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PC_09-04-85_Meeting_MinutesMINUTES OF THE MEETING OF THE FREDERICK COUNTY PLANNING COMMISSION Held in the Board of Supervisors' Meeting Room, 9 Court Square, Winchester, Virginia, on September 4, 1985. PRESENT: Frank H. Brumback, Chairman; James Golladay, Jr., Vice - Chairman; George L. Romine; A. Lynn Myers; Manuel C. DeHaven; Kenneth Y. Stiles; Carl M. McDonald; Marjorie H. Copenhaver; John T. P. Horne, secretary ABSENT: W. French Kirk CALL TO ORDER Chairman Brumback called the meeting to order at 7:00 p.m. The first order of business was the consideration of the minutes of August 21, 1985. Upon motion made by Mr. Romine and seconded by Mr. DeHaven, these minutes were unanimously approved as presented. BIMONTHLY REPORT The Chairman accepted the Bimonthly Report for the Commissioners' information. COMMITTEE REPORTS Fire Protection Committee Mr. Horne said that the fire protection provisions are advertised to be adopted by the Board of Supervisors in October. He said that the actual addition to Chapter 10 does not come back to the Planning Commission. However, there will be two changes for the Commission to consider - one to the subdivision ordinance and one to the zoning ordinance, both which reference the requirements for site plans and subdivisions to meet requirements for Chapter 10. SITE PLANS Site Plan x1019 -85 of Glenmont Village, Section 7, to construct 16 multiplex buildings with 63 dwelling units. ACTION - Approved 2112 -2- Chairman Brumback turned the meeting over to Vice - Chairman Golladay at this point, due to a possible conflict of interest. Chairman Brumback stated that he would not participate in any discussion of this site plan. Mr. Ronnie Ward, one of the owners and developers of Glenmont Village, came forward. Mr. Ward said that Keith Walker of the Highway Department requested a 40' radius entrance although his standard guidelines call for 30'. Mr. Ward said that they built the 40' at his request and satisfied all other Highway Department requirements. Vice - Chairman Golladay asked if these units would be rental and Mr. Ward replied that they would. Col. Myers inquired about the recreational sites. Mr. Ward said they were planning three 10' X 15' shelters, each containing several picnic tables, and a playground with several whirls, a sandbox and an all purpose court. He said that they do not plan on destroying any trees unless it is absolutely necessary. Upon motion made by Mr. Romine, seconded by Mr. McDonald, BE IT RESOLVED, That the Frederick County Planning Commission does hereby approve Site Plan 11019 -85 of Glenmont Village, Section 7, to develop a 7.147 acre site with 16 multiplex buildings containing 63 dwelling units, located on the south side of Senseny Road in the Shawnee Magisterial District. Site Plan 11009 -85 of Mountain View Church of Christ for a church and required parking. ACTION - Approved Mr. Herbert Sluder, Sanitation Engineer for the Frederick - Winchester Health Department, came forward to speak on the sewer and water requirements for this site. Mr. Sluder said that after receiving water figures from water use at the present church facility on Valley Avenue, and doing more soil evaluation at the site beside DMV on Route 11 south of Winchester, he decided 2113 -3- that by using a low pressure distribution system there should be adequate suitable soil to accomodate the projected 1,200 members at the church. Mr. Sluder said that actual water consumption at the present church averages .58 gallons per person /day and he plans on using a one gallon per day design figure and will also require one gallon flush toilets and spring loaded faucets. Chairman Brumback asked if the system could accomodate an increase in the church's congregation or the addition of a school to the church. Mr. Sluder said that he would not want to go beyond the figure they have projected for membership. Mr. John Flood, representative for Mountain View Church of Christ, came forward. He said that if the congregation expands beyond the capacity of the system, or if they want to start a school or day care program, they realize that they will have to provide a more permanent means of sewage disposal. Upon motion by Mrs. Copenhaver, seconded by Mr. Romine, BE IT RESOLVED, That the Frederick County Planning Commission does hereby approve Site Plan #009 -85 of Mountain View Church of Christ for a church with the following site improvements: 1) water line must be upgraded to a minimum of 6" and hydrants must be placed within 300' of all portions of the building; 2) fire lanes must be designated in parking areas; 3) drainfield location must be designated in parking areas; 4) Health Department requires low pressure distribution system with one gallon flush toilets and spring loaded faucets. This church will be located west of Route 11 South in the Back Creek Magisterial District. Site Plan #020 -85 of Stephens City Comfort Inn for a 58 unit motel with parking. ACTION - Approved Mr. Horne gave the background information. Mr. Horne said that the Sanitation Authority is recommending that the water system be looped to serve all the commercial development in this area. Mr. Horne said that due to the 2114 -4- fact that the area is already zoned for commercial development and the owner, Mr. Stimpson, is proposing it for commercial development, it is preferable to set up a system now that has the ability to be looped. Mr. Horne added that the Sanitation Authority has stated that the 6" line may not provide sufficient volume of water for fire protection. Some members of the Commission were concerned that this applicant would have to bear the cost of running an 8" line across adjoining properties for this loop system. Mr. Henry Williams of Harkins Association, Inc., the applicant, said they could deal with the requirements in order to have adequate fire protection and safety and may be able to work out something with the Sanitation Department and adjoining property owners to be reimbursed for improving adjoining properties. Mr. Williams stated that they have no problem meeting Highway Department recommendations or stormwater requirements. Mr. Golladay inquired if this motel catered to a tractor - trailer clientel because he was concerned about the limited parking area available. Mr. Williams said that their operation would attract the cost - sensitive businessman or vacationer and if they would cater to truckers in the future, they would have to acquire more land for parking. Upon motion by Mr. Golladay, seconded by Mr. Stiles, BE IT RESOLVED, That the Frederick County Planning Commission does hereby approve Site Plan #020 -85 of Stephens City Comfort Inn for a 58 unit motel with parking to be located on the east side of Route 1012, south of Route 277, I -81, and Route 647 intersection in the Opequon Magisterial District, subject to revision of the plans to show all necessary changes recommended by the staff. Site Plan 11021 -85 Air Freight Delivery Service to develop a truck terminal and office with required site improvements on a 5.0 acre site. ACTION - Approved 2115 -5— There first ensued a discussion on the roads designated for entrances on the site plan and the sewer and water connections to the site. Mr. Benjamin Butler, attorney representing Air Freight Delivery, stated that the water hookup was located across Route 11 and the Sanitation Department will not put the line under Route 11 without billing the developer. Mr. Butler said that this presents a problem for the developer because of the large capital expenditure involved. Mr. Charles Maddox, of G. W. Clifford and Associates and representative for Air Freight Delivery, asked the Commission for some leeway on the water requirements due to the large expense for a full central facility to service this one unit and due to the fact that they are faced with a limited moratorium on the number of connections that can be made onto the Lakeside Treatment facility. Chairman Brumback reminded the applicants that at the time of rezoning they stated that water and sewer was available at the site and that this one business could support the sewer system. After considerable discussion on the pros and cons of allowing concessions on water requirements for this site in light of the Lakeside moratorium, Mr. Butler stated that the applicant would be willing to extend the 8" water line to the site, if the Commission desires. Upon motion by Mrs. Copenhaver and seconded by Mr. McDonald, BE IT RESOLVED, That the Frederick County Planning Commission does hereby approve Site Plan #021 -85 of Air Freight Delivery Service to develop a truck terminal and office on a 5.0 acre site east of Route 11 South and north of Route 798 in the Back Creek Magisterial District, subject to the entrance design recommended by the Virginia Department of Highways and Transportation and placement of a fire hydrant within 300' of all portions of the building (which will require the extension of an 8" water line under Route 11 to the site). SUBDIVISIONS 2116 Subdivision Request of Battlefield Partnership to subdivide 2 lots for industrial and industrial transition uses. ACTION - Approved Mr. Chuck Maddox, engineer for G. W. Clifford and Associates, Inc., was representing this subdivision. There ensued a short discussion on the location and legal owner of the three houses on the property. Upon motion by Mrs. Copenhaver, second by Mr. Stiles, BE IT RESOLVED, That the Frederick County Planning Commission does hereby approve the Battlefield Partnership Subdivision Request to subdivide 2 lots (4.4058 acres and 5.0 acres) for industrial and industrial transition purposes, located on the east side of Route 11 South, 1/2 mile south of Route 37 in the Back Creek District. PUBLIC HEARINGS Rezoning Request $006 -85 of Barbara Haines to rezone 0.66 acres from RP (Residential Performance) to B -2 (Business General) for a licensed day care center. ACTION - Approved Mrs. Barbara Haines said that this will be a state licensed day care center for 30 children open from 6:00 a.m. to 6:00 p.m. and will serve a hot breakfast and hot lunch. Mr. Stiles asked if it would be necessary for Mrs. Haines to connect to the sewer system. Mr. Horne said that part of the licensing procedure requires review of the Health system and he felt connection to the system would be appropriate. Mrs. Haines said that the City sewer lines runs through the property. There being no one present to speak in opposition, Mrs. Copenhaver moved for approval. This'was seconded by Mr. Stiles and passed unanimously. BE IT RESOLVED, That the Frederick County Planning Commission does hereby approve Rezoning Application 1/006 -85 of Barbara A. Haines to rezone 0.66 acres on Route 11 South in Kernstown from RP (Residential Performance) to B -2 (Business General) for a licensed day care center for children from 6:00 a.m. to 6:00 p.m. This property is located in the Back Creek District. 2117 -7- An ordinance to amend the Frederick County Code defining social centers. ACTION - Approved Upon motion made by Mr. Stiles, seconded by Mr. Golladay, BE IT RESOLVED, That the Frederick County Planning Commission does hereby approve an ordinance to amend Frederick County Code, Chapter 21, Zoning; Article I, In General, Section 1 -1, Definitions; with the addition of the following: Social Centers - A structure and /or lot, owned or leased by a non - profit association, used for the purpose of providing a location for community or neighborhood social, recreational, or cultural activities. Such uses shall not include commercial outdoor or indoor recreation, athletic or park facilities; or retail stores or shops; or commercial uses such as dance halls or game rooms. An ordinance to amend the Frederick County Code to allow social centers in the A -1 zone with a Conditional Use Permit. ACTION - Approved Upon motion made by Mr. Stiles, seconded by Mr. Golladay, BE IT RESOLVED, That the Frederick County Planning Commission does hereby approve an ordinance to amend the Frederick County Code, Chapter 21, Zoning; Article III, Agricultural Limited District, A -1; Section 3 -2, Use Regulations, Paragraph 3 -2 -25, Uses Permitted with a Conditional Use Permit, with the addition of the following: 3 -2 -25.9 Nationally Chartered Fraternal Lodges or Civic Clubs, Social Centers, and their related facilities. An ordinance to amend the Frederick County Code to allow social centers in the A -2 Zoning District with a Conditional Use Permit. ACTION - Approved Upon motion made by Mr. Stiles, seconded by Mr. Golladay, BE IT RESOLVED, That the Frederick County Planning Commission does hereby approve an ordinance to amend the Frederick County Code, Chapter 21, Zoning; Article IV, Agricultural General District, A -2; Section 4 -2, Use Regulations; Paragraph 4 -2 -28, Uses Permitted Only with a Conditional Use Permit, with the addition of the following: 2118 go 4 -2 -28.20 Nationally Chartered Fraternal Lodges or Civic Clubs, Social Centers, and their related facilities. An ordinance to amend the Frederick County Code to allow social centers in the RP zoning with a Conditional Use Permit. ACTION - Approved Upon motion made by Mr. Stiles, seconded by Mr. Golladay, BE IT RESOLVED, That the Frederick County Planning Commission does hereby approve an ordinance to amend the Frederick County Code, Chapter 21, Zoning; Article V, Residential Performance District; Section 5 -2, Use Regulations; Paragraph 5 -2 -10, Uses Permitted with a Conditional Use Permit, with the addition of the following: 5 -2 -10.3 Nationally Chartered Fraternal Lodges or Civic Clubs, Social Centers, and their related club facilities, with an approved site plan meeting the requirements of this Code and with the following conditions: 5- 2- 10.3.1 All principal activities shall take place entirely within an enclosed structure. 5- 2- 10.3.2 All outdoor facilities shall be incidential to the principal facility or activity. 5 -2- 10.3.3 No facility or activity shall be erected or conducted less than 30 feet from any residential district or area within other districts which are predominantly residential in nature. SELECTION COMMITTEE FOR PLANNING DIRECTOR As Chairman of the Board of Supervisors, Mr. Stiles requested that the Planning Commission select a committee to work with the Personnel Committee of the Board of Supervisors on the selection of a new Director and Assistant Director for the Department of Planning and Development. Chairman Brumback said that he would announce those committee members at a later date. ADJOURNMENT There being no further business to discuss, the meeting adjourned. Respectfully submitted, ank umback, Chai m o n T. P. Horne, Se .etary 2119