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PC_06-19-91_Meeting_MinutesMEETING MINUTES OF THE FREDERICK COUNTY PLANNING COMMISSION Held in the Board Room of the Old Frederick County Court House in Winchester, Virginia on June 19, 1991. PRESENT: Planning Commissioners present were: James W. Golladay, Jr., Chairman; Beverly Sherwood, Vice Chairman; Manuel C. DeHaven, Stonewall District; John Marker, Back Creek District; Carl M. McDonald, Gainesboro District; Marjorie H. Copenhaver, Citizen at Large; George L. Romine, Citizen at Large; Roger L. Thomas, Citizen at Large; and Kenneth Y. Stiles, Board Liaison. Also present was James Barnett, City Liaison. Planning Staff present were: Robert W. Watkins, Secretary; Kris C. Tierney; W. Wayne Miller; and Evan Wyatt. ABSENT: Douglas Rinker, Citizen at Large; S. Blaine Wilson, Shawnee District CALL TO ORDER Chairman Golladay called the meeting to order at 7:00 p.m. The first order of business was the consideration of the minutes of May 15, 1991. Upon motion made by Mr. Romine and seconded by Mrs. Sherwood, the minutes of May 15, 1991 were unanimously approved as presented. BIMONTHLY AND MONTHLY REPORTS Wellington Jones, Engineer /Director of the Sanitation Authority, was present to address several issues concerning water supply and distribution on a pending site plan for Authority facilities. (It was noted by the staff that a worksession with the Commission, Mr. Jones and other Authority representatives was scheduled for Monday, June 24, to discuss plans for water supply and distribution.) Mr. Jones said that a site plan was presented last winter for a 1 /2mgd elevated water storage tank at Robert E. Aylor School (This plan included the construction of a second 1 /2mgd tank in the vicinity of 37 & 81). He said that at the time, it was felt it was not in the best interest of the County to construct a tank in the vicinity of an existing residential subdivision and the Authority 3356` F was asked to evaluate other alternatives. Mr. Jones said that the Authority presented their findings in March and the alternative favored was to construct a lmgd tank on Route 642 on property owned by the Authority. As a part of this proposal, Mr. Jones said that the Authority would not construct the tank immediately, but construct a "Northern Water Loop." He said that the loop would provide an additional water line crossing of I -81 to the Stephens Run Service Area from the City's main, which runs along Rt. 11. This loop would provide improved continuity and availability of supply, increased line pressure during high demand periods, and reliability of service. Mr. Jones added that the Authority is requesting that the location of the water tank be placed on master plans and Comprehensive Plans the county processes so that when the tank is constructed, its location will be well known. Mr. Stiles stated for the record that regarding the extension of the urban development area south of Route 277 and east of 641, it has been generally concurred that it will be at least ten years before residential development would be supported in that area. Mr. Stiles added that on the couple occasions when the subject did come up, most particularly for the Capital Properties site, it was insured that the service was being extended for commercial purposes and not for residential use. Chairman Golladay accepted the Monthly and Bimonthly Reports for the Commission's information. COMMITTEE REPORTS RURAL ISSUES COMMITTEE - 6110/91 Mtg Mr. Tierney noted that the Rural Issues Committee has scheduled to meet with representatives from the Top of Virginia and Citizens for a Quality Community and the Isaac Walton League and they will be sending letters to various service organizations throughout the County to inform the general community about the proposals for the rural areas in terms of land use. Mr. Stiles suggested that the Farm Bureau also be notified. ORDINANCE COMMITTEE - 6/17/91 Ntg. Mr. McDonald said that the Ordinance Committee discussed the issue of beauty salons in the RA District. SANITATION AUTHORITY - 6110 /91 NTG. 3357 3 Mrs. Copenhaver reported that the Authority discussed the Stephens City Quarry and determined that it was economically feasible to place a water treatment plant there. She said that the Authority is progressing with these plans - -the first step is the loop over to the Stephens Run customers that Mr. Jones discussed earlier. Mrs. Copenhaver said that the Authority will conduct a public meeting on July 8 at the Stephens City Town Hall for all residents in the vicinity of the quarry to inform them about the Authority's plans. ECONOMIC DEVELOPMENT COMMISSION Mr. McDonald reported that although there has not been any new industry prospects, there has been expansion of existing industries in the area. He also reported that Mrs. Wilmont has been successful in recruiting business organizations throughout the county to work with the EDC. HISTORICAL RESOURCES ADVISORY BOARD - 6/18/91 Mtq. Mr. Thomas reported that the H.R.A.B. met and reviewed the proposed regulations for the Historic Area Overlay Zone. TRANSPORTATION COMMITTEE - 6/3/91 Mtg_ Mr. Wyatt reported that the committee addressed a request for an updated traffic breakdown for Middle Road and a request to have an overflow bridge on Sulphur Springs Road added to the Secondary Road Improvement Plan. Mr. Wyatt said that due to the extension of the safety area resulting from the runway expansion, the Committee will meet with the Winchester Regional Airport Authority to discuss the possibility of relocating Victory Lane. TRAFFIC LIGHT - INTERSECTION AT ROUTES 522N AND 679 Mr. Stiles commented that VDOT is installing a stop light at the intersection of Route 522 North and Route 679, towards Albin. Mr. Stiles said that this project did not go through the Transportation Committee or Board of Supervisors. He said that the Board passed a resolution strongly urging VDOT to go through the usual channels for all road improvements. Upon motion made by Mr. Thomas and seconded by Mr. 3358 4 Marker, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously concur with the Board's action requesting that VDOT go through the regular approval process for all primary road improvements, particularly stop lights, which involves the Transportation Committee, the Planning Commission and the Board of Supervisors. CITIZEN COMMENTS Mr. Forrest Brown came forward and stated that he was in the process of purchasing and developing a small piece of commercial property on Route 50 West. Mr. Brown said that his site plan has had favorable review by Mr. Wyatt in the County's Planning Department, however, his plan was not included on the Commission's Bimonthly Report because he had not yet received comments from the VDOT. Mr. Brown requested that the Commission allow the staff to proceed with administrative approval after comments are received from VDOT so that he could commence construction as soon as possible. Mr. Wyatt said that due to the cancellation of the Commission's first meeting in July, Mr. Brown is concerned that he will not be able to meet certain time restraints imposed by his bank. Chairman Golladay instructed the staff to proceed with administrative approval after VDOT comments are received. Subdivision Application of Lake Centre for 23 townhouses situated on 24 lots in the Shawnee District. Action - Approved Mr. Charles W. Maddox, project engineer with G. W. Clifford & Associates, was the representative. site. The Commissioners raised concerns about drainage on the Mr. Maddox said that they have forwarded drainage calculations to the County's engineer and he is satisfied that all drainage requirements have been met. Mr. Maddox said that eight years ago when the master development plan was drawn, almost the entire townhouse development drained into Lakeside Run (a tributary 3359 5 of Hoges Run). He said that in order to provide a stormwater management plan at that time, the developer agreed to provide a stormwater piping system, costing in excess of $100,000, which carried runoff directly over to Opequon Creek, eliminating the flow into Lakeside Run. Mr. Maddox felt the developer had more than accommodated the stormwater management issues associated with the project. Mr. Thomas inquired how positive drainage could be obtained through the site at current elevations without drastically changing the slope. Mr. Maddox said that the site slopes towards Route 642 from east to west and drainage is carried alongside a berm buffer constructed along Route 642. Drainage is then carried south through a drainage swale. After some discussion, it was determined that some of the elevation calculations were in error and Mr. Maddox said that the figures would be corrected. Mr. Thomas requested that the spillway, 100 -year storm and lot elevations be written on the master plan. Another concern of the Commission was that the tot lot was surrounded by parking spaces. Mr. Maddox said that they could provide a walkway along the bottom of the berm buffer. The Commissioners also requested that a small 18" -24" safety fence be placed around the area. Chairman Golladay said that concerns have been expressed to him over the last few months that many roads in Lakeside are not yet in the State's system. Mr. Miller responded that a major portion of the roads were inspected and approved last October by VDOT. Mr. Miller said he now has the information necessary to prepare the resolutions for the Board and will be meeting with the developer this Wednesday. Upon motion by Mr. Romine and second by Mr. McDonald, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve the subdivision application for Lake Centre for 23 townhouses with the addition of the sidewalk and fence around the tot lot. This property is located at the southeast corner and intersection of Route 642 and Chinkapin Drive, in Lakeside Estates, Shawnee District. DISCUSSION ON SCREENING REQUIREMENTS FOR CROSS JUNCTION POST OFFICE Mr. Wyatt stated that the Cross Junction Post Office site plan received final approval on October 31, 1990. Mr. Wyatt explained that the zoning ordinance requires that this site have a full landscaped screen (a total landscaped easement and a 6' solid 3360 I fence) . He said that the applicant has provided all required landscaping, but feels that the fence would serve no purpose due to the topography in the area and is requesting that this requirement be eliminated. Mr. Wyatt said that the staff visited the site and concurs that the fence will not screen the post office from the residences and believes that the landscaping will be sufficient as long as it is continuously maintained. Mr. George Whitacre, the owner, was present to answer questions from the Commission. Upon motion by Mr. McDonald and second by Mrs. Sherwood, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve the reduction in the required screening for the Cross Junction Post Office by elimination of the fencing requirement. DISCUSSION WITH NATIONWIDE PENTECOSTAL EVANGELISTIC ASSOC Mr. Miller said that the Nationwide Pentecostal Evangelistic Association is interested in developing 20 (RA) acres at the corner of Routes 638 and 11 in the Opequon District with a regional church convention center. Mr. Miller said that they plan to construct one tabernacle (seating capacity of 800 people); two dormitories (100 capacity each); 50 R.V. hookups with bath facilities; a fellowship hall; and one mobile home for a full -time caretaker. Ms. Deanna Hewitt with Huntsberry Realty came forward to answer questions from the Commission. Ms. Hewitt said that the current owner, Mrs. Betty R. Chumley, has been in contact with the Health Department and the plans are for a package treatment plant to be used. Ms. Hewitt said that the developers would like to know that they will be able to develop this property before they purchase it. The Commissioners felt that the developers should acquire Health Department and State Water Control Board approval first. They also informed Ms. Hewitt that a conditional use permit would be required, given the public - gathering use, and a site plan would be required for the parking and public use facilities areas. It was also felt that the entrance should be located on Route 638 and not on Route 11. No further business remained to be discussed and the 3361 7 meeting adjourned.- Respectfully submitted, RobeWatkins, Secretary �f Jai s W. Golladay, J ., Chairman 3362