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PC_12-17-86_Meeting_MinutesMINUTES OF THE MEETING OF THE FREDERICK COUNTY PLANNING COMMISSION Held in the Board of Supervisors' Meeting Room in the Old Frederick County Court House, 9 Court Square, Winchester, Virginia, on December 17, 1986. PRESENT: Frank H. Brumback, Chairman; James W. Golladay, Jr., Vice-Chairman; Marjorie H. Copenhaver; Kenneth Y. Stiles; George L. Romine; Manuel C. DeHaven; Carl M. McDonald; S. Blaine Wilson; Col. A. Lynn Myers; Robert W. Watkins, Secretary; Stephen M. Gyurisin, Advisory. CALL TO ORDER Chairman Brumback called the meeting to order at 2:00 p.m. MINUTES The first order of business was the December 3, 1986. Upon motion made by Mr. McDonald, the minutes of December 3, 1986 presented. consideration of the minutes of Golladay and seconded by Mr. were unanimously approved as BIMONTHLY REPORT Mr. Watkins reviewed pending applications with the Commission. Mr. Gyurisin said that Clark Motors has requested an administrative approval on their proposal to expand their existing repair facilities with a 40 foot addition. After some discussion, Chairman Brumback authorized the staff to proceed with administrative approval. COMMITTEE REPORTS Sanitation Authority Mrs. Copenhaver, liaison to the Sanitation Authority, discussed the Route 277 water line project. SUBDIVISIONS Revised Subdivision Plat of Westminster - Canterbury of Winchester showing 2330 - 2 - permanent turn - around easement for Westminster - Canterbury Drive (formerly Frederick Mall Drive) located in the Gainesboro Magisterial District. Action - Approved Mr. Watkins stated that there has been a number of discussions regarding this turn - around and this is the final solution. Mr. Charles Maddox, Engineer with G. W. Clifford and Associates, was the representative for Westminster - Canterbury and Tudor Square on this matter. Mr Maddox said that this represents the final approval necessary to rectify the deletion of the cul -de -sac at the end of the road. He said that they went with a 90 intersection with a "T" -type turn - around. He added that this change will allow school buses and road maintenance equipment to turn around safely. After a brief discussion on pedestrian and vehicular traffic in this area, Col. Myers moved for approval. This motion was seconded by Mr. McDonald and passed unanimously. BE IT RESOLVED, That the Frederick County Planning Commission does hereby approve the revised subdivision plat of Westminster - Canterbury of Winchester showing a permanent turn - around easement for Westminster- Canterbury Drive (formerly Frederick Mall Drive) in the Gainesboro Magisterial District. Revised Subdivision Plat of North Frederick Realty showing permanent turn- around easement for Westminster - Canterbury Drive (formerly Frederick Mall Drive) located in the Gainesboro Magisterial District. Action - Approved Mr. Watkins stated that this subdivision and the previous one go together to complete the turn - around for Westminster - Canterbury Drive. Mr. Charles Maddox, Engineer with G. W. Clifford and Associates, was the representative. Upon motion made by Col. Myers and seconded by Mr. McDonald, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve the revised subdivision plat of North Frederick Realty showing a permanent turn - around easement for Westminster - Canterbury Drive (formerly Frederick Mall Drive) located in the Gainesboro Magisterial District. STTF. PT.ANS Site Plan #038 -86 of the Cather Property for an apple packing, marketing, storage, and warehouse use in the Back Creek Magisterial District. 2331 - 3 - Action - Approved Mr. Watkins said that the applicant is proposing several small buildings and a small parking area on the site. He said that the employee parking area needs to be shown as prime and double seal and the 6 -inch water line needs to be increased to 8 -inch. Mr. Charles Maddox, Engineer with G. W. Clifford and Associates, was the representative for this site plan. Mr. Maddox said that only a portion of the site will be used and the surface will be covered with a heavy bituminous concrete surface. He said there will be stormwater detention at the rear of the property and they have no problems using the 8 -inch water line. He also noted that the City of Winchester will control the water connection and useage and that sewer will be provided for with an existing septic field. In answer to Chairman Brumback's question, Mr. Maddox stated that the building height would be in the 20 -30 foot range for an industrial building. Upon motion made by Mrs. Copenhaver and seconded by Mr. McDonald, BE IT RESOLVED, That the Frederick County Planning Commission does hereby approve Site Plan 01038 -86 of the Cather Property for an apple packing, marketing, storage and warehouse use with the 8 -inch water line, the employee parking area shown as prime and double seal, and the approval by the Highway Department on the entrance. This property is located on the west side of Route 11 South in the Back Creek Magisterial District. The vote on this site plan was as follows: YES: Mrs. Copenhaver and Messrs. McDonald, Myers, Golladay, DeHaven ABSTAIN: Messrs. Brumback, Wilson (Mr. Stiles arrived at this point of the meeting. ) Site Plan 01040 -86 of AT &T for a 20' X 30' unmanned telephone equipment building in the Stonewall Magisterial District. Action - Approved Mr. DeHaven asked about the 10 foot setback and Mr. Watkins replied that since this is an allowed use under the RP District as a public utilities facility, the setback requirement is 10 feet. Mr. Frederick D. Budd, representing AT &T, said the building would be used for cables to regenerate signals. He said the building is constructed to resemble a home and it will not be placed between houses, but to the rear of the property in the proximity of the neighbors' accessory buildings. 2332 - 4 - Upon motion made by Mr. DeHaven and seconded by Mr. Stiles, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve Site Plan 11040 -86 of AT &T for an unmanned 20' X 36' telephone equipment building to be located on the east side of Route 11 North in the Stonewall Magisterial District. Site Plan 11039 -86 of Holiday Inn East for a two -story motel addition in the Shawnee Magisterial District Action - Approved Mr. Watkins said that the applicant is proposing a two -story 225' X 60' addition. He said that entrances will be off existing parking areas and there will not be an entrance on Tulane Drive. Mr. H. Bruce Edens, Engineer with Greenway Engineering and Surveying, was present to represent the owners of Holiday Inn East. Mr. Edens said that about half of the surface water will go into the existing drain system and the other half will go towards Interstate 81. Upon motion made by Mr. Wilson and seconded by Mr. DeHaven, BE IT RESOLVED, That the Frederick County Planning Commission does hereby approve Site Plan 11039 -86 of Holiday Inn East for a two -story motel addition with required parking, access, and site improvements. This property is located on the north side of Route 50 East in the Shawnee Magisterial District. The vote on this site plan was as follows: YES: Mrs. Copenhaver and Messrs. McDonald, Stiles, Myers, Brumback, DeHaven, Wilson ABSTAIN: Mr. Golladay PUBLIC MEETINGS Preliminary Master Development Plan 11014 -86 of McGuire Hills for a single - family traditional development with open space, road improvements to State standards, and individual on -lot sewage disposal. Action - Approved Mr. Watkins reminded the Commissioners that this was the land that was recently rezoned by John Scully. Mr. Watkins stated that the plan meets all the requirements of the RP District. 2333 - 5 - Mr. Charles Maddox, Engineer with G. W. Clifford and Associates, was the representative for this Master Development Plan. Mr. Maddox said that there was not a site distance problem with this project and the lots front on state - maintained roads. He said there are some slopes and there are some environmental factors, but they were satisfied with the feasibility of the project and know they will be within the requirements of the ordinance. There next ensued a discussion on waiving the open space, since the lots proposed were 2.5 acres each. Chairman Brumback asked what was anticipated for the open space. Mr. Maddox said that this was the lowest area of the site, a drainage swale, and there have been no specific proposals yet. Mr. Maddox said that there were no recreational requirements and he would personally recommend that the open space be incorporated into individual lots. Some commissioners felt that homeowners would not be interested in using or maintaining an open space area when individual lots were 2.5 acres in size. Upon motion made by Mr. Stiles and seconded by Mr. DeHaven, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve Preliminary Master Development Plan 11014 -86 of McGuire Hills for a single - family traditional development with environmental requirements to be further detailed and all buffers and screens shown on the Final Master Development Plan. This property is located along the east boundary line of Virginia Route 739, at the intersection of Virginia Route 739 and 673, in the Stonewall Magisterial District. (Mr. Romine arrived at this point of the meeting.) Final Master Development Plan 11013 -86 of Greenbriar South Subdivision for a single - family traditional development in the Opequon Magisterial District. Action - Approved Mr. Watkins noted that the preliminary plan showed a common open space. He said that this has been removed from the final plan and incorporated into the individual lots, without increasing the number of lots. Mr. Watkins pointed out the 70' buffer along Route 647. Mr. H. Bruce Edens, Engineer with Greenway Engineering and Surveying Company, was present to represent the owners of this development. Upon motion made by Mr. Golladay and seconded by Mr. Wilson, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve Final Master Development Plan 11013 -86 of Greenbriar South Subdivision for a single- family traditional development with water, sewer, and road improvements. This property is located north of Stephens 2334 City, on the north side of Route 647, in the Opequon Magisterial District. DISCUSSION OF M -1 (LIGHT INDUSTRIAL) ZONING AMENDMENTS Mr. Watkins presented some additions to the proposed M -1 amendments to cover the issues raised at the Planning Commission's last meeting. Mr. Watkins said that those changes, in particular were: 1) Allow the buffer areas to be reduced by as much as 60% if screening is provided. 2) Restricted disturbance of woodlands and issuance of land disturbing permits, which allow significant grading or soil disturbing activities, until a master plan is approved. This will restrict major disturbance, while allowing minor disturbance. 3) Allow the 50% restriction on impervious surfaces to be exceeded when appropriate storm water control methods are provided. Upon motion made by Mr. Stiles and seconded by Mr. Myers, BE IT RESOLVED, That the Frederick County Planning Commission does hereby direct the staff to advertise the M -1 (Light Industrial) District Amendments for the January 7, 1987 meeting. THE 1987 -88 CAPITAL IMPROVEMENTS PLAN Action — Approved with Amendments Mr. Watkins said that last month the CIP Subcommittee met with John R. Riley, Jr., County Administrator, to discuss the renovation of the County Administrative Offices and this month met with Dr. Walker to discuss the school proposals. Mr. Watkins said that the CIP Subcommittee has not made any major changes to the CIP list. Mr. Watkins and the Commission proceeded to discuss the items on the list. PLANNING COMMISSION RETIRES TO EXECUTIVE SESSION Upon motion made by Mr. Stiles and seconded by Mr. Golladay, the Planning Commission unanimously voted to retire into executive session under Section 2.1- 343(2) of the Code of Virginia to discuss the acquisition or use of real property for public purpose. Upon motion made by Mr. Golladay and seconded by Col. Myers, the Planning Commission unanimously voted to resume the regular public meeting. CONTINUATION OF THE DISCUSSION OF THE 1987 -88 CAPITAL IMPROVEMENTS PLAN Upon motion made by Mr. Stiles and seconded by Mr. Romine, 2335 - 7 - BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve the placing of the regional jail as item 111 on the CIP list. Upon motion made by Mr. Stiles and seconded by Mr. DeHaven, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve the addition of Priority 116, on the Sewer and Water Project Priority List, A Solution to the Sewage Problem at Clearbrook/ Stephenson. Upon motion made by Mr. Golladay and seconded by Mr. DeHaven, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously agree to forward the amended 1987 -88 Capital Improvements Plan to the Frederick County Board of Supervisors for final approval. DISCUSSION OF THE RURAL ORDINANCE AMENDMENTS Mr. Watkins said that the staff would like to run through some of the initial ideas for the public presentation on the rural ordinance amendments with the Planning Commission. The Commission requested that the staff do the presentation after adjournment of the meeting. Report by the Citizens Committee Mr. Stiles presented the Commission with the report by the Citizens Committee for their information. ANNUAL CONDITIONAL USE PERMIT REVIEW Mr. Gyurisin presented the conditional use permit list for the Commission to review. Mr. Gyurisin asked that the Commission let the staff know of any changes to the list. ADJOURNMENT There being no further business to discuss, the meeting adjourned. Respectfully submitted, Robert W. Watkins, Secretary f Prank H. Brumback, Chairman 2336