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PC_10-07-81_Meeting_MinutesMINUTES OF THE MEETING OF THE FREDERICK COUNTY PLANNING COMMISSION Held in the Soard of Supervisors' Meeting Room, October 7, 1981. PRESENT: C. Lanodon Gordon, Chairman; Frank Brumback, Vice - Chairman; Kenneth Stiles; W. French Kirk; Manuel DeHaven; Domenic Palumbo; George Romine; Herbert Sluder; A. L. Myers; James Golladay. CALL TO ORDER The Chairman called the meeting to order. The first order of business, consideration of the minutes of September 16, 1981. Mr. Golladay noted a typographical error on page four of the minutes. He also noted that on page seven, fourth paragraph should read as follows: Mr. Golladay stated that previously the Comprehensive Plan Update Subcommittee was under the assumption that the plant would be built, but not within the next five years. Mr. Golladay further noted that a plant has not been accounted for in the current update of the Comprehensive Plan... Mr. Kirk next motioned to approve the September 16, 1981 minutes as corrected. This was seconded by Mr. Golladay and passed unanimously. BIMONTHLY In answer to Mr. Stiles' question, Mr. Horne stated that the Stonewall Industrial Park is for the road and sewer system for the next section of the park. Mr. Horne added that all the comments are in except the Highway Department and they are currently negotiating with the Highway Department on their drainage structures. Mr. Horne further noted that this site plan does not show sewer and water, this will be on the subdivision plan. In answer to Chairman Gordon's question, Mr. Horne stated that Carter Service Industries is in the Fort Collier Industrial Park. He further commented that this site plan will be on a section of road already built. Mr. Horne explained that what the Commission is looking at is the extension already constructed off the existing road next to Ron McDole back to behind Harris Intertype. The road that crosses J. P. Darlington land, off Baker Lane, has been built to the entrance point of the park. The section in the center, which was to be built by Mr. Stine, has not been built. Mr. Horne further commented that Carter Service Industries is on the section near Ron McDole which has been built, so there is access out. 1432 -2- Mr. Stiles stated that no plans were to be approved until the roads were built so there would be more than one access. Mr. Horne stated that he would check into the situation further and report back to the Commission. There being no further comments, Chairman Gordon accepted the bimonthly report as information only. COMMISSION RETIRES INTO EXECUTIVE SESSION Upon motion made by Mr. Golladay, seconded by Mr. Stiles and passed unanimously, the Frederick County Planning Commission does hereby retire into Executive Session in accordance with Section 2.1 -344 (a)(1) to discuss personnel matters. COMMISSION WITHDRAWS FROM EXECUTIVE SESSION Upon motion made by Mr. Golladay, seconded by Mr. Stiles and passed unanimously, the Commission withdrew from Executive Session. HOUSE BILL 1771 Mr. Golladay stated that he was concerned about the wording of a house bill which was sponsored by Mr. Guest last year. Mr. Golladay next read the bill to the Commission as follows: "...allows locality to rezone land within proposed Agricultural and Forestal districts or prohibit subdivision..." Mr. Horne stated that he is in the process of acquiring a copy of the bill for the Commission to review and comment on. PROPOSED ADDITION TO SOUTH FREDERICK AGRICULTURAL & FORESTAL DISTRICT Mr. Horne stated that the proposed addition to the South Frederick Agricultural and Forestal District has been on file for the 1433 -3- initial 30 day filing period. He further stated that the office has received no input, additions or deletions to that district. Upon motion by Mr. Stiles and seconded by Mr. Kirk and passed unanimously, the Planning Commission authorized the staff to convene the Agricultural Advisory Committee for review of the proposal for the second 30 day period. DISCUSSION OF REGIONAL WASTEWATER TREATMENT PLAN Mr. Wellington Jones, of the Frederick County Sanitation Authority, appeared before the Planning Commission to provide information on the status of the Regional Wastewater Treatment Plant. Mr. Jones first gave the history of the treatment plant from the time of its first proposal to the present. Mr. Stiles inquired as to the purpose of the value engineering study referred to by Mr. Jones. Mr. Jones replied that the study is done by an independant group to determine the feasibility of updating the existing system or the construction of a new system. Mr. Stiles next questioned the Planning Commission's involvement in the design and construction of the plant when it was first proposed in 1974. Mr. Jones replied that the project was well coordinated with the Planning Department during its beginnings in 1974. Mr. Jones added that at that time, a new land use plan was in effect and the two went hand in hand. He added that at first the plan was grandiose, but has since been reduced in size. Mr. Jones further added that if a new 1434 -4- plant is constructed, it will provide less capacity than what already exists. Mr. Stiles commented that part of the justification of the new City plant was not only capacity, but a problem associated with chemicals from the discharge of apple processing plants. Mr. Stiles questioned the feasibility of the new plant since these plants have elected to use land treatment of their waste. Mr. Jones replied that absent the plants, we are still in violation of stream standards. Mr. Stiles next questioned the justification of designing a facility when there is no money to build. Mr. Jones explained that something must be done. The Clean Water Act states that a region can be told by the Federal Government to update a facility without giving out funds. If grant funds are available and we elect not to build, we will have to do it on our own. Mr. Golladay next inquired as to the number of people expected to be using the plant and what population growth rate was used. Mr. Jones replied that the State's population projections were used, although they seemed incorrect. Mr. Horne commented that almost none of the population growth in the last decade went to the City, but almost all of the population went to the County. The amount of population growth predicted was correct, but the distribution was wrong. Mr. Jones continued that there has been occasions when industry has wanted to locate here, but the capacity they needed would exceed the capacity that we have available to them. He further 1435 -5- explained that it is more difficult to design the upgrading of an existing facility because that facility must operate and continue to operate while it is being upgraded It is more cost effective to build a new plant. Mr. Golladay stated that everything in the Capital Improvements Plan is bought and paid for by the users. Mr. Jones commented that in respect to the Regional Facilities plan, the current feeling is that cost will be borne by the users. To date the County and City have contributed equally and bonds have been posted. Once the construction begins, the County and City will be paid back. In answer to Mr. Brumback's question, Mr. Jones replied that the amount of increase in rates will be discussed at the meeting on Wednesday. After some further general discussion, the Commission felt that Mr. Jones' information was very enlightening and planned to meet with the Joint Council and Board of Supervisors the following week. REPORT ON THE STATUS OF THE COMPREHENSIVE PLAN UUATE Chairman Gordon first expressed thanks on behalf of the Commission to Samuel Lehman for his contribution to the Comprehensive Plan Update. Upon motion made by Mr. Golladay, seconded by Mr. Kirk and passed unanimously the Commission requested that their appreciation be made an official part of the minutes, as follows: BE IT RESOLVED, That the Frederick County Planning Commission does hereby extend tremendous thanks to Samuel Lehman for the endless hours of research, the wonderful work and tremendous interest by Mr. Lehman for his contribution to the Comprehensive Plan Update and his development and implementation of the maps for that plan. 1436 BE IT FURTHER RESOLVED, That Frederick County will be indebted to Samuel Lehman for his research for a long time to come. Mr. Golladay next stated that the package has been submitted to all County Agencies and Departments for their review. Mr. Horne further stated that the package of information was initially put together for County agency heads to give them a base from which to project population and economic trends when they prepare their individual Capital Improvements Plan. The Capital Improvements Plan is being structured in that.the agencies will use this baseline data and develop individual agency Capital Improvement Plans giving very detailed information on what they feel are their agency's needs for capital facilities over the next few years. This information will dovetail with the general Comprehensive Plan, therefore, this baseline information will be used repeatedly. Mr. Horne next referred to the large scale maps on display, noting that much of the information on them is included in the complete package. He further noted that this information is available to the public. Mr. Horne next went through the package of information and briefly discussed each section. He then gave an explanation of each of the maps on display. Mr. Horne ended his discussion by noting that as far as the timetable for the process is concerned, the staff is fairly well on schedule. APPOINTMENT TO JOINT ECONOMIC DEVELOPMENT COMMISSION Mr. Horne explained that Frederick County and the City of Winchester are forming a temporary economic development working group which was recommended by the Planning Commission and the Board of Supervisors as a concept. Mr. Horne added that this working group will not only keep the spirit of cooperation alive between the 1437 -7- County and the City, but will discuss duties of the Joint Economic Development Commission and develop joint economic development goals. Mr. Horne noted that so far, the working group from the County will consist of two members from the Industrial Development Authority, a member from the Board of Supervisors, and a member of the Planning Commission. Upon motion made by Mr. Kirk, seconded by Mr. Myers and passed unanimously, the Commission appointed Mr. Palumbo to serve on this committee as a representative for the Planning Commission. BE IT RESOLVED, That the Frederick County Planning Commission does hereby appoint Mr. M. Domenic Palumbo as a representative for the Planning Commission for the Joint Economic Development Commission. There being no further business to discuss, Mr. Golladay moved for adjournment. This was seconded by Mr. DeHaven and passed unanimously. Respectfully submitted, John T. P. Horne, Secretary -Bit ... 1438