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PC_05-18-88_Meeting_MinutesMEETING MINUTES OF THE FREDERICK COUNTY PLANNING COMMISSION Held in the Board of Supervisors' Meeting Room in the Old Frederick County Court House, 9 Court Square, Winchester, Virginia, on May 18, 1988. PRESENT: Planning Commissioners present were: Frank H. Brumback, Chairman; James W. Golladay, Jr., Vice - Chairman; Manuel C. DeHaven; Beverly Sherwood; Marjorie H. Copenhaver; George L. Romine; Kenneth Y. Stiles; Carl M. McDonald; S. Blaine Wilson Also present were: Robert W. Watkins, Secretary; Stephen M. Gyurisin, Advisory; and A. Bray Cockerill, Advisory CALL TO ORDER Chairman Brumback called the meeting to order at 7:00 p.m. The first order of business was the consideration of the minutes of May 4, 1988. Mr. DeHaven noted that on page 5, the name in the fourth paragraph should be Light, not Wright. Upon motion made by Mr. Golladay and seconded by,Mr. McDonald, the minutes of May 4, 1988 were approved with amendment. ------------ --- - -- --- BIMONTHLY AND MONTHLY REPORTS The Commission and staff discussed pending applications. COMMITTEE REPORTS Sanitation Authority Mrs. Copenhaver said that the Sanitation Authority let on May 9, 1988 and she reported the following: 1) New officers for the Board are James Diehl, Chairman; Pete Carper, Vice Chairman; and Mr. Borden, Secretary /Treasurer. 2) The Lakeside Plant is on line; Greenbriar is now going into Lakeside and this is relieving Stephens Run; Albin Village, II is ready to go on line. 3) Route 50 water and sewer is progressing; Mr. Nick Smart requested that while Route 50 East highway is being redone, that the Sanitation Authority consider installing a sewer line to serve those 11 properties which face Route 50 East on the north side. However, the Sanitation Authority realizes that if the sewer is put in, it would open up that 2691 - 2 - area for rezoning and the Authority advised Mr. Smart to consult the Planning Commission. Mrs. Copenhaver referred to the memorandum, dated May 17, 1988, from Mr. Stiles stating that the Board of Supervisors had no objection to the extension of water and sewer in the Route 50 East corridor. Mr. Diehl, Chairman of the Sanitation Authority, was available to give a presentation on this request to the Commission. 4) The Authority is working on reducing the cost for the Parkins Mill plant. 5) Bids on the Wrights Run Interceptor are due May 18, 1988. 6) Construction has begun on the $2,500,000 Bufflick Road /US Route 50 sewer and water. PRESENTATION ON EXTENSION OF SEWER AND WATER IN THE ROUTE 50 EAST CORRIDOR Mr. James Diehl, Chairman of the Frederick County Sanitation Authority, gave a presentation on the extension of water and sewer in the Route 50 East corridor between Delco Plaza and G. W. Motors. Upon motion made by Mr. Wilson and seconded by Mr. Stiles, the Frederick County Planning Commission unanimously endorsed the extension of water and sewer in the Route 50 East corridor as being in conformance with the Comprehensive Plan. SITE PLAN REQUESTS FOR ADMINISTRATIV APPR Mr. Gyurisin said that he had received an amendment Ito the site plan for the Stephens City McDonalds, located at the intersection of Route 647 and 277, East of Stephens City. Mr. Gyurisin said that the proposal is for an addition to the parking facilities to accomodate 22 more! automobiles and eight tractor trailers. Additionally, he said there would be a 40' entrance on Route 647. Mr. Golladay said that he has received complaints from residents of Plymm Owens subdivision regarding weeds, rodents and trash on the back section of the McDonald's property. Chairman Brumback asked Mr. Gyurisin to bring the McDonald's plan formally before the Planning Commission. MASTER DEVELOPMENT PLANS Final Master Development Plan #003 -87 of Winchester- Frederick County Industrial Development Corporation for industrial development on 11 lots (80.256 acres), zoned M -1, in the Back Creek District. 2692 �s Action - Approved Regarding the sewer and water line that runs through the G.E. property, Mr. Stiles said that an agreement was signed by G.E., the County, and the City providing service for the I.D.C. property and guaranting G.E. a share in capacity of that line. Mr. Stiles felt there should be sufficient capacity to handle 46 acres of the Hockman property and 100 acres of the Perry property. Mr. Bruce Edens, President of Greenway Engineering & Surveying, said that they have designed the sewer lines in the access roads for the I.D.C. property and the size of their lines are adequate. Mr. Stiles requested an additional 25' right -of -way on the east side of Route 651 down to the entrance, in the event that the road would need to be upgraded. Upon motion made by Mrs. Copenhaver and seconded by Mr. McDonald, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve Final Master Development Plan #003 -87 of Winchester - Frederick County Industrial Development Corporation for industrial development at the intersection of Virginia State Routes 37 and 651 in the Back Creek District. This plan is approved with the understanding that an additional 25' right -of -way will be designated on the east side of Route 651 in the event that the road would need to be upgraded in the future. SITE PLANS Site Plan #013 -88 of Winchester- Frederick County Industrial' Development Corporation for a manufacturing plant on 11.369 acres (Parcel C), Zoned M -1, in the Back Creek District. Action - Approved i Mr. Dave McClure, architect with Howard Shockey & Sons, said this would be a 260' X 150' one -story building for plastic components injection molding. Upon motion made by Mrs. Copenhaver and seconded by Mr. McDonald, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve Site Plan #013-88 of Winchester- Frederick County Industrial Development Corporation for a manufacturing plant located at the intersection of Virgins State Routes 37 and 651 in the Back Creek District. SUBDIVISIONS Final Subdivision Plat Lakeside Development Company for two lots 2693 - 4 - containing 3.2023 acres and 0.9590 acres, zoned RP, in the Shawnee District. Action - Approved Mr. Charles Maddox, Engineer with G. W. Clifford & Associates, said that the plat was drawn in accordance with the approved master plan. Upon motion made by Mr. Wilson and seconded by Mr. Stiles, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve the Final Subdivision Plat of Lakeside Development Company for two lots located on the north side of State Route 642, at the Chinkapin Drive intersection, in the Shawnee Magisterial District. Final Subdivision Plat of Lakeview Townhouses, Section 5, for 31 townhouse lots, zoned RP, in the Shawnee Magisterial District. Action - Approved Mr. Charles Maddox, Engineer with G. W. Clifford & Associates, said that the plat was drawn in accordance with the approved master plan. Mr. Stiles asked if any progress was made during the meeting with the Virginia Department of Transportation with regard to getting the roads accepted into the state system. Mr. Dave Holliday, owner, and Mr. Maddox said that it was a very positive meeting and progress was made. Mr. Gyurisin said that he also attended the meetingland received assurances from the developer that the street signs would be placed as soon as possible. Mr. Gyurisin said that this was a major concern of the residents in the area, the fire and rescue companies, and t h e Sheriff's Department. Mr. Stiles noted that problems with getting the streets accepted into the state system had not been entirely Mr. Holliday's, as the VDOT had not been particularly cooperative in this situation. Upon motion made by Mr. Wilson and seconded by Mr. Romine, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve the Final Subdivision Plat of Lakeview Townhouses, Section 5, for 31 townhouse lots to be located on the north side of State Route 647, along Hackberry Drive, in the Shawnee Magisterial District. PUBLIC MEETING 2694 - 5 - PRELIMINARY MASTER DEVELOPMENT PLAN - RESIDENTIAL Revised Preliminary Master Development Plan #024-87 of Star Fort Estates for 16 two - bedroom patio homes and zero lot line homes on 2.88 acres, zoned RP, in the Stonewall Magisterial District. Action - Approved Mr. Bruce Edens, Engineer with Greenway Engineering & Surveying, presented the revised plan to the Commission. Mr. Edens said that he has designed a drainage ditch which would direct water under the street and north towards Lee Avenue. Mr. Stiles was concerned that the drainage design would cause water to get to Lee Avenue faster. Mr. Stiles noted that the developer was covering up a fair amount of the lot with houses and this would increase the runoff. Mr. DeHaven was concerned about the 50' strip of property adjoining this parcel. Mr. DeHaven asked if this strip was a proposed street from Braddock to Pennsylvania or whether it would be used as open space. Mr. Ron Brown, Attorney with Harris & Johnston, was present to represent Harris & Saunders. Mr. Brown said that the strip is subject to a right -of -way for an adjoining property owner; therefore, even though Harris & Saunders own the property, they cannot make any use of it. The Commission continued their discussion on the water runoff situation. Mr. Gyurisin noted that Lee Avenue only had three 24" culverts and was probably the cause for the problem. Mr. Gyurisin said that he was working with VDOT to determine what size culverts should be used under Lee Avenue to prevent water from backing up. Chairman Brumback called for public comments and the following persons came forward to speak in opposition: Mrs. Doris Schulen, owner of rental property on Locust Avenue, was concerned that the proposed patio homes would decrease property values in the neighborhood. She was also concerned about increased traffic on North Braddock and felt that rescue vehicles would have a difficult time getting through. Mrs. Schulen commented on the flooding problem experienced by the residents in the area. Mr. Jerry Newlin, tenant on 136 Locust Street, was present on behalf of himself and the property owner, Mrs. Elma Schaffer Wyatt. Mr. Newlin was concerned about flooding in the area and presented photographs taken on June 27, 1969 after moderate thunderstorm activity. Mr. Stiles said that he had referred a request from one of the property owners on Pennsylvania Avenue to the Transportation Committee to have Lee Avenue connect with Pennsylvania Avenue. Mr. Stiles felt this would help to resolve the access problem by rescue vehicles. 2695 - 6 - Mr. Stiles felt that the culverts proposed on the Star Fort property would eliminate the flooding problem that the residents on Locust Avenue are experiencing, however, Mr. Stiles felt it was important not to add to the water problem that Weber's Nursery was experiencing and trying to control. He felt that the box culverts under the railroad tracks on Route 11 were sufficient to handle the volume of water; however, problems develop after the water leaves the Saunder's tract and before it gets to Webers, specifically at Lee Avenue. He said that the Saunder's tract was acting as a natural barrier to the rate at which the water arrives at Webers. Once this natural barrier is taken away, more water will get to that point faster. Mr. Stiles and other Commissioners felt this needed to be addressed. Some Commissioners felt that approval could be given to the preliminary plan with the understanding that the final master development plan would have to address the water runoff question. Mr. Dennis Hinkle, resident on Locust Avenue, was concerned about rescue vehicles getting through, safety of children with increased traffic, and increased flooding with the development of the Star Fort property. Upon motion made by Mr. Stiles and seconded by Mr. Romine, BE IT RESOLVED, That the Frederick County Planning Commission does hereby approve Revised Preliminary Master Development Plan 0024 -87 of Star Fort Estates with the understanding that before a final master development plan can be considered, on site detention must be incorporated into the final plan and the drainage problem resolved. This plan is for 16 two - bedroom patio homes and zero lot line homes on the north extension of North Braddock Street, beginning at the county line, in the Stonewall District. The vote on this preliminary plan was: YES (TO APPROVE): Copenhaver, McDonald, Stiles, Brumback, Golladay, Romine NO: Wilson, DeHaven, Sherwood DISCUSSION OF PROPOSED ORDINANCE ING Mr. Watkins said that the Board of Supervisors requested that the Planning Commission consider allowing retail nurseries and landscape contracting businesses as a conditional use in the A -2 (Agricultural General) District. Mr. Watkins said that previous discussions of the Commission and the Ordinance Subcommittee have concerned allowing small landscaping contracting businesses and other small contracting businesses in the A -2 District, however, the Board's request is specifically concerning nursery - related businesses. Mr. Watkins explained that this amendment would allow retailing nursery stock, wholesaling nursery stock, and landscape contracting in the A -2 District. Mr. Michael Bryan, Attorney with McKee & Butler, said that Mr. 2696 - 7 - Reading received a favorable recommendation from the Planning Commission on his request for rezoning 1.97+ acres from A -2 to B -2 for a landscaping contracting business and retail nursery sales business on the west side of Route 522 North at Albin; however, the Board of Supervisors did not look favorably on the request. Mr. Bryan said that Mr. Russell has a contract on the property and the closing has been extended until mid June to allow the Commission and Board to act. Chairman Brumback directed the staff to proceed with advertising for this amendment. DISCUSSION OF PROPOSED ORDINANCE AMENDMENTS FOR THE MASTER DEVELOPMENT PLAN PROCESS Mr. Watkins said that the Ordinance Subcommittee and staff are proposing a revised section of master development plan requirements which are intended to accomplish the following: 1) That master plan approval be required in all urban districts with the option of waiving the process under certain circumstances; 2) Revised plan procedures which would make the master plan process more involved in the early stages, but quicker towards the end. These procedures could involve a preapplication conference and review by a design review committee; 3) Revised plan requirements to insure that all necessary information is provided. The Commission and staff discussed each of revisions in detail. Chairman Brumback instructed the staff to proceed with advertising. DISCUSSION OF THE SITE PLAN APPROVAL PROCESS Mr. Gyurisin presented a proposal for a new procedure for site plan reviews and approvals. Mr. Gyurisin said that the process very similar to the process used to "administratively" approve plans. He noted that the new procedure should reduce the usual review time by two or three weeks. The Commission approved of the new procedures and requested their implementation. ADJOURNMENT There being no further business to discuss, the meeting adjourned at 10:20 p.m. Respectfully submitted, Frank H. Brumback, Chairman Robert W. Watkins, Secretary 2697