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PC_08-04-93_Meeting_MinutesMEETING MINUTES OF THE FREDERICK COUNTY PLANNING COMMISSION Held in the Board Room of the Old Frederick County Court House in Winchester, Virginia, on August 4, 1993. PRESENT: Planning Commissioners present were: James W. Golladay, Jr., Chairman; John R. Marker, Vice Chairman /Back Creek District; S. Blaine Wilson, Shawnee District; Roger L. Thomas, Opequon District; Manuel C. DeHaven, Stonewall District; Robert Morris, Shawnee District; Marjorie H. Copenhaver, Back Creek District; Todd D. Shenk, Gainesboro District; John H. Light, Stonewall District; George L. Romine, Citizen at Large; and Beverly J. Sherwood, Board Liaison. ABSENT: Ronald W. Carper, Gainesboro District Planning Staff present were: Kris C. Tierney, Deputy Director; W. Wayne Miller, Zoning Administrator; and Lanny C. Bise, II, Planner I. CALL TO ORDER: Chairman Golladay called the meeting to order at 7:00 p.m. MINUTES - JULY 7. 1993 Upon motion made by Mr. Marker and seconded by Mr. Light, the minutes of July 7, 1993, were unanimously approved as presented. BIMONTHLY REPORT Chairman Golladay accepted the Bimonthly Report for the Commission's information M= 6A 2 COMMITTEE REPORTS Comprehensive Plans & Programs Subcommittee (CP &PS) Mrs. Copenhaver reported that the committee would meet next Monday, August 9, 1993. Development Review and Regulations Subcommittee (DR &RS) - 7/27/93 Mr. Thomas reported that the committee discussed revisions to the development review fee schedule. Mr. Thomas said the revisions seem to be logical and reasonable and that the fees need to be more in line with the actual cost of processing CUP's and Variances. The committee also discussed allowable gross density in the Residential Performance district. Mr. Thomas said the committee will continue discussions on this item at their next couple of meetings. Mr. Golladay commented that, in his opinion, one or two sentences in the intent paragraph would correct the problem. Sanitation Authority - 7/21/93 Mrs. Copenhaver reported that the Sanitation Authority has taken bids on the elevated water storage tank on Route 642. She said that the water tank will help water pressure in the Route 642 area. Transportation Committee - 8/2/93 Mr. Thomas reported that the committee met with citizens concerned about the limited sight distance caused by the vertical curvature at the intersections of Double Church Road and Grim Road, and Woods Mill Road. Mr. Thomas said VDOT intends to look at the roads and take some survey information to determine what improvements can be made. Frederick Co. /Stephens City Joint Planning Committee - 7/26/93 Mrs. Copenhaver noted that a summary of the Corridor Planning Public Meetings had been distributed among the Commissioners. Mrs. Copenhaver said comments at the meeting .:• 3 were varied and that the turnout had been good. SUBDIVISIONS Subdivision Application #006 -93 of Pioneer Heights - Section H for 116 single family lots. This property is located one mile east of Winchester on the east side of Greenwood Road (Route 656) and the south side of Berryville Pike (Route 7) in the Shawnee District. VINKINI Mr. Miller stated that the proposed subdivision was for 116 lots for single family dwellings. Mr. Miller told the Commission that the concerns regarding the park areas had been addressed during a recent meeting with the developer, a representative from the Parks and Recreation Department, and himself. The developer presented a plan for recreational facilities that was acceptable to all. Mr. Thomas asked Mr. Miller to explain the Inspection Department's comments regarding the engineer's report on compaction. Mr. Miller explained that due to fill that was occurring on lots 197, 198, 199, 200, 201, 217, 218, 219, 220, and 221, the engineer has stated that he will require site plans and compaction testing on these particular lots. Mr. Bruce Edens, of Greenway, Inc., was present to address the Commission. Mr. Edens told the Commission that this is the last section of Pioneer Heights and is located behind the existing Section I. Mr. Edens noted that there are three streets of Section I that have not yet been constructed. He said that this may add to the confusion as to how the streets tie in together and is the reason the park area in Section I has not been completed. An acceptable plan for the park area has been developed and all the other comments have been addressed. Mr. Wilson asked Mr. Edens if Artillery Road goes all the way back to Valley Mill Road and Mr. Edens explained that it may eventually, but it is not connected at the present time. Mr. Thomas asked Mr. Edens about the requirement for compaction reports on the aforementioned lots. Mr. Edens said that a site visit was conducted by himself, the developer, and Ed Strawsnyder, County Engineer, and that they plan to repeat the site visit before any building permits are issued. Mr. Thomas asked Mr. Edens if the sewer line had already been placed in the fill between lots 197, 198, 221 and 220. Mr. Edens explained that the line had been placed under the fill, below the actual fill area in accordance with Sanitation Authority standards. Mr. Edens said no houses will be built above the line. 3690 M Upon motion made by Mr. Wilson and seconded by Mr. Romine, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve Subdivision Application 1/006 -93 of Pioneer Heights, Section 1I, for 116 lots for single family dwellings on 45.413 acres zoned RP, provided the applicant receives approval from all review agencies and addresses all concerns and comments of the staff and Planning Commission. This property is identified as PIN 55 -A -180. OTHER Discussion regarding a proposed road connection between Valley Mill Road (Rt. 659) and Berryville Pike (Rt. 7). Mr. Tierney told the Commission that this item is a result of the Board of Supervisors tabling the Hillsdale Estates MDP at their meeting of June 9, 1993. The application was tabled due to concerns about the increase of traffic on Valley Mill Road and the Route 7 /Valley Mill Road Intersection. Mr. Charles E. Maddox, Jr., of G. W. Clifford & Associates, described the proposed road as a connection from Valley Mill Road to Route 7 which would provide a connection north and serve as the major collector as specified in the Comprehensive Plan for Frederick County. Mr. Maddox said the road would then continue to the Redbud Run area and ultimately to Route 11. Mr. Maddox stated that this road would tie into the road that was planned and proffered during the Caleb Rezoning. Mr. Maddox made the following observations regarding advantages to the proposed road - it would allow the existing connection at Route 7 to be made a "one -way in ", the volume of traffic should be significantly reduced immediately, the traffic control intersection would be moved east, away from the Interstate 81 interchange, and stop lights would be computer controlled improving the flow of traffic. The Commissioners were concerned about how the County would acquire the property and who would be responsible for construction of the road. They were also concerned about the effected property owners and suggested a general meeting with all parties involved. Mr. Thomas noted that the area involved is a very high density area and needs a north /south collector road to get traffic onto Route 7. Responding to a question from Mr. Thomas, Mr. Maddox estimated the cost of the intersection to be $200,000, the cost of the road to be $200 per foot, and the storm drain is 3691 E estimated to cost $90,000 for a total of approximately one half million dollars. This estimate does not include land acquisition. Mr. Shenk suggested that the Planning Commission send the proposal back to the Planning Department for further study while awaiting comments from the State. Mr. Light felt a time limit should be set for the Transportation Committee, the Planning Department, and VDOT in order for action to be taken without too much delay. Mr. Garrison, owner of property identified as 54 -A -111, was present to express his displeasure with the project. Mr. Garrison stated that the project would not improve traffic conditions on Valley Mill Road, but would only serve to enhance the property for builders. Mr. Billy J. Tisinger, representing JENI Co., was present to address the Commission. Mr. Tisinger stated that the Board's concerns with the road is a County problem. Mr. Tisinger told the Commission that the Board has requested help in approaching a solution to the problem and that Mr. Maddox conducted studies and prepared drawings of a possible solution. Mr. Tisinger said they were offering one of many possible solutions. Mr. Tisinger said he would like to see the master plan go back to the Board of Supervisors and the road proposal be sent to the appropriate committee. Mr. Thomas responded to Mr. Tisinger's comments by stating that the Zoning Ordinance and the Comprehensive Plan require the area's infrastructure be developed to the point that it can handle the additional development. Mr. Thomas said that just because property is zoned RP does not guarantee approval of a development if existing problems in the area are ignored. Mr. Thomas said County taxpayers should not be burdened with infrastructure improvements in order to accommodate development. Upon motion made by Mr. Light and seconded by Morris, the Commission agreed to send the proposal to the Board for informational purposes only, and that it be sent to the Transportation Committee with direction from the Planning Department. The vote to send the proposal to the Board of Supervisors was as follows: (Mr. Carper was absent) Yes: J. Golladay, J. Light, B. Wilson, R. Thomas, R. Morris, J. Light, G. Romine, M. Copenhaver, T. Shenk No: M. DeHaven 3692 Z DISCUSSION REGARDING A REZONING OF 28 ACRES FROM RA TO RP PROPOSED BY JASBO, INC. AND FRED L. GLAIZE, III Mr. Tierney told the Commission that the proposed rezoning involves 28 acres on Double Church Road, south of Jamesway Plaza, in Stephens City. He said the intent would be single family detached dwellings. Mr. Tierney said the property is bounded by RA and RP (The Meadows) zoned land and is within the urban development area. Mr. Charles E. Maddox, Jr., of G. W. Clifford and Associates, was present to represent the proposal. In relating background information, Mr. Maddox told the Commission that the property fronts Route 641, a short distant to the stoplight at the intersection with Route 277, has sewer and water available, and has had a conceptual stormwater management plan designed. Concerns expressed by the Planning Commission included.the proposed density of the project, whether or not there would be a Home Owners Association, and the possibility of this causing a domino effect resulting in an increase in development in the area. No action was taken by the Commission at this time. DISCUSSION REGARDING A REZONING OF 1.05 ACRES FROM RA TO B2 PROPOSED BY GARY HUNT OF HUNTS CYCLE SHACK Mr. Tierney told the Commission that Gary Hunt, of Hunts Cycle Shack, had requested an informal discussion concerning a potential rezoning from RA (Rural Areas) to B2 (Business, General) located on the south side of Northwestern Pike (Route 50). Mr. Tierney said that Mr. Hunt is currently operating under a CUP for the reestablishment of a non- conforming use. The previous use of the property was for a resturant /bar, the current CUP is for motorcycle sales and service. Mr. Hunt now wishes to sell cars in addition to the motorcycles. Since automobile sales would be a more intense use the property would need to be rezoned. Mr. Hunt told the commission that he would only display a maximum of three to five vehicles on this one acre lot. Mr. Morris asked Mr. Hunt about the property to the rear of the cycle shop. Mr. Hunt told the Commission that behind his lot is a steep bank and that much of the surrounding property is unbuildable and not suitable for agricultural uses. Mr. Thomas said that because of the unusual shape of the lot, its uses are limited and it is unlikely that the property would be used for anything objectional. 3693 II Mr. Golladay suggested that Mr. Hunt meet with the Planning Staff and prepare a rezoning application for submittal. No action was taken by the Commission at this time. DISCUSSION REGARDING THE WINCHESTER /FREDERICK COUNTY LABOR MARKET AREA COMMUTING REPORT. Mr. Bise told the Commission that this report compares information on commuting trends from the 1980 and 1990 census information. Mr. Bise summarized the report in stating that the area is experiencing an increase in both in- commuting and out - commuting from all different areas. Mr. Bise said that as evidenced by the increase in the workforce, the Winchester /Frederick County area is becoming a hub of economic activities. No action was taken by the Commission at this time. RESOLUTION REGARDING THE VIRGINIA GROWTH STRATEGIES ACT In accordance with a request made by the Commission at their July 21 st meeting, staff prepared a resolution stating, in general, that they support the Virginia Growth Strategies Act. However, the Commission also stated that they do not support portions of the draft act which would require scrutiny of local planning efforts by state agencies. The resolution also states that the Act needs to provide for improved coordination of planning at the regional level and for improved tools that local governments can use to manage growth. Upon motion made by Mr. Marker and seconded by Mr. Light, BE IT RESOLVED, That the Frederick County Planning Commission approved the Virginia Growth Strategies Act as stated in the attached resolution. The vote was as follows: Yes (to approve): J. Golladay, J. Marker, M. Copenhaver, J. Light, R. Thomas, B. Wilson, M. DeHaven, R. Morris, T. Shenk No: G. Romine 3694 VIRGINIA GROWTH STRATEGIES ACT RESOLUTION At a regular meeting of the Frederick County Planning Commission, held on the 4th day of August, 1993, in the Board Room of the Frederick County Court House on Loudoun Street in Winchester, Virginia, it was duly moved and seconded that the following resolution be adopted: WHEREAS, the population of Frederick County, Virginia, is growing at a significant rate; and WHEREAS, the Frederick County Planning Commission is continuing to plan for well managed growth in the community; and WHEREAS, the Frederick County Planning Commission wishes to support the prerogatives of the community to determine the most effective means to plan for and manage growth. THEREFORE, BE IT RESOLVED THAT, the Frederick County Planning Commission supports the proposals in the drafted Virginia Growth Strategies Act that would provide for improved strategic planning at the statewide level and for improved coordination among state agencies that are involved with growth issues. FURTIIL+R BE IT RESOLVED THAT, the Frederick County Planning Commission does not support portions of the draft act which would require scrutiny of local planning efforts by state agencies; FURTHER BE IT RESOLVED THAT, the Act needs to provide for improved coordination of planning at the regional level and for improved tools that local governments can use to manage growth. A COPY ATTEST Robert W. Watkins Planning Commission Secretary 3695 M RESCHEDULING OF THE NEXT PLANNING COMMISSION MEETING. As there was only one application pending for the next Planning Commission meeting the Commission decided to meet on Monday, August 16, 1993, at 7:00 pm, prior the Frederick County /Stephens City Joint Planning Committee meeting. ADJOURNMENT No further business remained to be discussed and the meeting adjourned at 9:15 p. m. Respectfully Submitted, Robert W' Secretary- Jame W. Golladay, Jr., Char n 3696