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PC_08-03-88_Meeting_MinutesMEETING MINUTES of the FREDERICK COUNTY PLANNING COMMISSION Held in the Board of Supervisors' Meeting Room in the Old Frederick County Court House, 9 Court Square, Winchester, Virginia, on August 3, 1988. PRESENT: Planning Commissioners present were: Frank H. Brumback, Chairman; James W. Golladay, Jr., Vice - Chairman; S. Blaine Wilson; Manuel C. DeHaven; Beverly Sherwood; Carl M. McDonald; and Kenneth Y. Stiles Also present were: Robert W. Watkins,. Secretary; and Stephen M. Gyurisin, Advisory; and Bray Cockerill, Advisory ABSENT: Marjorie H. Copenhaver; George L. Romine CALL TO ORDER Chairman Brumback called the meeting to order at 7:00 p.m. MINUTES The first order of business was the July 6, 1988. Upon motion made by Mr. McD Sherwood, the minutes of July 6, 1988 were presented. The next order of business was of July 20, 1988. Upon motion made by Mr. DeHaven, the minutes of July 20, 1988 were presented. consideration of the minutes of 3nald and seconded by Mrs. unanimously approved as the consideration of the minutes Golladay and seconded by Mr. unanimously approved as BIMONTHLY REPORT The Commission and staff discussed pending applications. COMMITTEE REPORTS Transportation Committee The Transportation Committee met on August 1, 1988 and Mr. Golladay reported on the following items: The committee recommended that the county condemn some property off of Route 728 which is delaying construction of the access to Winchester Woodworking, Glaize & Brothers truss operation and other industries. This was precipitated by an industrial access funding request by Winchester 2729 m1ac Woodworking. The state still does not have the right - of-way for the industrial access road for which funds had been approved two or three years ago. On other matters, the committee approved an industrial access funding request for Butler Manufacturing extending from Route 11 to their entrance. This would include widening of the road, new pavement, and a turn lane on the north bound section of Route 11. A tentative public hearing date has been set for the secondary road improvement plan for December 5, 1988 and this year the committee will be rearranging projects within the list. New projects will be added to the list next year. Mr. Golladay updated the commission on the status of road improvements occuring on Route 11 South, Route 50 East, Route 522, Route 645, Route 628, and Route 672. Comprehensive Plan Subcommittee The Comprehensive Plan Subcommittee will meet on Tuesday, August 9, 1988 at 11:00 a.m. Economic Development Commission Mr. McDonald reported continuing high levels of inquiries and activity on economic development. He also reported that the Economic Development office has been moved from Rouss City Hall to another location on Rouss Avenue. SITE PLANS Site Plan 4016 -88 of McDonald's Corporation, Zoned B -1, for a parking lot addition, VDOT entrances, an earth berm and landscaping at the McDonald's restaurant in the Opequon Magisterial District. Action - Approved Mr. Watkins said that the proposal is for a parking lot with an entrance on Route 647 as well'as an entrance into the existing site. He said that this would include 22 additional regular parking spaces and eight truck parking spaces. Mr. Gene Harris, Construction Engineer with McDonald's Corporation, said that they have revised their site plan to show a six foot berm and in addition, they will place white pines on top of the berm. 2730 - 3 - Mr. Golladay was concerned about maintenance of the area between the berm and the residential property line. Mr. Golladay also pointed out the area behind the existing restaurant and asked Mr. Harris if he could possibly keep that area mowed as well, due to sightings of vermin. Mr. Harris assured the Commission that they would maintain these areas. Mr. Golladay was also concerned about truck parking on Route 647. Mr. Ulysses Carriker, adjoining property owner, said the berm and trees were a good idea to block the noise. Mr. Carriker also felt that a sign was needed on Route 277 indicating that there was another entrance on Route 647. Mr. Carriker was also concerned about parking lot lighting. Mr. Dave Siebert, adjoining property owner, was concerned about the maintenance of the area between the berm and the residential property line. Mr. Siebert said that no one was currently maintaining the back section, pointed out by Mr. Golladay, behind the existing restaurant. Mr. Frank Courtney, adjoining property owner, requested that the berm be curved slightly to protect his property. Mr. Courtney said that in the past, he has had a lot of litter blown onto his property. Mr. Stiles requested that the staff contact the Frederick County Sheriff's Department requesting them to enforce the "no truck parking" signs along Route 647. Mr. Carl McDonald requested that "no overnight parking" signs be posted on the McDonald's restaurant lot and that the parking lot be cleared one half hour after closing time. Upon motion made by Mr. Golladay and seconded by Mr. McDonald, BE TP RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve Site Plan #016 -88 of McDonald's Corporation for a parking lot addition, VDOT entrances, earth berm and landscaping at the existing McDonald's restaurant located at 1 -81 and Route 277, near Stephens City, in the Opequon District with the following additions: 1. The site plan should be revised to show an increase in the length of the berm to curve northwest along the north property line. 2. Posting of "no over -night parking" signs on the property. Site Plan #022 -88 of the Parkins Mill Wastewater Treatment Plant, Zoned A -2, 3.1 acres, to be located on the south side of Route 644, near the intersection of Routes 644 and 522 at Parkins Mill, Shawnee District. Action - Approved Mr. Charles Maddox, Engineer with G. W. Clifford & Associates, was the representative for this plan. Mr. Maddox presented the plan and explained the treatment process to the Commission. 2731 - 4 - Mr. Stiles noted that this plant was designed so that the capacity could be doubled and he asked Mr. Maddox to explain where the expansion would take place. Mr. Maddox said that the facility would be duplicated at this location and he then proceeded to explain how that would be accomplished. Mr. Wilson was concerned about the bends in the road along Route 644 and asked if guardrails could be placed along that road. Mr. Gyurisin said that this could be addressed through the Transportation Committee. Upon motion made by Mr. Wilson and seconded by Mr. DeHaven, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve Site Plan #022 -88 of the Parkins Mill Wastewater Treatment Plant to be located on the south side of Route 644, near the intersection of Routes 644 and 522 at Parkins Mill, in the Shawnee Magisterial District. SUBDIVISIONS Final Subdivision Plat of Asbury Terrace, Sections 1, 2, and 3, for 84 single- family lots, zoned RP, in the Shawnee Magisterial District. Action - Approved Mr. Bruce Edens, Engineer with Greenway Engineering 5 Surveying Company, was the representative for this plan. Mr. Edens said that on the master plan, they connected Asbury Road straight on through into the Wilkins land and this will extend eventually to Route 7. Mr. Edens said that the owners involved in this project were Mr. George Glaize, Mr. Benjamin Butler and Mr. Ronald Brown. Upon motion made by Mr. Wilson and seconded by Mr. McDonald, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve the final subdivision plat of Asbury Terrace, Sections 1, 2, and 3, for 84 single - family lots located along Virginia Route 659, about 500 feet from the intersection of Routes 656 and 659, in the Shawnee Magisterial District. Final Subdivision Plat of the Hack lots, Zoned RP, for two single - family detached urban traditional lots (29,400 square feet each) in the Opequon Magisterial District. Action - Approved Mr. Stiles said that Mrs. Hack is in a hardship situation, as she has sold the existing property and these lots are for her own use. He said that if she does not soon get started, she will not have a place to live. 2732 - 5 - Mr. Stiles said that there is a provision in the ordinance for the staff to administratively approve this as a hardship case so that Mrs. Hack does not have to wait another three weeks for this to be heard by the Board. Mr. Stiles said that he spoke with Mr. Gyurisin and he is in agreement that this would qualify as a hardship case. Mr. Bruce Edens, Engineer with Greenway Engineering & Surveying Company, was present to answer questions. Upon motion made by Mr. Golladay and seconded by Mr. Stiles, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve the Final Subdivision Plat of the Hack lots for two single - family detached urban traditional lots (29,400 square feet each) located on the south side of Route 642 in the Opequon Magisterial District. This is the final action on this subdivision plat because it qualifies as a hardship case under the Frederick County Zoning Ordinance and will be sent to the Board of Supervisors for information purposes only. Final Subdivision Plat of Marvin Dove, Zoned RP, for two lots 0.292 acres and 26.123 acres) in the Stonewall Magisterial District. Action - Approved Mr. Watkins said that the staff is recommending that the master plan be waived for these two lots. It was noted that if the developer wished to resubdivide the 26 acre parcel, a master plan would be required at that point. Mr. Rhett L. Weiss, Attorney representing the Doves, was present to answer questions. Mr. Weiss explained that the Doves live on Lot 1 and they are subdividing off the majority of the land around their home. Mr. Weiss said that the Doves intend to stay on the lot they are presently residing on. Next there was a discussion concerning the Transportation Department entrance requirements. Mr. Stiles felt that VDOT wanted to be assured that Tract 2 (the 26 -acre tract) was not left in a situation where a standard entrance, meeting VDOT requirements, could not be constructed. Upon motion made by Mr. DeHaven and seconded by Mr. Stiles, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve the Final Subdivision Plat of Marvin Dove for two lots (3.292 acres and 26.123 acres) located at the northwest corner of Routes 659 and 656 in the Stonewall Magisterial District. Final Subdivision Plat of B.T.S. Properties, Inc., Zoned MR -1, to divide the existing nonconforming business uses from the mobile home park uses 2733 - 6 - (two lots with frontage along Route 50 East) in the Shawnee District. Action - Approved Mr. Edward Shoup and Mr. Delmar Bayliss were the principals of E.T.S. Properties, Inc. Mr. Shoup was present to answer questions. Mr. Wilson said that it was indicated to him that a common entrance was going to be used for both of these properties. Mr. Shoup said they have no intentions of applying for any other use. He said that they are simply dividing the property because Mr. Holliday has one use on one end of the property and he has the mobile home park on the other. It was noted that the single 40' -wide, shared entrance would remain. Mr. Shoup said that in order to buy this property, he had to give Mr. Holliday a ten -year lease on one end of the property for Mr. Holliday's use. Mr. Shoup added that the mobile home park was for sale. There was some discussion as to whether this should have two separate entrances. Mr. Stiles felt it would be useful to show the access on the subdivision plat and, if there is a right -of -way, requiring that to also be shown. Upon motion made by Mr. Wilson and seconded by Mr. DeHaven, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve the final subdivision plat of E.T.S. Properties, Inc. for two lots fronting along Route 50 East. Before the Board of Supervisors review, the access needs to be shown on the subdivision plat and if there is a right -of -way, it should also be shown. This property is located along U.S. Route 50 on the south side, 1,000' north of the intersection of Routes 728 and 50, in the Shawnee Magisterial District. Final Subdivision Plat of Battlefield Partnership, Zoned B -2, for one lot for commercial use in the Back Creek District. Action - Approved Mr. Ralph Gregory, a partner in Battlefield Partnership, was present to answer questions. Mr. Gregory said that a bread company is interested in moving to this location. Mr. Stiles inquired if the road was in the State's System and Mr. Gregory replied that it is currently in the process of being taken into the State's System. Upon motion made by Mr. Stiles and seconded by Mr. McDonald, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve the final subdivision plat of Battlefield Partnership for one commercial lot, located approximately 900' north of Route 798, 2734 - 7 - between Routes 81 and 11, in the Back Creek District. PUBLIC HEARING An ordinance to amend the Frederick County Code, Chapter 21, Zoning, to amend Article VI, Master Development Plans. Action - Tabled Mr. Watkins presented the revised section to the master development plan requirements, proposed by the Ordinance Subcommittee and the staff. Mr. Watkins noted that the three main goals are to broaden the scope of the master plan requirement, to clarify the procedure, and to make sure all necessary plan requirements are provided. The Commission and staff reviewed and discussed the amendments. The Commission had several changes and suggestions for additional language for the staff to consider before they voted on the amendment. Chairman Brumback called for public comment, but no one came forward. Upon motion made by Mr. Stiles and seconded by Mr. Golladay, BE IT RESOLVED, That the Frederick County Planning Commission does hereby table the ordinance to amend the Frederick County Code, Chapter 21, Zoning, Article VI, Master Development Plans, until their next meeting. ADJOURNMENT The Planning Commission had no further business to discuss and adjourned at 9:00 p.m. Respectfully submitted, Robert W. Watkins, Secretary Frank H. Brumback, Chairman 2735