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PC_05-21-08_Meeting_MinutesMEETING MINUTES • OF THE FREDERICK COUNTY PLANNING COMMISSION Held in the Board Room of the Frederick County Administration Building at 107 North Kent Street in Winchester, Virginia on May 21, 2008. PRESENT: June M. Wilmot, Chairman/Member at Large; Christopher M. Mohn, Red Bud District; Cordell Watt, Back Creek District; Greg L. Unger, Back Creek District; Lawrence R Ambrogi, Shawnee District; Charles E. Triplett, Gainesboro District; George J. Kriz, Gainesboro District; Gary Lofton, Board of Supervisors Liaison; and Roderick Williams, Legal Counsel. ABSENT: Roger L. Thomas, Vice Chairman/Opequon District; Richard C. Ours, Opequon District; Gregory S. Kerr, Red Bud District; Gary R. Oates, Stonewall District; Richard Ruckman, Stonewall District; and H. Paige Manuel, Shawnee District. STAFF PRESENT: Michael T. Ruddy, Deputy Planning Director; Mark R. Cheran, Zoning & Subdivision Administrator; Candice E. Perkins, Senior Planner, and Renee' S. Arlotta, Clerk. • CALL TO ORDER & ADOPTION OF AGENDA Chairman Wilmot called the meeting to order at 7:00 p.m. Upon motion made by Commissioner Kriz and seconded by Commissioner Triplett, the Planning Commission unanimously adopted the agenda for the May 21, 2008 meeting. MINUTES Upon motion made by Commissioner Unger and seconded by Commissioner Watt, the meeting minutes of April 2, 2008 were unanimously approved as presented. COMMITTEE REPORTS Sanitation Authority (SA) — 05/20/08 Mtg. Commissioner Unger reported that the SA re- elected the same officers as they had previously, with Robert P. Mowery, C.P.A. as Chairman; John Stevens as Vice Chairman; and Richard A. Ruckman, P.E. as Secretary/Treasurer. Commissioner Unger reported that rainfall for the month of April was 4.8 inches, which is • about two inches above normal and is very good. He said it brought the groundwater deficit to eight inches from Frederick County Planning Commission Nage 11�)Z Minutes of May 21, 2008 -2- • the previous ten -inch deficit. He reported that the Stephens City quarries rose about 20 feet, with the north quarry now at its proper level. He said flows were up about 2.1 million gallons for sewer, due to infiltration; H.P. Hood had some abnormal flows, but the problem has been corrected. Commissioner Unger added that water production remains at about 5.4 mgd, which is normal. In addition, the James Diehl Plant and the James Anderson Plant each received operational awards. Transportation Committee — 05/19/08 Mfg. Commissioner Kriz reported that neither Commissioner Oates nor he could attend the transportation Committee meeting; however, Deputy Director - Transportation, John A. Bishop, provided notes of the meeting, as follows: Staff, along with VDOT, prioritized projects for the Secondary Road Project in the following order... l) realignment of Brucetown Road; 2) Double Church Road from Route 277 to the location of the future relocated Route 277; 3) realignment of Valley Mill Road at Route 7 (West); 4) Warrior Drive from Route 277 to Double Church Road; 5) Spine Road from the Haggerty Development to SensenyRoad; 6) Senseny Road widening; and, 7) extension of Smithfield Avenue to Brooke Road and associated disconnection of Brick Kiln Road from Brooke Road. Commissioner Kriz said the Transportation Committee unanimously recommended endorsement of the list as presented. Commissioner Kriz reported that the Transportation Committee reviewed the scope of work for the next phase of study required for the Route 37 Eastern Bypass and recommended its approval while allowing staff the latitude to refine certain technical details of the survey standards in cooperation with VDOT. In addition, • the staff recommended and the Committee endorsed the idea that VDOT manage the project. The last item Commissioner Kriz reported about was the staff s update to the Committee on the draft Traffic Impact Analysis standards. He said feedback is being solicited from a number of entities and meetings are being set up with stakeholders. Once the feedback has been received, the Transportation Committee will be provided with an updated draft of the standards for reconunendation to the Board of Supervisors. NAICS Work Group Chairman Wilmot reported that the NAICS Work Group has been working on converting the zoning ordinance from the SIC (Standard Industrial Classification) codes to the new NAICS codes adopted several years ago. She said considerable progress has been made by the NAICS Work Group on the new ordinance, which will be needed for Route 277 and involves combining office and light manufacturing uses. She said it will also be used in other parts of the County, but the Route 277 area will be the first. Chairman Wilmot anticipated the draft ordinance coining through the DRRS (Development Review and Regulations Subcommittee) shortly. Is Frederick County Planning Commission Page 2253 Minutes of May 21, 2008 -3- is Natural Resources (Environmental) Committee 05/20/08 Mtg. Commissioner Kriz reported that the Natural Resources Committee is making progress towards the development of an Environmental or Natural Resources Section for the Comprehensive Policy Plan. He said several of the individual sections have been written and ideas were presented for concise language. CITIZEN COMMENTS Chairman Wilmot called for public comments on any subject that was not on the Commission's agenda for this evening. No one came forward to speak. PUBLIC HEARING An ordinance to amend the Frederick County Code, Chapter 165, Zoning, Article XIII, Medical Support (MS) District, to allow Continuing Care Retirement Communities (CCRC) in the MS Zoning District. No Action — Postponed Due to Lack of Quorum Commissioner Molm stated that he needed to recluse himself from all discussion and voting on • this item due to a potential conflict of interest. Chairman Wilmot announced that with Commissioner Mohn's abstention there are only six voting Commission members remaining, which does not constitute a quorum. She stated that without a quorum, the public hearing item will have to be postponed. The Planning Commission's Legal Counsel, Roderick Williams, agreed. COMMISSION DISCUSSION URBAN DEVELOPMENT AREA (UDA) BOUNDARY CLARIFICATION AT STONEWALL INDUSTRIAL PARK Deputy Planning Director, Michael T. Ruddy, stated that in 2006, the Planning Commission and the Board of Supervisors dealt with a number of boundary modifications to the UDA (Urban Development Area) and the SWSA (Sewer and Water Service Area) to reflect the land use designations of the Comprehensive Policy Plan. He commented that this positive effort right -sized and corrected many issues with the UDA and SWSA boundaries. More recently, on April 9, 2008, the Board of Supervisors discussed one particular location that revolved around the 2006 UDA modification in the area of the Stonewall Industrial Park. He said the Board requested that the UDA line be adjusted to reflect the previous location, prior to the approval of the Russell - Glendobbin rezoning, with the UDA boundary following Route 37 to existing Route 11. Mr. Ruddy said this request is actually consistent with the endorsement previously offered by the CPPS (Comprehensive Plans and Programs Subcommittee) and the Planning Commission. He said the adjustment would have no impact on existing Stonewall Industrial Park, zoned M 1, enabling this development to continue consistent with its MDP Frederick County Planning Commission Page 2254 Minutes of May 21, 2008 -4- (Master Development Plan), and further, it would have no impact on the Russell Glendobbin rezoning request, a proffered rezoning endorsed and accepted by the County. In conclusion, Mr. Ruddy said it was also important to • note that the SWSA would not change at this location; therefore, those properties, including the Russell - Glendobbin property, would continue to be served by public sewer and water. He added that the CPPS evaluated this request at their May 12, 2008 meeting and favorably recommended that this item be moved forward. No issues or areas of concern were raised by the Planning Commission. UPDATE ON THE COMPREHENSIVE PLANS AND PROGRAMS SUBCOMMITTEE (CPPS) REORGANIZATION Deputy Planning Director, Michael T. Ruddy, updated the Planning Commission on the recent reorganization of the Comprehensive Plans and Programs Subcommittee (CPPS). Mr. Ruddy said the CPPS's structure has been modified in an effort to effectively and efficiently accomplish the County's long -range community planning goals and to move the departmental work program forward. In addition, the reorg<vrization is aimed at better utilizing the skills and knowledge of the many citizen planners who volunteer their time to assist with the County's planning efforts. He said the CPPS will oversee the efforts of the following three standing committees: 1) Community Facilities Committee, chaired by Mr. James Golladay; 2) Community Area Plans Committee, chaired by Mr. Christopher Mohn; and 3) Comprehensive Plan Committee. Mr. Ruddy briefly described the focus of each of the committees. The Commission favorably endorsed the reorganization of the CPPS. C J ADJOURNMENT There being no further business to discuss, the meeting adjourned at 7:20 p.m. by a unanimous vote. Respectfully submitted, Wilmot, Chairman Eric R`Luwrence, Secretary • Frederick County Planning Commission Page 2255 Minutes of May 21, 2008