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PC_11-19-86_Meeting_MinutesMINUTES OF THE MEETING OF THE FREDERICK COUNTY PLANNING COMMISSION Held in the Board of Supervisors' Meeting Room in the Old Frederick County Court House, 9 Court Square, Winchester, Virginia, on November 19, 1986. PRESENT: Frank H. Brumback, Chairman; James W. Golladay, Jr., Vice — Chairman; Marjorie H. Copenhaver; A. Lynn Myers; George L. Romine; Manuel C. DeHaven; S. Blaine Wilson; Robert W. Watkins, Secretary; Stephen M. Gyurisin, Advisory. ABSENT: Carl M. McDonald; Kenneth Y. Stiles CALL TO ORDER Chairman Brumback called the meeting to order at 2:00 p.m. BIMONTHLY AND MONTHLY REPORTS The staff and Commission reviewed the monthly and bimonthly reports. COMMITTEE REPORTS Capital Improvements Plan Subcommittee Mr. Golladay reported that the CIP Subcommittee met on November 18th and reviewed capital- requests for the next fiscal year. He said that Mr. Riley, County Administrator, reported on the renovation of the 9 Court Square administrative offices. Sanitation Authority Mrs. Copenhaver reported that the Sanitation Authority has made 283 connections out of 500 available connections at Lakeside to date. Mrs. Copenhaver also reported that the Sanitation Authority is still working on the Route 277 water line over to the labor camp. She also reported that the Sanitation Authority is instituting a policy whereby sewer line laterals will be plugged and a fee charged to reopen them, for delinquent sewer customers in the county. 2318 m; Residential Performance Review Subcommittee Mr. Gyurisin reported that the RP Subcommittee met on November 10th and defined problems of the RP District. He said that the staff will be making some recommendations for solutions to those problems. SUBDIVISIONS Subdivision Request of Lenoir City Company of Virginia for the division of one lot, consisting of 3.4848 acres, in the Stonewall Magisterial District. Mr. Watkins said that this application meets the requirements of the Subdivision Ordinance. Mr. Thomas Gilpin, with Lenoir City Company of Virginia, was present to answer questions. Upon motion made by Mr. DeHaven and seconded by Mr. Romine, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve the subdivision request of Lenoir City Company of Virginia for the division of one lot, consisting of 3.4848 acres, with 330' frontage on McGhee Drive and sewer /water facilities. This property is located in the Stonewall Industrial Park, on the east side of McGhee Road, in the Stonewall Magisterial District. Subdivision Request of Battleview Subdivision, Sections 1, 2, and 3 for duplex lots in the Stonewall Magisterial District. Action - Approved Mr. Watkins brought the Commission's attention to letters received from the Highway Department approving the 40' right- of-way for streets in this subdivision. Mr. Watkins said that the Planning Commission approved the Master Development Plan showing 40' right-of-ways, but the Highway Department was reluctant to approve this width because it did not give the Highway Department sufficient width for maintenance. However, since there was some question as to whether these were tertiary streets, Mr. Watkins said the Highway Department approved the subdivision providing 10' slopes and drainage easements were dedicated as permanent easements and that no obstruction, such as buildings or shrubbery, be constructed within the 10' easement by the property owners. Mr. Gyurisin explained that the Highway Department determines whether to use 40' or 50' right -of -ways on the basis of the volume of traffic. He said that this plan utilizes three different roads to divide the traffic, so that volume of traffic is reduced on any one road. Mr. Charles E. Maddox, Jr., with Gilbert W. Clifford and Associates, said that they submitted plans to the Highway Department in May, 1986 with the 40' right -of -way. Mr. Maddox said that the Highway Department 2319 — 3 — essentially approved the 40' right— of—way at that time and the final plans were prepared on that basis. Upon motion made by Mr. DeHaven and seconded by Mr. Wilson, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve the subdivision request for Battleview Subdivision, located on the west side of Baker Lane in the Stonewall Magisterial District as follows: Section 1: 26 duplex lots with an average lot size of 6,402 square feet. Area in open space is 2.3546 acres. Section 2: 26 duplex lots with an average lot size of 5,939 square feet. Area in open space is 0.5420 acres. Section 3: 28 duplex lots with an average lot size of 6,370 square feet. Area in open space is 1.4463 acres. SITE PLANS Site Plan 41014 -86 of Gore /Gainesboro School for a 600 -pupil elementary school and site improvements in the Gainesboro Magisterial District. Action - Approved Philip Pappas, Architect with Mills, Oliver and Webb, Inc., was the representative for this site plan. Also present from the Frederick County Board of Education were Dr. Kenneth E. Walker, Superintendent, and R. Thomas Malcolm, Assistant Superintendent. Mr. Pappas said the approximately 20 -acre site was located on Route 600 and has a single entrance on Route 600. He said that water /sewer facilities were not available to this site and therefore, they have provided a well and a package sewage treatment facility. Mr. Pappas said that initially they had some difficulty meeting sight distance requirements, however, they now have met those requirements and are within 40' of the minimum Highway Department standards. He added that the speed limit has been changed from 55 mph to 45 mph. The Commissioners were concerned that the use of package treatment plants allows any type of facility to be built anywhere in the County, regardless of what the Comprehensive Plan called for or whether services were available to the site. Members of the Commission were also concerned that Gore Fire Company had no comment on this site plan. Another item of concern was that the proposed school site only had one entrance. The Commission felt there should be an emergency entrance /exit available to the site. Chairman Brumback asked the applicant if there was adequate fire 2320 - 4 - protection. Dr. Walker stated that the building was divided into segments by fire walls, that there would be a reservoir of water on the site with hydrants to provide assistance in fighting fires, that the building met all safety codes for exits and various other aspects of the BOCA Code, and that the school contained a fire alarm system. Mr. Watkins stated that the applicant had met the requirements 'of the Zoning Ordinance and the Fire Code with this application. Upon motion made by Col. Myers and seconded by Mr. Romine, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve Site Plan 11014 -86 of Gore /Gainesboro School for an elementary school and site improvements. This property is on the west side of Route 600, north of the Route 50 West intersection at Hayfield, in the Gainesboro Magisterial District. Site Plan 11032 -86 of the Calvery Church of the Brethren for a church addition with site improvements in the Shawnee Magisterial District. Action - Approved Mr. Wilson stated that he would not participate in any discussion or vote on this site plan, due to a possible conflict of interest. Mr. Watkins said that the applicant is proposing a 60' X 64' addition to the existing sanctuary. He added that the applicant will be making substantial improvements to the parking area. Emerson Poling, Chairman of the Building Committee for Calvery Church of the Brethren, stated that they had two entrances on Route 522 and one opposite of Buff lick Road, which was a very poor entrance. At the Highway Department's recommendation, Mr. Poling stated that they closed the entrance opposite Buff lick Road and will only be using the other two entrances on Route 522. Mr. Poling stated that he met-with Mr. Walker of the Highway Department concerning the narrow width of their entrances and Mr. Walker said that if any changes were made to the entrances, they would have to be brought to State standards with curb and gutter. Mr. Poling stated that due to budget constraints, the church would prefer not to make any changes to the entrances at this time. He said that Mr. Walker asked that the church submit a letter to the Highway Department with their request. Mr. Poling added that they do not expect any increase in the volume of traffic entering or leaving the site at this time. Upon motion made by Mr. Romine and seconded by Mrs. Copenhaver, BE IT RESOLVED, That the Frederick County Planning Commission does hereby approve Site Plan 11032 -86 of the Calvery Church of the Brethren for a 60' X 64' addition with site improvements with the condition that all Highway Department requirements are met. This property is located at the west side of Route 522 South, south of the Bufflick Road intersection, in the Shawnee 2321 - 5 - Magisterial District. The vote on this site plan was as follows: YES: Mrs. Copenhaver and Messrs. DeHaven, Myers, Brumback, Golladay, Romine ABSTAIN: Mr. Wilson MASTER DEVELOPMENT PLANS Final Master Development Plan $012 -86 of Longerbeam Subdivision (Carlisle Estates) for single - family cluster lots in the Shawnee Magisterial District. Action - Approved Mr. Watkins said the all preliminary master plan review comments have been noted on the final plan and will be shown on the final subdivision plats. Mr. Bruce Edens, Architect with Greenway Engineering and Surveying Company, Inc., introduced himself and Mr. and Mrs. Longerbeam. Chairman Brumback asked how many acres were in open space and Mr. Edens replied that 71% or 9.9 acres were in open space. Upon motion made by Mr. Wilson and seconded by Mr. Romine, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve Final Master Development Plan #012 -86 of Longerbeam Subdivision (Carlisle Estates) for single- family cluster lots. This property is located at the intersection of Routes 656 and 659 in the Shawnee Magisterial District. DISCUSSION OF RURAL ORDINANCE MEETING SCHEDULE The Commission and staff discussed plans for the upcoming meetings of the Rural Ordinance Subcommittee. ADJOURNMENT There being no further business to discuss, the meeting adjourned. Respectfully submitted, Rdbert W. Watkins, Secretary 'rank H. Brufiiback, Chairman 2322