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PC_09-16-87_Meeting_MinutesMINUTES OF THE MEETING OF THE FREDERICK COUNTY PLANNING COMMISSION Held in the Board of Supervisors' Meeting Room in the Old Frederick County Court House, 9 Court Square, Winchester, Virginia, on September 16, 1987. PRESENT: Planning Commissioners present were: Frank H. Brumback, Chairman; James W. Golladay, Jr., Vice - Chairman; Marjorie H. Copenhaver; Kenneth Y. Stiles; S. Blaine Wilson; George L. Romine; Manuel C. DeHaven; and Carl M. McDonald. Also present were: Robert W. Watkins, Secretary; Stephen M. Gyurisin, Advisory; A. Bray Cockerill, Advisory; ABSENT: A. Lynn Myers CALL TO ORDER Chairman Brumback called the meeting to order at 2:00 p.m. MINUTES The first order of business was the consideration of the minutes of September 2, 1987 and they were unanimously approved as presented. BIMONTHLY REPORT The Commission and staff reviewed pending applications. Mr. Watkins reminded the Commission that the new procedure for master development plans, which is to have the applicant initially give a presentation on the plan, would begin with this meeting. COMMITTEE REPORTS Transportation Committee Mr. Golladay said that the Transportation Committee will be meeting on September 28, 1987 from 7:00 to 9:00 p.m. to establish a comprehensive work program for the remainder of the year. Mr. Gyurisin said that Mr. Gary Lofton, from the City of Winchester, will be present to present the City's transportation plan. 2517 - 2 - Sanitation Authority Mrs. Copenhaver said that the Sanitation Authority toured the new Regional Sewage Treatment Plant on September 14, 1987. She also reported that all of the treatment plants operated within limits last month, until the heavy rains. Mrs. Copenhaver added that the Sanitation Authority is purchasing equipment in order to repair line breaks themselves. Final Subdivision Plat of Bowman - Glaize Land, Zoned B -2, located on Route 50, east of Delco Plaza, in the Shawnee Magisterial District. Action - Approval Mr. Watkins noted that the City of Winchester has stated that they will provide the utility service. He said that City policy requires approval from the Frederick County Board of Supervisors for the main extension. Mr. Watkins added that the applicant is proposing the subdivision of a 39,819 square foot tract from the larger tract on Route 50. Mr. Stiles suggested that as a matter of procedure, the approval of extensions be sent to the Board of Supervisors before the Planning Commission approves the subdivision. Mr. George Glaize, representing James Bowman and Fred Glaize, came forward to answer questions. Mr. Glaize said that the applicant is planning retail sales for this property. Upon motion made by Mr. Wilson and seconded by Mr. Romine, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve the subdivision of the Bowman - Glaize Land for the division of a 39,819 square foot lot and a 5.515 acre parcel, located on Route 50, east of Delco Plaza. REVIEW AND RECOMMENDATION OF THE SIR YEAR SECONDARY ROAD IMPROVEMENT PLAN Mr. Gyurisin presented the recommendations of the Frederick County Transportation Committee for the 1988 -89 Six Year Road Improvement Plan. Mr. William H. Bushman, Resident Engineer with the Virginia Department of Transportation, was present to answer questions from the Commission. Major Projects In light of the fact that the new Gore /Gainesboro school was to be located on Route 600, Mr. Stiles moved to place Route 600 from #11 on the major projects priority list to #3. This motion was seconded by Mr. PA629:1 - 3 - Golladay and unanimously approved. Upon motion made by Mr. Stiles and seconded by Mr. Golladay, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve the 1988 -89 Six Year Major Projects Road Improvement Plan. New Hard Surface Roads /Bridge and Other Secondary Road Projects The staff recommended that Route 699, Priority #23, the road serving the Timber Ridge School, be moved up to #20 on the list of new hard surface roads. Upon motion made by Mr. Golladay and seconded by Mr. Romine, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve the 1988 -89 Six Year New Hard Surface /Bridge and Other Secondary Roads Improvement Plan, as per staff recommendations. Attached is the 1988 -89 Six Year Road Improvement Plan, as approved by the Planning Commission: 2519 - 4 - 1988 -89 Improvement Plan September 16, 1987 MAJOR PROJECTS Major projects are projects where reconstruction of hard surfaced (paved) roads is needed for safety reasons. Road width, alignment, strength and gradient improvements are considered for major projects. RECOMMENDED SIX -YEAR MAJOR PROJECT ROAD IMPROVEMENT PLAN New Current Rank Rank Route From To ADT * * ** District under construction 672 749 667 1461/1339 Stonewall under construction 628 622 638 953/999 Back Creek under construction 628 638 631 1131/1211 Back Creek 1. 3. 672 661 I -81 679/648 Stonewall 2. new project 645 Access improved btwn 1054 Shawnee Rt. 522 & airport 3. new project 600 widen & improve btwn 516 Gainesboro Rt. 679 & 1 mi. north ¢. 5. 661 672 663 962/808 Stonewall 5. 6. 628 631 732 1319/1545 Back Creek 6. 7. 656 ** 657 659(incl. 1047/1042 Shawnee intersect.) 7. 8. 621 * ** 622 Approx. .6 mi. 1132/1122 Back Creek S622 incl. "S" turn 8. new project 647 widen & improve btwn 2939+ Opequon Rt. 277 & 642 9. 9. 608 50 Approx. 3 mi. so. 1308/1122 Back Creek 10. new project 659 widen & improve btwn 193 Shawnee bridge & Rt. 7 11. new project 656 widen & improve btwn 1300 Shawnee Rt. 655 & 657 12. new projects towns curb & gutter improvements Project Stephens City A & B Middletown NOTES: *See attached letter of request. * *Route 656, Greenwood Road, is to include the intersection of Route 656 and Route 659 Valley Mill Road (including "S" curve leg of 659 from 656). ** *Route 621 is to include drainage improvements south of Route 622 and realignment of "S" turn. * * * *ADT - Average Daily Traffic 1983/1985 2520 - 5 - 1988 -89 Improvement Plan September 16, 1987 RECOMMENDED SIR -YEAR MAJOR PROJECT ROAD IMPROVEMENT PLAN (Continued) New Current Rank Rank Route From To ADT * * ** District 13. new project 642 647 522 S 1028+ Shawnee 14. new project 664 761 660 1000 Stonewall 15. new project 660 664 7 1133 Stonewall * * * ** 16. new project 622 WCL 37 6620 Back Creek NOTES: * * * ** Coordinate with City of Winchester Transportation Plans 2521 - 6 - 1988 -89 Improvement Plan September 16, 1987 RECOMMENDED SIX-YEAR NEW HARDSURFACE ROAD IMPROVEMENT PLAN New hardsurface projects are road projects where reconstruction of non- hardsurface roads is considered primarily with relation to the amount of traffic served. New Current Rank Rank Route From To ADT District under construction 671 740 681 121/139 Gainesboro under construction 619 622 608 - -/224 Back Creek under construction 654 .5 mi. 1.5 mi. 182/142 Back Creek S 803 S 803 under construction 820 659 end 106/133 Shawnee 1. 6. 676 671 677 63/124 Gainesboro 2. 7. 668 11 671 111/103 Stonewall 3. 22. 681 end of H.S. .2 mi. W. Bk.Crk. 85 Gainesboro 4. 24. 673 739 663 76 Stonewall 5. 8. 661 660 659 60/103 Stonewall 6. 9. 635 634 627 61/79 Opequon 7. 10. 809 817 end 153/273 Back Creek 8. 11. 666 664 761 83/42 Stonewall 9. 12. 695 522N 1 mi. 104/54 Gainesboro N522 10. 13. 734 522N 1 mi. 78/74 Gainesboro 5522 11. 14. 649 648 625 64/46 Back Creek 12. 15. 636 640 641 68/32 Opequon 13. 16. 636 641 641N 50/18 Opequon 14. 19. 706 11 end 144 Back Creek 15. 21. 702 703 W.VA. 99 Gainesboro 16. 23. 701 703 W.VA. 82 Gainesboro 17. 25. 695 522 W.VA. 65 Gainesboro 18. 26. 692 600 W.VA. 105 Gainesboro 2522 - 7 - 1988 -89 Improvement Plan September 16, 1987 RECOMMENDED SIX -YEAR NEW HARDSURFACE ROAD IMPROVEMENT PLAN (CONTINUED) New Current Rank Rank Route From To ADT District 19. 27. 625 624 635 155 Opequon 20. -- 699 5694 .5 mi. S. /105 Gainesboro 21.* 5. 696 522 694 77/72 Gainesboro 22.* 17. 638 759 625 109/66 Opequon 23.* 18. 629 622 608 82/96 Back Creek *Right -of -way not available. 2523 1988 -89 Improvement Plan - 8 - BRIDGE AND OTHER SECONDARY ROAD PROJECT RECOMMENDATIONS BRIDGES: September 16, 1987 1. Routes 622 and 620 - widen bridge (at Opequon); ADT -845 (Back Creek) 2. Route 659 - widen bridge (near Route 7), see major project 115; ADT-193 (Shawnee) OTHER: 3. Routes 608 and 681, unpaved sections, need special attention for maintenance, spot widened, and tree removal for improved site distance (Gainesboro). 4. Route 627, west of Middletown, requires special attention for maintenance to improve site distances at curves ( Opequon). 5. Route 644 - provide improved maintenance and improve ford signage (Shawnee). 6. Route 522 North - improve intersection at Route 693 (Gainesboro). 2524 - 9 - SUBDIVISIONS CONTINUED Shenandoah Hills, Section 3, 27.427 Acres, Zoned RP, for the subdivision of 79 single - family cluster lots, located in the Stonewall Magisterial District. Action - Approved Mr. Golladay inquired if the lot sizes for the proposed Section 3 were approximately the same size as the older section. Mr. Gyurisin replied that the older sections had lot sizes between 10,000 - 12,000 square feet and the proposed lot sizes for Section 3 are between 8,000 - 10,000 square feet. Mr. Bruce Edens, with Greenway Engineering & Surveying, was the representative for this application. Upon motion made by Mr. DeHaven and seconded by Mr. Stiles, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve the subdivision request of Shenandoah Hills, Section 3, for 79 single - family cluster lots, to be located on the west side of Greenwood Road (Route 656) and east of the existing Shenandoah Hills Subdivision on Route 7 East, in the Stonewall Magisterial District. McGuire Hills, Sections 1, 2, 3, and 4, 60.1013 Acres, Zoned RP, for subdivision for 20 single family traditional lots (100,000+ square foot) in the Stonewall Magisterial District. Action - Approved Mr. Watkins noted that the applicant's proposal is to incorporate the open space as an easement on individual lots. He said that the open space will be the responsibility of each individual property owner and the property will have deed restrictions. Mr. Watkins added that a homeowners association will not be required. Mr. Charles Maddox, Engineer /Designer with G. W. Clifford & Associates, gave a brief presentation on the proposed development. Upon motion made by Mr. DeHaven and seconded by Mr. Stiles, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve the final subdivision plat of McGuire Hills, Sections 1, 2, 3, and 4, for 20 single- family (100,000+ square foot) traditional lots: Section 1--4 lots; Section 2--5 lots; Section 3--5 lots; Section 4 -- 5 lots. This property is located along the east boundary line of VA Route 739, at the intersection of VA Routes 739 and 673, in the Stonewall Magisterial District. 2525 - 10 - Mr. Stiles left the meeting at this point. Final Subdivision Plat of Lakewood Manor, Section 5, 7.1213 Acres, Zoned RP, for 16 single family traditional lots in the Shawnee District. Action - Aprpoved Mr. Charles Maddox, Engineer /Designer with G. W. Clifford & Associates, introduced himself and Mr. P. Duane Brown, Chief Surveyor. Mr. Maddox noted that Sanitation Authority recommendations on sewer laterals, main hole covers, and fire hydrants have been incorporated in the plan. Upon motion made by Mr. Wilson and seconded by Mr. Romine, BE IT RESOLVED, That the Frederick County Planning Commission does hereby approve the final subdivision plat of Lakewood Manor, Section 5, for 16 single family traditional lots, located in the Lakeside Subdivision, in the Shawnee Magisterial District. The vote on this subdivision was as follows: YES (TO APPROVE): Mrs. Copenhaver and Messrs. McDonald, Brumback, DeHaven, Wilson, Romine ABSTAIN: Mr. Golladay Final Subdivision Plat of Lakemont Village, 9.8672 Acres, Zoned RP, for 11 townhouse lots and 28 duplex lots in the Shawnee Magisterial District. Action - Approved Mr. Charles Maddox, Engineer /Designer with G. W. Clifford & Associates, said that all Sanitation Authority recommendations have been met and revised plans have been sent to the Transportation Department for their approval. The Commission proceeded to discuss whether the average lot size for two - bedroom townhouses had been met. It was determined that the average lot size for this proposal was met. Upon motion made by Mr. Wilson and seconded by Mr. Romine, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve the final subdivision plat of Lakemont Village for 11 townhouse lots and 28 duplex lots, located in the Lakeside Subdivision, in the Shawnee Magisterial District. 2526 RESIDENTIAL MASTER PLANS Revised Lakeside Final Master Development Plan for 30 single - family traditional units, instead of 39 multiplex units, at the northwest corner of the development, identified as Lake Ridge VII. Action - Approved Mr. Watkins said that the revised plan also shows a slightly changed road access and a continuation of the buffer area between this area and the proposed Lakeview Apartments. He said that the buffer is proposed as a reduced buffer with partial screening, consistent with buffers throughout the Lakeside Subdivision. Upon motion made by Mr. Wilson and seconded by Mr. Romine, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve the revised Lakeside Final Master Development Plan for 30 single - family traditional units, slightly changed road access, and a continuation of the buffer area at the northwest corner of the development, identified as Lake Ridge VII. This property is located in the Shawnee District. Revised Preliminary Master Development Plan of Dominion Knolls, 20.28 (+ or -) Acres, Zoned RP, for 182 two- bedroom townhouses in the Stonewall District. Action - Approved Mr. Edward Dove, President of Dove & Associates, the engineers for this development, was present to represent the applicant, Dominion Associates. Mr. Dove said that this was a resubmittal of a plan submitted approximately one month ago and at that time, the applicant requested variances in the buffer zones. Mr. Dove said that they have redesigned the site so that the plan does not require any variances in the buffer zones. He said that the current plan meets all criteria in the ordinance. Mr. Golladay inquired if curb and gutter would be used and Mr. Dove replied that they would not be using curb and gutter. The commissioners expressed concern that the applicant did not intend to use curb and gutter, especially since this was such a high - density development, and due to the fact that this property bordered the City of Winchester, where curb and gutter was used throughout. The commissioners were also concerned about the 40 foot parking lot driveways and whether fire equipment vehicles would have proper access. The staff noted that these items could be addressed at the site plan stage. Because of these concerns, Mr. DeHaven moved to deny the preliminary 2527 - 12 - plan. This motion was seconded by Mr. Golladay, but the motion was lost by the following vote: YES (TO DENY): Messrs. Golladay, DeHaven, Wilson NO: Mrs. Copenhaver and Messrs. McDonald, Brumback, Romine Mr. Romine next moved to approve the preliminary plan. This motion was seconded by Mr. McDonald, and passed by majority vote. BE IT RESOLVED, That the Frederick County Planning Commission does hereby approve the revised preliminary master development plan of Dominion Knolls for 182 two - bedroom townhouses, located on Baker Lane, just north of the City of Winchester, in the Stonewall Magisterial District. The vote on the approval of this preliminary plan was: YES (TO APPROVE): Mrs. Copenhaver and Messrs. Romine, McDonald, Brumback NO: Messrs. Wilson, DeHaven, Golladay Preliminary Master Development Plan #007 -87 of Fort Braddock Heights, 8.86 Acres, Zoned RP, for single family detached cluster lots in the Gainesboro Magisterial District. Action - Tabled Mr. Benjamin Butler, representing the applicant, Edward Dove, came forward and presented the Commission with some general information on the use of pipestem lots throughout the development. Since Mr. Butler was not prepared to give a formal presentation on this plan, Mr. McDonald moved to table the request. This motion was seconded by Mrs. Copenhaver and passed unanimously. BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously table Preliminary Master Development Plan #007 -87 of Fort Braddock Heights, located on the west side of Fox Drive, on the north City/ County border, in the Gainesboro Magisterial District. Preliminary Master Development Plan #008 -87 of Westside Station, 18.19 Acres, Zoned RP, for 48 single - family detached cluster lots in the Back Creek Magisterial District. Action - Tabled Mr. Benjamin Butler was present to represent the applicants, Mr. Russell Potts and J. V. Arthur, Inc., who were partners in Westside Medical Properties, the owners of the property. Mr. Butler proceeded with a formal 2528 - 13 - presentation on Westside Station. He said that upon discussing this proposal with members of the Planning Commission and Board of Supervisors, it was determined that one of the chief objections was using Wayland Drive as a through -way from Merrimans Lane to the Winchester Hospital or Route 50. Mr. Butler said that this was also a concern of the applicants and they would prefer to see Wayland Drive end in a cul -de -sac; however, they would need to work with the County to acquire the land, as it is legally owned by the County. Some commissioners expressed concern that 12 out of 48 lots were pipestem lots and felt the developer was using this approach strictly to avoid street construction. Mr. Butler defended the use of pipestems by saying that they provided a degree of privacy and the Commission could use deed restrictions to require the foundation of the roads to be built to state standards. Mr. Golladay noted the Commission's desire to see that this development was compatible with the existing Merriman's Estates Subdivision. Mr. Watkins said that Board of Supervisors' approval is needed on the extension of City water service to this development. He also noted that the staff supports the approach of using a cul -de -sac to avoid through- traffic problems, however, a comment from the Highway Department should be obtained. Mr. William Pugh, resident of Merrimans Estates and spokesperson for the residents there, said that their main concern was whether Wayland Drive was proposed to be a thoroughfare. Mr. Pugh said that the applicant and Dove and Associates has been very cooperative with the residents of Merrimans Estates on working out a positive solution to the problem. Mr. Thomas Monahan, resident on Merrimans Lane, with property both in the City and the County, expressed concern on the following items: 1) potential traffic problems on Merrimans Lane; 2) discharge of vehicles onto Route 50; 3) problems created by pipestem lots; 4) compatibility with the existing Merrimans Estates Subdivision. Upon motion made by Mrs. Copenhaver and seconded by Mr. McDonald, BE IT RESOLVED, That.the Frederick County Planning Commission does hereby unanimously agree to table Preliminary Master Development Plan #008 -87 of Westside Station until the Planning Commission's meeting of October 21, 1987 in order to give the applicants time to resolve the issues concerning access to Route 50, Merrimans Lane design problems, and the Wayland Drive thoroughfare issue. Preliminary Master Development Plan of Full Race Estates, 37.136 Acres, Zoned RP, for 105 single - family traditional lots in the Shawnee District. Action - Approved Mr. Bruce Edens, of Greenway Engineering & Surveying, gave a brief 2529 - 14 - presentation of the Mill Race Estates Master Plan. Mr. Watkins noted that the plan met all master plan requirements and all the environmental requirements could be met for the final master plan. Mr. Wilson commented that he had previously voted against this master plan due to the condition of Greenwood Road and the bridge; however, since that time, these projects have been designated for improvement. Mr. Wilson said that in light of this fact, he would move for approval. This motion was seconded by Mr. Romine and passed unanimously. BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve the Preliminary Master Development Plan of Mill Race Estates for 105 single family traditional lots, located on VA. Route 659, Valley Mill Road, east of Greenwood Road (VA. Route 656), in the Shawnee Magisterial District, with the requirement that all environmental disturbance percentages for steep slopes and woodlands be reduced to meet required minimums. Preliminary Master Development Plan of Bedford Village, Zoned RP, 6 acres, for single family traditional dwellings in the Shawnee District. Action - Approved Mr. Bruce Edens, of Greenway Engineering and Surveying, noted that they have shown a 100' foot buffer and a 70' buffer along Senseny Road. He said that lot sizes would range from 8,700 - 30,000 square feet. Chairman Brumback asked if these lots would be handled at the one pumping station and Mr. Edens replied that they would. Mr. Edens said that the applicant has worked with the developers of the Apple Ridge Subdivision on this matter. Mr. Wilson inquired if there was a problem with surface water here and Mr. Edens said there was not. He said that current surface water runs along the back of the deep lots to the east. Mr. Watkins said that the applicant has requested that the open space be waived. He said that the ordinance allows open space to be waived if it totaled less than one acre. Upon motion made by Mr. Wilson and seconded by Mr. Romine, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve Preliminary Master Development Plan of Bedford Village for single - family traditional dwellings and waiving of open space, located on the north side of Senseny Road, across from Glenmont Village, in the Shawnee Magisterial District. 2530 - 15 - INDUSTRIAL MASTER PLANS Preliminary Master Development Plan #009 -87 of Upper Valley Business Park, 238 (+ or -) Acres, Zoned M -1, for the Upper Valley Business Park Action - Approved Mr. Robert Mitchell, attorney representing Mr. Douglas Adams, introduced himself and Mr. Charles Maddox, of G. W. Clifford & Associates, the engineers for this plan. Mr. Mitchell said that this master plan includes only the industrially zoned areas. Mr. Watkins commented that the layout of uses, streets, and facilities on this plan was appropriate. Mr. Watkins said that the staff felt that additional details on environmental features and water main locations would be needed on the final master plan. Mr. Raymond Wills, homeowner in the Bufflick Heights Subdivision, requested that sufficient buffering be required. Mr. Watkins said that a 200 foot buffer was required, however, this could be reduced depending on the type of screening used. Mr. Watkins said that the ordinance states that the Board of Supervisors could require maintaince of existing woodlands. Mr. Wills also asked if open storage would be allowed in this industrial development. Mr. Gyurisin said that generally, in the M -1 District, all outside storage of materials or manufacturing activities must take place within an enclosed area. Mr. Gyurisin added that outside storage would be addressed when each individual site plan was presented to the Commission. Mr. Thomas Grove, adjoining property owner, was also concerned that there would be a sufficient buffer adjoining the residential land. Mr. Grove inquired about the proposed direction for sewer and water. Mr. Maddox described for Mr. Grove where the sewer line would run. Upon motion made by Mr. Wilson and seconded by Mr. Romine, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve Preliminary Master Development Plan #009 -87 of Upper Valley Business Park, located south of Bufflick Road, across from the airport, in the Shawnee Magisterial District, with additional details on environmental features and water main locations to be added to the Final Master Development Plan. INFORMAL DISCUSSION WITH JAMES H. CARROLL ON POSSIBLE REZONING OF PROPERTY ON ROUTE 50 Mr. Golladay said that he would abstain from discussion of this matter due to a possible conflict of interest. Mr. Watkins said that Mr. James H. Carroll requested an informal discussion with the Commission regarding the possible rezoning of his 2531 - 16 - property located on Route 50 East. Mr. Watkins said that the property that Mr. Carroll owns joins, and has been suggested as the potential new entrance for, the Grove Heights Subdivision proposal. Mr. Watkins noted that Mr. Carroll has been approached by the Grove Heights developers concerning this matter. He said that Mr. Carroll is interested in the future of that land and what he could use it for before he makes a final decision on the entrance. Mr. Watkins added that the staff felt it was an appropriate location for some type of intensive use. The Commissioners discussed the location, acreage, and potential uses of this property with Mr. Carroll. Chairman Brumback took an informal poll from the commissioners and they felt that a business that would be complimentary to the residential subdivision would be appropriate at this location. ADJOURNMENT There being no further business to discuss, the meeting adjourned at 5:47 p.m. Respectfully submitted, r�nc,�l� Frank H. Brumback, Chairman Robert W. Watkins, Secretary 2532