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PC_05-18-11_Meeting_MinutesMEETING MINUTES • OF THE FREDERICK COUNTY PLANNING COMMISSION Held in the Board Room of the Frederick County Administration Building at 107 North Kent Street in Winchester, Virginia on May 18, 2011. PRESENT: June M. Wilmot, Chairman /Member at Large; Roger L. Thomas. Vice Chairman/ Opequon District; Gary R. Oates, Stonewall District; J. Stanley Crockett, Stonewall District; Lawrence R. Ambrogi, Shawnee District; 1 -1. Paige Manuel, Shawnee District; George J. Kriz, Gainesboro District; Charles F. Triplett, Gainesboro District; Greg L. Unger, Back Creek District; Kevin O. Crosen, Back Creek District: Philip E. Lemieux, Red Bud District: Roderick B. Williams, Comity Attorney; and Kevin McKannan, Winchester Planning Commission Liaison. ABSENT: Christopher M. Mohn, Red Bud District: Brian Madagan, Opequon District STAFF PRESENT: Michael T. Ruddy, Deputy Planning Director; Candice E. Perkins, Senior Planner; Mark R. Cheran, Zoning & Subdivision Administrator; and Renee' S. Arlotta. Clerk. CALL TO ORDER & ADOPTION OF AGENDA Chairman Wilmot called the meeting to order at 7:00 p.m. Upon motion made by Commissioner Kriz and seconded by Commissioner Triplett, the Planning Commission unanimously adopted the May 18, 2011, Planning Commission agenda as presented for this evening's meeting. MINUTES Upon motion made by Commissioner Kriz and seconded by Commissioner Triplett, the minutes of April 6, 201 1 were unanimously approved as presented. Upon motion made by Commissioner Kriz and seconded by Commissioner Triplett, the minutes of April 20, 2011, were unanimously approved as presented. Frederick County Planning Commission Page 2752 Minutes of May 18, 2011 -2- COMMITTEE REPORTS Comprehensive Plans & Pro2rams Subcommittee (CPPC) — 5/09/11 Mtg. Commissioner Kriz reported the CPPC discussed the Senseny /Eastern Frederick Urban Areas Land Use Plan, which will be presented to the Commission at this evening's meeting by staff. The CPPC was also provided a brief update on the Coin prehensive Policy Plan review by the Board of Supervisors. Sanitation Authority (SA) — 5/17/11 Mtg. Commissioner Unger reported 6.65 inches of rain in April, which is up considerably; average rainfall is typically three inches or less per month. He said the north quarry at the Diehl plant was up about four feet, which is good. The SA is still having problems with rags in the system in the Stephens City area and this is becoming quite serious now with all of the flooding. Commissioner Unger stated that the SA has resolved the issue with the tank at the Lutheran Home on Route 50. He also reported about an odor problem at the Parkins Mill Plant and concrete slabs are being placed to correct the situation. Historic Resources Advisory Board (HRAB) — 5/17/11 Mtg. Commissioner Oates reported that the HRAB received an update from AT &T's representative stating that the items requested by the HRAB at the previous meeting would not be done because the applicant did not believe the items were reasonable. Those items were: 1) To camouflage the pole to blend in with the surroundings; 2) To have an architect document the four nearby houses to see if they would qualify for the national registry; 3) To reduce the tower's height to the minimum needed and not the 199 feet requested; and, 4) To move the tower closer to the woods so it would not be as obvious. Commissioner Oates said the HRAB's recommendation to the Planning Commission and the Board of Supervisors is for denial. Commissioner Oates said the second item was a rezoning application at the old Stone Restaurant in Clearbrook. There were concerns about increasing the truck traffic in such a congested area and eroding the historic nature of the area. He said after much deliberation, the Board voted to recommend approval based on four conditions by the applicant: I) Remove all of the entrances near the Hopewell Road intersection with Route I I and place screening in those islands; 2) Preserve the historic house on the property that is a Quaker -built house from the 1700's and consider an adaptive reuse; 3) Offer a proffer to never demolish the house; 4) Provide architectural documentation of the house. • Frederick County Planning Commission Page 2753 Minutes of May 18, 2011 -3- Winchester Planning Commission ® Mr. Kevin McKannan, Winchester Planning Commission Liaison, reported that the Winchester Planning Commission is primarily working on mixed -use approvals at this time. Mr. McKannan said the Commission is striving to balance the mix of various uses along the Old Town Corridor. He noted a recent approval of a nightclub use and a taco house is in the process; however, existing residential units are located above and will need to be considered. In addition, Mr. McKannan reported some renovations taking place in Jim Barnett Park to convert Preston Field to aI football field. Chairman Wilmot called for citizen comments on any issue not on this'evening's agenda. No one came forward to speak and Chairman Wilmot closed the citizen comment portion of the meeting. PUBLIC HEARING An ordinance to amend the Frederick County Code, Chapter 165, Zoning, Article 1, General Provisions; Amendments; and Conditional Use Permits, Part 102 Amendments; Section 165- 102.06 Conditional Rezoning. This amendment provides revisions to the public hearing requirements for • proffers. Action — Recommended Approval Senior Planner, Candice E. Perkins, reported that this revision will allow the Board of Supervisors to waive the public hearing requirements for proffer revisions when the proposed revision does not affect conditions of use or density and when the proposed revision has a benefit to the County. Ms. Perkins said the proposed amendment is in conformance with the Code of Virginia. She noted that the Board of Supervisors discussed the amendment at their meeting on April 27, 2011 and instructed the staff to proceed with a public hearing. Chairman Wilmot had a question for staff on the process; specifically, if the Commission would simply see the request, but not act, as it moves forward for the Board's action. Ms. Perkins said the Board of Supervisors would be the body that needs to waive the public hearing requirement. She said if they did waive the public hearing requirement, the request would come back through as a public meeting item and the Planning Commission would make a recommendation to the Board. Chairman Wilmot next opened the public hearing and called for citizen comments. No one came forward to speak and Chairman Wilmot closed the public comment portion of the hearing. No other issues of concern were raised by the Commission. • Frederick County Planning Comm Minutes of May 18, 2011 Page2754 Commissioner Thomas made a motion to recommend approval of the ordinance amendment. This motion was seconded by Commissioner Kriz and unanimously passed. BE IT RESOLVED, that the Frederick County Planning Commission does hereby recommend approval of an ordinance to amend the Frederick County Code, Chapter 165, Zoning, Article I, General Provisions; Amendments; and Conditional Use Permits, Part 102 Amendments; Section 165- 102.06 Conditional Rezoning. This amendment provides revisions to the public hearing requirements for proffers. (Note: Commissioners Mohn and Madagan were absent from the meeting.) COMMISSION DISCUSSION Introduction and discussion of the Senseny/ Eastern Frederick Urban Areas Land Use Plan. This discussion is an introduction to the land use plan and an opportunity to provide input on ensuring a coordinated approach to addressing the future growth of this area. No Action Required Deputy Planning Director, Michael T. Ruddy, reported that the Comprehensive Plans & Programs Committee (CPPC) received an introduction to this plan at their meeting on May 9, 2011, as directed by the Board of Supervisors. Mr. Ruddy noted that the various area land use plans are very important to the County's planning effort because they provide the ability to implement the Comprehensive Policy Plan in a detailed area, while working with the citizens and stakeholders of the area. Mr. Ruddy said this study effort will encompass the area of the County that is generally east of the City of Winchester and Route 522 South to the Clarke County line and from Redbud Run in the north to the Opequon Creek in the south. He said the study area will include the Route 7 and Route 50 Business Corridor Plans which were both adopted in 1994. Mr. Ruddy noted that the study area has been expanded to incorporate the eastern portion of the Southern Frederick Land Use Plan, which was adopted in 1999. The study area includes both the Red Bud and Shawnee Districts and a small portion of the Stonewall District. Mr. Ruddy said there has been consideration of expanding the area further to bring it all the way to I -81 and north of Route 37. The reasoning basically recognized that the eastern) part of Frederick County is being considered and this would provide the ability to capture and complete the entire eastern part of Frederick County. The expansion would pull in some key areas, such as Papermill Road and Warrior Drive extended, tying into the Russell 150 project, and it will encompass a considerable amount of land within this area. Mr. Ruddy said an important part of this study is the public involvement and input; therefore, in addition to working with the various community partners and stakeholders, it was important to get as many citizens involved as early as possible in the process. He said the CPPC is hoping to use the working groups, similar to those used with the update to the Comprehensive Policy Plan. The working groups will cover various discussions concerning urban areas, particularly business and residential development, transportation, historic and natural resources, and public facilities. Mr. Ruddy said the study's efforts will attempt to identify and understand a variety of important issues, both current and future, and promote a coordinated approach to addressing the future of this rapidly evolving part of Frederick County. • Frederick County Planning Commission Page 2755 Minutes of May 18, 2011 -5- Chairman Wilmot asked Mr. Ruddy how much of the work will be done on the web. Mr. Ruddy said there will need to be quite a bit of communication, which will be done through the working groups and using the internet and the web site. Mr. Ruddy also anticipated getting out into the community, possibly at the Greenwood Elementary School, the Greenwood Fire Hall, and into the Justes Drive area. In addition, the many homeowners associations in this area will be involved, along with the Winchester Regional Airport, Shenandoah University, and the Frederick County Landfill. OTHER 2011 meeting. Chairman Wilmot announced there were no pending items for the Conunission's June 1, Upon motion made by Commissioner Kriz and seconded by Commissioner Triplett, the Planning Commission unanimously voted to cancel their June 1, 2011 meeting. ADJOURNMENT No further business remained to be discussed and upon motion made by Commissioner Kriz and second by Commissioner Thomas, the meeting adjourned at 7:16 p.m. by a unanimous vote. Respectfully _qv�� June M. Wilmot, Eric R. Lawrence, Secretary Frederick County Planning Commission Page 2756 Minutes of May 18, 2011