PC_01-03-90_Meeting_MinutesE
MEETING MINUTES
OF THE
FREDERICK COUNTY PLANNING COMMISSION
Held in the Board Room of the Old Frederick County Court House in
Winchester, Virginia on January 3, 1990.
PRESENT: Planning Commissioners present were: James W. Golladay,
Jr., Chairman; Beverly Sherwood, Vice - Chairman; John
Marker, Back Creek District; Manuel C. DeHaven, Stonewall
District; S. Blaine Wilson, Shawnee District; Douglas
Rinker, Citizen at Large; Marjorie H. Copenhaver, Citizen
at Large; Roger L. Thomas, Citizen at Large; George L.
Romine, Citizen at Large; and Kenneth Y. Stiles, Board
Liaison.
Planning Staff present were: Robert W. Watkins,
Secretary; Kris C. Tierney; W. Wayne Miller; Evan Wyatt,
and Ron Lilley
ABSENT: Carl M. McDonald, Gainesboro District
CALL TO ORDER
Chairman Golladay called the meeting to order at 7:00
p.m.
ELECTION OF OFFICERS AND 1990 MEETING SCHEDULE
ACTION - ELECTION OF JAMES W. GOLLADAY, JR. CHAIRMAN
Motion was made by Mr. DeHaven and seconded by Mr. Wilson
to elect James W. Golladay, Jr. as Chairman of the Frederick County
Planning Commission for 1990.
Mr. Romine moved that nominations be closed. This motion
was seconded by Mrs. Copenhaver and unanimously approved.
BE IT RESOLVED, That -the Frederick County Planning Commission does
hereby unanimously elect James W. Golladay, Jr. as Chairman of said
Commission for the year of 1990.
ACTION - ELECTION OF BEVERLY SHERWOOD, VICE CHAIRMAN
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Motion was made by Mr. DeHaven and seconded by Mr. Wilson
to elect Beverly Sherwood as Vice Chairman of the Frederick County
Planning Commission for 1990.
Mrs. Copenhaver moved that nominations be closed. This
motion was seconded by Mr. Romine and unanimously approved.
BE IT RESOLVED, That the Frederick County Planning Commission does
hereby unanimously elect Beverly Sherwood as Vice Chairman of said
Commission for the year of 1990.
ACTION - ELECTION OF ROBERT W. WATKINS. SECRETARY
Motion was made by Mr. DeHaven and seconded by Mr. Romine
to elect Robert W. Watkins as Secretary of the Frederick County
Planning Commission for 1990.
Mrs. Copenhaver moved that nominations be closed. This
motion was seconded by Mr. Wilson and unanimously approved.
BE IT RESOLVED, That the Frederick County Planning Commission does
hereby unanimously elect Robert W. Watkins as Secretary of said
Commission for the year of 1990.
ACTION - 1990 MEETING SCHEDULE
Upon motion made by Mrs. Copenhaver and seconded by Mr.
Thomas,
BE IT RESOLVED, That the Frederick County Planning Commission does
hereby unanimously agree that Planning Commission meetings be held
the first and third Wednesdays of each month at 7:00 p.m. in the
Board Room of the Old Frederick County Courthouse, Winchester,
Virginia.
RECOGNITION OF WORK ACCOMPLISHED IN 1989
The Planning Commission recognized the efforts of the
Chairman in setting the tone and direction of the Commission for
1989. It was noted that the amount of high quality work that the
Commission, along with the support of the staff, had accomplished
in the past year was staggering.
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MINUTES
Upon motion made by Mr. Romine and seconded by Mr.
Thomas, the minutes of December 6, 1989 were unanimously approved
as presented.
BIMONTHLY REPORT
Chairman Golladay accepted the Bimonthly Report for the
Commission's information.
COMMITTEE REPORTS
Historic Resources Board
Chairman Golladay said that the Historic Resources Board
will be making a site visit to Caleb Heights on January 11.
Mr. Stiles said that he recommended to the committee, and
the applicant has in general terms agreed, that rather than have
open space in pieces and dedicated to a homeowners' association,
that the significant historic areas of the property and adjacent
properties be set aside as open space. This would create a
contiguous
dedicated t
Department.
area across several pieces of property that would be
the county and turned over to the Parks and Recreation
Economic Development Commission
Mr. Stiles reported that the Board of Supervisors voted
to transfer the EDC's fiscal agent from the City to the County.
He said that it was the Board's intention to significantly increase
funding for the EDC; to move towards a full -time director; and to
increase the marketing effort.
CITIZEN COMMENTS
Mr. Gregory Bishop, resident of Back Creek District, came
forward to discuss his concerns with the Potomac Edision Company.
Mr. Bishop said that last spring, Potomac Edison Company submitted
a plan to the Commission to build transmission lines from Kernstown
to Redbud and to construct a substation. Mr. Bishop said that the
substation was to be 6/10 mile west of Route 37, however, Potomac
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Edison has since changed the location for the substation. Mr.
Bishop requested that the Commission either not approve the new
location or if it is approved, require Potomac Edison to provide
buffers.
The staff noted that the site plan had not yet been
received, however, the Potomac Edison Company had been notified
that they will need to bring the site plan before the Commission
for full review. Chairman Golladay requested that the staff
contact Mr. Bishop when the site plan is formally submitted.
PUBLIC HEARINGS
Conditional Use Permit #020 -89 of Ann Riddle for a beauty salon in
the Shawnee District.
Action - Approved
Mrs. Ann Riddle, the applicant, was present to answer
questions from the Commission. No one was present to speak in
opposition to the request.
Upon motion made by Mr. Wilson and seconded by Mr.
Romine,
BE IT RESOLVED, That the Frederick County Planning Commission does
hereby unanimously recommend approval of Conditional Use Permit
#020 -89 of Ann Riddle for a beauty salon to be located east of
Route 644, approximately .42 miles south of the Winchester City
limits, in the Shawnee District, with the following conditions:
1. This permit will be reviewed and renewed annually by the
staff, the Planning Commission and the Board of Supervisors.
2. If the use, occupancy or ownership of the property changes,
this conditional use permit will shall expire and a new
conditional use permit will be required.
3. The operation of this activity shall comply with any state
licensing requirements and Health Department requirements.
4. Any signs erected to identify the services offered shall
comply with the Frederick County Ordinance.
Rezoning Application #024 -89 of the Frederick County Parks and
Recreation Department to rezone 3.218 acres from RA (Rural Areas)
• to EM (Extractive Manufacturing) in the Stonewall District.
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• Action - Approved
The staff noted that the Parks and Recreation Department
is proposing to exchange some land with Freys Quarry to provide a
better park configuration. This proposal is to rezone the parcel
that is to be given to Freys. It was noted that after the
exchange, the Parks and Recreation Department intends to bring the
parcel they received into rezoning from EM to RA. The staff
projected no adverse impacts.
Mr. Matthew Hott, Superintendent of Parks, was present
to represent the Frederick County Parks and Recreation Department.
No one was present to speak in opposition to this request.
It was noted by the Commission that it was Freys'
intention to use this parcel for additional buffer area and not
mining.
Wilson,
Upon motion made by Mr. DeHaven and seconded by Mr.
BE IT RESOLVED, That the Frederick County Planning Commission does
hereby recommend approval of Rezoning Application #024 -89 of the
Frederick County Parks and Recreation Department to rezone 3.218
acres from RA (Rural Areas) to EM (Extractive Manufacturing). This
property is located south of Route 672 and east of Route 11 North
in the Stonewall District.
An Ordinance to Revise all Portions of Chapter 21, Zoning
Ordinance, of the Frederick County Code.
Action - Approved
The staff presented the revised zoning ordinance. It was
noted that the revised ordinance will be easier to use and makes
specific improvements to the regulations. Mr. Watkins summarized
the improvements made.
Chairman Golladay called for public comment. Mr. Charles
Maddox, Engineer with G. W. Clifford & Associates, had concerns
about the 25% open space (landscaped area) in the B -2 section of
the ordinance. Mr. Maddox felt that this percentage was not
appropriate in some circumstances because of the cost of developing
business -zoned property. Mr. Maddox felt a better percentage would
be 15 -20 %.
Mr. Donald Butler, President of Virginia Properties
Group, also felt that the 25% green area in B -2 zones was
® excessive. As a real estate broker, Mr. Butler felt this would
have an effect on the value of business -zoned property.
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(Note: Mr. Marker arrived at this point in the meeting.)
Mr. David Holliday, of Dave Holliday Construction, felt
the 25% green space requirement would increase the cost of business
development in the county.
Discussion was held among_ the commissioners and the
majority of the commissioners felt that a base figure of 15%
landscaped area should be used with the option of increasing the
amount, if necessary.
Wilson,
Upon motion made by Mr. DeHaven and seconded by Mr.
BE IT RESOLVED, That the Frederick County Planning Commission does
hereby unanimously recommend the approval of the revised Zoning
Ordinance, Chapter 21, of -the Frederick County Code with the change
from 25% to 15% landscaped area in the B -2 zone with staff's
verbage noting that this amount may be increased to as much as 25 %.
The Commissioners voiced appreciation to everyone who
worked on the ordinance, especially Mr. Watkins, for a job so well
done.
PUBLIC MEETINGS
Master Development Plan #012 -89 of Lake Centre for townhouses and
a day care facility on 4.1613 acres, zoned RP, in the Shawnee
District.
Action - Approved
Mr. Charles Maddox, engineer with G. W. Clifford &
Associates, presented the plan to the Commission.
There was no public comments regarding this master plan.
Mr. Thomas noted that a slight swale ran through the
center of the site and he was concerned about how the drainage was
going to be channeled. Mr. Thomas was concerned that some of the
lots may flood, especially those adjacent to the lake. Mr. Maddox
reviewed his stormwater management plan for the site with the
Commission. Mr. Maddox's plans were to fill in part of the lake
and place a dry pond at the upper end of the lake. He said that
they would change land contours, if needed, to insure that the
structures and yards would be above the 100 -year flood line.
• Upon motion made by Mr. Wilson and seconded by Mr.
Romine,
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BE IT RESOLVED, That the Frederick County Planning Commission does
hereby unanimously recommend approval of Master Development Plan
#012 -89 of Lake Centre for townhouses and a day care facility on
4.1613 acres, zoned RP, and located at the southeast corner and
intersection of Route 642 and Chinkapin Drive (Lakeside Estates),
in the Shawnee District, with all review agency comments being
addressed and the following staff comments:
1. In light of plans for future improvements to Route 642,
sufficient right -of -way should be dedicated to allow for
widening.
2. Details of the proposed road efficiency buffers should be
shown on the plan.
3. Some provision should be made for screening between the rear
of the townhouse units and the day care facility.
4. The scale of the plan needs to be indicated.
Master Development Plan #006 -89 of Windsor Hill Estates for single -
family detached cluster lots on 8.99 acres, zoned RP, in the
Shawnee District.
Action - Approved
•
Mr. Bruce Edens, engineer with Greenway Engineering &
Surveying, presented the master plan to the Commission. Mr. Edens
said that instead of continuing Village Road on through this
development as a public street, they have provided an emergency
vehicle access. He said that during earlier discussions with VDOT,
they were reluctant to approve another entrance on Senseny Road due
to the poor site distance. Mr. Edens added that the 40' buffer
indicated on the original plan has been changed to 50
Mr. Robert Allen, an adjoining property owner, had no
objections to the development of the site. Mr. Allen objected,
however, to extending Village Road from Rolling Hills Subdivision
all the way to Senseny Road.
Upon motion made by Mr. Wilson and seconded by Mr.
Romine,
BE IT RESOLVED, That the Frederick County Planning Commission does
hereby unanimously recommend approval of Windsor Hill Estates for
single - family detached cluster lots on 8.99 acres, zoned RP, and
fronting on the north side of Senseny Road, with the following
staff recommendations:
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1. The possibility of a connection to the end of Village Road in
Heritage Hills Subdivision should be examined. The staff has
contacted the VDOT's Edinburg office regarding the possibility
of a connection. VDOT indicated no objection, but stated that
turning lanes may be necessary if the through road were
included.
2. The plan needs to show the zoning and use of all adjoining
property.
3. A 50' full landscaped buffer is required along Route 657
rather than the 40' shown on the plan; a profile should also
be provided.
4. Information on environmental features needs to be provided on
the plan.
5. The plan should indicate the applicant and owner's name.
Subdivision Request for Windsor Hill Estates for 26 single - family
detached cluster lots on 8.99 acres, zoned RP, and fronting on the
north side of Senseny Road, in the Shawnee District.
Action - Approved
Mr. Bruce Edens, engineer with Greenway Engineering &
Surveying Company, was the representative for this subdivision.
Staff noted that this subdivision had been pending for
some time due to negotiations with the City of Winchester regarding
the extension of water and sewer lines. It was noted that this
issue was resolved and the City of Winchester will service this
subdivision. It was also noted that the plan would be sent to the
county's engineer for review of stormwater management.
Upon motion made by Mr. Wilson and seconded by Mr.
Romine,
BE IT RESOLVED, That the Frederick County Planning Commission does
hereby unanimously recommend approval of the Windsor Hill Estates
Subdivision for 26 single - family detached cluster lots on 8.99
acres, zoned RP, and fronting on the north side of Senseny Road in
the Shawnee District, contingent upon approval of the master
development plan by the Board of Supervisors.
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No further business remained to be discussed and the
meeting adjourned at 9:00 p.m. by unanimous vote.
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Res ectfully submitted,