PC_01-16-85_Meeting_MinutesMINUTES OF THE MEETING
OF THE
FREDERICK COUNTY PLANNING COMMISSION
Held in the Board of Supervisors' Meeting Room, 9 Court Square, Winchester,
Virginia, on January 16, 1985.
PRESENT: Frank H. Brumback, Chairman; James Golladay, Jr., Vice - Chairman;
George L. Romine; W. French Kirk; A. Lynn Myers; Manuel C. DeHaven;
Kenneth Y. Stiles; Carl M. McDonald; Marjorie H. Copenhaver;
John T. P. Horne, secretary; Stephen M. Gyurisin, advisory
CALL TO ORDER
Chairman Brumback called the meeting to order at 2:00 p.m.
The first order of business was the consideration of the minutes of
January 2, 1985. Upon motion made by Mr. Kirk and seconded by Mr. Golladay,
the minutes were unanimously approved as presented.
MONTHLY AND BIMONTHLY REPORTS
Mr. Stiles noted that single - family dwellings were up by 50% over the
last year and this increase seemed evenly distributed over all districts.
The Commissioners also discussed pending applications with the staff.
SITE PLANS
Amended Site Plan #003 -81 of Windy Hill Subdivision for an auto repair, auto
auction and general auction in the Shawnee Magisterial District.
ACTION - Tabled
Mr. Horne read the background information. In regard to the Highway
Department comments, Mr. Horne said that the street in front of this property
was built to State's standards but is not in the State's system because there
are not three independent establishments on the street. He added that this
proposal will be the second establishment. Mr. Horne explained that the
amendment would be for an auto repair and auto and parts sales facility and
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an auction facility. The original site plan was approved for an auto repair
and auto and parts sales facility and a raquetball facility.
There next ensued a discussion by the Commission on whether the fire
company comments were mandatory or merely a recommendation. Chairman
Brumback stated that this issue must be resolved as soon as possible but
requested that the Commissioners postpone their discussion of this matter
until after the pending site plan requests had been heard.
Chairman Brumback called for the proprietor of this business, Mr.
Albert Jacobin, to come forward. Mr. Jacobin stated that the parking and
entranceway has changed somewhat from the original site plan. Mr. Jacobin
said that when the original site plan was approved, there were no fire
company comments to be addressed.
Chairman Brumback asked Mr. Jacobin if he could meet the fire
company's request for two fire hydrants. Mr. Jacobin replied that it would
be difficult for him to comply with this request. Mr. Jacobin stated that a
hydrant already exists at the southwest corner of the property. Mr. Jacobin
added that if the hydrants were a recommendation, he probably would not put
them in because the building is block with a metal roof. He said that if the
Commission required that he install the hydrants, then he would.
After some further discussion, the Commission felt that the fire
company issue needed to be resolved before they could finalize this site plan
and, therefore, Mr. Golladay moved to table consideration of this site plan
until the meeting of February 6. This motion was seconded by Mr. DeHaven and
passed unanimously.
Site Plan #003 -84 of Dennis A. and Jean K. Herndon for a tractor trailer
storage and maintenance facility.
ACTION - Tabled
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Mr. Horne read the background material. Mr. Horne said that this
property was developed and subdivided prior to the requirement that there be
County review of Industrial subdivisions; therefore, the developer designated
a 20' strip on each lot for his road access on Route 728. Unfortunately,
this does not provide enough actual distance on each side of the entrance for
the required industrial /commmercial entrance. Mr. Horne explained that an
agreement needs to be executed with an adjacent lot owner, Mr. Curt Hansen,
to expand the distance available to Mr. Herndon.
Mr. Dennis Herndon came forward and introduced himself to the
Commission. Mr. Herndon said that a meeting is scheduled for tomorrow with
Mr. Horne and Mr. Curt Hansen to reach an agreement. Mr. Herndon said that
he needs a total of 60'.
Chairman Brumback asked the applicant if he would be inconvenienced if
the Planning Commission would table the site plan in order to give the
applicant time to finalize an agreement for the entranceway. Mr. Herndon was
agreeable to this suggestion.
Upon motion made by Mr. Romine and seconded by Mr. Kirk, the
Commission unanimously agreed to table this site plan until February 6,
1985.
APPOINTMENT OF FIRE COMPANY STUDY COMMITTEE
Chairman Brumback appointed Mr. George Romine, Mr. James Golladay, and
Mr. Kenneth Stiles as the committee to study the problem of whether the fire
company's comments should be mandatory or recommendation only.
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C.I.P. SUBCOMMITTEE REPORT
Mr. Romine brought the Commission up -to -date on the C.I.P.
Subcommittee Report that was submitted to the Planning Commission at their
last meeting.
Mr. Horne said that he and Robert Harriman, Public Services Director,
met with William Orndorff, Board's liaison to the Fire and Rescue Committee,
regarding the fire company's long -term planning document. Mr. Horne said
that a fill -in- the - blanks outline document has been drafted to distribute to
the fire companies. Mr. Horne said that it covers 'such items as current and
future status of personnel, equipment, buildings, and what the fire companies
perceive to be the County's role in their plans.
Mr. Horne said that the School Board has submitted a project request
form that represents their review of the option of renovation of the existing
athletic facilities at the Amherst campus. After some discussion regarding
the School Board's project, Chairman Brumback suggested that the Subcommittee
ask the School Board to keep the Subcommittee up -to -date on any changes that
occur with their project proposal.
Mr. Golladay next requested that a study be done on a regional work
farm to determine the practicality of the project. The Commission agreed
that this study should be done and directed the staff to suggest to the
Board of Supervisors that a regional board be designated to study in detail
the issue of a regional work farm.
Upon motion made by Mr. Golladay and seconded by Mr. DeHaven,
BE IT RESOLVED, That the Frederick County Planning Commission does hereby
unanimously approve the Capital Improvement Plan Subcommittee Report for
Fiscal Year 1985 -86.
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SANITATION AUTHORITY UPDATE
Mr. Kirk brought the Commission up -to -date on recent Sanitation
Authority actions and there ensued a brief discussion by the Commission on
those items.
ECONOMIC DEVELOPMENT COMMISSION UPDATE
Mr. Romine stated that he was contacted by Mr. David Dickson of the
Department of Economic Development in Richmond and the E..D.C.'s marketing
book has been approved. Mr. Romine thanked Mr. Horne and his staff and the
City for their assistance on the marketing book. Mr. Romine next briefed the
Commission on some possible new locations for the main office of the Economic
Development Commission.
ADJOURNMENT
There being no further business to discuss, the meeting adjourned.
Respectfully submitted,
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