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PC_11-15-95_Meeting_MinutesMEETING MINUTES OF THE FREDERICK COUNTY PLANNING COMMISSION Held in the Board Room of the Old Frederick County Court House in Winchester, Virginia on November 15, 1995. PRESENT: Planning Commissioners present were: Charles S. DeHaven, Jr., Chairman /Stonewall District; John R. Marker, Vice Chairman /Back Creek District; Robert A. Morris, Shawnee District; Richard C. Shickle, Gainesboro District; John H. Light, Stonewall District; Richard C. Ours, Opequon District; Terry Stone, Gainesboro District; Roger L. Thomas, Opequon District; George L. Romine, Citizen at Large; Robert M. Sager, Board Liaison; Vincent DiBenedetto, Winchester City Liaison; and Jay Cook, Legal Counsel. ABSENT: Marjorie H. Copenhaver, Back Creek District; S. Blaine Wilson, Shawnee District. Staff present: Robert W. Watkins, Secretary and Planning Director; W. Wayne Miller, Zoning Administrator; Evan A. Wyatt, Planner II; Mike Ruddy, Planner I; Kris C. Tierney, Deputy Planning Director; and Renee' S. Arlotta, Minutes Recorder. CALL TO ORDER Chairman DeHaven called the meeting to order at 7:00 p.m. MEETING MINUTES OF 10/04/95 Upon motion by Mr. Marker and seconded by Mr. Thomas, the minutes of October 4, 1995 were approved as presented. 4101 2 BIMONTHLY REPORT Chairman DeHaven accepted the Bimonthly Report for the Commission's information. COMMITTEE REPORTS Comprehensive Plans & Programs Committee (CPPCI - 11/13/95 Mtg. Mr. Tierney reported that the CPPC discussed the draft update to the Comprehensive Plan, a large portion of which will consist of the Round Hill Plan. Mr. Tierney said that in general, those in attendance were satisfied with the update. 1 Mr. Watkins said that there will be a public hearing on the Battlefield Network Plan at the December 13 Board of Supervisors meeting. Economic Development Commission Mr. Romine said the Commission is studying a number of programs, in particular, the Industry Call Team. Mr. Romine said that this committee is made up of local businessmen who call local industry on a regular basis to determine their needs. Winchester City Planning Commission - 11/14/95 Work session Mr. Shickle reported the following topics were discussed: 1) sign ordinance revisions; 2) an ordinance revision to allow communication towers; 3) comprehensive rezoning and density analysis; and 4) ISTEA projects. 4102 3 SUBDIVISIONS: Subdivision Application #013 -95 of Valley Mill Subdivision to subdivide 17.20 acres for a 21 lot single- family subdivision. This property is located on the north side of Valley Mill Road (Rt. 659) and east of Greenwood Road (Rt. 656) and is identified with PIN 55- A -176 in the Stonewall District. Action - Approval with letter to County Engineer Mr. Miller said that there was an approved master development plan (MDP) for this proposed subdivision and the subdivision layout appears to conform to the MDP. Mr. Miller said that the staff concurs with the County Engineer's comments regarding the need for detailed site plans for Lots 3, 4, 13, 14, 16, 17, 20, and 21. He said that the staff also concurs with the County Engineer about the practicality of Lot 21 as a building site, given the slopes involved and the drainage easement which bisects the lot. Mr. Miller said that there is also concern about the storm water management and drainage plan for this particular development and bonding would certainly be required. Mr. Miller said that the County Engineer has outlined the problems that he feels are associated with this site and has recommended actions to take care of those problems. Mr. Stephen M. Gyurisin, with G. W. Clifford & Associates, Inc. the consulting engineers for this project, said that their intentions are to meet the County Engineer's requirements. Mr. Gyurisin felt the lots were large enough (29,000- 30,000 sq. ft.) to accommodate a typical home plus any drainage features. Several of the Commission members said that it was difficult to follow drainage easements and other features on the 11 -page plat provided. They felt it would have been more helpful to have everything shown on a single sheet and presented to the Commission in that form. Commission members were concerned about the potential for drainage problems on this site because of the numerous hills, ravines, and water crossings. Concern was expressed for the protection of future lot owners. It was suggested that a memorandum be sent to the County Engineer stating the Commission's concerns about future drainage problems and requesting that the County Engineer proceed with utmost care before issuing building permits. 4103 n u Upon motion made by Mr. Light and seconded by Mr. Thomas, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve the Valley Mill Subdivision Application #013 -95 with a memorandum to the County Engineer expressing the Commission's concerns regarding the potential for future drainage problems on this site due to topography and that protection of future lot owners was critical. Informal Discussion Regarding the Round Hill Plan Mr. Tierney presented the Land Use Plan for the Round Hill Community which was prepared and recommended for approval by the Comprehensive Plans and Programs Committee. Mr. Tierney gave a brief history of the development of the plan to this point and discussed the following highlights of the plan with the Commission: 1) the plan provides for the extension of public facilities, primarily sewer; 2) the plan strives to preserve the rural character of the area; 3) the plan addresses the local residents' concerns about rampant residential development as a result of sewer extension; 4) the plan allows for controlled commercial development, primarily along the Rt. 50 corridor and around the Rt. 37 interchange; 5) the land use regulations are tailored specifically for the Round Hill Area; 6) the plan involves a three - phased approach to development; and 7) the plan provides for a system of collector roads and discourages direct frontage on Rt. 50. Mr. Tierney next described each of the three phases proposed. Mr. Tierney said that the Committee recognized the potential for Phase 1 and II to be commercially developed to such an extreme that sewer capacity could be outstripped before it is provided to the residences who need it; and therefore, a policy statement was included that would earmark an appropriate capacity for local residences. Mr. Routine said that the area along the railway would be a very desirable location for all kinds of industrial development. He felt the establishment of industrial sites here would expedite the acquisition of water and sewer to this location. Mr. Tierney responded that the interchange is obviously more viable in terms of commercial development and perhaps some light industrial, however, the plan would try to avoid heavy manufacturing here because it could potentially be disruptive to the community. The Commission felt that all future development along the corridor needed to 4104 5 address the sewer and water issue in some form. They felt that the eastern phases of the project needed to contribute in some way to the extension of the main so that capacity was not used up before the line was extended to the core area. Some Commissioners suggested this could be done by proffers or contributing to a general fund. It was hoped that as this area developed, the development coming in would help to defray the cost of the extension so the cost would not be so exorbitant for the existing homeowners who need the service. A concern was also raised about the impact of drawing an additional one million gallons per day of water from the County's reservoir. Informal Discussion Regarding the White Hall Business Park Master Development Plan_ This property is located on the south side of Rest Church Road (Rt_ 669), adjacent to I -81, in the Stonewall District and comprises approximately 50 acres_ No Action Mr. T. Merchant McDonald, P.E., of Harris, Smariga & Associates, Inc. came forward to discuss informally issues associated with a new master development plan for the Whitehall Business Park. The master development plan was required as part of the rezoning proffer associated with the property and Mr. McDonald was interested in receiving input from the Planning Commission that would assist him in plan preparation for formal review. Mr. Craig Call, representing the Flying J Travel Plaza, was also available to answer questions from the Commission. Commissioners discussed the flow of traffic and the layout of the site with Mr. McDonald and Mr. Call. The Commissioners were concerned about the adequacy of the access roads for truck traffic. They were also interested in the impact of increased water flows to Duncan's Run. THER Chairman DeHaven said that the staff has requested assistance from the Commission in program planning for the Commission's February retreat. Chairman DeHaven asked for volunteers to assist in the planning. Mr. Morris, Mr. Romine, Mr. Stone, and Mr. 4105 M Light volunteered to assist. INTRODUCTION OF MICHAEL T. RUDDY PLANNER I Mr. Watkins introduced Michael T. Ruddy, the Planning Department's newly hired Planner 1. Mr. Watkins said that Mr. Ruddy has been working part time for both the City of Winchester and the Lord Fairfax Planning District Commission and the Planning Staff feels fortunate to have him as an addition to the staff. ADJOURNMENT There being no further business to discuss, Chairman DeHaven adjourned the meeting at 8:25 p.m. Respectfully submitted, Robert W. Watkins, Secretary Charles S. DeHaven, Jr., Chairman 4106