PC_01-02-85_Meeting_MinutesMINUTES OF THE MEETING
OF THE
FREDERICK COUNTY PLANNING COMMISSION
Held in the Board of Supervisors' meeting room, 9 Court Square, Winchester,
Virginia, on January 2, 1985.
PRESENT: Frank Brumback, Chairman; James Golladay, Vice - Chairman;
Carl M. McDonald; A. Lynn Myers; Manuel C. DeHaven; Kenneth Y.
Stiles; Marjorie H. Copenhaver; W. French Kirk; John T. P. Horne,
secretary; Stephen M. Gyurisin, advisory
ABSENT: George L. Romine
CALL TO ORDER
Chairman Brumback called the meeting to order at 7:00 p.m. The first
order of business was the approval of the minutes of December 5, 1984. Upon
motion made by Mr. Golladay, and seconded by Mr. Kirk, the minutes were
unanimously approved as presented.
ELECTION OF OFFICERS
ACTION - Elect Frank Brumback, Chairman
Incumbent Chairman, Frank Brumback, declared nominations open for
Chairman. The nomination of Frank Brumback was made by Mr. Golladay and
seconded by Mr. Kirk.
BE IT RESOLVED, That the Frederick County Planning Commission does hereby
unanimously approve the election of Frank Brumback as Chairman of the
Planning Commission of said County.
ACTION - Elect James Golladay, Vice Chairman
Chairman Brumback declared nominations open for Vice Chairman. The
nomination of James Golladay was made by Col. Myers and seconded by Mr.
DeHaven.
BE IT RESOLVED, That the Frederick County Planning Commission does hereby
unanimously approve the election of James Golladay as Vice Chairman of the
Planning Commission of said County.
ACTION - Elect John T. P. Horne, Secretary
1993
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I Chairman Brumback declared nominations open for Secretary. The
nomination of John T. P. Horne was made by Mr. Golladay and seconded by Mr.
Kirk.
BE IT RESOLVED, That the Frederick County Planning Commission does hereby
unanimously approve the election of John T. P. Horne as Secretary of the
Planning Commission of said County.
ACTION - Schedule of Planning Commission Meetings for 1985
Upon motion made by Mr. Golladay and seconded by Mr. Kirk,
BE IT RESOLVED, That the Frederick County Planning Commission does hereby
unanimously agree that the Planning Commission's regularly scheduled meetings
will be held at 7:00 p.m. on the first Wednesday of each month and at 2:00
p.m. on the third Wednesday of each month in the Board of Supervisors meeting
room, 9 Court Square, Winchester, Virginia.
BE IT FURTHER RESOLVED, That the Frederick County Planning Commission does
hereby declare that public hearings shall be held on the first Planning
Commission meeting of each month, beginning at 7:30 p.m., in the Board of
Supervisors meeting room, 9 Court Square, Winchester, Virginia.
AND BE IT FURTHER RESOLVED, That the Frederick County Planning Commission
does hereby declare that the Planning Commission's worksession shall be held
on the fourth Tuesday of each month from 7:00 p.m. to 9:00 p.m. in the Board
of Supervisors meeting room, 9 Court Square, Winchester, Virginia.
Site Plan #031 -84 of Exxon Company to renovate and reconstruct an existing
service station.
ACTION - Approved
Mr. Horne read the background information.
Ms. Kathy Kieffer, Project Engineer, was the representative for this
site plan. Ms. Kieffer said that this project will be a total modernization
as part of Exxon's nationwide modernization program. She said that they will
be demolishing the existing station and canopy and will be building a new
four bay building with a new canopy, three pump islands., and a new
electronically controlled multi - product dispenser. Ms. Kieffer said that
there will be no changes to the existing sign, entrances, or underground
fI:3:S1
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tanks and piping. She added that there will be an additional diesel tank
installed and resurfacing of the existing lot.
Upon motion made by Mr. DeHaven and seconded by Mr. Kirk,
BE IT RESOLVED, That the Frederick County Planning Commission does hereby
unanimously approve Site Plan #031 -84 of Exxon Company to renovate and
reconstruct an existing service station on Route 11 North in the Stonewall
Magisterial District.
(Mr. Stiles arrived at this point of the meeting.)
Subdivision of Baker Lane Industrial Park for 16 lots for sale for industrial
development on Baker Lane.
ACTION - Approved
Mr. Horne read the background material. Mr. Horne explained that a
meeting was held with Mr. Ritchie, Design Engineer, and the Greenwood Fire
Company Chief and the spacing for the fire hydrants has been revised from
those listed on the comment sheet, but have been approved by the fire
company.
Mr. Randolph Larrick, representing Mr. Darlington (the owner), was
present to answer questions. Also present was Mr. Elliott Ritchie, Jr.,
designer of the subdivision.
Chairman Brumback inquired why the applicant chose to design such
small parcels for an industrial park. Mr. Ritchie stated that the
subdivision was designed this way at the request of Mr. Darlington. Mr.
Ritchie added that Mr. Darlington feels there is a need for smaller
industrial lots.
Mr. Golladay asked if any of the lots were sold yet and Mr.
Darlington replied that the ten acre parcel was sold.
1995
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Upon motion made by Mr. Stiles, seconded by Mr. DeHaven and passed
unanimously,
BE IT RESOLVED, That the Frederick County Planning Commission does hereby
approve the Subdivision of Baker Lane Industrial Park to subdivide 16 lots
for sale for industrial development on Baker Lane in the Stonewall
Magisterial District.
PUBLIC HEARING
Conditional Use Permit #009 -84 of Merle L. and Mary A. Swartz for a Cottage
Occupation /Candy Making and Sales
ACTION - Approved
Mr. Horne read the background information.
Mr. Merle L. Swartz, applicant, came forward and introduced himself
to the Commission.
Mr.
Swartz stated
that he has
a full time job and the
candy making is a
hobby
with him and
his wife.
Mr. DeHaven brought the Commission's attention to the fact that he
owned property in front and to the rear of Mr. Swartz and therefore he would
abstain from voting.
Mr. Stiles asked if this would be a retail operation or if Mr.
Swartz planned to distribute to stores. Mr. Swartz replied that the business
would be strictly retail. Mr. Stiles asked how many customers he could
handle in a day and Mr. Swartz replied about 50. Mr. Stiles felt a
commercial entrance should not be required and the other Commissioners
agreed. Mr. Horne felt the Highway Department would not press the issue of a
commercial entrance since this was such a small business.
Mr. Stiles moved to approve this Cottage Occupation with the
conditions listed under staff recommendations plus condition #3: Off- street
parking is required. This motion was seconded by Mr. McDonald and was passed
by the following vote:
Ifr` eri
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YES: Brumback, Golladay, McDonald, Myers, Stiles, Copenhaver, Kirk
ABSTAIN: Manuel C. DeHaven
CAPITAL IMPROVEMENTS PLANS SUBCOMMITTEE REPORT
Mr. Horne presented the CIP Subcommittee Report for fiscal year
1985 -86. Mr. Horne reviewed the list of the Subcommittee's project
priorities. He explained that the landfill remains the number one priority
and the Subcommittee recommends that the Public Works Committee continue
negotiations with the Environmental Utilities Corporation. In response to
Col. Myers' inquiry, Mr. Horne stated that the proposal is for a private
company to build and operate a facility at our landfill. This would be a
recycling and volume reduction system.
With regard to School Board projects, Mr. Horne stated that the
Subcommittee supports funding of P.E. fields at James Wood Ridge Campus, but
prior to funding of a stadium project, they recommend that a realistic review
of all alternatives, including renovation of the existing stadium, be
studied.
Regarding fire and rescue projects, Mr. Horne stated that the
Subcommittee recommends that a county —wide planning document be submitted
within the following year.
The Subcommittee also recommended that proceeds from the sale of any
surplus property, including school facilities, be applied to the next funded
project priority. In addition, the Subcommittee recommended that if funding
becomes available for specific projects, those projects should proceed,
notwithstanding their location on the priority list.
Col. Myers stated that he was satisfied with the Subcommittee
recommendations, but he was concerned with the fire and rescue projects.
1997
Col. Myers was concerned about the cooperation of the City and County and the
County's fire and rescue companies cooperation with each other on future
project allocations.
Mr. Perry Silva, President of the Fire and Rescue Association, came
forward and stated that a study committee was formed with members from all
county squads and he had recommended that a rescue squad located between
Routes 50 and 522 on Route 600 would be the best location to serve in any
direction from North Mountain to the Reynolds Store area.
With regard to the project priorities, Mr. Stiles said that the Down
Payment Fund on equipment would require a major policy change by the Board of
Supervisors on funding. With regard to the radio equipment, Mr. Stiles said
that some companies have raised money for the equipment themselves. Mr.
Stiles stated that someone needs to decide which equipment will be funded and
when.
Mr. Horne explained to Mr. Silva that the Board of Supervisors needs
the fire and rescue companies to do some long -term planning and come to the
Board with a concerted plan. Mr. Silva felt the companies needed guidance on
preparing a document. He explained that most of the people involved have
other full time jobs and there is no fire and rescue administrator.
Mr. Stiles suggested that Mr. Horne contact Mr. Orndoff, the Board's
liaison to the Fire and Rescue Committee, and bring him up -to -date on this
situation. He also recommended that Mr. Horne and Mr. Gyurisin assist the
Fire and Rescue Committee with the writing of the plan to bring before the
Board.
The Committee decided not to finalize the report at this meeting, in
order to give all county agencies an opportunity to submit their project
proposals.
1998
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ADJOURNMENT
There being no further items to discuss, the Chairman adjourned the
meeting.
Respectfully submitted,
ank Brumback, Chairman
e, Setretary
1999