened fence perhaps should be required as a windbreak for storage of paper, rags, etc. Mr. Berg and Mr. Brumback discussed Frederick County Zoning Ordinance Section 13 -1 -16. Mr. Williams stated that if anything were to be stored outside it would be moved to the back where the ground is lower, but that he hoped to eventually have it all is stored inside. He said that he would like to have the building up before cold weather. Messrs. Berg and Rosenberger discussed possible conditions for the proposal. 141 i (PC 10/06/76) p 8 Mr. C. Robert Solenberge Fruit Hill Orchards, Inc., asked from the audience if the proposal's property bordered Fruit Hill Orchard; to::which Mr. Berg replied that • it does. Mr. Solenberger stated that, in the future (approximately ten years), that the trees will be pushed out thus making said property visible. He said that a rock fence exists now beside their twenty acres. He also stated that he would like to see a specification of a width of trees be required to remain standing, perhaps fifty feet in the unused portion of the applicant's property considering the rocky =. land. Mr. Williams stated that he is not applying for a junkyard. He also stated that he would promise a fence and try to plant new trees. He said that he had planned to plant cedar trees around the property's perimeter. He further stated that they would maintain the existing trees and provide a fence to the area not covered by trees. Mr. George G. Snarr, Jr. made a motion that was seconded by Manuel C. DeHaven, with said second withdrawn later, making the following motion die: • Approval recommendation to the Board of Supervisors with the conditions that the pro- posal's property perimeter without existing trees be provided with a buffer zone either by fencing or not less than twenty -five feet of trees planted, and the exist- ing treed perimeter be maintained in its present condition, and a metal, chainlink fence with covering be provided. Upon motion made by Thomas B. Rosenberger, seconded by Frank Brumback and approved by the following vote: DeHaven; Golladay, Jr.; Venskoske; Brumback; Rosenberger; Chairman - YES, Snarr, Jr. - NO (because he did not think Mr. Rosenberger's motion was proper): BE IT RESOLVED, That the Planning Commission for the County of Frederick, Virginia does hereby defer Site Plan No. 036 / Conditional Use Permit No. 071 Phillip L. Williams until the Planning Commission meeting of October 20, 1976 so that Staff may provide the Commission with recommendations of specific conditions, such as: a) Fencing - type and height (metal chainlink with covering), and b) Wooded buffer zone alone perimeter of property (dimensions). SUBDIVISIONS ALBIN ACRES $ II (R -1, A -2) Gainesboro 12 lots - Served by individual wells and septic • sytems. Health and Highway Departments approved. Located off Route 679 directly across from the School Bus Shop. Action - Recommended Approval 142 Pr (PC 10/06/76) p 9 Mr. Berg stated that the lots are approximately 40,000 square feet to one acre; the lots do meet all requirements; and that Staff recommendation is for $111 Recrea- • tion Impact Fee. Mr. C. Robert Solenberger President, Fruit Hill Orchards, Inc. - (property owner), appeared before the Commission. He stated that they want to get an entrance road to adjacent property containing existing residences, at the end of the cul -de -sac. He said that the property ownership had evolved from Mr. Cooper, to Mr. Harry Carpenter, to Fruit Hill Orchards, Inc. Upon motion made by George G. Snarr, Jr., seconded by Frank Brumback and approved by the following vote: Snarr, Jr.; DeHaven; Golladay, Jr.; Venskoske; Brumback; Rosenberger; Chairman - YES: BE IT RESOLVED, That the Planning Commission for the County of Frederick, Virginia does hereby recommend approval to the Board of Supervisors of said County of the subdivision application of ALBIN ACRES ® II, Gainesboro Magisterial District, for twelve (12) lots. CATHER LOTS ® II (R -1) Back Creek 9 lots - Served by individual wells and septic • systems. Health and Highway Departments approved. Located on Route 654, South of Route 803 (old Rt. 50). NOTE: The "DANGER" signs erected across the street by the quarry makes an interesting picture for these lots. Action - Recommended ADDroval Mr. Berg stated that the property had been rezoned less than a year ago for these lots, and that the first section of the subdivison had previously been approved. He also stated that this proposal is for the second and final subdivison section. He said that a drainage culvert will be constructed beneath Woodchuck Lane. He stated that Staff recommends $111 Recreation Impact Fee per lot:. Mr. Garland R. Cather appeared before the Commission, and stated that Section II had been originally platted for sixteen (16) lots, but has since been reduced to the nine (9) lots. He stated that he plans to maintain the land to the rear as farmland in the near future. He said that an old farmhouse exists across from these lots; and that mining is • presently being done approximately 800 feet from it to the Commission. Mr. Cather showed some pictures 143 i (PC 10/06/76) p 10 • Upon motion made by Thomas B. Rosenberger, seconded by Manuel C. DeHaven and approved by the following vote: Snarr, Jr.; DeHaven; Golladay, Jr.; Venskoske; Brumback; Rosenberger; Chairman - YES: BE IT RESOLVED, That the Planning Commission for the County of Frederick, Virginia does hereby recommend approval to.the Board of Supervisors of said County of the sub - divison application of CATHER LOTS ® II, Back Creek Magisterial District, for nine (9) lots. MARVIN DOVE LOTS (R -2) Stonewall 2 lots - Served by the Sanitation-Authority. Health, Highway and Authority approved. Located on Route 659 between Swanson and Wehrheim. Action - Tabled (not represented J Mr. Berg stated that divison of the Dove land had begun prior to subdivision requirements and a section had remained of 240 feet. He stated that each of the two (2) lots were approximately 22,290 square feet, with 120 feet of frontage. He also stated that there are no existing dwelling units on this property. He said that his department had been unable to contact the applicants so that they may be represented. He also said that submittal was made August 24, 1976, and that the plats will have to be submitted to the City of Winchester for ninety (90) days following approval. Mr. Brumback asked that the Staff be certain to notify all applicants. Upon motion made by Manuel C. DeHaven, seconded by Frank Brumback and approved by the following vote: Snarr, Jr.; DeHaven; Golladay, Jr.; Venskoske; Brumback; Rosenberger; Chairman - YES: BE IT RESOLVED, That the Planning Commission for the County of Frederick, Virginia does hereby table the subdivision application of MARVIN DOVE LOTS, Stonewall Magis- terial District, for two (2) lots. The Chairman stated that the applicants must be represented in two (2) weeks, or whenever they can appear before the Commission. LAND USE CHAPTER of the COMPREHENSIVE PLAN - Changes to Proposal Action - Recommended Adoption by Board of Supervisors L The Chairman stated that it was the Commission's consensus that no further public input is required - it is now up to the Commission to make changes. The Commissioners discussed the joint Public Hearing with the Board that was held September 22, 1976, and the following changes that were submitted by the Staff: 144 (PC 10/06/76) p 11 1. Word Changes a. Goal 1, Objective 2, item 1 p 20 to read: Utilize performance and density controls, and mixtures of related land • use to guide growth in older communities. b. AGRICULTURAL /FORESTRY /OPEN SPACE DISTRICT, sentence 3, beginning line 3 p 23 should read: In a position paper entitled Virginia in 2000 A.D. Will There Be Enough Land For Food ? , the Virginia Department of Agriculture and Commerce (See Appendix), the importance of such land use is well stated: ..... C. URBAN DISTRICT p 24 , the referenced water and sewer should be changed to read: The Urban District is that portion of the county, defined by the accom- panying map, that includes Sunnyside and most of the area situated between Routes 7 and 277, East of Route 81, that is currently being sewered, or is planned for water and sewer service by 1990. d. INDUSTRY p 29 , the record sentence should be used as a guide and an aid in considering such industrial requests. 2. The sample environmental impact statement should be removed. 3. Mapping Changes a. Better definition of the Perry Quarry should be used. b. Changes in the Stephens City area should await their Comprehensive Plan, therefore no changes are recommended at this time. During this discussion with Commission Mr. Berg suggested Stephens City take the leadership (above 3 -b). Listed below.are the comments by individual Commissioners: • The Chairman Adjustments will have to be made from time to time. I think it would be in order to send a letter to the Town of Stephens City and Perry Quarry explaining the applicable map change (above 3 -a). Mr. Brumback Much time has been spent reivising this proposal which is not a law, but a guide to follow. It has been picked apart. The Commission is concerned about growth East of Winchester, but that is due to what can be afforded Mr. DeHaven Concerned about growth East of Winchester and the County's frontage to depth ratio. Disagreed with five -acre lot minimum. Mr. Golladay The Plan is a policy statement that will not solve everyone's prob- lems. It can be examined whenever changes are needed, and it is what the majority of Frederick County citizens would like to see. Mr. Snarr It has been kicked around for two (2) years, so now should go ahead and recommend adoption with the proposed changes because it seems appealing to the public. Mr. Venskoske Concerned about the frontage to depth ratio. Mr. Rosenberger Concerned about growth on the eastern boundary of Winchester. The Chairman We have to have somewhere to begin even though problems are bound to be present in the future. Perhaps preservation of prime agricultural alnd might • be added later. I think it is now time to take action on it. 145 i (PC 10/06/76) p 12 Upon motion made by Frank Brumback,:econded by James Golladay, Jr. and approved by the following vote: Snarr, Jr.; Golladay, Jr.; Venskoske; Brumback; Chairman - YES, • DeHaven; Rosenberger - NO: BE IT RESOLVED, That the Planning Commission for the County of Frederick, Virginia does hereby recommend adoption to the Board of Supervisors of said County of the Land Use Chapter of the Comprehensive Plan as amended above. FIT 111 1 t Uu �I Upon motion made by James Golladay, Jr., seconded by Frank Brumback and approved unanimously, BE IT RESOLVED, That the Planning Commission for the County of Frederick, Virginia does hereby adjourn its meeting; there being no further business. THERE BEING NOTHING FURTHER TO COME BEFORE THE COMMISSION, THE MEETING WAS ADJOURNED. Respectfully Submitted, 1 z7� a'- H. Ronald Berg, Secretary �— C. Langdo Gordon, Chairman • 146 '