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PC_10-03-90_Meeting_MinutesMEETING MINUTES • OF THE FREDERICK COUNTY PLANNING COMMISSION Held in the Board Room of the Old Frederick County Court House in Winchester, Virginia on October 3, 1990. PRESENT: Planning Commissioners present were: James W. Golladay, Jr., Chairman; Beverly Sherwood, Vice - Chairman; Carl M. McDonald, Gainesboro District; John Marker, Back Creek District; Manual C. DeHaven, Stonewall District; S. Blaine Wilson, Shawnee District; Marjorie H. Copenhaver, Citizen at Large; Douglas Rinker, Citizen at Large; George L. Romine, Citizen at Large; and Roger L. Thomas, Citizen at Large. Absent: Kenneth Y. Stiles, Board Liaison Winchester City Liaison: Joseph Kalbach Planning Staff present were: Robert W. Watkins, Secretary; and Kris C. Tierney CALL TO ORDER /MINUTES Chairman Golladay called the meeting to order at 7:00 p.m. The first order of business was the consideration of the minutes of September 5, 1990. Mr. Thomas pointed out corrections on pages two and six. Upon motion made by Mr. McDonald and seconded by Mrs. Copenhaver, the minutes of September 5, 1990 were unanimously approved as presented. BIMONTHLY REPORT Chairman Golladay accepted the Bimonthly Report for the Commission's information. COMMITTEE REPORTS Economic Development Commission • Mr. Romine reported on a recent presentation by a data bank which gathers information for communities such as Frederick County, similar to the type given 3200 2 • to the state, which identifies this area in great detail. He said that this data bank works with engineering firms who locate sites for large industrial companies. The information is also available to private industry. Mr. Romine noted that for a community such as ours, there may be a $5,000 charge; however, this amount is probably less expensive and more effective than advertising. Comprehensive Plan Subcommittee - 9/11/90 Mtg, Mrs. Sherwood reported that the subcommittee discussed recommendations and discussions that took place at the Historic Resources Advisory Board and the Rural Issues Subcommittee. Transportation Committee - 10/1/90 Mtg. Mr. Teirney reported that the committee reviewed and endorsed a new routing proposal for the Route 642 realignment. RECOMMENDATIONS FROM THE HISTORICAL RESOURCES ADVISORY BOARD (HRAB) ON THE WISEMAN /SHIHO REZONING #008 -90 AND THE SHAWNEELAND LODGE Mr. Tierney reported that on September 18, 1990, the HRAB recommended that the following steps be taken in order to preserve the remains of the Civil War Redoubt located on the Wiseman /Shiho property: 1) a minimum of one acre should be set aside around the redoubt; 2) the Carysbrooke house should be measured and drawings made by a qualified architect prior to demolition or decay for recordation; and 3) the Carysbrooke name should be used in conjunction with the future development of the site. Mr. Tierney also reported that the HRAB's recommendation on the Shawneeland Lodge was that if the lodge must be demolished, the Board of Supervisors should employ a qualified individual or group to dismantle the building in such a way that the historical core of the structure can be evaluated to determine the feasibility of preserving it. If it is determined that the building cannot reasonably be preserved, there should be some documentation of the structure. Some Commissioners questioned whether the county should request developers to employee qualified architects or individuals to dismantle or study buildings that may be of historical significance. They felt that documentation was important, but • they were opposed to delaying demolitions for months at a time for lengthy studies or dismantling. 3201 3 11 With regards to the Shawneeland Lodge, the Commissioners agreed that some documentation of the structure should take place before it is demolished. Preliminary Master Development Plan #008 -90 of Valley Fertilizer and Chemical Company for general M2 uses on 20.181 acres located on the north side of State Route 837 in the Stonewall District. Action - Approved Chairman Golladay and Mr. Wilson abstained from discussion and vote, due to a possible conflict of interest. Mr. David Bushman, with Shenandoah Engineering of Woodstock, came forward to present this master plan to the Commission. Mr. Bushman said that the owner /developer of this subdivision was Valley Fertilizer of Mt. Jackson. He said that they are proposing a four -lot industrial park to be named Valley Industrial Park. Mr. Bushman noted that they will tie into the existing water line that runs along the north side of Route 837 and extend the line down to the new road. It is also intended that the existing facility will tie into this water line. Mr. Bushman said that the developer will upgrade the existing entrance. The Commissioners discussed stormwater management and water supply for the proposed lots. Upon motion made by Mr. DeHaven and seconded by Mr. Romine, BE IT RESOLVED, That the Frederick County Planning Commission does hereby approve Preliminary Master Development Plan #008 -90 of Valley Fertilizer and Chemical Company for M2 (Industrial General) uses on 20.181 acres on the north side of State Route 837 in the Stonewall District. The vote for approval was unanimous with Mr. Wilson and Chairman Golladay abstaining. CANCELLATION OF THE NOVEMBER 21 PLANNING COMMISSION MEETING Upon motion made by Mr. Romine and second by Mr. Rinker, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously agree to cancel the second Planning Commission meeting in November, • November 21, 1990, due to the Thanksgiving holiday. 3202' 4 El NEW ROUTE PROPOSAL FOR ROUTE 642 -- SUMMARY OF ACTION OF TRANSPORTATION COMMITTEE MEETING ON 10 11/90 Mr. Tierney reported that on October 1, 1990, the Transportation Committee considered a new proposed route for 642, referred to as the "brown route" that more closely followed the existing right -of -way of 642. He said that the Transportation Committee discussed the route and endorsed the proposal with the stipulation that a path between the new proposed route and the previous southern route be examined from the 647 intersection to near the eastern edge of the Wakeman property. This path would eliminate additional driveways on the new road, as well as reduce the amount and degree of curvature in the road. Mr. Charles Maddox, Jr., of G. W. Clifford & Associates, presented the new proposed route to the Commission. Mr. Maddox said that the properties in question are owned by persons who are willing to dedicate the roadway and not cause condemnation. There were no public comments. Upon motion made by Mr. Romine and seconded by Mr. Wilson, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously endorse the new proposed "brown route' for Route 642 as recommended by the Transportation Committee. The new route follows the same path as the southern route "green route' from the intersection of 81 to the Route 647 intersection. At 647, the southern route dips slightly south, and then continues east, eventually intersecting with Route 522. At this point, the brown route splits from the green and follows more closely the existing right -of -way for 642, past the 636 itersection, to the point where the existing 642 takes a sharp bend to the north. The brown route continues east at this bend and then turns south, picking up the green route again and intersecting at the same point on Route 522. ADJOURNMENT No further business remained to be discussed and the meeting adjourned at 8:00 p.m. by unanimous vote. Respectfully submitted, Rober " W / kins, cretary Ja es W. Golladay, Jr., CKVrinan 3203