PC_02-06-85_Meeting_MinutesMINUTES OF THE MEETING
OF THE
FREDERICK COUNTY PLANNING COMMISSION
Held in the Board of Supervisors' Meeting Room, 9 Court Square, Winchester,
Virginia, on February 6, 1985.
PRESENT: Frank H. Brumback, Chairman; James Colladay, Jr., Vice - Chairman;
George L. Romine; W. French Kirk; A. Lynn Myers; Manuel C. DeHaven;
Kenneth Y. Stiles; Carl M. McDonald; Marjorie H. Copenhaver;
John T. P. Horne, secretary; Stephen M. Gyurisin, advisory
CALL TO ORDER
Chairman Brumback called the meeting to order at 7:00 p.m. The first
order of business was the consideration of the minutes of January 16, 1985.
Upon motion made by Mr. Golladay and seconded by Mr. Kirk, the minutes were
unanimously approved as presented.
The next order of business was the consideration of the minutes of the
January 22 worksession. Upon motion made by Mr. Kirk and seconded by Mr.
McDonald, the minutes were unanimously approved as presented.
BIMONTHLY REPORT
The Commissioners and staff discussed pending applications.
COMMITTEE REPORTS
Economic Development Committee
Mr. Romine brought the Commission up -to -date on activities of the
E.D.C. He said that the Commission continues to have prospect contact
activity. Mr. Romine said that they are currently working on locating an
office in City Hall. He added that the Commission is on schedule with the
certification process.
Fire Company Committee
Mr. Golladay explained that the Fire Company Committee has not met
formally to discuss long -range issues; however, a meeting was held on
February 22 with Mr. Horne, Mr. DeBari, Mr. Cunningham, and himself to
discuss fire company comments on a pending site plan. Mr. Horne said that
the National Fire Protection Association will be submitting some
recommendations and guidelines to take care of suburban and rural areas for
the fire companies to use when submitting comments.
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FTTF PT .ANA
Amended Site Plan X6003 -81 of Windy Hill Subdivision for a general auction,
auto repair, and auto sales facility in the Shawnee Magisterial District.
ACTION - Approved
Mr. Horne stated that this application was tabled at the last meeting
due to questions on fire company comments. Mr. Horne said that a meeting was
held with the fire company and Mr. DeBari, one of the applicants for this
site plan. The current recommendation is for one additional hydrant to be
placed near the center of the property along the access road. He said this
recommendation was satisfactory with Mr. DeBari at that meeting.
Mr. Albert Jacobin, the other partner in this site plan, came forward
and stated that, if he had the option, he would not add an additional fire
hydrant because of the additional expense.
Mr. Kirk asked for a timetable on the different phases of the
operation, the type of auction proposed and hours of operation. Mr. Jacobin
replied that Phase I would be completed within 30 -60 days, Phase II in 120
days -5 months, and Phase III after June. He said the auto auction would be
one day a week and a general auction with equipment would be 2 -3 times a
year. He said auction hours would not exceed 7 hours during the day. Mr.
Jacobin stated that he would have about 30 -40 cars which would be parked in
back of the building.
Mr. Romine asked the applicant if he planned to haul wrecked cars on
the site for parts. Mr. Jacobin said that he would be using new parts, not
used ones. He added that if used parts were used, work would take place
inside the building.
2010
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The Commission next discussed screening on the site. Mr. Horne said
that any outside storage of parts or equipment must be screened according to
the ordinance.
Mr. DeHaven asked if there would be any outside loud speakers and Mr.
Jacobin replied that he planned to have an outside paging system. Mr.
DeHaven commented that the loudspeakers could be very annoying to neighbors.
Mrs. Norma Richard, adjoining property owner, came forward and
introduced herself and her husband, Charles Richard. Mrs. Richard stated
that from her back yard she can see piles of tires, wood, and a motor. She
wanted to know if this area would be cleaned up. Mr. Jacobin stated that he
would have the area cleared within 90 days. Mrs. Richard also noted that Mr.
Jacobin removed her property stakes when he cleared the property with a
bulldozer. Mr. Jacobin said he was aware of the problem and would take care
of it.
Mr. Miller Allen, 2103 Garber Road, came forward and introduced
himself to the Commission. Mr. Allen also complained about the junk pile on
Mr. Jacobin's property.
Chairman Brumback said that Mr. Jacobin would be required to clean up
the property as part of the site plan.
Upon motion made by Mr. Romine, seconded by Mr. Stiles,
BE IT RESOLVED, That the Frederick County Planning Commission does hereby
approve Amended Site Plan #003 -81 of Windy Hill Subdivision for a general
auction, auto repair, and auto sales on Lot 1 of Windy Hill Subdivision in
Shawnee District with the following additions:
1. One additional fire hydrant will be placed near the center of the
property before occupancy of Phase II.
2. Additional screening will be required for any additional outside storage.
3. No outside public address system permitted on the site.
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Site Plan #033 -84 of Dennis A. and Jean K. Herndon for a tractor trailer
storage and maintenance in the Shawnee Magisterial District.
ACTION - Approved
Mr. Herndon was available to answer questions.
Mr. Horne explained that since the tabling of this site plan at the
last meeting, a joint right -of -way agreement has been executed and the site
plan had been resubmitted to the Highway Department. The Highway Department
has indicated that the entrance is satisfactory for their requirements. Mr.
Horne said that a 80' right -of -way is now available.
Upon motion made by Mr. Kirk, seconded by Mr. Romine,
BE IT RESOLVED, That the Frederick County Planning Commission does hereby
approve Site Plan #033 -84 of Dennis A. and Jean K. Herndon for a tractor
trailer storage and maintenance facility off Rt. 728 on Victory Lane in the
Shawnee Magisterial District.
The vote for this approval was:
YES: Copenhaver, McDonald, Stiles, Myers, Brumback, DeHaven, Kirk, Romine
ABSTAIN: Golladay
Site Plan #001 -85 of Our Saviour Luthern Church to be located on Route 50
East in the Shawnee Magisterial District.
ACTION - Approved
Mr. Larry Park, President of the congregation, came forward and stated
that the property has just been purchased. Mr. Park stated that they had
planned to complete Phase I in a year.
Mr. Stiles asked if there would be classrooms and Mr. Parks stated
that there will be no classrooms as long as he is the President of the
congregation.
Upon motion made by Mr. Romine, seconded by Mr. Kirk, and unanimously
approved,
2012
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BE IT RESOLVED, That the Frederick County Planning Commission does hereby
approve Site Plan #001 -85 of Our Saviour Luthern Church to be located on
Route 50 East in the Shawnee Magisterial District.
Site Plan #002 -85 of Don Fowler for a used car sales office and lot in the
Shawnee Magisterial District.
ACTION - Approved
Mr. Horne explained that the existing building will be for the used
car sales office.
Mr. Louis McDonald of M & M Auto Sales came forward. Mr. McDonald
said that they would have about 12 cars.
Mr. Carl McDonald of the Planning Commission stated that he was not
related to Mr. Louis McDonald.
Upon motion by Mr. Kirk, seconded by Mr. Romine, and unanimously
approved,
BE IT RESOLVED, That the Frederick County Planning Commission does hereby
approve Site Plan #002 -85 of Don Fowler for a used car sales office and lot
on the east side of Route 11, South of Kernstown, in the Shawnee Magisterial
District.
SUBDIVISIONS
Subdivision Request of Lenior City Company of Virginia to subdivide one
5.3185 acre lot for industrial purposes in the Stonewall Magisterial
District.
ACTION - Approved
Mr. Horne explained that this request is for subdivision of property
around the Roadway Express site.
Mr. Tom Gilpin, representative for this subdivision, came forward and
introduced himself to the Commission. Mr. Gilpin stated that at the time he
brought the Roadway Express site plan before the Commission, he did not think
he needed to subdivide because he planned to build the facility and lease the
2013
property to Roadway Express. However, he was recently informed that due to
legal technicalities, subdivision must take place.
Upon motion by Mr. Stiles, seconded by Mr. DeHaven, and unanimously
approved,
BE IT RESOLVED, That the Frederick County Planning Commission does hereby
approve the request by Lenoir City Company of Virginia to subdivide one
5.3185 acre lot for industrial purposes in the Stonewall Industrial Park,
Stonewall Magisterial District.
CONDITIONAL USE PERMITS
Conditional Use Permit #001 -85 of John W. H. and Gloria M. Collins for a
public garage in the Shawnee Magisterial District.
ACTION - Approved
Mr. John W. H. Collins came forward and introduced himself to the
Commission. Mr. Collins stated that he has two acres and the structure has
already been built.
Chairman Brumback requested that Mr. Horne read the screening
requirements from the ordinance for Mr. Collins.
Mr. Collins stated that he had no problems with the screening
requirements.
Col. Myers explained that the Health Department has stated there are
to be no employees. Mr. Collins said that there will be no employees.
Upon motion made by Mr. Romine, seconded by Mr. Kirk, and passed
unanimously,
BE IT RESOLVED, That the Frederick County Planning Commission does hereby
approve Conditional Use Permit #001 -85 of John W. H. and Gloria M. Collins
for a public garage on Route 645 in the'Shawnee Magisterial District.
ANNUAL RENEWAL. CANCELLATION, AND AMENDMENT OF CONDITIONAL USE PERMITS
Upon motion made by Mr. Golladay, seconded by Mr. Romine, and passed
unanimously,
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BE IT RESOLVED, That the Frederick County Planning Commission does hereby
approve the renewal of all conditional use permits approved beginning July
1979 requiring annual review and renewal by the Planning staff, Planning
Commission, and Board of Supervisors.
Upon motion made by Mr. Kirk, seconded by Col. Myers, and passed
unanimously,
BE IT RESOLVED, That the Frederick County Planning Commission does hereby
cancel all of the following conditional use permits:
016 -78 Loring J. Wright & Son, Inc. (zoned for use)
006 -80 Roger D. Weaver (use discontinued)
001 -84 Richard R. Donavan (use discontinued)
013 -80 Doyle Whittington (change of use)
015 -81 Virgil A. Wilkins, Sr. (use discontinued)
Upon motion made by Col. Myers, seconded by Mr. Stiles, and passed
unanimously,
BE IT RESOLVED, That the Frederick County Planning Commission does hereby
amend the following conditional use permits:
009 -82 Cohoka Corporation
This amendment would delete the miniature golf portion of the commercial
outdoor recreation and athletic facility permit. That use is now under a new
ownership which will be advertised for renewal in March.
ST FOR INFORMAL DISCUSSION BY LAKESIDE DEVELOPMENT CORPORATION
Mr. Charles Maddox, Consulting Engineer with the firm of Gilbert and
Clifford Associates, and Mr. David Holiday, developer, informally discussed a
proposal with the Commission by Lakeside Development Corporation for a
housing development in the Shawnee Magisterial District.
Mr. Horne stated that a Preliminary Master Development Plan will be
submitted for the Commission's next meeting.
2015
ADJOURNMENT
There being no further business to discuss, the meeting adjourned.
Respectfully submitted,
2016
Frank Brumback, Chairman