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PC_10-16-85_Meeting_MinutesMINUTES OF THE MEETING OF THE FREDERICK COUNTY PLANNING COMMISSION Held in the Board of Supervisors' Meeting Room, 9 Court Square, Winchester, Virginia, on October 16, 1985. PRESENT: Frank H. Brumback, Chairman; James Golladay, Jr., Vice - Chairman; A. Lynn Myers; Manuel C. DeHaven; George L. Romine; Carl M. McDonald; Marjorie H. Copenhaver; S. Blaine Wilson; John R. Riley, Jr., Secretary ABSENT: Kenneth Y. Stiles CALL TO ORDER Chairman Brumback called the meeting to order at 2:00 p.m. The first order of business was the minutes of October 2, 1985. Upon motion made by Col. Myers and seconded by Mr. Romine, the minutes were unanimously approved as presented. MONTHLY AND BIMONTHLY REPORTS The Commissioners and staff discussed pending applications. Mr. Riley noted that the Board of Supervisors amended Mr. Donald Fowler's rezoning application from 202 acres to 197 acres. Mr. Riley said that the 5 (+ or -) acres that Mr. Stiles thought was zoned EM was not reflected on the zoning map, but was noted in the Board's minutes. As a result, there will be a separate application coming before the Planning Commission to rezone that five acres from EM to MH. COMMITTEE REPORTS Economic Development Commission Mr. Romine, Economic Development Coordinator, reported that Winchester- Frederick County has accomplished its certification. Mr. Romine said that signs will be placed on approach to the City and County designating this area as a certified community. Mr. Romine thanked the Board of Supervisors, Planning Commission, and staff for all their efforts on this project. 2135 -2- Sanitation Authority Mrs. Copenhaver, liaison to the Santation Authority, said that the television surveillance of the Lakeside and Wakeland Manor sewer and water system is still in process. She said that the Commission is also working on a policy for the granting of permits during a moratorium. Rural Ordinance Subcommittee Mr. McDonald said that the Subcommittee studied the road standards for the rural ordinances for five to ten acre tracts. Mr. McDonald said that the Subcommittee decided to use current State Road Standards for those. SITE PLANS Amended Site Plan #008 -81 of Winchester Warehousing to construct a 70' x 430' warehouse. ACTION - Approved Mr. Riley read the background information. Mr. Robert Solenberger, Treasurer of Winchester Warehousing, said that the warehouse will probably be used by National Fruit for storage of apple products. Chairman Brumback asked if the building would be sprinkled. Mr. Solenberger said that they will use fire walls instead because there is no water available to the property. Col. Myers asked the applicant if there would be difficulties constructing the firewalls to the Inspection Department's recommendation. Mr. Solenberger said they have no problem constructing the building to the Code specifications stated by the Inspections Department. Upon motion made by Mr. DeHaven, seconded by Mr. Romine, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve Amended Site Plan #008 -81 of Winchester Warehousing to construct a 70' x 430' warehouse on the east side of Smithfield Avenue in the Stonewall Magisterial District. Site Plan #023 -85 of Walter Aikens for a three -story office building. ACTION - Approved 2136 -3- Mr. Riley gave the background material. Mr. Riley stated that Mr. Aikens received approval of the Inducement Resolution by the Industrial Development Authority for applying to the State Reserve for Industrial Revenue Bonds at the Board of Supervisors' last meeting. Mr. Charles Maddox, Engineer, and Mr. Thomas Price, Designer, both from G. W. Clifford and Associates; and Mr. Harry Aikens and Mr. Walter Aikens, owners, were present. Chairman Brumback asked if there was adequate water for fire protection. Mr. Maddox replied that a hydrant was located internal to the project on the side of the building near the restaurant. He said that another hydrant is located across Route 522 near the Zayre's store. Mr. Maddox said that he understands that this is satisfactory from a fire protection standpoint. Upon motion made by Mr. Wilson, seconded by Mr. Romine, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve Site Plan #023 -85 of Walter Aikens for a three -story office building comprising 32,400 square feet to be located at the intersection of Routes 522 and 50 in the Shawnee Magisterial District. Site Plan #029 -85 of Potomac Edison for the Meadowbrook Electrical Substation. ACTION - Approved Mr. Riley said that Potomac Edison is making two separate requests - one is the substation under consideration today; later they will come back to the Planning Commission with the other request which is for a line location between this substation and Camp 7. Mr. Riley said that Potomac Edison is now in the process of selecting the route. Mr. Daniel Spofford, Real Estate Representative with the Potomac Edison Company, said that this will be a 500 kVA substation that will 2137 -4- generally serve the Winchester /Front Royal and outlying areas with 138 kV service. Mr. Ronald Dembroski, Substation Engineer for Potomac Edison, said that studies done by Potomac Edison determined that the electrical load center in this area was located between Winchester and Front Royal. He said that this area is becoming weak due to the electrical demand over the past years and a source is needed to reinforce the area. Mr. Dembroski said that the substation will be built between two existing stations owned by Vepco -- Mt. Storm and Morrisville. He said that the Morrisville substation is a 500 kV source that will be transformed at the new substation to a more useable voltage, which is the 138 kV. Mr. Dembroski explained that this will reinforce and strengthen the area by feeding out to the Strasburg, Riverton, Ridgeby, and Bartonville substations. Upon motion by Mr. Golladay, seconded by Mr. McDonald, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve Site Plan #029 -85 of Potomac Edison for the Meadowbrook Electrical Substation to be located west of Route 11 (also west of the B & 0 Railroad) along the south side of Route 638 in the Opequon Magisterial District. SUBDIVISIONS Subdivision Request of Greenbrier Village, Section II, for single - family detached traditional housing. ACTION - Tabled Due to the lack of a representative for this subdivision, Mr. Golladay moved that it be tabled until November 6, 1985 Col. Myers and unanimously passed. PUBLIC HEARINGS This motion was seconded by An ordinance requiring adequate fire protection measures on all site plans. 2138 -5- ACTION - Approved Upon motion made by Mr. Golladay, seconded by Mr. Romine, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve an ordinance to amend the Frederick County Code, Chapter 21, Zoning, Article XIX, Site Plans, Paragraph 19 -5 -17, as follows: There shall be installed on sites adequate fire protection measures, as required by Chapter 10 of the Frederick County Code. An ordinance requiring adequate fire protection measures for all subdivisions. ACTION - Approved Upon motion made by Mr. Golladay and seconded by Mr. Romine, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve an ordinance to amend the Frederick County Code, Chapter 18, Subdivisions, Article III, Design Standards, Paragraph 3 -3 -4, Fire Protection, as follows: 3 -3 -4 Fire Protection There shall be installed in all subdivisions adequate fire protection measures, as required by Chapter 10 of the Frederick County Code. PRESENTATION BY WESTMINSTER - CANTERBURY OF WINCHESTER Mr. Riley said that the people from Westminster- Canterbury have worked with the adjoining property owners for the last three months to install a storm sewer to drain their property down to the creek by the auto sales business. Mr. Riley explained that the adjoining property owners cannot come to an agreement on granting the easements for this line. Mr. Riley said that Westminster- Canterbury is requesting that the Planning Commission reconsider their previous motion to allow them to construct the retention /detention facility on their own property. Mr. Riley added that Westminster - Canterbury is at the stage of development where some type of drainage facilities are needed for the site. 2139 Mr. Allen said that since June 6, 1985, they have called meetings with property owners on two separate occasions, with some people attending only one or none of the meetings, and they have corresponded with the residents on three different occasions relative to meetings or options available. Mr. Allen said that to this date, they have received no written response from the residents of Sunnyside. Mr. Allen said they have also learned that one parcel of property is owned by two sisters -- one which resides in Annandale and the other residing in Herndon. Mr. Allen said that one of the sisters has indicated that she will not grant an easement, but will be happy to sell one. Mr. Allen felt the intent of the Planning Commission was for Westminster - Canterbury to exercise all options to the landowners, however, the purchasing of easements was not a part of the arrangement. The Planning Commission felt it was unfair to delay Westminster- Canterbury on their project any longer; however, they felt the property owners should be notified that unless the Planning Commission hears otherwise, they will grant Westminster - Canterbury's original request for a retention /detention facility on the site at their meeting of November 6, 1985, due to an unworkable situation for alternative drainage methods. Mr. Riley said that he would contact the residents of Sunnyside by letter on the matter. An Tr)n RNMRNT There being no further business to discuss, the meeting adjourned. Respectfully submitted, rank Bru'mback, Chairman John R. Riley, Secretary 2140