PC_03-17-93_Meeting_MinutesMEETING MINUTES
OF THE
FREDERICK COUNTY PLANNING COMMISSION
Held in the Board Room of the Old Frederick County Court House in Winchester, Virginia on
March 17, 1993.
PRESENT: Planning Commissioners present were: James W. Golladay, Jr., Chairman; John
R. Marker, Vice Chairman /Back Creek District; George L. Romine, Citizen at
Large; Todd D. Shenk, Gainesboro District; Roger L. Thomas, Opequon District;
Manuel C. DeHaven, Stonewall District; Marjorie H. Copenhaver, Back Creek
District; and John H. Light, Stonewall District.
ABSENT: Ronald W. Carper, Gainesboro District; S. Blaine Wilson, Shawnee District;
and Beverly Sherwood, Board Liaison.
Planning Staff present were: Robert W
Miller, Zoning Administrator; Evan A
Deputy Planning Director.
Watkins, Secretary/Director; W. Wayne
Wyatt, Planner II; and Kris C. Tierney,
CALL TO ORDER
Chairman Golladay called the meeting to order at 7:00 p.m.
MINUTES
The first order of business was the consideration of the minutes of February 3,
1993. Upon motion made by Mr. Romine and seconded by Mr. Marker, the minutes of
February 3, 1993 were unanimously approved as presented.
BIMONTHLY REPORT
Chairman Golladay accepted "the bimonthly report for the Commission's
information.
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Allied Wood Products Site Plan - Request for Administative Approval
Mr. Wyatt said that staff is currently reviewing a site plan for Allied Wood
Products for replacement of a building that burned down last year. Mr. Wyatt said that submittal
of the plan missed the Bimonthly Report due to comments not being ready by the review
agencies. Mr. Wyatt requested that the staff be allowed to proceed with administrative approval,
since Mr. Cutshaw, the owner, wanted to begin as soon as the weather permitted.
Upon motion made by Mr. DeHaven and seconded by Mr. Marker, the
Commission unanimously agreed that the staff be allowed to proceed with administrative approval
of the site plan.
COMMITTEE REPORTS
Comprehensive Plans & Programs Subcommittee (CUPS) 3/8193 Mtg.
Mrs. Copenhaver reported that the CP &PS discussed industrial zoning along the
rail corridor and ideas on developing tourism along the railways.
Sanitation Authority- 3/17/93 Mtg
Mrs. Copenhaver reported that the Sanitation Authority awarded the contracts for
the Lakeridge and Greenwood water connector lines. She also reported on various other water
construction project bids and construction.
Development Review & Regulations Subcommittee (DR &RS) - 3/11/93
Mr. Thomas reported that the DR &RS discussed a request by an individual
business to allow facilities in M1 areas that are normally allowed only as an ancillary use to an
individual business. The request would allow the use by right in M 1 areas as long as the use is
ancillary to the majority of businesses located within the park.
Mr. Thomas reported that the subcommittee also reviewed various applications for
membership to the DR &RS.
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Economic Development Commission (EDC)
Mr. Romine reported that the offices of the Economic Development Commission
have moved to 45 East Boscawen Street in Winchester, Virginia.
DISCUSSION REGARDING THE PROPOSED REDESIGN OF FREDERICK WOODS
SUBDIVISION
Mr. Tierney said that this request relates to the proposed realignment of Route 642
from just west of its intersection with Route 647 through to Route 522. He said that the
realignment of Route 642 will cut into the northeastern corner of the approved Frederick Woods
subdivision and the current owners are requesting approval of a slight revision to the approved
plat. The purpose of the redesign was to minimize the loss of lots within the development while
still enabling the proposed realignment of Route 642.
Mr. Tierney said that the cul -de -sac serving the original lots 12 -16 would be
eliminated and redesigned lots 12, 13, and 14 would replace the cul -de -sac and the original five
lots fronting it. He said that the staff is suggesting that if the Commission has no major concerns
over this proposal, that they be allowed to administratively approve the redivision once plats have
been prepared and relevant agencies have approved the redesign.
Mr. Thomas was concerned about the amount of wooded area that had been
removed by the developer. Mr. Thomas said he would be surprised if 25% of the wooded area
was left remaining. He was also concerned that the road efficiency buffer, shown on the staff's
drawing, was significantly encroaching on two of the lots (Lots 12 & 13).
Staff noted that the tree removal issue was being sent to the DR &RS. Staff also
noted that the developer had stated that it would be their desire to put in the full screen and
reduce the buffer. In any case, the road efficiency buffer requirements would have to be met.
Mr. Light asked whether it was possible for the developer to get the necessary
frontage for three lots into this area. Mr. Tierney said that they are really not that far short of
what they need because the width of the lot increases quickly, however, they will need to widen
Lot 12 somewhat. Lots 11 and 13 have much more area than needed, so a little can be taken
from each of those lots to meet the requirement on Lot 12.
It was the consensus of the Commission that the new design was an improvement
over the original plat. It was noted that with the road efficiency buffer and open space on the
original plat, the applicant had trouble placing houses and eventually came back with smaller
homes. The Commissioners agreed to allow the staff to administratively approve the redivision
once plats had been prepared and relevant agencies had approved the design.
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E7
1993 -1994 PLANNING AND DEVELOPMENT WORK PROGRAM
Mr. Watkins presented the 1993 -1994 Work Program for the Department of
Planning and Development.
Chairman Golladay commented favorably on the transportation planning work
being done jointly with the City and regionally with the Lord Fairfax Planning District. He felt
it was very beneficial for the City and County to work together, especially when the time comes
to seek funding for projects that are beneficial to both jurisdictions. Chairman Golladay felt that
our region was head and shoulders above the metropolitan area because they have lacked
transportation planning for many years. He said that our region is just beginning to grow and
we have a very comprehensive transportation planning activity going on.
Mr. Barnett, the City Liaison, spoke favorably regarding! the County's
development of a GIS. Mr. Barnett said that several City representatives have been advocating
this for the City. Mr. Barnett felt that if the City and County worked together and decided on
mutually agreeable software, the City may be able to contribute funds towards its purchase. He
felt that information from both the City and County was needed to make the program a success.
The Commissioners were in favor of the work program presented by the staff and
felt it was a comprehensive effort for the Planning Commission and staff.
Discussion Regarding the Intermodal Surface Transportation Efficiency Act (ISTEA)
Mr. Evan Wyatt said that the Federal Highway Administration (FHWA) has
directed all state transportation departments to adopt regulations for transportation system
enhancements. The state enhancement programs are one component of the Intermodal Surface
Transportation Efficiency Act (ISTEA). Mr. Wyatt said that ISTEA has several funding
categories and programs that are authorized over a six year period. The Surface Transportation
Program (STP) provides $457.5 million dollars for primary, secondary and mass transit projects
in urban and rural areas. He said that ISTEA requires states to set aside at least ten percent of
their share of STP funds for enhancements.
Mr. Wyatt next presented a 10- minute videotape entitled, "ISTEA: Shifting
Gears," to provide the Commission with an explanation of what was involved in the ISTEA
Enhancement Program and how the program will assist municipalities.
Mr. Wyatt said that the Enhancement Program will have a direct impact on the
Planning Commission in that specific projects will be reviewed by the Commission and
recommended to the Board of Supervisors.
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Commissioners felt that with all the groups involved in the project, a coordinated
effort and good communication was vital so that good ideas were not lost. They felt that the first
award would probably go to the most imaginative scheme, one that might have social or
environmental impacts, and the more people that could be tapped for ideas, the better.
ADJOURNMENT
No further business remained to be discussed and the meeting adjourned at 8:15
P. m..
Respectfully submitted,
Robert W. Watkins, Secretary
A � zeez/ 11
Ja s W. Golladay, Jr., Choi • an
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