PC_07-18-84_Meeting_MinutesMINUTES OF THE MEETING
OF THE
FREDERICK COUNTY PLANNING COMMISSION
Held in the Board of Supervisors' Meeting Room, 9 Court Square, Winchester,
Virginia, on July 18, 1984.
PRESENT: Frank H. Brumback, Chairman; James Golladay, Jr., Vice - Chairman;
George L. Romine; W. French Kirk; A. Lynn Myers; Manuel C. DeHaven;
Carl M. McDonald; Marjorie H. Copenhaver; John T. P. Horne,
secretary; Stephen M. Gyurisin, advisory
ABSENT: Kenneth Y. Stiles
CALL TO ORDER
Chairman Brumback called the meeting to order at 2:00 p.m.
The first order of business was the consideration of the minutes of
July 3, 1984. Upon motion made by Mr. Romine and seconded by Mr. Kirk, the
minutes were unanimously approved.
MONTHLY AND BIMONTHLY REPORTS
The Commission and staff discussed pending applications.
SITE PLANS
Site Plan #011 -75 of Capitol Records, zoned M -2 (Industrial - General), for the
addition of a tank farm in the Back Creek Magisterial District.
ACTION - Approved
Mr. Horne gave the background information.
Mr. Dave McClure, architect for Howard Shockey and Sons and
representative for Capitol Records, came forward to answer any questions.
Mr. McClure stated that he is coordinating the work with Capitol Magnetics in
Connecticut. Mr. McClure said there will be two tank farms, one with eight
six - thousand gallon tanks and the other farm with four twelve- thousand gallon
tanks. He stated that there will be three flammable solvents stored in the
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tanks and blast protection will be provided inside the building in case the
solvents catch fire. He added that there is a two -foot high wall around each
tank farm with a plugged drainage outlet in case of a spillage.
Mr. Horne stated that when the construction proceeds the staff will
set up a meeting with officials from the Stephens City Fire Company,
Frederick County, and Capitol Records to discuss fire prevention and fire
fighting needs.
Mr. McDonald inquired as to the distance between the tank farm and the
nearest adjoining property. Mr. Horne stated that the nearest structures
would be either the homes on Shawnee Drive or Gabler's facility which would
be 200 -300 yards away. Mr. Horne added that there is a farm house to the
south about 1/4 mile.
Mrs. Copenhaver moved to approve amended Site Plan #011 -75 of Capitol
Records with the provision that the fire companies work out the emergency
plan with Capitol Records officials. This motion was seconded by Mr.
McDonald and unanimously passed.
BE IT RESOLVED, That the Frederick County Planning Commission does hereby
approve amended Site Plan #011 -75 of Capitol Records for an addition of two
tank farms to the existing structure located on Route 652, south of
Winchester, in the Back Creek Magisterial District.
Site Plan #017 -84 of Roadway Express, zoned M -1 (Light Industrial), for a
truck terminal and accessory use in the Stonewall Magisterial District.
ACTION - Approved
Mr. Horne read the background information. He said that a detention
basin will be placed on the site which will initially act as an erosion
control device and ultimately will serve as a stormwater control device. Mr.
Horne said that there will be two entrances to the site. He added that the
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sewer and water lines will be extended to the property and the road will be
built prior to occupancy.
Mr. Tom'Gilpin, representative for Lenoir City Corporation of Virginia
and developer for Roadway Express, came forward and introduced himself to the
Commission.
In answer to Chairman Brumback's question, Mr. Gilpin stated that the
site consists of 5.3 acres. Mr. Gilpin then introduced Mr. Lewis Mustian,
Terminal Manager for Roadway Express. Chairman Brumback inquired on the
frequency of trucks entering and leaving the site. Mr. Mustian stated that
on Sunday evenings they will operate from midnight until 9 :00 Monday night
and Tuesdays, Thursdays, and Fridays they will open at 4:00 a.m. and close at
9:00 P.M.
Chairman Brumback asked how much area would be under pavement. Mr.
Mustian said 320' x 350' or 1 3/4 acres will be paved surface.!
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Mr. DeHaven inquired on the lease arrangement made on the building.
Mr. Mustian stated that the best deal for both parties was a 15 -year lease.
Mr. Mustian said that.the building will remain as a Roadway Express operation
for 15 years.
Mr. DeHaven moved for approval of Site Plan #017 -84 of Roadway
Express. This motion was seconded by Mr. Romine and passed unanimously.
BE IT RESOLVED, That the Frederick County Planning Commission does hereby
approve Site Plan $017 -84 of Roadway Express for a truck terminal and
accessory use on Lenoir Drive, off Route 661, in the Stonewall Magisterial
District.
SUBDIVISIONS
Final Plat of Glenmont Village, Sections One, Two, and Three to subdivide 45
single - family cluster lots and state - maintained roadways on Route 657,
Senseny Road, and Route 736, Rossum Lane, in the Shawnee Magisterial
District.
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ACTION — Approved
Chairman Brumback relinquished the chair to Mr. James Golladay, Jr.,
Vice — Chairman, for the hearing on this subdivision because of a possible
conflict of interest. Chairman Brumback stated that he would not participate
in the discussion of this item of business.
Mr. Horne gave the background information. He added that the annual
assessment for maintenance and perpetuation of the open areas has been set at
$30 per year.
Mr. Ronnie Ward, representative of BGW, Inc., came forward to answer
questions from the Commission.
Vice — Chairman Golladay asked if Route 736 would remain as a gravel
road. Mr. Ward replied that a proposal was made to the Virginia Department
of Highways and Transportation to have the road tarred and chipped but,
unfortunately, it was not approved for this year. Mr. Ward added that Route
736 is a state — maintained gravel road.
There being no further questions for Mr. Ward, Mr. Kirk moved for
approval of the Final Plat of Sections One, Two, and Three of Glenmont
Village Subdivision. This motion was seconded by Mr. Romine.
BE IT RESOLVED, That the Frederick County Planning Commission does hereby
approve the Final Plat for Sections One, Two, and Three of Glenmont Village
to subdivide 45 single — family cluster lots and state — maintained roadways on
Route 657, Senseny Road, and Route 736, Rossum Lane, in the Shawnee
Magisterial District.
The vote on this subdivision was as follows:
YES: Mrs. Copenhaver, and Messrs. McDonald, Myers, Golladay, DeHaven,
Kirk, and Romine
ABSTAIN: Mr. Brumback
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Preliminary Master Development Plan #002 -84 of Albin Village for 219
single - family detached housing lots in the Opequon Magisterial District.
Chairman Brumback announced that due to some complications that have
arisen with the applicant, this Master Development Plan was not ready to be
heard by the Commission.
Preliminary Master Development Plan #003 -84 of Henry Apartments to construct
54 garden apartment units in nine buildings with required parking and
recreational facilities in the Shawnee Magisterial District.
ACTION - Approved
Mr. Horne read the background material.
Mr. Kim Henry, applicant, came forward and introduced himself to the
Commission. Mr. Henry said that he realized they were infringing on the
buffer zone, but they planned to use total screening and lower the elevation
of the first two buildings on the right hand side.
In reply to Mr. Golladay's question, Mr. Horne stated that water and
sewer would be supplied by the City of Winchester.
There were no adjoining property owners present to speak in favor or
opposition.
Mr. Kirk next moved for approval of the Preliminary Master Development
Plan X6003 -84. This motion was seconded by Mr. Romine and passed
unanimously.
BE IT RESOLVED, That the Frederick County Planning Commission does hereby
approve Preliminary Master Development Plan #003 -84 of Henry Apartments to
construct 54 garden apartment units in nine buildings with required parking
and recreational facilities, located adjacent to Senseny Heights Subdivision
on Senseny Road, in the Shawnee Magisterial District.
DISCUSSION ON FRONT YARD SETBACK VARIANCES
1937
Mr. Gyurisin stated that the ordinance presently does not allow the
administrator any discretion in varying the setback requirement for a new
structure being built in a neighborhood where the setback lines have
previously been established. The only alternative available is to build the
structure at the setback required by the ordinance or appeal to the Board of
Zoning Appeals for a variance. Mr. Gyurisin presented an ordinance amendment
that would allow the administrator to take the average setback distance of
the adjacent lots on the same road and in the same zoning district to
establish a setback line for the new structure similar to those structures in
the existing neighborhood.
Col. Myers moved to instruct the staff to advertise this amendment for
the August 1 public hearing. This motion was seconded by Mr. Kirk and passed
unanimously.
ARMEL RURAL COMMUNITY CENTER MEETING
Mr. Golladay announced that the next Rural Community Center
Subcommittee meeting will be the Armel meeting, held at the Macedonia United
Methodist Church on July 26, 1984 at 7:00 p.m.
REVIEW COMMENTS FOR PLANS AND PLATS
Mr. Horne stated that he would like to submit an ordinance amendment
clarifying which agencies are authorized to make comments on plans and plats.
Mr. Horne said that this amendment would not change the intent of the
ordinance, but would only be an administrative clarification item.
The Commission agreed that the authority for the staff and Planning
Commission to require agency comments was somewhat vague in the ordinance and
instructed the staff to advertise this admendment for August 1.
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ADJOURNMENT
There being no further items of business, the Commission adjourned.
Respectfully submitted,
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Frank Brumb�ack, Chairman