PC_02-03-10_Meeting_MinutesMEETING MINUTES
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FREDERICK COUNTY PLANNING COMMISSION
Held in the Board Room of the Frederick County Administration Building at 107 North Kent Street in
Winchester, Virginia on February 3, 2010.
PRESENT: June M. Wilmot, Chairman/Member at Large; Roger L. Thomas, Vice Chairman/
Opequon District; Brian Madagan, Opequon District; Gary R. Oates, Stonewall District; J. Stanley
Crockett, Stonewall District, Lawrence R. Ambrogi, Shawnee District; H. Paige Manuel, Shawnee
District; George J. Kriz, Gainesboro District; Greg L. Unger, Back Creek District; Kevin O. Crosen, Back
Creek District; Christopher M. Mohn, Red Bud District, Philip E. Lemieux, Red Bud District; and
Roderick Williams, Legal Counsel.
ABSENT: Charles E. Triplett, Gainesboro District
STAFF PRESENT: Eric R. Lawrence, Planning Director; Michael T. Ruddy, Deputy Planning
Director; Mark R. Cheran, Zoning & Subdivision Administrator; Candice E. Perkins, Senior Planner; and
Renee' S. Arlotta, Clerk.
• CALL TO ORDER & ADOPTION OF AGENDA
Chairman Wilmot called the meeting to order at 7:00 p.m.
Upon motion made by Commissioner Kriz and seconded by Commissioner Thomas, the
Planning Commission unanimously adopted the February 3, 2010, agenda for this evening's meeting.
INTRODUCTION OF NEWLY- APPOINTED COMMISSIONERS, J. STANLEY CROCKETT
AND PHILIP E. LEMIEUX
Chairman June Wilmot introduced the newly- appointed commissioner representing the
Stonewall District, Mr. J. Stanley Crockett, and the newly- appointed commissioner representing the Red
Bud District, Philip A. Lemieux. Chairman Wilmot welcomed the new commissioners on behalf of the
entire Planning Commission.
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0 MEETING MINUTES
Upon motion made by Commissioner Kriz and seconded by Commissioner Thomas, the
Planning Commission unanimously approved the minutes of the December 2, 2009 meeting.
COMMITTEE REPORTS
Transportation Committee — 01/25/10 Mtg.
Commissioner Kriz reported that the Transportation Committee discussed the following
items: 1) Route 7 Multimodal Corridor Study: the Valley Mill access; the Sheetz access to Hwy 7 to
Regency Drive and the undeveloped area behind the property; and potential Park and Ride areas; 2)
Shady Elm Access Management Study Phase II: increasing the size of the proposed Tasker Road
Overpass to Hwy 11; a direct connection to the south from the I -81 ramp to the Tasker Road overpass;
access to the roundabout or a shared access to Hwy 11 from the undeveloped property to the east; and the
elimination of the signal light at Commonwealth and Hwy 11; 3) Route 7/Valley Mill Area
Transportation Alternatives: three alternatives were discussed; 4) MPO Long -Range Plan Update: a
consensus was reached to provide good publicity for the next MPO public hearing so that more public
input could be achieved; 5) Carmeuse application: support of a resolution for an application to the VDOT
Railroad Fund for a unit train track and system installation for the Carmeuse plant near Middletown; it
was recognized that this installation would eliminate of some truck traffic on roads in this vicinity.
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Committee Aonointments
Chairman Wilmot announced the members who would comprise the Development
Review and Regulations Committee (DRRC) and the Comprehensive Policy Plan Committee (CPPC) for
the upcoming year, 2010, as follows:
DRRC Planning Commissioners Roger Thomas, Greg Unger, Larry Ambrogi, Gary Oates, Kevin
Crosen; June Wilmot, ex- officio; Citizen Members J. Banks, Back Creek District; Kevin Kenney,
Gainesboro District; Claus Bader, Red Bud District; Whit Wagner, Stonewall District; John Conrad, Top
of Virginia Home Builders Association; and Dwight Shenk, Gainesboro District.
CPPC Planning Commissioners (Executive Committee) George Kriz, Gary Oates, Christopher Mohn,
Paige Manuel, Brian Madagan, Roger Thomas, ex- officio; June Wilmot, ex- officio; Retired Planning
Commissioners (Executive Committee) Marjorie Copenhaver, Robert Morris, James Golladay, and John
Light.
Three Standing Committees of the CPPC
Public Facilities Jim Golladay, Chairman; Marjorie Copenhaver, Jason Robertson, Parks &
Recreation, Wayne Lee, Frederick County Schools; Uwe Weindel, Frederick County Sanitation
1. J
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• Authority; Joe Wilder, Department of Public Works; Trish Ridgeway, Handley Regional Library;
and Tim Welch, Emergency Services.
Land Use Group Christopher Mohn, Chairman; Gary Oates, Sue Teal, citizen member; Evan
Wyatt, citizen member, J. P. Carr, citizen member; Uwe Weindel, and Wayne Lee.
Comprehensive Policy Plan Update June Wilmot, Chairman; Christopher Mohn, Paige
Manuel, Brian Madagan, Robert Moms, Diane Kerns, citizen member, and Patrick Sowers,
citizen member.
CITIZEN COMMENTS
Chairman Wilmot called for public comments on any subject not on the Commission's
agenda for this evening. No one came forward to speak.
PUBLIC HEARING
Conditional Use Permit 901 -10 of Shenandoah Valley Westminster- Canterbury for an off - premise
sign at 1379 North Frederick Pike. The property is located at the intersection of North Frederick
Pike (Rt. 522 North) and Westminster - Canterbury Drive (Rt. 1318). The property is further
identified with P.I.N. 53A -A -5 in the Stonewall Magisterial District.
Action — Recommended Approval
Zoning and Subdivision Administrator, Mark R. Cheran, reported the property is zoned
B2 (Business General) District and the land use is retail. Mr. Cheran said this is at the CVS site at Route
522 North in Sunnyside. He commented that in 2008, a conditional use permit (CUP) was issued here for
an off - premise business sign for a single sign, no larger than 50 square feet. Mr. Cheran noted that this
application is the result of a zoning violation because another new sign was added. He said the CUP
application before the Commission for consideration is for an illuminated free - standing sign of 15 feet in
height and 150 square feet in total area with a combination of two signs. Mr. Cheran next read a list of
conditions, should the Commission find the use to be appropriate.
Commissioner Unger inquired if the violation resulted from a visibility problem or
whether any of the neighbors voiced concerns about the sign. Mr. Cheran replied no, he had not received
any complaints from the neighbors nor had anyone voiced concerns about visibility.
Representatives of Westminster- Canterbury were available to answer questions from the
Commission.
Chairman Wilmot called for public comments; however, no one came forward to speak.
• No issues or areas of concern were raised by Commission members.
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Commissioner Oates made a motion to recommend approval of the CUP. This motion
was seconded by Commissioner Thomas and unanimously passed.
BE IT RESOLVED, that the Frederick County Planning Commission does hereby unanimously
recommend approval of Conditional Use Permit #01 -10 of Shenandoah Valley Westminster- Canterbury
for an off - premise sign at 1379 North Frederick Pike (Rt. 522 North), with the following conditions:
1. The sign shall be properly maintained.
2. This illuminated off - premise business sign shall not exceed 15 feet in height and 150 square -feet
in face area.
3. Only the Westminster- Canterbury sign shall be on this sign structure.
4. Any expansion or modification shall require approval of a new conditional use permit.
(Note: Commissioner Triplett was absent from the meeting.)
2010 -2011 CAPITAL IMPROVEMENTS PL (CIP) FOR FREDERICK COUNTY The CIP is
a prioritized list of capital projects requested by various county departments and agencies. The
CIP is created as an informational document to assist in the development of the county's annual
budget. An adopted CIP is a component of the Comprehensive Policy Plan.
Action — Recommended Approval
Deputy Planning Director, Michael T. Ruddy, reported that the Comprehensive Plans and
Programs Committee (CPPC) Executive Committee met with Frederick County's department and agency
representatives to discuss their individual capital improvement project requests at their meeting on
December 14, 2009. Mr. Ruddy said the CPPC reviewed and endorsed this year's CIP and found it in
conformance with Frederick County's Comprehensive Policy Plan. Mr. Ruddy said that particular focus
was once again placed on enhancing the connection between the CIP and potential proffered contributions
made with rezoning projects.
Mr. Ruddy stated there are 73 projects in this year's CIP, including requests from County
schools, parks and recreation, airport, library, county administration, fire and rescue, and individual fire
and rescue departments. In particular, he pointed out for the Commission that the Department of Parks
and Recreation has added three items to the CIP which improved the connection between the
Comprehensive Policy Plan, the CIP, and proffered commitments from rezoning. He said for the first
time, Parks and Recreation has made a distinction between community, neighborhood, and district parks,
and they have supplied an additional map as well. Mr. Ruddy believed this change improves the CIP and
continues to enforce the connection between the CIP and rezonings. Mr. Ruddy next reviewed some of
the various projects and maps with the Commission.
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• Chairman Wilmot called for public comments. No one came forward to speak and
Chairman Wilmot then closed the public comment portion of the hearing.
Commissioner Kriz commented that a year or two ago, individual fire and rescue
companies put forth a capital equipment request so they could use proffer monies from rezonings; he said
this is currently a part of the CIP. In addition, Commissioner Kriz noted the CPPC has formed a
Community Facilities Subcommittee and those persons involved in the capital improvement projects are
all members of that subcommittee. He said this is one area where all these members discuss priorities
together and, hopefully, when one member identifies an area project, another member considers the
possibility of dovetailing another needed project. Commissioner Kriz wanted the citizens of Frederick
County to know that through these established mechanisms, the County is attempting to co- locate as
many capital improvement projects as possible and to locate them in the most appropriate places.
Commissioner Kriz next made a motion to recommend approval of Frederick County's
2010 -2011 CIP and to forward it to the Board of Supervisors. This motion was seconded by
Commissioner Mohn and unanimously passed.
BE IT RESOLVED, that the Frederick County Planning Commission does hereby recommend approval
of the 2010 -2011 CAPITAL IMPROVEMENTS PLAN (CIP) FOR FREDERICK COUNTY. The CIP is
a prioritized list of capital projects requested by various county departments and agencies. The CIP is
created as an informational document to assist in the development of the County's annual budget. An
adopted CIP is a component of Frederick County's Comprehensive Policy Plan.
® (Note: Commissioner Triplett was absent from the meeting.)
An ordinance to amend the Frederick County Code, Chapter 165, Zoning, Article I, General
Provisions, Amendments and Conditional Use Permits, Part 102 Amendments, 165- 102.05 Impact
Analysis; Chapter 165, Zoning, Article VIII, Development Plans and Approvals, Part 801 Master
Development Plans, 165- 801.06 Preliminary Master Development Plan - Part 802 Site Plans, 165-
802.02 Site Plan Applications; Review; and Chapter 144, Subdivision of Land, Article IV
Subdivision Review Procedures, 144.12 Subdivision Design Plan — Revisions to the Frederick
County Ordinance to add references to the Traffic Impact Analysis (TIA) Standards for the
rezoning, master development plan, site plan and subdivision design plan sections of the ordinance.
Action — Recommended Approval
Senior Planner, Candice E. Perkins, reported that this item is a proposed amendment to
Chapter 165, Zoning, and Chapter 144, Subdivision of Land, to include references for traffic impact
analysis (TIA) standards that were adopted by the Board of Supervisors in July of 2009. Ms. Perkins said
the amendments pertain to a number of sections, but ultimately contain references to the same standards.
The standards are included with the rezoning, master development plan, site plan, subdivision, and design
plan processes.
Ms. Perkins said this item was presented to the DRRC (Development Review and
- Regulations Committee) in October of 2009 and the DRRC endorsed the changes and recommended it be
sent to the Planning Commission for discussion. She said the Planning Commission discussed the
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Minutes of February 3, 2010
changes at their meeting on December 2, 2009 and agreed with the proposed amendments. Subsequently,
the Board of Supervisors discussed the amendments at their January 13, 2010, meeting and approved the
item to be sent to public hearing.
Chairman Wilmot called for public comments. No one came forward to speak and
Chairman Wilmot closed the public comment portion of the hearing.
Commissioner Kriz stated that this amendment was discussed by the Transportation
Committee for the past two -to -three years. Commissioner Kriz said the staff, along with citizen members,
came to agreement that the individuals and developers affected by this amendment are now very satisfied
with the proposed TIA standards.
No issues or areas of concern were raised by Commission members.
Commissioner Kriz made a motion to recommend approval of the proposed amendment
as presented. This motion was seconded by Commissioner Thomas and unanimously passed.
BE IT RESOLVED, that the Frederick County Planning Commission does hereby recommend approval
of an ordinance to amend the Frederick County Code, Chapter 165, Zoning, Article I, General Provisions,
Amendments and Conditional Use Permits, Part 102 Amendments, 165- 102.05 Impact Analysis; Chapter
165, Zoning, Article VIII, Development Plans and Approvals, Part 801 Master Development Plans, 165-
801.06 Preliminary Master Development Plan - Part 802 Site Plans, 165- 802.02 Site Plan Applications;
Review; and Chapter 144, Subdivision of Land, Article IV Subdivision Review Procedures, 144.12
Subdivision Design Plan — Revisions to the Frederick County Ordinance to add references to the Traffic
• Impact Analysis (TIA) Standards for the rezoning, master development plan, site plan and subdivision
design plan sections of the ordinance.
(Note: Commissioner Triplett was absent from the meeting.)
PLANNING COMMISSION'S FEBRUARY 17, 2010 MEETING
Chairman Wilmot announced the Planning Commission will meet at its regularly -
scheduled time of 7:00 p.m. on February 17, 2010, at which time there will be a continuation of the retreat
session that was abruptly cut short due to the snowstorm on January 30. Chairman Wilmot said the
Planning Commission will take up the last section of the retreat agenda dealing with ordinances at 7:00
p.m., and then the Board will join the Commission at 7:30 to resume previous discussions.
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Minutes of February 3, 2010
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ADJOURNMENT
No further business remained to be discussed. Upon motion made by Commissioner Kriz and seconded
by Commissioner Thomas, the meeting adjourned at 7:25 p.m. by a unanimous vote.
Respectfully submitted,
u-� �v u_
June M. Wilmot, Chairman
J Ec . Lawrence, Secretary
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Minutes of February 3, 2010