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PC_02-01-95_Meeting_MinutesMEETING MINUTES OF THE FREDERICK COUNTY PLANNING COMMISSION Held in the Board Room of the Old Frederick County Court House in Winchester, Virginia on February 1, 1995. PRESENT: Planning Commissioners present were: Charles S. DeHaven, Jr., Chairman /Stonewall District; John R. Marker, Vice Chairman /Back Creek District; John H. Light, Stonewall District; Robert A. Morris, Shawnee District; Roger L. Thomas, Opequon District; Richard C. Shickle, Gainesboro District; S. Blaine Wilson, Shawnee District; and Robert M. Sager, Board Liaison. ABSENT: George L. Romine, Citizen at Large; Terry Stone, Gainesboro District; Marjorie H. Copenhaver, Back Creek District; and Vincent DiBenedetto, Winchester City Liaison Planning Staff present: Robert W. Watkins, Director and Secretary; Evan A. Wyatt, Planner II; and Jean M. Moore, Planner 1. CALL TO ORDER Chairman DeHaven called the meeting to order at 7:00 p.m. MINUTES Upon motion made by Mr. Marker and seconded by Mr. Thomas, the minutes of December 7, 1994 were unanimously approved as presented. BIMONTHLY REPORT F & M Bank Site Plan Mr. Wyatt stated that the staff has received a proposed minor site plan for a bank at Country Park Plaza. He said that the site plan is for the addition of two drive- through lanes, 3944 2 an ATM, and a canopy to the existing building. Mr. Wyatt said that the staff has no outstanding concerns with the site plan. Mr. Sager asked if a traffic signal is planned for this area. Mr. William H. Bushman, VDOT's resident engineer, said that a turning movement study was done at this location about one year ago. Mr. Bushman said that none of the standard conditions for determining that a signal is warranted were met. He said that approximately 6,000 -7,000 cars per day travel on Senseny Road and considerably less on Greenwood Road. He said that if conditions change and a traffic light is needed, VDOT will install one. He said that this can be accomplished within about 90 days of when the need is identified. The Commission instructed the staff to proceed with administrative review and approval. First Virginia quare (Holtzman) Site Plan Mr. Charles W. Maddox, Jr., with G. W. Clifford & Associates, the consulting engineers, said that during the Commission's discussions of the Taco Bell site plan, a number of questions arose regarding the transportation planning for that area in light of his client's proposal for the adjacent Holtzman tract. He reminded the Commission that the Holtzman tract proposal is for a fast food restaurant, convenience store with gasoline pumps, an office building, and a car wash facility. Mr. Maddox explained the, revised transportation plan for that area. The plan included the construction of a temporary crossover on Route 11, across from the Amoco Foam entrance, which would line up with the permanent entrance of the convenience store on the Holtzman tract. He said that at a later time, adjacent to this tract, a permanent crossover facility will be built just to the west by VDOT as a part of the restructuring of this whole area. It would also include moving the entrance of Crown, Cork & Seal back to their property line. He said that the plan for a full left turn access in and out of the facility will eliminate the need for the frontage road that was an issue with the Taco Bell, but the inter parcel connection between the two parking areas will still be provided. The Commissioners had questions and concerns about the traffic pattern in this area. Mr. Bushman came forward and explained VDOT's traffic plans for this area. Mr. Bushman said that a frontage road will be reconstructed parallel to Route 11 and will come into the Amoco Foam entrance road. He said that discussions with Crown, Cork & Seal have been favorable as far as the relocation of their entrance. He said that other improvements for this general area are located near the old drive -in theater. 3945 3 The Commissioners instructed the staff to proceed with administrative review and approval of the site plan. COMMITTEE REPORTS Development Review & Regulations Subcommittee - 1/26/95 Mg. Mr. Wyatt reported that the DRRS discussed the issue of signs near intersections on interstate roads and proposed amendments to the current sign regulations. He said that one of the issues was to determine if there was a need to allow commercial business signs along interstate interchange areas to be at a greater height and greater square footage than signs in other areas of the county. Mr. Wyatt elaborated on the subcommittee's discussions. He said that the subcommittee felt there was a need to conduct further studies regarding this issue. Comprehensive Plans & Programs Subcommittee - 1/9/95 Mta. In the absence of Mrs. Copenhaver, Mr. Watkins said that the CPPS is plotting their course for the next year. He said that their discussions are now centering on the rural community centers. He said that the centers that will be studied are the ones that had sewer studies conducted on them (Clearbrook/Brucetown areas). Battlefield Task Force Mr. Watkins reported that there will be one or two more meetings of the Task Force to finalize an actual plan for a battlefield network in the area. He said that a worksession for the City and County Planning Commissions, the Board, and the Council will be scheduled for March to review the draft plan work that has been done. PUBLIC HEARINGS: TRUCK RENTAL AND LEASING FACILITY AMENDMENTS Mr. Wyatt said that on January 4, 1995, the Planning Commission discussed a proposed amendment to allow truck rental and leasing facilities as a principal use in the M1 3946 (Light Industrial) Zoning District, which was requested by Penske Trucking Company. Mr. Wyatt said that this is a permitted use in the B3 (Industrial Transition) and M2 (Industrial General) Districts, but not in the M1 (Light Industrial) District. Mr. Wyatt said that the DRRS and representatives for Economic Development felt the use was appropriate in the Ml District, but raised concerns that certain maintenance -type operations be done indoors and that storage remain indoors. Mr. Wyatt read the proposed performance standards that would be associated with this use in M1. Mr. Scott Shriver, with Penske Truck Leasing, stated that their primary customers are commercial companies, who operate private truck fleets, and who produce a product and need to get the product to their retail outlet, such as K -Mart, Dominoes Pizza, etc. Mr. Shriver said that they also do contract maintenance which involves a pre - arranged agreement. Commissioners had questions on whether the 10,000 gallon fuel storage tank listed in the performance standards was adequate. Mr. Shriver said that a safer number might be 20,000, although they don't anticipate storing fuel at this particular location. Mr. Shriver explained that diesel fuel is delivered 7,000 gallons at once and if the tank's capacity is 10,000 and there is 3,500 gallons already in the tank, it could create an overflow problem. Commissioners felt that the truck and fleet maintenance facilities should only be permitted in industrial parks, but the truck rental and leasing facilities would not have to be limited to industrial parks. They also felt that if the performance standards prohibited retail sales of fuels, then the size of the fuel tanks for truck rental and leasing facilities were irrelevant. There were no other citizen comments regarding the amendment. Upon motion made by Mr. Marker and seconded by Mr. Morris, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve the ordinance to amend the Frederick County Code, Chapter 165, Zoning, Article X, Business and Industrial District, to allow truck rental and leasing facilities in the Ml (Light Industrial) District, and Article IV, Supplementary Use Regulations, to create performance standards for truck rental and leasing facilities in the M1 (Light Industrial) District, as follows: ARTICLE X - Business and Industrial Zoning Districts 165 -82D M -1 Light Industrial District Allowed Uses Truck Rental and Leasing, Without Drivers SIC - 7513 3947 5 ARTICLE IV - Supplementary Use Regulations 165 -48.2 Truck or Fleet Maintenance Facilities and Truck Rental and Leasing Facilities, Without Drivers Where allowed, truck or fleet maintenance facilities and truck rental and leasing facilities without drivers, shall meet the following requirements: A. In the M -1 Light Industrial District, truck or fleet maintenance facilities shall only be permitted in industrial parks. B. Truck or fleet maintenance facilities may have fuel service provided that it is limited to one gasoline storage tank of 10,000 gallons or less and one diesel storage tank of 10,000 gallons or less. C. All repair and maintenance operations shall occur within a completely enclosed structure. D. Outdoor storage of parts associated with repair and maintenance shall not be permitted. E. Retail fuel sales shall not be permitted. F. The Planning Commission may require additional buffers and screening other than those defined in Section 165 -37 of this Chapter. ESTABLISHMENT OF THE DOUBLE CHURCH ROAD AGRICULTURAL AND FORESTAL DISTRICT AND THE REFUGE CHURCH ROAD AGRICULTURAL AND FORESTAL DISTRICT Mr. Wyatt said that during the Planning Commission's informal discussion on January 4 of the proposed Agricultural and Forestal Districts, the Commission examined the possibility of relocating a portion of the Urban Development Boundary Line that traverses the 132 acre Charles Racey tract. He said that the Commission also discussed the potential for creating land use and land division restrictions for properties that are part of this district. Mr. Wyatt reviewed the uses and land division restrictions suggested by the land owners within the Agricultural and Forestal District. Chairman DeHaven called for public comment and the following persons came forward to speak: 3948 r, Mr. Lawrence Fagg, resident of the Opequon District, came forward to speak in favor of the proposed districts. Mr. Fagg said that about a year and a half ago, the issue of a 66 -home development, south of Route 277 on Route 641, came before the Planning Commission. He said that the Commission recommended denial of the development, but the Board of Supervisors approved it. Mr. Fagg said that as a reaction to that, he started a petition requesting that the Planning Commission not extend the Urban Development Area any further than it already was down Routes 641 and 640. He said that he obtained 120 signatures on the petition and it was submitted last fall. Mr. Fagg said that he wanted to point out that there is a consensus of the people in that area to support this kind of proposal. Mr. John Stelzl, resident of the Opequon District, spoke in support of the establishment of the proposed Double Church Road Agricultural and Forestal District and the Refuge Church Road Agricultural and Forestal District. Mr. Stelzl provided some history on how the people in his area organized and worked with the Planning Staff and the County's extension agent to form these two districts. Mr. Stelzl felt that both the property owners and the County could benefit from the formation of Agricultural Districts. Mr. Jay Banks, resident of Stonewall District, said that he represents Frederick County on the Board of Directors of the Valley Conservation Council. Mr. Banks said that the Valley Conservation Council has submitted a letter in support of the two proposed Agricultural and Forestal Districts. Some of the issues discussed by the staff and Commission were: 1) that the district should not prohibit land being transferred from one property owner to another; 2) the land division restrictions should not prohibit family divisions; and, 3) the advantages of owning property within the Agricultural District included land use taxation and status, while disadvantages included restrictions to land use and land divisions and the five -year commitment. Another issue of discussion centered on the fact that construction of roadways would be restricted in this district as proposed and Commissioners questioned whether or not this was appropriate in light of the rapid growth in this area. Mr. Thomas noted that Route 277 has substantial traffic volume and some substantial problems, including the intersection across to Stephens City. Mr. Thomas said that it was possible that in the future, the only way to correct these traffic problems would be to build another intersection on I -81 and another road going east -west in that area. He said that the only place to build that would be south of Route 277 through this area and connecting to the southern end of Stephens City on Route 11. Mr. Thomas said that as the Agricultural District is now proposed, that would be prohibited. Mr. Thomas added that he hoped this district was being proposed in the sense that it was a good preservation of open land and agricultural and forestal area and not as a way to prevent future growth. Upon motion made by Mr. Light and seconded by Mr. Marker, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously 3949 7 endorse the proposed Double Church Road Agricultural and Forestal District, located in the southeastern portion of Frederick County, with road frontage along Double Church Road (Rt. 641), Canterburg Road (Rt. 636), Grim Road (Rt. 640), and Wise Mill Lane (Rt. 737), consisting of 1,400 acres with 21 property owners; and the proposed Refuge Church Road Agricultural and Forestal District, located in the southeastern portion of Frederick County, with road frontage along Refuge Church Road (Rt. 640) and East Refuge Church Road (Rt. 639), and consisting of 360 acres with six property owners. 1994 ANNUAL REPORT FOR FREDERICK COUNTY Mr. Watkins presented the 1994 Annual Report for Frederick County. Mr. Watkins said that the purpose of the report is primarily to provide the Commission with information to evaluate the previous year and for comprehensive planning for the upcoming year. Commissioners suggested that with the GIS and AutoCAD technology that is now available, that the staff provide a reference map with overlays for the Planning Commission and Board's use showing such things as UDA, sewer, water, zoning, existing housing, existing lots, open areas, etc., so that it can be referenced at the meeting when proposals are considered. CANCELLATION OF FEBRUARY 15. 1995 REGULAR MEETING Mr. Watkins said there were no pending items for consideration at the Planning Commission's February 15 meeting and the staff is proposing that the meeting be cancelled. He said that instead of having the regular meeting, the staff is proposing an open house /reception for the Commission's retiring Chairman, James W. Golladay, Jr. The Commission was in favor of cancelling the meeting of February 15, 1995 and having the open house /reception for James W. Golladay, Jr. on that night. RESOLUTION OF APPRECIATION FOR .TAMES W. GOLLADAY. JR. The Planning Commission and staff worked together on composing a Resolution of Appreciation for James W. Golladay, Jr., the Commission's retiring Chairman. Upon motion made by Mr. Marker and seconded by Mr. Light, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously 3950 M endorse the following resolution: RESOLUTION OF APPRECIATION HONORING JAMES W. GOLLADAY, JR. WHEREAS, James W. Golladay, Jr. served on the Frederick County Planning Commission with dedication from November 19, 1975 until January 4, 1995; and as Chairman of the Frederick County Planning Commission from January 18, 1989 to January 4, 1995; and, WHEREAS, James W. Golladay, Jr. displayed complete dedication to Frederick County and planning for its future, even to the extent of personal sacrifice; and, WHEREAS, he displayed the ability to stay calm and maintain order under the most difficult circumstances; and, WHEREAS, his profound knowledge of the County and its planning history was reflected in his great insight and thoughtful consideration of the countless items that came before the Commission; and, WHEREAS, he was an exemplary leader and gave invaluable guidance to the Planning Commission and its members: NOW, THEREFORE, BE IT RESOLVED, That on this first day of February, 1995, the Frederick County Planning Commission wishes James W. Golladay, Jr., the best for his future and expresses sincere and profound appreciation for his leadership, dedication, and lasting, positive impact on Frederick County. 3951 . 9 ADJOURNMENT No other business remained to be discussed and the meeting adjourned at 8:45 [dam Respectfully submitted, Robert W. Watkins, Secretary Charles S. DeHaven, Jr., Chairman 3952