PC_10-15-86_Meeting_Minutes MINUTES OF THE MEETING
OF THE
FREDERICK COUNTY PLANNING COMMISSION
Held in the Board of Supervisors' Meeting Room in the Old Frederick County
Court House, 9 Court Square, Winchester, Virginia, on October 15, 1986.
PRESENT: Frank H. Brumback, Chairman; James W. Golladay, Jr.,
Vice — Chairman; Marjorie H. Copenhaver; Kenneth Y. Stiles; A. Lynn
Myers; Carl M. McDonald; S. Blaine Wilson; Robert W. Watkins,
Secretary; Stephen M. Gyurisin, Advisory.
ABSENT: George L. Romine; Manuel C. DeHaven
CALL TO ORDER
Chairman Brumback called the meeting to order at 2:00 p.m.
MINUTES
The first order of business was the consideration of the minutes of
October 1, 1986. Upon motion made by Mr. Golladay and seconded by Col.
Myers, the minutes were unanimously approved as presented.
BIMONTHLY REPORT
The staff and Commission discussed pending applications.
COMMITTEE REPORTS
Sanitation Authority
Mrs. Copenhaver, liaison to the Sanitation Authority, gave a general
report on the activities of the Authority.
SUBDIVISION REQUESTS
Subdivision request of James M. Horton for the subdivision of one lot
consisting of 9.710 acres and fronting on Route 11 South.
Action — Approved
Mr. Watkins stated that this parcel was rezoned to B -3 (Industrial
Transition) for an apple processing business and has 75 feet of frontage on
Route 11.
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Mr. James M. Horton was present to answer questions.
Upon motion made by Mrs. Copenhaver and seconded by Mr. Stiles,
BE IT RESOLVED, That the Frederick County Planning Commission does hereby
unanimously approve the subdivision request of James M. Horton to subdivide
one lot, consisting of 9.710 acres, fronting on Route 11 South in the Back
Creek Magisterial District.
Subdivision Request of Texaco, Inc. Land for the subdivision of one lot
(4.4398 acres) to create two lots.
Action — Approved
Mr. Bruce Edens, Greenway Engineering and Surveying Company, Inc.,
was the representative for this subdivision. Mr. Edens said that this was
originally a 6.5 acre tract. He said that this parcel (Parcel B) is a
division of the excess four acres from the Weaver and McDonald's parcel
(Parcel A).
Mr. Golladay was concerned about the maintenance of Parcel A along
the chainlink fence. He said the adjoining property owners and himself
were under the impression that McDonald's would be responsible. Mr. Edens
replied that McDonald's is leasing this property from Texaco all the way
back to the chain —link fence.
Upon motion made by Mr. Golladay and seconded by Mr. Wilson,
BE IT RESOLVED, That the Frederick County Planning Commission does hereby
unanimously approve the Subdivision request of Texaco, Inc. Land for the
subdivision of one lot (4.4398 acres). This property is located on the
northeast side of the Route 277 and Route 647 intersection in the Opequon
Magisterial District.
Subdivision Request of Brentwood Terrace, Section 1, for 31 single — family
cluster lots, with required streets and open space, in the Shawnee
Magisterial District.
Action — Approved
Chairman Brumback turned the Chair over to Vice Chairman Golladay
due to a possible conflict of interest and did not participate in any
discussion or vote on this subdivision.
Mr. Ronnie Ward came forward and introduced himself, Mr. Randolph
Larrick and Mr. Bruce Edens as the owners /developers of this subdivision.
Mr. Ward said that revised subdivision plats have been made which include
both VDH&T and Sanitation Authority comments.
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Mr. Golladay asked how many lots would be available. Mr. Ward said
the entire subdivision contains approximately 113 lots, but at this point
they would be developing 31.
Upon motion made by Mr. Wilson and seconded by Mr. Stiles,
BE IT RESOLVED, That the Frederick County Planning Commission does hereby
approve the Final Subdivision Plat of Brentwood Terrace, Section 1, for 31
single - family cluster lots, with required streets and open space. This
property is located on the south side of Valley Mill Road, east of
Winchester, in the Shawnee Magisterial District.
The vote on this subdivision was:
YES: Mrs. Copenhaver and Messrs. McDonald, Stiles, Myers, Golladay,
Wilson
ABSTAIN: Mr. Brumback
(Vice Chairman Golladay turned the Chair back over to Mr. Brumback)
Final Subdivision Plat of Regency Heights for the subdivision of 72 single -
family detached traditional lots with access right- of-way and open space in
the Stonewall Magisterial District.
Action - Tabled
Mr. Stiles asked if the issue of the right - of-way at the entrance
was resolved. Mr. Stiles stated that the letter from the Highway
Department does not indicate that the matter had been resolved and he was
reluctant to approve the final plat until the Commission received something
in writing.
Mr. Gyurisin stated that the staff is expecting to receive a revised
plat from the Snapp property (adjoins this entrance on the eastern side) to
show the additional acquired right -of -way.
Mr. Scott Marsh, from G. W. Clifford & Associates, was the
representative for this application. Mr. Marsh stated that the Highway
Department reduced the requirement for a turning radius from 40 feet to 25
feet and therefore, the right - of-way will not affect the adjoining
property.
Due to the uncertainty of the right - of-way situation, Mr. Stiles
made a motion to table this request until the next meeting. This motion
was seconded by Mr. Golladay and unanimously approved.
BE IT RESOLVED, That the Frederick County Planning Commission does hereby
table the Final Subdivision Plat of Regency Heights for the subdivision of
72 single-family detached traditional lots until the meeting of November 5,
1986.
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(Mr. Stiles left the meeting at this point.)
Preliminary Master Development Plan #007 -86 of Shenandoah Hills, Section 3,
for 80 single — family cluster lots, streets, and open space in the Shawnee
Magisterial District.
Action — Approved
Mr. Watkins stated that the applicant is proposing screening along
arterial Routes 7 and 656 in order to reduce the buffer zone to the minimum
50 feet required by the RP District.
The Commission and staff next discussed the screening requirements
and who would be responsible for maintenance of the screening.
Mr. Bruce Edens, of Greenway Engineering & Surveying Company, Inc.,
was the representative for this application. Mr. Edens said that some of
the lots would be sold with an easement in order to provide for the buffer.
Mr. Edens said that the Homeowners Association would be responsible for
maintenance.
Mr. Doran D. Hoskins, owner of Lot 112 in Section 2, stated that he
and his neighbor personally installed a 30" concrete pipe between their
houses for drainage. He said that drainage under the road is minimal. Mr.
Hoskins said that the pipe channels the water to the rear of their property
and onto the proposed lots of Section 3.
Mr. Edens stated that if the lots needed filling to channel the
water to the easements, they would certainly do that.
Upon motion made by Mr. Wilson and seconded by Mr. McDonald,
BE IT RESOLVED, That the Frederick County Planning Commission does hereby
unanimously approve Preliminary Master Development Plan #007 -86 of
Shenandoah Hills, Section 3, for 80 single — family cluster lots, streets,
and open space. This property is located on Route 656 (Greenwood Road) and
Route 7 in the Shawnee Magisterial District.
Revised Final Master Development Plan 11011 -86 of Lakeside Estates
for the removal of 16 acres from the designated open space, with adjusted
property lines for parcels A, B, and C, along Route 642 in the Shawnee
Magisterial District.
Action — Approved
There was concern expressed by the Commissioners on the Sanitation
Authority's comment that existing wastewater treatment capacity was
insufficient to serve the proposed development. The staff said that the
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Authority had stated that planning to provide additional capacity has been
initiated and is currently scheduled for completion in 1989. Mr. Watkins
pointed out that rezonings and a master development plan had been approved,
prior to this revised plan, with the recommendation that sufficient
capacity was available.
Mr. David Holiday, President of Lakeside Development Company, said
that the Sanitation Authority has treated this revision as a brand new
master development plan. Mr. Holiday realized there was not sufficient
capacity for the entire development, but said he knew how many units the
system could handle. He said he had two additional sections of Lakeside
coming before the Planning Commission in November and if there was not
sufficient capacity, the Commission should deny it at the subdivision
stage.
Dr. Kenneth Walker, Superintendant of the Frederick County School
Board, stated that Lakeside Development Company has verbally agreed to
donate the 16 acres to the Frederick County School Board and the School
Board has unanimously voted to accept it. Dr. Walker said that no definate
plans have been made; however, if the School Board reaches the point where
they needed to build a school on this site, they would fill in the very
shallow, muddy end of the lake. Dr. Walker said that as far as safety was
concerned, he had thoroughly investigated the matter with the insurance
carriers and there will be no problem. If a school is built, a fence would
be constructed so that children would not have access to the lake.
Upon motion made by Mr. Wilson and seconded by Mr. McDonald,
BE IT RESOLVED, That the Frederick County Planning Commission does hereby
unanimously approve Revised Master Development Plan #011 -86 of Lakeside
Estates for the removal of 16 acres from designated open space areas with
adjusted property lines for parcels A, B, and C along Route 642. This
property is located on the northeast side of Route 642, northeast of
Stephens City, in the Shawnee Magisterial District.
FREDERICK COUNTY TRANSPORTATION COMMITTEE RECOMMENDATIONS
Mr. Golladay presented the recommendations of the Transportation
Committee for action by the Planning Commission.
PRIMARY ROAD ALLOCATIONS FOR FY 1987 -88
Upon motion made by Mr. Golladay and seconded by Col. Myers,
BE IT RESOLVED, That the Frederick County Planning Commission does hereby
unanimously approve the following resolution for primary road allocations
for FY 1987 -88. This resolution lists projects in the following priority:
- -Route 522 North, four lanes to the West Virginia line
- -Route 522 South, four lanes, Route 50 to Route 277
-- Improving Route 11 North and South railroad crossings
-- Allocation of funds for intersections as identified in the Comprehensive
Plan
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PRIMARY ROAD ALLOCATIONS FOR FY 1987 -88
WHEREAS, the Virginia Department of Highways and Transportation is
conducting the 1987 -88 Annual Preallocation Public Hearing for interstate,
primary, urban systems and public transportation on October 29, 1986; and,
WHEREAS, the Frederick County Transportation Committee recommends that
the Route 522 North project presently listed in the Six -Year Road
Improvement Program for 1.8 miles in Frederick County be updated and
accelerated with the revised scope of the project to include a new
four -lane divided highway on the new right - of-way for all sections of the
planned Route 522 North project complete to the West Virginia line; and,
that project funding be accelerated for all planning, engineering and
construction phases thereby reducing the time span for completion of this
project; and,
WHEREAS, the Frederick County Transportation Committee recognizes that
the segment of Route 522 North from the end of the existing divided
four -lane road surface to the West Virginia line is a very dangerous
section of the road serving as a shortcut for interstate traffic that mixes
with local traffic causing existing highway safety problems and increasing
future traffic hazard potentials; and,
WHEREAS, the Frederick County Transportation Committee recognizes that
the updated and accelerated Route 522 North project is the County's highest
priority primary road improvement project; and,
WHEREAS, the Frederick County Transportation Committee recommends that
as a second priority Route 522 South from the intersection of Routes 50/17
at the City of Winchester line and I -81 intersection south to Double
Tollgate or the Route 277 interchange or placed on the primary road
improvement project list for Frederick County; and,
WHEREAS, the Frederick County Transportation Committee recommends that
funding be provided for railroad crossing improvements on Route 11 North
and Route 11 South, just outside of the City of Winchester lines; and,
WHEREAS, the Frederick County Transportation Committee recommends that
funding be provided for intersection studies as identified in the Frederick
County Comprehensive Plan, and that such studies be forwarded to the
Frederick County Transportation Committee for review and discussion on the
most congested intersection of Frederick County; and,
THEREFORE, BE IT RESOLVED, that the Frederick County Transportation
Committee does very strongly urge that the Virginia Department of Highways
and Transportation place the updated and accelerated Route 522 North
project, the County's highest priority project, on the primary allocation
funding schedule as its highest priority and that the Route 522 South
project be placed as Frederick County's second priority, with funding for
railroad crossing improvement on Route 11 North and South and additional
funding be allocated for intersection studies as identified as the
Frederick County Comprehensive Plan.
/s/ Franklin D. Taylor
Franklin D. Taylor, Chairman
Frederick County Transportation Committee
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1986 -87 REVISED SECONDARY ROAD CONSTRUCTION BUDGET
Upon motion made by Mr. Golladay and seconded by Col. Myers,
BE IT RESOLVED, That the Frederick County Planning Commission does hereby
approve the 1986 -87 Revised Secondary Road Construction Budget, which would
add approximately $250,000 to help speed —up the construction for the top
road projects.
SIX YEAR ROAD IMPROVEMENT PLAN
Upon motion by Mr. Golladay and seconded by Col. Myers,
BE IT RESOLVED, That the Frederick County Planning Commission does hereby
approve the following Six —Year Road Improvement Plan:
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MAJOR PROJECTS
Major projects are projects where reconstruction of hard surfaced (paved) roads is
needed for safety reasons. Road width, alignment, strength and gradient improvements
are considered for major projects.
RECOMMENDED SIX — YEAR MAJOR PROJECT ROAD IMPROVEMENT PLAN
Rank Route From To ADT * * ** District Notes
1. 672 749 667 1461/1339 Stonewall Start const.
in early 1987
2. 628 622 638 953/999 Back Creek Start const.
in early 1987
3. 672 661 I -81 679/648 Stonewall 1987 approx.
const. start
4. 628 638 631 1131/1211 Back Creek 1987 approx.
const. start
5. 661* 672 663 962/808 Stonewall 1990 start
6. 628 631 732 1319/1545 Back Creek
7. 656 ** 657 659(incl. 1047/1042 Shawnee
intersect.)
8. 621 * ** 622 Approx. 1132/1122 Back Creek
.6 mi.
S622 incl.
"S" turn
9. 608 50 Approx. New Project
2 mi. so. 1308/1122 Back Creek Added 1986
NOTES:
*Route 661, Welltown Pike, (Project #7 above) replaced former Project #7, Route 672
from Route 661 to Route 739. The Committee recommended that minor improvements be made
on Route 672 from Route 661 to Route 739 on poor curves since this project was dropped
from the major project list.
* *Route 656, Greenwood Road, is to include the intersection of Route 656 and Route 659,
Valley Mill Road (including "S" curve leg of 659 from 656).
** *Route 621 is to include drainage improvements south of Route 622 and realignment of
"S" turn.
* ** *ADT — Average Daily Traffic 1983/1985
Route 645, Bufflick Road, should be considered for addition to the 1988 -89 Six Year
Road Improvement Plan.
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RECOMMENDED SIX - YEAR NEW HARDSURFACE ROAD IMPROVEMENT PLAN
New hardsurface projects are road projects where reconstruction of non - hardsurface
roads is considered primarily with relation to the amount of traffic served.
87 -88 86 -87
Rank Route From To ADT District Rank Notes
738 758 end 187/139 Opequon 1. Complete
673 739 739E 145/263 Stonewall 2. Complete
655 , 719 Opeq.Crk. 106/127 Shawnee 3. Complete
669 11 671 114/118 Stonewall 4. Complete
17. 638 759 625 109/66 Opequon 5. R /0/W Not Avail.
1. 671 740 681 121/139 Gainesboro 6. Start Early 1987
2. 619 622 608 - -/224 Back Creek 7. R /0/W Available
18. 629 622 608 82/96 Back Creek 8. Much as possible
5. 696 522 694 77/72 Gainesboro 9.
6. 676 671 677 63/124 Gainesboro 10.
15. 636 640 641 68/32 Opequon 11.
7. 668 11 671 111/103 Stonewall 12. Prev. 6Yr. Proj. 8
8. 661 660 659 60/103 Stonewall 13.
14. 649 648 625 64/46 Back Creek 14.
9. 635 634 627 61/79 Opequon 15.
16. 636 641 641N 50/18 Opequon 16.
10. 809 817 end 153/273 Back Creek 17.
3. 654 .5 mi. 1.5 mi. 182/142 Back Creek 18. R /O /W Complete
S 803 S 803
11. 666 664 761 83/42 Stonewall 19.
736 Ent. to Glenmont 96/432 Shawnee 20. Complete
12. 695 522N 1 mi. 104/54 Gainesboro 21.
N522
13. 734 522N 1 mi. 78/74 Gainesboro 22.
5522
4. 820 659 end 106/133 Shawnee 23.
*ADT - Average Daily Traffic 1983/1985
ou e 702 from 703 to W.VA. line Route 696 from 522 to 127, and Route 673 from 739E to
663 should be considered for addition to the 1988 -89 Six Year Plan.
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BRIDGE AND OTHER SECONDARY ROAD PROJECT RECOMMENDATIONS
1. Bridge improvements were recommended by the Committee to be left up to the
discretion of the Virginia Department of Highways and Transportation.
2. Routes 608 and 681, unpaved sections, need special attention for maintenance, spot
widened, and tree removal for improved site distance.
3. Route 627, west of Middletown, requires special attention for maintenance to improve
site distances at curves.
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ADJOURNMENT
There being no further business to discuss, the meeting adjourned.
Respectfully submitted,
Robert W. Watkins, Secretary
- rank H. 'rumbac , Chairman
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