PC_10-20-93_Meeting_MinutesMEETING MINUTES
OF THE
FREDERICK COUNTY PLANNING COMMISSION
Held in the Board Room of the Old Frederick County Court House in Winchester, Virginia on
October 20, 1993.
PRESENT: Planning Commissioners present were- W. Golladay, Jr., Chairman; John
R. Marker, Vice Chairman /Back Creek District; S. Blaine Wilson, Shawnee
District; Roger L. Thomas, Opequon District; Manuel C. DeHaven, Stonewall
District; Robert Morris, Shawnee District; Marjorie H. Copenhaver, Back Creek
District; John H. Light, Stonewall District; George L. Romine, Citizen at Large;
Beverly Sherwood, Board Liaison; and James Barnett, Winchester City Liaison.
ABSENT: Todd D. Shenk, Gainesboro District; Ronald W. Carper, Gainesboro District
Planning Staff present were: Robert W. Watkins, Director /Secretary; W. Wayne
Miller, Zoning Administrator;
CALL TO ORDER
Chairman Golladay called the meeting to order at 7:00 p.m.
BIMONTHLY REPORT /ACTIVITY REPORT
A question was raised on the status of the site plan for the Wheatlands wastewater
facility-which has been pending since 9/12/89. Staff noted that they would check with the
applicant.
Another question was raised on the status of Route 642. Staff noted that the Board
of Supervisors passed a resolution giving VDOT permission to proceed with right -of -way
acquisition. Commissioners noted that they have a lot of public inquiry on the matter. The staff
said that they would bring in maps to get the Commissioners up -to -date.
COMMITTEE REPORTS
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Comprehensive Plans & Programs Subcommittee (CP &PS) - 10/11/93
Mrs. Copenhaver said that the CP &PS reviewed a draft of the Comprehensive
Plan. She said that the plan will be presented to the Commission at their first meeting in
November.
Sanitation Authority (SA) - 10/20/93
Mrs. Copenhaver reported that 1) all of the water lines are complete except
approximately 100' between Route 50 and Bufflick Road; 2) service laterals are now being
installed on Route 522; 3) the quarry will be completed and turned over to the SA on December
10; 4) work is continuing on the Route 522 sewer line, which will run from the Shenandoah
MHP back to the airport, and will take in Westview, Bufflick Heights, and Southview (not
Papermill Road).
Historic Resources Advisota+ Board ( RAB) - 10/19/93
Mr. Watkins reported that the HRAB is continuing to work along the guidelines
described in the Comprehensive Plan. The HRAB discussed coordination with the Battlefield
Task Force in terms of how they can help that effort.
Battlefield Task Force (BTF)
Mr. Watkins reported that the BTF had its second meeting and they working on
organizational issues. Mr. Watkins said that the County has received a grant from the National
Parks Service to support the effort to prepare a battlefield preservation plan.
Planning Commission Institute Roanoke Virginia
Mr. Morris thanked the Commission and staff for the opportunity he had to attend
the Planning Commission Institute sponsored by the Virginia Citizens Planning Association and
Virginia Tech. Mr. Morris said it was very informative, interesting, and rewarding.
SUBDIVISIONS
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Subdivision Application #009 -93 of Stonewall Industrial Park Lot 43 to subdivide one
lot for industrial use. This property is identified as PIN #43 -19 -43 and is located 600'
northeast of the intersection of McGhee Road and Welltown Road (Route 661) in the
Gainesboro District.
Action - Approved
Mr. Miller read the background information and staff report. He said that the
issues of drainage and stormwater management discussed during the MDP approval will be
further addressed at the site plan stage.
Mr. Tom Gilpin, with Lenoir City Company of Virginia, the owner, was present
to answer questions from the Commission.
There were no citizen comments.
The Commissioners were of the opinion that the lot proposed was in conformance
with the approved master development plan and that all ordinance requirements had been
complied with.
Upon motion made by Mr. Romine and seconded by Mr. Thomas,
BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously
approve Subdivision Application #009 -93 of Stonewall Industrial Park, Lot 43, to subdivide one
lot for industrial use in the Gainesboro District.
DISCUSSION WITH WELLINGTON H JONES DIRECTOR OF THE FREDERICK
COUNTY SANITATION AUTHORITY CONCERNING A PROPOSAL TO EXPAND
THE PARKINS MILL FACILITY
Action - Approval
Mr. Wellington H. Jones, Director of the Frederick County Sanitation Authority,
was present to bring the Commission up -to -date on the Parkins Mill expansion project. This
expansion would increase the capacity of the Parkins Mill facility from its current capacity of
a 1/2 million gpd (gallons per day) to two million gpd. He stated the design is now complete
and plans have been submitted to the State Health Department for approval. Mr. Jones said that
if the plans are approved by the State Health Department by the end of the year, this project can
be bid out during the winter of 1994, constructed in spring, and be completed in mid 1995. Mr.
Jones said that upon completion of this expansion, the Authority will be able to close the two
lagoons in Stephens Run that serve the Fredericktowne and Stephens City area and transfer that
wastewater to this plant for treatment.
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El
Mr. Jones said that the current plant has a buffer requirement of 300'. He said
that the expansion does not take in considerable new area in the buffer zone, however, it does
take in areas of highway right -of -way, steep slope, and floodplain. Mr. Jones felt that the
surrounding area will not be impacted and he was working with the Planning staff to see if they
could continue to use the 300' buffer.
Mr. Carl Lay, with Rust Environment & Infrastructure, presented the site plan of
the project to the Commission. The Commissioners had questions regarding storm water flows
and holding times and those questions were adequately addressed by Mr. Lay and Mr. Jones.
Mr. Jones requested that the Planning Commission allow staff administrative
approval authority for the site plan once all issues have been addressed.
Chairman Golladay noted that a letter had been submitted by the Town of Stephens
City expressing their support of the expansion project. Upon motion made by Mr. DeHaven and
seconded by Mr. Wilson, the Commission unanimously voted to make the letter a part of the
official record. (letter attached at end of minutes)
There were no public comments.
Upon motion made by Mrs. Copenhaver and seconded by Mr. Wilson,
BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously
authorize the staff to administratively approve the site plan for the expansion of Parkins Mill.
SIX YEA SECONDARY ROAD IMPROVEMENT PLAN
Mr. Watkins presented the 1994 -1995 Six Year Secondary Road Plan that was
approved by the Transportation Committee at their public hearing on September 20. Mr.
Watkins said that four new projects were added to the plan following public comment at the
hearing. Those projects included Route 836 which was added to the hardsurface road
improvement projects and Routes 704, 682, and 689, which were added under incidental
construction.
The Commission discussed changing the name of the plan. They felt that the
name "Six Year" Plan was not really accurate, since projects are not completed in six years, and
it was confusing to the public. Staff noted that the name was not mandated for the county. It
was suggested that the name, "Secondary Road Improvement Plan" be used.
Chairman Golladay recognized a letter from the Town of Stephens City urging the
approval of the plan and which stated that their items have been included in the plan since 1986.
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Upon motion made by Mr. Thomas and seconded by Mr. Romine,
BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously
recommend approval of the 1994 -1995 Secondary Road Improvement Plan with the amendment
that the title of the plan be changed to omit "Six Year."
PLANNING COMMISSION RETREAT
Mr. Miller stated that the Planning Commission's Annual Retreat will be held on
Saturday, November 13, at the Country Inn in Berkeley Springs, West Virginia. Mr. Miller
requested that the Commission fill out the information sheets and mail them back to him as soon
as possible.
ADJOURNMENT
No further business remained to be discussed and the meeting adjourned at 7:45
p.m.
Respectfully submitted,
Robert W. Watkins, Secretary
L , ,//�
Ja s W. Golladay, Jr., Ch an
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TOWN OF STEPHENS CITY
P. 0. BOX 250
STEPHENS CITY, VA 22555 -0250
October 14, 1993
Mr. Evan Wyatt
Frederick County Planning Department
Post Office Box 601
Winchester, VA 22604
RE: Public Hearing - October 29, 1993
Dear Mr. Wyatt:
1
_ 4w
The Town of Stephens City has approximately 1300 water and
sewer customers. By Consent Special Order issued by the
Department of Environmental Quality (State Water Control
Board), the Stephens City Wastewater Plant is to be closed by
1996. Wastewater will then be treated at the expanded Parkins
Mill Treatment facility.
For this reason, it is essential that the expanded Parkins
Mill be granted approval by the Frederick County Planning
Commission and Board of Supervisors.
Sincerely yours,
\7""
Michael K. Kehoe J
Town Administrator /Engineer
Town of Stephens City
MKK /jjb
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