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PC_08-21-85_Meeting_MinutesMINUTES OF THE MEETING OF THE FREDERICK COUNTY PLANNING COMMISSION Held in the Board of Supervisors' Meeting Room, 9 Court Square, Winchester, Virginia, on August 21, 1985. PRESENT: Frank H. Brumback, Chairman; James Golladay, Jr., Vice - Chairman; George L. Romine; W. French Kirk; A. Lynn Myers; Manuel C. DeHaven; Kenneth Y. Stiles; Carl M. McDonald; Marjorie H. Copenhaver; John T. P. Horne, secretary; Stephen M. Gyurisin, advisory CALL TO ORDER Chairman Brumback called the meeting to order at 2:00 p.m. The first order of business was the consideration of the minutes of August 7, 1985. Upon motion made by Mr. Golladay and seconded by Mr. Kirk, these minutes were unanimously approved as presented. BIMONTHLY REPORT The Commission and staff reviewed pending applications. COMMITTEE REPORTS Economic Development Committee Mr. George L. Romine, Economic Development Coordinator, said that the final review evaluation will be held on September 11 and 12. Mr. Romine said that after this review, it should only take a couple of weeks to learn if we have been approved for certification. Mr. Stiles arrived at this point of the meeting. 1984 -85 REVIEW OF THE COMPREHENSIVE PLAN Mr. Horne presented the staff review of the Comprehensive Plan for the period from January 1984 through May 1985. Mr. Horne and the Commission reviewed each section of the document. Mr. Horne stressed that serious consideration be given by the Planning Commission to the Population and Housing and Land Use Sections of the Plan. The Commission expressed concern on how the technological development of small package sewer treatment plants 2108 -2- would effect development in the urban areas. They felt that if these treatment plants were allowed anywhere, the county would not be able to have systematic land development in the urban or rural areas. The Commission decided that future land use locations was an item that needed attention immediately. They felt that standards should be set on the development of urban areas so that when a proposal was submitted, the Commission would have certain criteria to judge it by. The Commission instructed the staff to forward the review of the Comprehensive Plan to the Board for their comments. Mr. Stiles left the meeting at this point. RURAL COMMUNITY CENTER SUBCOMMITTEE RECOMMENDATIONS FOR CLEARBROOK - BRUCETOWN AND STEPHENSON Mr. Golladay presented the report of the Rural Community Center Subcommittee on the Clearbrook - Brucetown and Stephenson area. Mr. Gyurisin said that the results of the Subcommittee were based on survey results and the existing land use maps of the actual community. Mr. Gyurisin requested that the Commission review the format (which is to be used for all the remaining community centers) and the policies and if those meet with the Commissioners' approval, the staff will proceed to place those policies in the Comprehensive Plan. Mr. Gyurisin also requested that the Commission use the policies as a guide on their decision regarding the proposed package treatment plant for the Clearbrook area. Mr. Gyurisin then proceeded to review each section of the report with the Commission. The Commission was in agreement with the recommendations by the Subcommittee and Mr. Kirk moved to forward the document to the Board of Supervisors for their comments before the Commission advertised it for public hearing. This motion was seconded by Mr. Romine. BE IT RESOLVED, That the Frederick County Planning Commission does hereby approve the format and policies recommended by the Rural Community Center Subcommittee for the Clearbrook - Brucetown and Stephenson Rural Community Center and hereby instructs the staff to forward the document to the Board of Supervisors for their comments. The vote on this item was as follows: YES: Messrs. Brumback, Golladay, Romine, Kirk, DeHaven, McDonald, and Mrs. Copenhaver NO: Col. Myers 2109 -3- RURAL ORDINANCE SUBCOMMITTEE RECOMMENDATIONS ON RURAL ORDINANCES Mr. Horne presented a list of items regarding the rural ordinance provisions dealing with special exceptions that the Rural Ordinance Subcommittee felt were brought up specifically by the Board and Commission at the last joint worksession. Mr. Horne said that this list attempts to specifically address each of those items. Also present for this discussion were non - Planning Commission members of the Subcommittee and those persons were: Mr. Stanley Bauserman, Mr. David Holliday, Mrs. Catherine Monte, Mr. Ronnie Ward, and Mr. Bruce Edens. Also present for this discussion was John R. Riley, County Administrator. The first item of discussion dealt with final subdivision plat approval. The Planning Commission and Subcommittee were in agreement that the Board would retain right of approval of final subdivision plats; but if there are any major changes that are suggested by the Board after Planning Commission's action on a proposal, it should be returned to the Planning Commission for review. The second item of discussion dealt with major subdivision reapplication or amendments. The Planning Commission and Subcommittee were in agreement that there shall be a one -year minimum time period for reapplication for major subdivision approval after denial unless significant changes, ie. in proposed density or physical layout, have been made in the proposal; and, that there be a three -year time period between approval of a major subdivision and application to increase the density level. The third item dealt with the hardship exemption from reapplication periods. The Subcommittee and Planning Commission were in agreement that if a hardship provision for the exemption from the reapplication period or density increase periods were created, that "financial hardship" would not be an appropriate reason for granting an exemption. The last item of discussion dealt with the upper end acreage cut -off. The Planning Commission and Subcommittee agreed that whatever acreage level is decided upon, that the majority of large scale subdivision activity should be reviewed by the Board of Supervisors as a major subdivision The Planning Commission and Subcommittee felt that they would be willing to consider giving some leeway on the acreage cutoff that they had originally proposed, but they did not want to put the cutoff so low as to allow persons to go around the channels of county approval. Mr. Horne announced that the next scheduled worksession with the Board of Supervisors would be held on September 11 at 6:30 p.m. RURAL COMMUNITY CENTER SUBCOMMITTEE RECOMMENDATIONS FOR THE PACKAGE TREATMENT PLANT PROPOSED FOR THE CLEARBROOK AREA Mr. Gyurisin said that this report is in response to the Sanitation Authority's request to the Planning Commission on whether a sewage treatment facility in the Clearbrook area would be in conformance with the Comprehensive Plan. Mr. Gyurisin said that the proposal was by Dr. Fish for a limited capacity package treatment plant to serve his property in 2110 -4- Clearbrook. He said that the location options considered are: (1) to serve the Dr. Fish property alone; (2) to serve the I -81 /Route 672 intersection of commercial and industrial with a slightly larger version of treatment plant; or (3) to move the plant to a location between Stephenson and Clearbrook to also serve the residential area on Route 11 in Stephenson and Clearbrook. Mr. Gyurisin said that the Subcommittee recommended the second option, that the plant be located in Clearbrook to serve I -81 /Route 672 intersection area, based on the policies written for that particular community center which were reviewed earlier in the meeting. The Commission felt that any recommendations by the Planning Commission would be premature at this time due to the fact that the policy statements for the Clearbrook - Brucetown and Stephenson Rural Community Center have not yet been approved by 'the Board of Supervisors for adoption into the Comprehensive Plan. The Commission also felt that the Sanitation Authority should not proceed until the Clearbrook- Brucetown and Stephenson Rural Community Center policies are adopted into the Comprehensive Plan. Mr. Golladay moved to table recommendation to the Sanitation Authority until those policies were added to the Plan. This motion was seconded by Mr. Kirk and unanimously approved. PERSONNEL CHANGES Mr. Horne presented a memorandum informing the Planning Commission that both himself and Mr. Gyurisin have resigned and would be leaving the Deparment of Planning and Development. Mr. Horne said that he would be leaving at the end of September and Mr. Gyurisin at the end of August. ADJOURNMENT There being no further business to discuss, the meeting adjourned. Respectfully submitted, Fes- zze !� Irrank BrumbAck, Chairman John T. P. Horne, Secretary 2111