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PC_01-20-88_Meeting_MinutesMEETING MINUTES OF THE FREDERICK COUNTY PLANNING COMMISSION Held in the Board of Supervisors' Meeting Room in the Old Frederick County Court House, 9 Court Square, Winchester, Virginia, on January 20, 1988. PRESENT: Planning Commissioners present were: Frank H. Brumback, Chairman; James W. Golladay, Jr., Vice - Chairman; Manuel C. DeHaven; Beverly Sherwood; Marjorie H. Copenhaver; George L. Romine; Kenneth Y. Stiles; and S. Blaine Wilson. Also present were: Robert W. Watkins, Secretary; Stephen M. Gyurisin, Advisory; and A. Bray Cockerill, Advisory ABSENT: Carl M. McDonald CALL TO ORDER Chairman Brumback called the meeting to order at 7:00 p.m. Chairman Brumback welcomed Mrs. Beverly Sherwood, the newly appointed representative for Gainesboro District. BIMONTHLY AND MONTHLY REPORTS Mr. Watkins noted that 2,016 building permits were issued in 1987 as compared to 1,340 issued in 1986, an increase of 50 %. Mr. Watkins noted that this was significant for Frederick County because the totals for the rest of the country and the State of Virginia levelled off in 1987. COMMITTEE REPORTS Economic Development Commission Mr. Romine reported that the level of interest and inquiries remains high. Transportation Committee Mr. Golladay reported that the Transportation Committee will meet on January 25 at 7:00 p.m. Comprehensive Plan Subcommittee Chairman Brumback appointed Mrs. Sherwood to the Comprehensive Plan Subcommittee. 2617 - 2 - SITE PLANS Site Plan #002 -87 of Lowe's, Zoned B -2, 7.79 acres, for the expansion of the existing Lowe's Home Improvement Center in the Shawnee District. Action - Approved Mr. Wilson said that since the Commission's last meeting with Lowe's, his status has changed with them. Mr. Wilson said that he would abstain from all discussion and not vote on the Lowe's site plan. Mr. Watkins said that the applicant is proposing a 110 foot wide addition; relocation of accessory buildings; additional paving, parking and loading areas; and relocation of one of the entrances. Mr. Watkins said that all zoning and site planning standards have been met; VDOT and Sanitation Authority details will be added; and prior to any utility extension, all City and County approvals will be required. Mr. Mitch Franklin with Lowe's Companies was present to answer questions. Upon motion made by Mr. Romine and seconded by Mr. DeHaven, BE IT RESOLVED, That the Frederick County Planning Commission does hereby approve Site Plan #002 -87 of Lowe's of Winchester for the expansion of the existing Lowe's Home Improvement Center and Building Supply retail store with required parking and site improvements. This property is located on the east side of Route 522 South, south of the Route 50 intersection, in the Shawnee Magisterial District. The vote on this site plan was: YES: Copenhaver, Sherwood, Brumback, Golladay, DeHaven, Romine ABSTAIN: Wilson SUBDIVISIONS Final Subdivision Plat of J. P. Darlington for the subdivision of 33.6615 acres into two lots, zoned B -2 and B -3, Stonewall District. Action - Approved Mr. Watkins noted that this plan reflects a prior VDOT comment to realign the Baker Lane /Gordon Drive intersection. Mr. Watkins said that prior to the relocation and extension of Gordon Drive and the Baker Lane/ Gordon Drive intersections, all construction plans need to be approved by VDOT. 2618 - 3 - Mr. Kim Henry was present to represent this subdivision. Mr. Henry said that he is purchasing 27 acres and Mr. Darlington is retaining the seven to eight acres remaining. Mr. Henry said that the VDOT had approached Mr. Darlington and himself regarding the straightening of this road and they have agreed to do this. Upon motion made by Mr. DeHaven and seconded by Mr. Romine, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve the final subdivision plat of J. P. Darlington for the division of 33.6615 acres into two lots: Parcel One (27.6615 acres) and Parcel Three (4.8813 acres) and one right -of -way for Gordon Drive (1.5047 acres). This property is located on the east side of Baker Lane, north of the Winchester City Limits at Gordon Drive. Final Subdivision Plat of Brentwood Terrace, Section 5, Zoned RP, for the subdivision of 19 single - family cluster lots, Shawnee District. Action - Approved Chairman Brumback stated that although he has no financial interest in this subdivision, he would not participate in any discussion or vote and he asked that Vice Chairman Golladay conduct proceedings for this item. Mr. Watkins said that the plans were drawn in accord with the approved master development plan. Mr. Ronnie Ward, one of the owners /developers of this subdivision, said that all VDOT requirements have been met. Upon motion made by Mr. Wilson and seconded by Mr. Romine, BE IT RESOLVED, That the Frederick County Planning Commission does hereby approve the final subdivision plat of Brentwood Terrace, Section 5, for 19 single- family cluster lots with streets, utilities, easements, and open space. This property is located on the south side of Valley Mill Road, Route 659, in the Shawnee Magisterial District. The vote on this subdivision was: YES: Copenhaver, Sherwood, Golladay, DeHaven, Wilson, Romine ABSTAIN: Brumback Vice Chairman Golladay turned the proceedings back over to Chairman Brumback. Final Subdivision Plat of Greenbrier Subdivision, Section 3, 56.6463 acres, Zoned RP, for the subdivision of 149 single - family lots in the Opequon District. 2619 - 4 - Action - Approved Mr. Watkins said that the plats are drawn in accord with the overall preliminary plan using the former R -3 residential zoning codes. Mr. Bill Tisinger was present to represent the applicant. Upon motion made by Mr. Golladay and seconded by Mr. Wilson, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve the final subdivision plat of Greenbrier Subdivision, Section 3, for the subdivision of 149 traditional single- family lots with streets and utilities. This property is located east of I -81 and north of Route 647, and located west of the existing platted sections of the Greenbrier development, in the Opequon District. (Mr. Stiles arrived at this point of the meeting.) --------------- --- - -- Final Subdivision Plat of Lakewood Manor, Sections 6, 7, and 8, Zoned RP, 22.076 acres, for the subdivision of 50 single - family lots, in the Shawnee District. Action - Approved Mr. Watkins said that the plats were drawn in accord with the approved master development plan for Lakeside and the plats have been revised to reflect VDOT and Sanitation Authority comments. Mr. Charles Maddox, Engineer with G. W. Clifford & Associates, was present to represent this application. Mr. Maddox said that this section will complete Lakewood Manor. He noted that there were eight to ten single family lots remaining on Chinkapin Drive in the Lakeside Village section. Upon motion made by Mr. Wilson and seconded by Mr. Romine, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve the final subdivision plat of Lakewood Manor for 50 single- family traditional lots (totaling 22.0761 acres) in three sections: Section Six - -17 lots (7.8590 acres); Section Seven - -16 lots (6.3361 acres); and Section Eight - -17 lots (7.8810 acres); with roads, utilities, and open space. This property is located at the northeast portion of the Lakeside Development, north of Route 642, in the Shawnee District. PUBLIC MEETINGS 2620 - 5 - Preliminary Master Development Plan of Carlisle Estates, Section 2, Zoned RP, 153.111 acres, for 267 single - family and 96 townhouse lots in the Shawnee District. Action - Approved Mr. H. Bruce Edens, of Greenway Engineering & Surveying Company, Inc., gave a presentation of the plan. Mr. Stiles suggested to Mr. Edens that the five to six lots fronting on Valley Mill Road be eliminated, so as not to detract from the open area. Mr. Stiles noted that everyone had gone to great lengths to have that side of the road remain as open space. Mr. Stiles also noted that there would be 360 lots exiting onto Greenwood Road and felt the Commission needed to work with the VDOT at the subdivision stage. Mr. Stiles said that the Commission's intention is to have Greenwood Road be four lanes undivided, but the VDOT needs to require a right turn lane and at least three to four lanes at the entrance to Greenwood Road. He felt it would not do any good to improve Greenwood Road if a bottleneck was formed at the entrance. Mr. Stiles added that he would not be in favor of approving the subdivision plat on this until the VDOT had determined where the new Greenwood Road would go. Chairman Brumback called for public comment, but no one came forward. Mr. Wilson said that he was also concerned about the traffic that would be generated, however, he moved that the preliminary plan be approved. This motion was seconded by Mr. Stiles. Mr. Stiles then moved to amend the motion to include elimination of the single- family lots fronting on Valley Mill Road. This motion was seconded by Mrs. Copenhaver. Mr. Wilson felt the developer should be permitted to put housing along Valley Mill Road because there was already an existing single family home there. The vote to amend the motion was: YES (TO AMEND MOTION): Copenhaver, Stiles, Sherwood, Brumback, DeHaven, Romine NO: Wilson, Golladay The Commission next voted on the motion as amended motion was approved by the following vote: YES (TO APPROVE THE AMENDED MOTION): The amended Copenhaver, Stiles, Sherwood, Brumback, DeHaven, Romine 2621 0 - 6 - NO: Wilson, Golladay BE IT RESOLVED, That the Frederick County Planning Commission does hereby approve Preliminary Master Development Plan #017 -87 of Carlisle Estates II for single- family traditional and townhouse lots with the elimination of the five to six single family lots fronting on Valley Mill Road. This property is located at the intersection of Virginia Secondary Routes 656 and 659 in the Shawnee District. Preliminary Master Development Plan #019 -87 of the Senseny Road Project, Zoned RP, 37.88 Acres, for residential and business land uses, in the Shawnee District. Action - Tabled Mr. Charles Blackley, Jr., Vice President of Patton, Harris, Rust, & Associates, stated that his engineering firm was representing the applicant. Mr. Blackley gave a presentation of the plan. Mr. Blackley said that the Senseny Road Project will be in general conformance with the adjoining Fairway Estates. He noted that there will be three lot sizes: 12,000 square feet; 10,000 square feet with 80 -85 foot road frontage; and 10,000 square feet with 70 -75 foot road frontage. Mr. Blackley added that adjoining properties will be buffered and the internal network for water and sewer could be served by either the City or the County. Mr. Watkins commented that several pieces of adjoining properties may be landlocked. Mr. Watkins was concerned about finding a way to access these properties from arterial and collector roads. Mr. Blackley commented that a 60 foot potential right -of -way had been reserved. Mr. Frank Taylor, Lot 64, Fairway Estates, suggested that the entrance location for the proposed development be restudied due to the traffic on Senseny Road and he suggested using Boundary Avenue. Mr. Taylor was concerned about the potential increased runoff rate. He also felt that a potential sewer force pump would be a noise nuisance. Mr. Taylor added, at the request of the Board of Directors of the Winchester Country Club, the Club's increased concern of the water runoff burden being added to Abrams Creek. Mr. Taylor said that this runoff is causing an increase in the frequency of flooding in the Country Club area. Mr. Ken Kisner, Lot 63, Fairway Estates, was concerned about drainage and increased water runoff from this and other projects because of the flooding that is occuring in his yard. Mr. Kisner was also concerned about the proposed location of a sewer hookup on the Fairway Estates property line, located less than 100 feet from his home. Mrs. Nicholson, adjoining property owner, was concerned about the configuration of some of the lots and how it would affect her property value. Mr. Ronald Sanders, 798 Oakridge Road, was also concerned about the 2622 - 7 - proposal for a pump station location 100 feet from his home. He was concerned about how this would affect his property value. Chairman Brumback pointed out that as far as sewerage was concerned, the applicant had several options and had not yet decided on a specific plan. Mr. Stiles felt this was a reasonably acceptable proposal. He said that the lots adjoining Fairway Estates are in some cases larger and wider than those existing in Fairway Estates. He noted that the lot Mrs. Nicholson commented on, Lot 30, will have open space adjacent to it and probably will not present a problem. Mr. Stiles felt the Planning Commission should recommend to the Board of Supervisors that this project be served by the County's sewer system. Regarding Mr. Taylor's and Mr. Kisner's concerns, Mr. Stiles stated that the rate of runoff can not exceed the present rate of runoff. Mr. Stiles requested that an overall plan showing in general terms how much land will be drained through Mr. Kisner's side yard be provided. Mr. Stiles also questioned whether the 60 foot right -of -way would be sufficient. Mr. Blackley said that as far as storm water management is concerned, they intend to comply with the codes of the State of Virginia and the County of Frederick. Mr. Blackley said that they would be willing to look at eliminating the pump station and investigate options for providing sewer by gravity into the County system. Mr. Stiles said that the Board of Supervisors had requested that the Sanitation Authority make a recommendation for a standard policy when considering requests for extension of City sewer service into the County. Mr. Stiles said that the Board has not yet received this recommendation from the Authority. He felt that the Board of Supervisors would not approve any proposals for extension of City service for large developments until a standard policy is approved. Mr. Stiles moved to table the request and asked the applicant to look at the option of providing sewer service through Frederick Heights by gravity. This motion was seconded by Mr. Wilson. BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously agree to table Preliminary Master Development Plan #019 -87 of the Senseny Road Project until the applicant has decided on a definite plan for sewer service. Preliminary Master Development Plan 4018 -87 of Stonewall Industrial Park, Zoned M -1, 137.04 acres, for industrial uses in the Stonewall District. Action - Approved Mr. Charles Maddox and Mr. Ronald Mislowsky, Engineers with G. W. Clifford 6 Associates, were present to represent this master plan. Mr. Mislowsky said that this plan is for a natural extension of the existing 2623 Stonewall Industrial Park. Mr. Mislowsky said that drainage is directed into the existing drainage path to Red Bud Run and will accomodate all the drainage that would be created on the site. Mr. Stiles disclosed for the record that he is currently renting the McKown Farm and possibly would have an interest in acquiring it at some point in the future; however, at this point, he felt there would not be a conflict of interest. Mr. Stiles said that they do not own the land and they do not have an option to purchase it. Mr. Stiles said that he would continue to work through the Transportation Committee to have the Virginia Department of Transportation allow an outlet from this location onto Route 37. Mr. Stiles said that an outlet would be helpful in this area because he felt that the intersection of Welltown Pike and Route 11 was not designed to handle 500 acres of industrial traffic. Mr. Golladay hoped that one of the goals of the Transportation Committee for this year would be to resolve the traffic problems at that intersection. Upon motion made by Mr. DeHaven and seconded by Mr. Romine, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve Preliminary Master Development Plan #018 -87 of Stonewall Industrial Park for industrial uses as permitted by zoning, roads, and utilities. This property is located in the Stonewall Industrial Park, northwest of Tyson Drive and northeast of McGhee Road, in the Stonewall Magisterial District. REQUEST TO VIRGINIA DEPARTMENT OF TRANSPORTATION TO ADDRESS THE TRAFFIC SITUATION AT THE INTERSECTION OF WELLTOWN PIKE AND ROUTE 11 Mr. Stiles moved that the Planning Commission instruct the Transportation Committee to request the Virginia Department of Transportation to address the traffic situation at the intersection of Welltown Pike and Route 11 and to make a determination on the possibility of acquiring an outlet onto Route 37, within the current year. This motion was seconded by Mr. DeHaven and unanimously approved. DISCUSSION ON MINING AMENDMENTS Mr. Watkins said that the staff added some automatic conditions to the proposed mining amendments, as requested by the Planning Commission. Mr. Watkins noted that these mining amendments will be advertised for public hearing by the Planning Commission on February 3, 1988. Mr. Stiles was not in favor of including shale and clay mining as a permitted use with a conditional use permit. 2 ti2a - 9 - Mr. Wilson said that the State does not distinguish between different types of mining and their regulations would apply to all types of mining. Mr. Wilson felt that the County should control the mining operations with some general conditions such as the amount of land that could be mined before reclamation must take place. Mr. Stiles felt that other conditions could be hours of operation, nearness to adjoining properties, etc. No action was needed by the Planning Commission at this time. DISCUSSION OF THE 1988 WORK PROGRAM Mr. Watkins presented a draft of the 1988 Work Program and reviewed each section with the Planning Commission for comments and suggestions. The Commission felt the areas of work listed in the proposal were complete as far as the Planning Commission's goals were concerned. UPCOMING MEETING DATES Mr. Watkins noted the following meeting dates: Ordinance Committee - February 1 Comprehensive Plan Committee - February 9 Planning Commission Worksession - February 22 ADJOURNMENT There being no further business to discuss, the meeting adjourned at 9:42 p.m. Respectfully submitted, rank H. Brumbac , Chairman Robert W. Watkins, Secretary 262.5