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PC_01-22-86_Meeting_MinutesMINUTES OF THE MEETING OF THE FREDERICK COUNTY PLANNING COMMISSION Held in the Board of Supervisors' Meeting Room in the Old Court House, 9 Court Square, Winchester, Virginia, on January 22, 1986. PRESENT: Frank H. Brumback, Chairman; James W. Golladay, Jr., Vice - Chairman; Manuel C. DeHaven; Col. Lynn Myers; Carl M. McDonald; S. Blaine Wilson; John R. Riley, Jr., County Administrator; Robert W. Watkins, Secretary ABSENT: George L. Romine; Marjorie H. Copenhaver; Kenneth Y. Stiles CALL TO ORDER Chairman Brumback called the meeting to order at 7:00 p.m. The first order of business was the consideration of the minutes of January 8, 1986. Upon motion made by Mr. Golladay, and seconded by Mr. McDonald, the minutes were unanimously approved as presented. BIMONTHLY AND MONTHLY REPORTS Chairman Brumback inquired if the original James Wood High School Ridge Campus site plan, adopted in 1978, was being adhered to. Mr. Riley felt that it was being adhered to in that no buildings or parking lots were being constructed on the site. Mr. Riley said that the only work being done is the regrading of hills to a flat surface. Chairman Brumback next inquired about the approved site plan for the new sewage plant on Route 7. Chairman Brumback said that a crossover across from the entrance on Route 7 and truck crossing signs were required by the Planning Commission as part of the plant's initial construction. Chairman Brumback stated that these items have not yet been completed. Mr. Riley said that right -of -way acquisitions needed to be accomplished and the Commission should see progress on these items shortly. COMMITTEE REPORTS Rural Community Center Subcommittee Mr. Golladay requested a worksession on January 28 at 7:00 p.m. to discuss the RCC policies. 2181 -2- SUBDIVISION PLATS Final Subdivision Plats of.HFG, Redivision of Parcel 1 -A (lot line adjustment), and Battlefield Partnerships, subdivision of Parcel 2 (create a new one acre'lot), located in the Back Creek Magisterial District. ACTION - Approved Mr. Richard Hardison, partner in both the HFG and Battlefield Partnerships, discussed the location of the lot and road with the Commissioners. Mr. Golladay inquired about the position of the water line. Mr. Hardison said that the water line would be coming in at the north side of the lot and the sewer line on the south side of the lot. Upon motion made by Mr. Golladay, seconded by Mr. Wilson, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve the Final Subdivision Plats of HFG Partnership, Redivision of Parcel 1 -A, and the Battlefield Partnership, Subdivision of Parcel 2, for the adjustment of a lot line (Parcel 1 -A) and the creation of a new lot (Parcel 2) for industrial transition use. This property is located at the intersection of Route 798 with Route 11 North in the Back Creek Magisterial District. MASTER DEVELOPMENT PLANS Preliminary Master Development Plan of Tudor Square for the residential development of 9.63 acres on the west side of Frederick Mall Drive in the Gainesboro Magisterial District. ACTION - Approved Mr. Watkins said that this item was tabled from January 8 in order for the developer to meet with the Highway Department on the redesign of the entrance and cul -de -sac. Mr. Watkins said that the Commission had suggested this revision due to the closeness of this entrance to the Westminster - Canterbury. entrance. Mr. Charles Maddox, Engineer with G. W. Clifford and Associates, represented this Master Development Plan. Mr. Maddox stated that based on conversations with Mr. Bushman of VDH &T, they have tentatively revised the cul -de -sac to a "T- type" turnaround, which would allow the road to be continuous through to Westminster- Canterbury or the remainder of the Tudor Square development. Mr. Maddox said that Mr. Bushman is willing to work with them on the final design. Mr. Maddox noted that Westminster - Canterbury has not yet been consulted on this proposal. Col. Myers stated that he had no problem with the concept of the preliminary plan, but felt there were problems with the overall traffic (ie. design of roads) and with the drainage because of the problems it caused for 2182 -3- Westminster - Canterbury. He felt this new development will add to that drainage problem. Col. Myers felt that the Transportation Committee needed to conduct a traffic study at the Route 37/522 Intersection and Fox Drive area. Col. Myers said that Tudor Square will be generating school students who will have to drive to the James Wood School because there is no other way to get across Amherst Street. Col. Myers strongly suggested that the developer initiate the installation of a pedestrian path through the development to the school with the possibility of extending the path to other schools in the area. Upon motion made by Col. Myers, seconded by Mr. McDonald, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve Preliminary Master Development Plan #003 -85 of Tudor Square for the development of 9.63 acres for residential development. This property is located on the west side of Frederick Mall Drive in the Gainesboro Magisterial District. PUBLIC HEARINGS Rezoning Request #014 -85 of Ryland S. and Rebecca L. Carper to rezone 0.105 acres from RP (Residential Performance) to B -2 (Business General) in the Stonewall Magisterial District. ACTION - Withdrawn Chairman Brumback stated that the Commission has received a letter from Mr. Ryland S. Carper requesting that his application be withdrawn. CAPITAL IMPROVEMENT PLAN Mr. Watkins reviewed each project recommendation with the Commission. Mr. Riley stated that the CIP Subcommittee also discussed sewage disposal at Clearbrook. He said that there are problems with the sewer line serving Seaward International and the Clearbrook Woolen Mill. Mr. Riley stated that a possible solution suggested by the Subcommittee was the installation of a package treatment plant. Mr. Riley said that the treatment plant would serve the County's needs, ie. swimming pool and facilities, and the business' and industries' needs in the area. The Commission and staff discussed whether or not this item should be placed on the CIP Project list. Mr. Perry Silva, President of the County Fire and Rescue Association, came forward to speak on the Fire and Rescue projects being removed from the CIP list. Mr. Silva said that the CIP Subcommittee's recommendation to remove the down payment fund and radio equipment from the CIP list was not discussed at a Fire Committee meeting. Mr. Riley said that these projects should be under the Emergency Services budget and funded on an annual basis in order to better serve 2183 -4- Fire and Rescue needs. He said that fire and rescue requests are not treated lightly, as they are necessary items for the county. In order to give the Fire and Rescue Committee a chance to meet with the staff, Mr. Golladay moved to table action until February 5, 1986. This motion was seconded by Mr. Wilson. BE IT RESOLVED, That the Frederick County Planning Commission does hereby table action on the Capital Improvements Plan Subcommittee Report until February 5, 1986. The vote on this item was: YES: Messrs. Brumback, Golladay, DeHaven, Wilson, McDonald NO: Col. Myers PRESENTATION BY CHARLES MADDOX ON A PROPOSED MASTER DRAINAGE PLAN FOR STONEWALL INDUSTRIAL PARK Mr. Charles Maddox, Engineer with G. W. Clifford and Associates, said that his company has been commissioned to do a master drainage plan along with roadway designs for the new section of Stonewall Industrial Park. He said that this drainage plan will follow state - mandated requirements for erosion control and detention of water where necessary as required by the State and County. There next ensued a general discussion of the plan by Mr. Maddox and the Commission. ADJOURNMENT There being no further business to discuss, the meeting adjourned. Respectfully submitted, Fri ank Br m�Uack, Chairman obert W. Watkins, Secretary 2184