Loading...
PC_02-06-02_Meeting_MinutesMEETING MINUTES OF THE FREDERICK COUNTY PLANNING COMMISSION Held in the Board Room of the Frederick County Administration Building at 107 North Kent Street in Winchester, Virginia on February 6, 2002. PRESENT: Charles S. DeHaven, Jr., Chairman/Stonewall District; Charles E. Triplett, Gainesboro District; George J. Kriz, Gainesboro District; Richard C. Ours, Opequon District; Greg L. Unger, Back Creek District; Cordell Watt, Back Creek District; Robert A. Morris, Shawnee District; John H. Light, Stonewall District; Gene E. Fisher, Citizen at Large; William C. Rosenberry, Shawnee District; Pat Gochenour, Red Bud District; Marie F. Straub, Red Bud District; Sidney A. Reyes, Board Liaison; and Jay Cook, Legal Counsel. ABSENT: Roger L. Thomas, Vice Chairman/ Opequon District; and Vincent DiBenedetto, Winchester City Liaison. STAFF PRESENT: Evan A. Wyatt, Planning Director; Eric R. Lawrence, Deputy Planning Director; Jeremy F. Camp, Planner II; Abbe S. Kennedy, Senior Planner; and Renee' S. Arlotta, Clerk. CALL TO ORDER Chairman DeHaven called the meeting to order at 7:00 p.m. INTRODUCTION OF PAT GOCHENOUR AND MARIE STRAUB, NEWLY APPOINTED COMMISSIONERS TO THE RED BUD DISTRICT On behalf of the entire Planning Commission, Chairman DeHaven welcomed the two newly appointed Planning Commissioners representing the Red Bud District, Ms. Pat Gochenour and Ms. Marie Straub. MEETING MINUTES - DECEMBER 19, 2001 Upon motion made by Mr. Kriz and seconded by Mr. Triplett, the minutes of December 19, �-J 2001 were unanimously approved as presented. Frederick County Planning Commission Minutes of February 6, 2002 Page 798 -2- PUBLIC HEARINGS 2002 -2003 Capital Improvements Plan (CIP). The CIP is a prioritized list of projects requested by numerous County agencies, to be reviewed for potential allocation in the ensuing five -year period. The plan is created as an informational document to assist in the development of the County's annual budget. The CIP.is an advisory document; projects are not necessarily funded because of their inclusion in the CIP. Action - Recommended Approval Deputy Planning Director, Eric R. Lawrence, stated that the proposed 2002 -2003 Capital Improvements Plan (CIP) was brought to the Planning Conunission and the Board of Supervisors last month as a discussion item, and both the Commission and Board instructed the staff to proceed with advertisement for a public hearing. Deputy Director Lawrence briefly reviewed the plan and some of the highlights of his review included: the CIP includes 28 projects; total capital costs are $165.2 million, including $67.9 million estimated project costs and $55.5 million estimated debt service over the next five years; new project requests include: a newwestern county library; a parking lot expansion and sidewalk extension for the Bowman Library; the relocation of Round Hill Fire and Rescue; and the construction of a new fire station on Fairfax Pike, within a County Administration annex. He added that the top five projects of the CIP include the Millbrook High School, the James Wood Middle School Renovations, the Public Safety Center, the fourth middle school construction; and the Airport Road relocation construction. There were no public comments. • No issues of concern were raised and the Commission believed a recommendation of approval was appropriate. Upon motion made by Commissioner Ours and seconded by Commissioner Kriz, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously recommend to the Board of Supervisors the adoption of the 2002 -2003 Capital Improvements Plan for Frederick County as presented by the Comprehensive Plans and Programs Subconunittee. Rezoning Application 907 -01 of Rutherford's Farm Industrial Park, submitted by Greenway Engineering, to rezone 5.1 acres of RP (Residential Performance) and 149.3 acres of RA (Rural Areas) to 116.7 acres of M1 (Light Industrial); 23.2 acres of B2 (Business General); and 14.5 acres of B3 (Industrial Transition). This property is bounded by 1 -81 on the west and Martinsburg Pike on the east and south; it is identified with P.I.N.s 43 -A -96; 43 -A -97; 43 -A -98; 43/ -A -99; 43 -A -100; and 43 -A -111 in the Stonewall Magisterial District. Action - Reconunended Approval ,0 Frederick County Planning Commission Minutes of February 6, 2002 Page 799 -3- Chairman DeHaven announced that as an adjoining property owner, he was going to abstain from discussion and voting on this item, due to a possible conflict of interest. Commissioner Light said that he also was going to abstain from discussion and voting on this item, due to a possible conflict of interest. Chairman DeHaven pointed out that since Vice Chairman Thomas was not present, he would entertain a motion to elect Commissioner Morris as the temporary chairman to handle the upcoming item. A motion was made by Commissioner Kriz, seconded by Commissioner Ours, and unanimously passed to have Commissioner Morris act as the temporary chairman on this application. Deputy Planning Director, Eric R. Lawrence, stated that the Planning Commission reviewed this rezoning application at their meeting of November 7, 2001, at which time the Commission tabled the rezoning because significant transportation issues were a concern. Deputy Director Lawrence said that the applicant has since submitted a revised transportation impact analysis and a revised proffer statement that addresses the concerns of both the Planning Staff and VDOT. He stated that the revised proffered conditions provide for the installation of a traffic signal at the southbound ramp for I -81; a more defined time frame as to when the traffic improvements would be completed; and right-of-way dedication along 1 -81 to accommodate the planned I -81 improvement project. He said that the Planting Staff and VDOT are comfortable with what has been done by the applicant and believe that the proposal will mitigate the traffic impacts in this area. Commissioner Rosenberry inquired if and when the Board of Supervisors extended the Sewer and Water Service Area (SWSA) to this property. Deputy Director Lawrence noted that when the Urban Development Area (UDA) was established with the SWSA in the late 1980's, this particular site was included • in the initial SWSA of the County. In addition, he said that when the Route 11 North Study was undertaken in 1996, that plan reaffirmed that this area was within the SWSA; most recently, the Northeast Land Use Plan, adopted last year, along with the Comprehensive Plan Update in 2000, included this property within the SWSA. Conunissioner Gochenour was concerned about the source of water for the proposed development; she was not certain that a viable water source existed for the proposed development. She was also concerned that the property was in a karst area with sink holes and limestone out- croppings. Cormmissioner Gochenour did not believe this area was appropriate for the construction of parking lots, buildings, and roads. Commissioner Rosenberry shared Conunissioner Gochenour's concern for the water situation. Mr. Homer Coffman, Assistant Resident Engineer with VDOT at Edinburg, came forward to provide additional comments relative to the interchange in the Rt. 1 l corridor immediately south of the Rutherford Project. Regarding signalization, he said that a VDOT engineer is working on the Crown, Cork, & Seal signal, the Welltoxvn Road signal, the northbound off -ramp signal; and has tied -in the Park Center Drive signal. Specifically, Mr. Coffman said a master device has been installed to control all four signals and VDOT will continue to monitor those and make adjustments, which involve increased greens for left -hand turn lanes and a "penuissive left" for the Park Center Drive signal. Regarding the northbound and southbound off - ramps, Mr. Coffman said they are aware that the applicant's traffic impact analysis shows a Level of Service (LOS) "F" during peak hours in the evening and they are attempting to improve that through signalization. He said they are also pursuing other investigations for improvement methods, possibly improved lane markings or increased stacking in left -hand turn lanes. Finally, with regards to 1 -81 widening, Mr. Coffman said that VDOT does not have any firm 1 -81 plans in -hand detailing what and how it is to be widened, nor do they have Frederick County Planning Commission Minutes of February 6, 2002 Page 800 -4- a definite time frame. • Chairman Morris inquired what was proposed for southbound 81 from Rt. 11, in regards to this particular application. Mr. Coffman said the applicant has proffered to Frederick County the installation of a signal at the intersection of the southbound off -ramp which will incorporate the movement on southbound 81. He said the signal is to be installed "when warranted" by VDOT and is not tied to a specific number. Mr. Mark Smith ofGreemvay Engineering, representing the Rutherford's Farm Industrial Park rezoning application, spoke briefly about the inclusion of a lighting proffer and their attempts to work in as many comments from the adjacent property owners as they could. Mr. Smith pointed out the various proposed zoning designations on a map of the site and also pointed out a graphic of the type of road improvements proposed. Mr. Smith estimated approximately $1.2 - $1.5 million in road improvements are proposed; he said that when the first site plan comes in, a warrant analysis will be submitted to Frederick County and VDOT and if improvements are needed to maintain a LOS "C," those improvements will go in with that plan. He stated, however, that when the second site plan is submitted, all the improvements will be bonded and completed. speak: Chairman Morris called for public comments and the following persons came forward to Mr. Mike Weber, a resident of Stonewall District, stated that his business, Weber's Nursery, was located across the road from the proposed development. Mr. Weber inquired if it was possible for the proposed development's traffic to enter and exit from the rear of the property to Rt. 37. He believed 50% of the traffic congestion on Rt. 11 could be alleviated, if this was possible. Mr. Weber elaborated on the severe traffic problems in this area that needed to be rectified. He was also concerned about contamination of the • ground water supply because of the karst topography on this site. Mr. James D. Stillwell, ,a resident of Stephenson and President of the Wine - Stillwell Corporation, stated that he spoke before the Commission at their November 7, 2001 meeting regarding design standards and master planning for this property. Mr. Stillwell followed his comments up with a letter, which he submitted to the Conunission, and asked that it also be forwarded to the Board of Supervisors. He said that he met with Mr. Smith and the developer to discuss the rezoning and he was in favor of the rezoning with caveats: architectural and landscaping design standards needed to be established; efforts needed to be made towards improvement of the visual image approaching the City of Winchester; and buffer protection was needed for the back sides of the adjacent residential properties. Mr. Stillwell also preferred to see a master plan for the entire area, including the adjoining Carroll and Zuckerman properties, submitted up front, which included traffic flow patterns. In conclusion, Mr. Stillwell asked the Board of Supervisors and the Planning Commission to establish guidelines for visual beautification and better planning. Mrs. Pam Kennedy, a resident of Gainesboro District, was also concerned about water availability, traffic congestion, and the maintenance of the quality of life in the County. Mrs. Kennedy believed there was a point when there was too much development and this particular area was already over- saturated; she did not believe the solution was to add additional lanes or accesses on the interstate. Mrs. Kennedy believed that the Commission should know at the time of rezoning, what type of businesses will be established and their water requirements. She questioned whether the Sanitation Authority was the best place to seek information on water issues. 0 Frederick County Planning Commission Minutes of February 6, 2002 Page 801 -5- Mr. David Darcey, a resident of Stonewall District, believed this was one of the better sites in the Northeast Land Use Plan for development, however, he believed there were severe transportation problems and water issues that needed to be addressed. Mr. Darcey was concerned that this was just the beginning of the future development of this area. He wanted the Board of Supervisors and the Planning Commission to go back and re- examine the Comprehensive Policy Plan and the Northeast Land Use Plan. Mr. Kevin Kennedy, a resident of Gainesboro District, agreed with Mr. Darcey that the property seemed to be an ideal location for industrial or business growth; however, he believed it needed better planning and it needed to be incorporated into an overall master plan for the whole area. Mr. Kennedy believed the water issues, traffic concerns, and aesthetics were all excellent points to be considered. Mr. R. J. Turner, the broker for the property owners, the Duncan, recalled that everyone applauded the recent Kraft Foods expansion and he said it will probably use more water than any conceivable user on the Duncan tract. In addition, Mr. Turner gave the following facts: this site is rail -served with 54 acres on the west and 50 acres on the east; this site has the shortest distance from an interchange than any other commercial/ industrial site, which will disrupt the least number of residential people; the land is flat; pre -zoned sites are necessary to attract business, there are no other industrial sites in Frederick County larger than this, there are 55 acres in Fort Collier and about 150 acres in Stonewall, however, they are not rail - served; and finally, every railroad car is the equivalent of eight trucks for in- and -out delivery. Mr. Turner asked the Commission to take this information into consideration, Commissioner Fisher spoke about the industrial needs of the area and the lack of available suitable sites; he believed it was an issue as far as the County's tax base was concerned. He pointed out the County's continued residential growth that will need to be supported in some form. He stated that existing • properly - zoned and suitable sites are essential to attract business and industrial prospects. Commissioner Fisher pointed out that with recent changes in technologies, some industrial processes may not be as detrimental as they were once thought to be and the County needs to be open to the possibilities. Commissioner Fisher believed that one of the things that Frederick County has had going for it in the past is its diversity of industry. He commented that because of sites similar to this one, Frederick County has a variety of industry and business that allows our economy to continue to thrive. He believed the need for this property to be rezoned to an industrial use overweighs his concerns with the other issues. Other Commissioners agreed with Commissioner Fisher's comments. Commission members also appreciated Mr. Stillwell's comments about the need to establish design standards for future industrial sites. Upon motion made by Commissioner Unger and seconded by Commissioner Fisher, BE IT RESOLVED, That the Frederick County Planning Conunission does hereby recommend approval, by a majority vote, of Rezoning Application 407 -01 of Rutherford's Farm Industrial Park, submitted by Greenway Engineering, to rezone 5.1 acres of RP (Residential Performance) and 149.3 acres of RA (Rural Areas) to 116:7 acres of MI (Light Industrial); 23.2 acres of B2 (Business General); and 14.5 acres of B3 (Industrial Transition); this property is identified with P.I.N.s 43-A-96,43-A-97; 43 -A -98; 43 -A -99; 43 -A -100; and 43 -A- I I I in the Stonewall Magisterial District. " • Frederick County Planning Commission Minutes of February 6, 2002 Page 802 ONE • The vote on this application was: YES (TO APPROVE) Triplett, Fisher, Kriz, Ours, Morris, Unger, Watt NO: Rosenberry, Gochenour, Straub ABSTAIN DeHaven, Light A motion was next made by Commissioner Ours, seconded by Commissioner Triplett, and unanimously passed to make Mr. James D. Stillwell's letter, dated November 8, 2001, a part of the official record. At this point, Chairman DeHaven resumed the conduction of the meeting. PUBLIC MEETING • Request for a waiver to increase woodlands disturbance on Lot 4 in the Westview Business Center submitted by Mr. Mark Smith of Greenway Engineering. The property consists of 35.62 acres, zoned Ml, and is identified with P.I.N. 64- A -159F. Action - Recommended Approval Deputy Planning Director Eric R. Lawrence said this request was received from Greenway Engineering on behalf of Westview Business Center and involves an increase in woodlands disturbance up to 38% (4.2 acres) in the master planned area in order to more fully develop the property for light industrial use. Director Lawrence stated that if the Planning Commission found this request to be appropriate, the Planning Staff would reconunend that the Commission include in the recommendation a statement requiring a survey description of the perimeter tree -save area which would assist in site plan review. Deputy Director Lawrence added that the applicant has provided documentation from the Winchester Regional Airport stating that the airport has no objections to the tree removal request. Commissioner Gochenour expressed concern about the removal of trees for the sole reason of providing additional industrial sites. She expressed concern about additional paving, increased water run- off, and additional buildings. Commissioner Gochenour was also concerned about the possible degradation of the existing pond and increased water run -off, if additional trees were removed. Commissioner Rosenberry inquired how the 25% woodlands disturbance designation in the ordinance came about. Planning Director Evan A. Wyatt noted that the 25% designation was on the books prior to 1989. Director Wyatt commented that when an area is already zoned and master planned, and is 0 Frederick County Planning Commission Minutes of February 6, 2002 Page 803 -7- targeted to focus industrial and commercial development, it is not surprising that the subsequent development A& will use a considerable amount of land. He explained that in Frederick County, and most of suburbia, for example, the tendency is to build out instead of up and surface parking is used in lieu of parking garages. Director Wyatt advised that this is one reason why there is a need to review the woodlands ordinance and revise it to protect the maximum amount of woodlands possible, while making the maximum use of the land that is already slated for development. Mr. Mark Smith ofGreenway Engineering, representing the owners of the Westview Business Park, stated that no specific user has been identified at this time. He said that, the illustration in the agenda package was a previous potential user who decided the site was unuseable for their purposes. Mr. Smith explained that when they did the layout, they realized something needed to be done to provide good, reasonable pad sites and they conducted the grading study. Mr. Smith said their proposed layout covers all the level areas of the site; he noted that quite a bit of buffering and screening remains around the perimeter of the site. Commissioner Unger asked if a trade -off could be accomplished with some street trees. Mr. Smith believed they could supplement additional trees on Independence Drive. Commissioner Rosenberry was opposed to the waiver and believed the applicant should adhere to the ordinance requirements; he commented that trees within this wooded area were not entirely comprised of scrub trees. There were no public continents. Upon motion made by Conunissioner Light and seconded by Commissioner Morris, BE IT RESOLVED, That the Frederick County Planning Commission does hereby recommend approval of the request for a waiver to increase woodlands disturbance on Lot 4 in the Westview Business Center of up to 38% (4.2 acres) in the master planned area in order to more fully utilize the property for light industrial use, contingent on the submittal of a survey description of the perimeter tree -save area to ensure that subsequent site development plans do not encroach into this area. This waiver request was approved by the following majority vote: YES (TO APPROVE) Watt, Unger, Morris, Light, DcHaven, Ours, Kriz, Fisher, Triplett NO: Straub, Gochenour, Rosenberry Request for a waiver to the Zoning District Buffer Requirements of the Frederick County Zoning Ordinance, submitted by Mr. Timothy G. Painter of Painter- Lewis, P.L.C., on behalf of Hilltop House Adult Care Facility, located at 1811 Berryville Pike in the Stonewall Magisterial District. Action - Approved Planner Jeremy F. Camp stated that the staff has received a letter from Timothy Painter of Frederick County Planning Commission Minutes of February 6, 2002 Page 804 Painter - Lewis, P.L.C., requesting the County to consider approving a waiver to the zoning district buffer • requirements for the property of Hilltop House Adult Care Facility. Planner Camp explained that if approved, the waiver would allow a portion of the parking lot to extend into the 25 -foot inactive portion of a zoning district buffer between the B2 (Business General) and RP (Residential Performance) Zoning Districts. He said during site plan review, the staff identified a portion of the parking lot, approximately 10 to 15 feet, which intrudes into the required buffer area. Ms. Sara Saurino, project designer with Painter - Lewis, P.L.C., the design firm representing the Hilltop House Adult Care Facility, pointed out the site layout for the Conunission. Ms. Saurino explained that this site has had several face -lifts in the past and the last time design work was done, it was advised that if additional work was done, the entrance would need to be moved onto Denny Lane. She pointed out the new entrance. She said that the eight additional parking spaces are not required, but are overflow spaces needed for additional visitors over holidays and special occasions. Ms. Saurino stated that they have provided the full landscaped screen along the buffer line, behind it will be a six -foot board -on -board fence, and, in addition, all of the existing, undisturbed vegetation will remain in front of the fence and full buffer screen, providing a three -fold screen. Commissioner Unger inquired if the adjoining property owners were contacted to inform them of Hilltop's plans. Mr. Timothy Painter, of Painter - Lewis, P.L.C., said that he has not personally contacted the adjoining property owners, however, he knows the owners of Hilltop House have spoken with them on many occasions to discuss the project. There were no public continents. Commissioner Light believed the new entrance created a safer access and was visually more • attractive for the facility. Other than questions about whether adjoiner notification on waivers was required by the ordinance, no other issues of concern were raised by the Commission. Upon motion made by Mr. Light and seconded by Mr. Kriz, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve the request for a waiver to the Zoning District Buffer Requirements of the Frederick County Zoning Ordinance, submitted by Mr. Timothy G. Painter of Painter- Lewis, P.L.C., on behalf of Hilltop House Adult Care Facility, located at 1811 Berryville Pike in the Stonewall Magisterial District, to allow the parking area to protrude into the buffer area by approximately 10 to 15 feet. DISCUSSION ITEMS Discussion pertaining to a proposed amendment to the Frederick County Zoning Ordinance to allow public schools in the B2 (Business General) Zoning Districts. Frederick County Planning Commission Minutes of February 6, 2002 Page 805 No Action Required Planning Director Evan A. Wyatt stated that at their meeting of January 24, 2002, the Development Review and Regulations Subcommittee (DRRS) considered a request submitted by G. W. Clifford & Associates, Inc. on behalf of the Frederick County Public Schools for consideration of an ordinance amendment to allow "schools" as a permitted use in the B2 Zoning District. Director Wyatt reported that the proximity to residential land uses, the ability to be served by public water and sewer, the location along road systems designed to accommodate larger volumes of traffic, and the potential to allow for pedestrian movement to nearby services were cited as reasons for permitting this land use in the B2 Zoning District. Director Wyatt said the DRRS unanimously recommended the addition of schools with or without residential components in the B2 District. Commissioner Ours suggested defining schools specifically as either "for -profit schools" or "non- profit schools;" he expressed concern about "non- profit schools" in a B2 Zoning District because it would be removing land that has been "comprehensive planned" to be revenue - generating land and putting in a use that will not generate revenue. Both Commissioners Morris and Straub were not in favor of public schools in B2 Districts because of compatibility issues and traffic concerns. Ms. Straub cited possible problems with the intermixed traffic of strip malls and convenience stores competing with schools buses and inexperienced student drivers. Another suggestion was to allow it using a conditional use permit. Chairman DeHaven said his initial reaction was to just downzone the property, however, the more he thought about it, the less concern he had with it. Chairman DeHaven advised that the public school system is going to be the contract purchaser of the property and he had confidence in the school system not to develop any portion of the property in a way that would endanger or impede their mission, which is the education the community's children. Commissioner Unger reported that the DRRS discussed this issue in great detail and when everything was taken into consideration, the only negative side was the price of the B2 property. He said that the B2 land would cost more, but if lower- priced RA land was acquired, additional expenses would be required for digging wells, hauling sewer, improvement of roads, etc. Mr. Charles W. Maddox, Jr., of G. W. Clifford & Associates, Inc., representing the Frederick County School System, was present, along with Al Orndorff, Administrative Assistant to the Superintendent of the Frederick County Public School System. Mr. Maddox said that the school system targets the area geographically best served and initiates a search of all possible available sites. He said that the very best site happens to be a 132 -zoned site; he said that the school system has the ability to judge whether this is the best site or not from a long -term developmental view. Mr. Maddox was confident they could deal with the issues that may arise in a B2 Zone. He cited the excellent traffic characteristics, water and sewer availability, and the price. He pointed out that the City of Winchester's ordinance allows public schools in a B2 Zone, as well as Clarke County. Mr. Maddox commented that due to topographic constraints, there are not many sites in this geographical area to 0; Frederick County Planning Commission Minutes of February 6, 2002 Page 806 -10- choose from; he believed this was an ideal site for the school's use and it met all of their conditions. • No action was taken or required by the Commission at this time. Discussion regarding a proposed amendment to the Frederick County Zoning Ordinance to modify residential toad efficiency buffer requirements. No Action Required • Planning Director Evan A. Wyatt advised that staff has concerns with the current requirements for road efficiency buffers, including disparity between full'and reduced vegetative planting requirements, the spacing requirements for plant materials, and the ability to placethis feature within residential lots. Director Wyatt said this issue was discussed by the Development Review and Regulations Subcommittee (DRRS) in October 2001, and again in January of 2002, and concurred with the concerns raised by the staff. He explained that the DRRS considered proposed amendments to alleviate these issues, while providing flexibility to the development and design community, and those were included in the Commission's agenda for discussion. Director Wyatt said that the design, development, and engineering community was also given the opportunity to review the amendment proposal and they believed it was well written and had no concerns. Director Wyatt reviewed the proposed zoning ordinance amendment in detail with the Commission. The following points were highlighted by Director Wyatt: the staff and DRRS's rewrite of the road efficiency buffers section of the ordinance is only applicable to a residential setting; it requires the road efficiency buffer to be located outside of individual lots; it creates useable land space of the remainder of the land for the property owner; it creates more parity in the type of landscaping measures necessary; it clearly defines the types of road systems used and those definitions are consistent with the County's Comprehensive Plan. Commissioner Morris inquired if the inactive space would become a part of the homeowners associations' responsibility for maintenance. Director Wyatt replied this was correct; it would become part of the open space and, therefore, an association would control and maintain the land. Commissioner Morris also asked if the land could be used toward the developer's requirement for open space and Director Wyatt replied that it could. Chairman DeHaven believed the committee and staff did an outstanding job and believed this was a "win -win" situation for everyone involved. Director Wyatt said that staff would forward the Commission's comments to the Board of Supervisors for discussion. • Frederick County Planning Commission Minutes of February 6, 2002 Page 807 OTHER Raven Pointe MDP Revisions - Request for Additional Time Action - Approval of a Waiver to the Time Restriction Planning Director Evan A. Wyatt said that the Planning Commission considered a revision to the Ravens Master Development Plan (MDP) on December 19, 2001 and during the presentation, there were several concerned citizens who spoke. Director Wyatt said that Mr. Petry and Mr. Maddox, who represent the owners of the development, requested additional time to work out some of the issues with the residents who spoke. He said that the Commission granted a 60 -day tabling at the applicant's request- Director Wyatt advised that the 60 -day time period is up at the Commission's second meeting in February and Mr. Maddox has requested additional time. He said that Mr. Maddox needs more time to meet with the property owners in the existing subdivisions and to make sure all concerns are understood. Director Wyatt said that the Planning Commission had also requested a pedestrian access plan and Mr. Maddox needs additional time to finalize that work also. Director Wyatt said that the letter received from Mr. Maddox requests a tabling of their application until the Commission's April 17, 2002 meeting, but they would not object to a waiver of the time limit restrictions altogether. Mr. Charles W. Maddox of G. W. Clifford & Associates, Inc. requested that the Commission allow a waiver of the time limit restrictions. • Upon motion made by Commissioner Ours and seconded by Commissioner Kriz, the Commission unanimously agreed to waive the time limit restrictions for the Raven Pointe MDP Revisions per the applicant's request. Adininist•ative Approvals of Site Plans Planning Director Evan A. Wyatt inquired if the Commission believed it would be beneficial for them to receive copies of site plan approval letters on projects occurring in their particular district. Commission members believed it would be very helpful and requested that the staff send the copies digitally to those with access to email. Introduction of Abbe S. Kennedy, Senior Planner Planning Director Evan A. Wyatt introduced the Planning Department's newly -hired Senior Planner, Abbe S. Kennedy, who began employment on January 28, 2002. Director Wyatt said 0 Frederick County Planning Commission Minutes of February 6, 2002 Page 808 _12_ that Mrs. Kennedy will be focusing her efforts with issues regarding comprehensive planning and master planning. On behalf of the entire Commission, Chairman DeHaven welcomed Mrs. Kennedy to the Planning Department. ADJOURNMENT unanimous vote. No further business remained to be discussed and the meeting adjourned at 9:10 p.m. by Respectfully submitted, I . ,- Evan A. Watt, Sccretai C-L" '� &A. � Charles S. DeHaven, Jr., Chairman Frederick County Planning Commission Minutes of February 6, 2002 Page 809