PC_07-18-07_Meeting_MinutesMEETING MINUTES
OF THE
FREDERICK COUNTY PLANNING COMMISSION
Held in the Board Room of the Frederick County Administration Building at 107 North Kent Street in
Winchester, Virginia on July 18, 2007.
PRESENT: June M. Wilmot, Chairman/Shavnee District; Charles E. Triplett, Gainesboro District; George J.
Kriz, Gainesboro District; Gregory S. Kerr, Red Bud District; Gary R. Oates, Stonewall District; Cordell Watt,
Back Creek District; Greg L. Unger, Back Creek District; and Barbara Van Osten, Board of Supervisors Liaison.
ABSENT: Roger L. Thomas, Vice Chainman/Opequon District; Richard C. Ours, Opcquon District; Robert
A. Morris, Shawnee District; John H. Light, Stonewall District; Christopher M. Molm, Red Bud District; and
H. Paige Manuel, Member -At- Large.
STAFF PRESENT: Eric R. Lawrence, Planning Director; Mark R. Cheran, Zoning & Subdivision
Administrator; John A. Bishop, Transportation Planner; and Renee' S. Arlotta, Clerk.
CALL TO ORDER & ADOPTION OF AGENDA
• Chairman Wilmot called the meeting to order at 7:00 p.m. Chairman Wilmot announced one
change to the Commission's agenda. She said that Item 46, Master Development Plan 407 -07 for the Walter
Property, has been postponed by the applicant and will need to be removed from the agenda. Upon motion made
by Commissioner Kriz and seconded by Commissioner Triplett, the Planning Commission unanimously adopted
the agenda with the removal of Item #6.
MINUTES
Upon motion made by Commissioner Kriz and seconded by Commissioner Triplett, the minutes
of the June 6, 2007 Planning Commission meeting were unanimously approved as presented.
Upon motion made by Commissioner Oates and seconded by Commissioner Watt, die minutes of
the June 20, 2007 Planning Commission meeting were unanimously approved as presented.
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COMMITTEE REPORTS
City of Winchester Planning Commission (WPC) — 07/16/07 Mtg.
Cotrunissioner Kerr reported that due to the lack of a quorum at the beginning of their meeting,
the WPC received the ordinance amending the definition of group homes within city limits as an information -only
item. Commissioner Kerr reported that the WPC was able to take action on a couple of rezonings from medium -
density residential to central business (B 1). He said both of those items were tabled.
Development Review & Regulations Subcommittee (DRRS) — 06/28/07 Mtg.
Connnissioner Unger reported that the DRRS' sign meeting was well- attended by local business
people in Frederick County; he said they proceeded to inform the DRRS of mistakes that were made and what
they would like for the DRRS to clean up. Commissioner Unger said the DRRS is going to establish a conunittee
for this and hopes to get some of the business community as representatives on the committee. He said that after
the DRRS explained what they were trying to accomplish, he thought the business people understood; however,
they still believed the County was restricting the signage too much.
• CITIZEN COMMENTS
Chairman Wilmot called for citizen comtnents on any item that was not on this evening's agenda.
No one came forward to speak.
PUBLIC HEARING
Update of the 2008 -2009 Frederick County Secondary, Primary, and Interstate Road Improvement Plans.
The Secondary, Primary, and Interstate Road Improvement Plans establish priorities for improvements
to the secondary, primary, and interstate road networks within Frederick County.
Action — Recommended Approval
Transportation Planner, John A. Bishop, reported that the Transportation Committee
recommended approval of the 2008 -2009 Frederick County Secondary, Primary, and Interstate Road
Improvements Plans at their meeting of June 18, 2007. Mr. Bishop reported no significant changes to the
Interstate plan; he said efforts continue for achieving previous goals along I -81, such as widening, and safety and
operational improvements at Exit 310, and he noted that Item D, spot improvements, remains as well. He said
Item D provides flexibility to the Edinburg residency as they are able to obtain safety funds, so those can be
implemented in Frederick County without delay.
Regarding the Primary Road Improvement Plan, Mr. Bishop said there were no significant
changes; however, there was a change in the priority of phases for the Route 37 project. He proceeded to describe
the three phases for the Commission. He said the proposed phasing simply splits the project up a little more,
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• recognizing that this project is not likely to be developed all at one time. Mr. Bishop next reviewed Item 2, Route
277 (East of Stephens City), Item 3, Route 1 I (North and South of Winchester), and Item 4, the Commuter Park
and Ride Lots.
Moving to the Secondary Road Plan, Mr. Bishop reported that the major road improvement
projects include: Item 1, Sulphur Springs Road, a carry-over from last year; however, unlike last year, it has
significantly more funding and is moving forward with an advertisement date of 2011 -2012. Item 2, East Tevis
Street, is currently under application for revenue sharing funds, although no funds have been awarded to date.
Item 3, Senseny Road, is a potential revenue sharing project, but does not have an outstanding application. Item
4, Warrior Drive, is a new addition. Item 5, the Spine Road Connection, and, Item 6, Inverlee Way, is a revenue
sharing project with funds awarded; however, there are associated right -of -way issues.
Regarding the hard - surface road improvement projects, Mr. Bishop stated that projects were re-
ranked with the most current data available and Warm Springs Road and Woodside were two projects that were
moved onto the scheduled list. He said only one project was added to the unscheduled list, McDonald Road.
The last item reviewed by Mr. Bishop was the incidental construction. He said this is a limited
fund of money which is largely discretionary for the Edinburg Residency Administrator, who works closely with
Board members and staff to determine where funds are best spent. Mr. Bishop proceeded to review a number of
those projects with the Commission.
Commissioner Kriz inquired if the centerline for Route 37 had been established. Mr. Bishop
replied that it has not been established throughout the project's entirety. He said last April, the Board took action
on the area primarily through the Stonewall District. Following that, some changes were made around the
• Stonewall Industrial Park; with the remainder being drawn by a comity consultant. He said the drawings will need
to have comments from VDOT and the project is still under progress.
Commissioner Unger asked if the Comity will know the exact location for Route 37 within a
year's time. Mr. Bishop replied yes; he hoped it would be sooner, but definitely within a year.
Chainnan Wilmot next called for public comments; however, no one ca i e forward to speak.
Upon motion made by Conunissioner Kriz and seconded by Commissio'er Triplett,
BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously recommend
approval of the 2008 -2009 Secondary, Primary, and Interstate Road Improvement Plans for Frederick County.
These plans establish priorities for improvements to the secondary, primary, and interstate road networks within
Frederick County.
PUBLIC MEETING
Subdivision Request #16 -07 of WIN, LLC, submitted by Greenway Engineering, to create three out -
parcel lots, and includes a waiver request of Section 144 -24, Lot Requirements, (C) Lot Access, of the
Frederick County Subdivision Ordinance. This property, zoned B2, fronts the northern boundary of
Berryville Pike (Rt. 7) at its intersection with I -81 at Exit 315. The property is identified with P.I.N. 54 -A-
® 99E in the Stonewall Magisterial District.
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Action — Recommended Approval of Waiver With Conditions
® Action — Recommended Approval To Grant Administrative Approval Authority
Zoning and Subdivision Administrator, Mark R. Cheran, reported that the property is zoned B2
(Business General) with commercial land use; he said this is the site of the new Martin's at the Gateway Center.
He said surrounding properties are all zoned B2 with vacant and commercial uses. Mr. Cheran said the request is
for subdivision of 25.6750 acres into four parcels consisting of 0.9003 acres, 0.9216 acres, and 0.9533 acres with
a residue parcel of 22 acres. Mr. Cheran explained that the property has been zoned B2 since Frederick County
adopted zoning in 1967 and has no approved master development plan (MDP). The properties are located within
the Sewer and Water Service Area (SWSA) and the Urban Development Area (UDA).
Mr. Cheran reported that the applicant is requesting a waiver from Section 144 -24C of the
Frederick County Subdivision Ordinance to allow the subdivided parcels to be served by a private, commercial
access. He said access to these parcels will be via a private, commercial 50 -foot ingress /egress from Berryville
Pike (Route 7). He said that in order for the proposed commercial lots on the WIN, LLC property to be
subdivided utilizing private roads, the Board of Supervisors will need to grant a waiver of Section 144 -24C of the
Subdivision Ordinance.
In conclusion, Mr. Cheran said staff was seeking two actions from the Commission: a
recommendation regarding the waiver of public road frontage and a recommendation regarding administrative
approval authority for a four -lot subdivision.
Mr. Evan A. Wyatt, with Greenway Engineering, was representing the owner, e WIN, LLC, and
was available to answer questions from the Commission.
® Commissioner Kriz suggested the applicant install a traffic signal at the intersection coming out
of the tractor supply store because all the converging traffic is creating confusion about when and where to turn.
Commissioner Oates said he would like to have VDOT review the plats before staff provides
approval signatures, in the event VDOT may need a drainage or grading easement for future additional turn lanes
onto I -81. Commissioner Oates said lie also preferred to have the applicant submit a master development plan
(MDP) for the entire development so the applicant does not have to keep coning back before the Commission for
waivers for individual sites. In addition, he thought a MDP was needed because the development was becoming
quite large.
Chairman Wilmot called for public comments; however, no one came forward to speak
Upon motion made by Commissioner Oates and seconded by Commissioner Kriz,
BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously recommend
approval of the request of WIN, LLC, submitted by Greenway Engineering, for a waiver of Section 144 -24, Lot
Requirements, (C) Lot Access, of the Frederick County Subdivision Ordinance, with two conditions:
• Plats will be reviewed by VDOT prior to staff providing approval signatures.
• A master development plan will be required for the entire development prior to any future subdivisions.
Upon motion made by Commissioner Oates and seconded by Commissioner Kriz,
•
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ss
BE IT FURTHER RESOLVED, That the Frederick County Planning Commission does hereby unanimously
recommend that staff be granted administrative authority for approval of Subdivision Request # 16 -07 of WIN,
• LLC, submitted by Greenway Engineering, to subdivide 25.6750 acres into four parcels consisting of 0.9003
acres, 0.9216 acres, and 09533 acres, with a residue parcel of 22 acres.
OTHER
Winchester Planning Commission Liaisons
Chairman Wilmot passed around a sheet for Commissioners to sign -up as liaisons for future City
of Winchester Planning Commission meetings.
Urban Development Area (UDA) Statistics — Residentially Zoned Development Information
Planning Director, Eric R. Lawrence, stated that for approximately the past seven years, the staff
has kept a record of the number of potential available residential lots within the Urban Development Area (UDA).
Mr. Lawrence reviewed the information on the handout provided. He said that based on current zoning within the
UDA, there was the potential for 13,841 approved, plumed, or potential residential lots /units as of the end of
June, 2007. Mr. Lawrence said that if RA -zoned land is considered, which has been identified for potential
• planned future residential, then an additional 9,000 lots could be created. This would bring the grand total to
22,841 lots of total UDA development potential. Mr. Lawrence said that based on the growth rates and current
UDA boundaries, he thought the County could accommodate l0 -to -20 years based on existing zoning and then 20
years of growth within the UDA without expanding the UDA any further.
The Planning Commission discussed the statistics provided by the staff.
Comprehensive Policy Plan Amendments (CPPA) Work Session
Chairman Wilmot anmounced that a work session on the Comprehensive Policy Plan
Amendments (CPPA) is scheduled for Monday, August 6, 2007, at 12:00 noon in the Board of Supervisors
Meeting Room. Chairman Wilmot noted that the Chairman of the Board of Supervisors is interested in hearing
opinions from those Planning Commission members who are not part of the Comprehensive Plums and Programs
Subcommittee (CPPS) on the proposals coming forward for consideration.
•
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ADJOURNMENT
There being no further business to discuss, the meeting adjourned at 7:45 p.m. by a unanimous
vote.
Respectfully submitted,
M. Wilmot, Chairman
Lawrence, Secretary
ID
is
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