The URL can be used to link to this page

Home My WebLink About19-18 Dixie Scheulen Special Event Cntr - PIN 52-A-261 - Back Creek - BackfileSITE PLAN? TRACI NG SHEET Comment Sheets: GIS VDOT Frederick Water Winchester Inspections _ Stephens City Public Works Middletown Parks & Dec _ Airport Health Dept. Fire ✓ One copy of Site Plan application form ✓ Payment of site plan review fee ✓ One reproducible copy of Site Plan OPEN FILE: ..� lC3 File Opened s� Z Deference Manual updated/number assigned ZI D-base updated 5 l Scan documents to Planning S: drive Application Action Summary updated Scan additional items as needed (Project Planner to direct) CLOSE FILE: Y Approved (or denied) letter mailed to applicant/copy to file and cc's 1 2' l File stamped "approved", "denied" or "withdrawn" z I Reference Manuat updated 2- b D-base updated Scanning updated Application Action Summary updated Sys ID # DATE -5 cp f 14 RECEIVED FROM RECEIPT721562 ADDRESS n • Lj.1 .a a . a • •• D, n 'n- I_ ACCOUNT HOW PAID BEGINNING CASH BALANCE AMOUNT 10)cl CHECK 3N(c PAID BALANCE MONEY DUE ORDER B K2001 R FQwo S1657N-CL Special Limited Power of Attorney County of Frederick, Virginia Frederick Planning Website: www.co.frederick.va.us Department of Planning & Development, County of Frederick, Virginia 107 North Kent Street, Winchester, Virginia 22601 Phone (540) 665-5651 Facsimile (.540) 665-6395 Know All Men By These Presents: That I (We) (Name) Regalo, LLC (Phone) (540) 664-2145 (Address) 2368 Cedar Creek Grade, Winchester, Virginia, 22602 the owner(s) of all those tracts or parcels of land ("Property") conveyed to me (us), by deed recorded in the Clerk's Office of the Circuit Court of the County of Frederick, Virginia, by Instrument No. #170000640 on Page , and is described as Parcel: 52 Lot: A Block: 261 Section: Subdivision: 283 Barracks Lane, Winchester, Virginia, 22602 do hereby make, constitute and appoint: (Name) GreyWolfe, Inc. - Gary R. Oates, LS-B, PE (Phone) 540-667-2001 (Address) 1073 Redbud Road, Winchester, VA 22603 To act as my true and lawful attorney -in -fact for and in my (our) name, place and stead with full power and authority I (we) would have if acting personally to file planning applications for my (our) above described Property, including: Rezoning (including proffers) Conditional Use Permit _Master Development Plan (Preliminary and Final) Subdivision ✓n_Site Plan _Q_Variance or Appeal My attorney -in -fact shall have the authority to offer proffered conditions and to make amendments to previously approved proffered conditions except as follows: This authorization shall expire one year from the day it is signed, or u Irit ' otherwise escinded or mod' ed In witness thereof, I (we) have hereto set my (our) hand and seal this o LMay of &AD U20 Signature(s) State of Virginia, City/County of LD t ccVm��(i+2 , To -wit: a Notary Public in and for the jurisdiction aforesaid, ce -tify that the person(s) who signed to the foregoing instrum �{j�e�,�s�onally p eared bef re me and has owle ge the sa efor me in the jurisdiction aforesaid thiV14ay of 20 � My Commission Expires: Notary Public DEBBIE SCHUTT NOTARY PUBLIC REGISTRATION N 342347 COMMONWEALTH OF VIRGINIA MY CQi $ I XPIRES COUNTY of FREDERICK Department of Planning and Development 540/ 665-5651 Fax: 540/ 665-6395 July 2, 2018 Gary R. Oates GreyWolfe, Inc. 1073 Redbud Road Winchester, VA 22603 Re: Approval for Site Plan #19-18 Dixie Scheulen — Special Event Facility Property Identification Number (PIN): 52-A-261 Dear Mr. Oates: The above -referenced site plan was approved on June 29, 2018. The site plan is approved for a 4,872 SF special event facility (Phase I) to accommodate up to 280 persons in the RA (Rural Areas) Zoning District in the Back Creek Magisterial District. Subsequent phases will include an outdoor pavilion and bridal suite. Additional site improvements include a parking area, landscaping & screening and lighting. All requirements of the Frederick County Zoning Ordinance have been met in the approved site plan, including review agency comments from all relevant review agencies. I am providing you with four (4) copies of the approved site plan. Please forward these copies to the appropriate representative(s). Furthermore, advise the owner(s) that a copy should be kept for future reference, and an approved copy must be kept on the construction site throughout the development process. Once site development is complete, the owner(s) should contact this office to schedule an on -site inspection. Do not hesitate to contact me if you have any questions or concerns. Sincerely, M. Tyler Klein, AICP Planner MTK/pd Attachments cc: Gary A. Lofton, Back Creek District Supervisor J. Rhodes Marston and Greg L. Unger, Back Creek District Planning Commissioner Jane Anderson, Real Estate Commissioner of Revenue Regalo, LLC, 2368 Cedar Creek Grade, Winchester, VA, 22602 107 North Kent Street, Suite 202 • Winchester, Virginia 22601-5000 Pam Deeter To: Gary Lofton; Rhodes Marston; Greg Unger Subject: site plan approval Attachments: Approval Ltr - SP#19-18 Special Event Facility.docx Good morning, Please find attached from Mr. Klein the site plan approval letter for Dixie Scheulen (Special Event Facility) which is in your magisterial district. If you have any questions, please contact Mr. Klein. Pam Deeter Planning and Development 107 N. Kent Street, Suite 202 Winchester, VA 22601 (540) 665-5651 Tvler Klein From: Tyler Klein Sent: Wednesday, June 27, 2018 10:18 AM To: Gary Oates Subject: Additional Review Comments SP #19-18 Special Event Facility Gary, the following comments from my letter dated 5-23-18 remaining outstanding. In the future, a comment response letter should be provided with all resubmitted site plans to confirm all comments have been addressed. Building Layout. On Sheet 3, the proposed SF should be further clarified for each individual use including: the seating/banquet/event space, restrooms, office, kitchen, storage/utility space, etc, Outdoor Trash Receptacles. On Sheet 3, include the location of any dumpsters. Provide details of the dumpster screening. If no dumpsters are provided on site, add a note that all trash will be removed by the owner after each event. Outdoor Lighting. Under "Zoning General Notes" on Sheet 1 add a note that all lighting will conform to the Frederick County Zoning Ordinance, §165-201.07. A Photometric Plan with fixture type details (building and/or pole mounted), and minimum/maximum/average illumination levels should be provided for Staff to review. Additional comments may be provided related to site lighting. Site Access. Provide details of the required commercial entrance to the property from Round Hill Road (Route 803) on Sheet 6. After you have revised the, please resubmit one copy (email is sufficient) so that I may verify the information contained on the plan. I will need all approved review agency comment sheets and at least five (5) hard copies and one digital (PDF) of the final plan for approval. Should you have any additional questions, please do not hesitate to get in touch with me directly. Thank you for your consideration. M. Tyler Klein, AICP Planner Department of Planning & Development Frederick County, Virginia 107 N. Kent Street Winchester, VA 22601 (540)722-8248 tklein fcva.us TRANSMITTAL LETTER GREYWOLFE, INC. #f. 1073 REDBUD ROAD • WINCHESTER, VA 22603 •��` (540) 667-2001 9 (540) 545-4001 FAX �w GREYWOLFEINC@a AOL.COM Frederick County Planning & Development June 26, 2018 107 North Kent Street Winchester, VA 22603 Attn: Tyler Klein Subject: Dixie's Event Center Dear Sir: Attached is a site plan that has been revised based on Planning, Inspection, and Fire Marshal comments. I am still waiting on the Health Department and VDOT to respond to the initial submission. Thank you, Gary . Oates, LS-B, PE Grey olfe, Inc COUNTY of FREDERICK Department of Planning and Development 540/ 665-5651 Fax: 540/ 665-6395 May 23, 2018 Gary R. Oates GreyWolfe, Inc. 1073 Redbud Road Winchester, VA 22603 Re: Review Comments for Site Plan #19-18 Dixie Scheulen — Special Event Facility Property Identification Number (PIN): 52-A-261 Dear Mr. Oates: Planning Staff has reviewed the above -referenced site plan to determine if administrative approval can be granted. At this time, administrative approval cannot be granted. This site plan may not be approved until the issues in this letter, as well as all issues of the other review agencies, have been adequately addressed. Please review Staffs comments listed below and then prepare a revised site plan which adequately addresses each concern. Review Comments: 1) Site Plan Reference Number. Include the site plan number, #19-18, on the Cover Sheet. 2) Signed Seal. Final copies for signature by the Zoning Administrator will need a signed seal of the certified Virginia land surveyor, architect, or engineer who prepared the site plan. Staff acknowledges the site plan is in a dry t form. 3) Si2na2e. On Sheet 1 under "Monument Sign Data" add a note that siguage requires a separate building permit. On Sheet 2, indicate the approximate location of the proposed monument siguage near the site access. 4) Building Setbacks. Update the setbacks on Sheet 1 for the right side to 50-feet (FT). Staff acknowledges the correct setback is depicted on subsequent sheets. 5) Buildin2 Layout. On Sheet I under "Building Data" provide a breakdown of the proposed square footage (SF) for each Phase. On Sheet 3, the proposed SF should be further clarified for each individual use including: the seating/banquet/event space, restrooms, office, kitchen, storage/utility space, etc. Add a label specifying any outdoor event space and provide the dimensions (SF). 6) Sidewalks/Patio. Add a label specifying the type of material being used for sidewalks and the outdoor gathering space. 7) Outdoor Trash Receptacles. On Sheet 3, include the location of any dumpsters. Provide details of the dumpster screening. If no dumpsters are provided on site, add a note that all trash will be removed by the owner after each event. 107 North Kent Street, Suite 202 • Winchester, Virginia 22601-5000 Re: SP #19-18 Dixie Sheulen — Special Event Facility May 23, 2018 Page 2 8) Outdoor LightinI4. Under "Zoning General Notes" on Sheet 1 add a note that all lighting will conform to the Frederick County Zoning Ordinance, § 165-201.07. APhotometric Plan with fixture type details (building and/or pole mounted), and minimum/maximum/average illumination levels should be provided for Staff to review. Additional conznwnts nury be provided related to site lighting. 9) Site Access. Provide details of the required commercial entrance to the property from Round Hill Road (Route 803) on Sheet 6. 10) Agency Approvals. Comment sheets (approvals) are required from the following agencies: the Frederick County Inspections Department, the Frederick County Fire Marshal, the County Engineer, the Virginia Department of Health, and the Virginia Department of Transportation (VDOT). Additional Staff Reconunendations 11) Architecture & Desi2n. Staff recommends inclusion of any architectural renderings and/or building elevations for the project file, as applicable. After you have revised the, please resubmit one copy so that I may verify the information contained on the plan. I will need all approved review agency comment sheets and at least five (5) hard copies and one digital (PDF) of the final plan for approval. Do not hesitate to contact me if you have any questions or concerns regarding this letter. Sincerely, M. Tyler Klein, AICP Plainer MTK/pd Attachment cc: Regale, LLC, 2368 Cedar Creek Grade, Winchester, VA, 22602 Lord Fairfax Health District VIRGINIA LO�D Frederick / Winchester Environmental Health VI DEPARTMENT 107 North Kent Street - Suite # 201 DH OF HEALTH Winchester, Virginia 22601 HEALTH DISTRICT FMRFAX Tel. (540) 722-3480 -� Fax (540) 722-3479 Protecting You and Your Environment www.vdh.virginia.gov virginia.gov May 24, 2018 Agency Comments: This Health Department has reviewed the request for comments for a Site Plan fora proposed Special Event Center, to be located at 283 Barracks Lane Winchester VA 22602 Tax Map # 52 A 26 L. Based upon information provided by the applicant, the proposed usage meets the design criteria of the approved sewage disposal system: 1) The duration of the event will not begin before 10:00 AM and will end at midnight (12:00 PM); 2) The proposed event will accommodate but not exceed 280 persons; 3) The proposed days of operation are to be Friday Saturday, & Sunday. The water supply for the proposed event center will consist of drilled wells permitted by the Office of Drinking Water. There will be no food service in the event center, as the sewage disposal system can only accommodate restroom usage. This Health Department therefore has no objections to construction of the Special Event Center. Applicant is welcome to contact this Health Department at (540) 771-3020, or (540) 722 3480 concerning questions about any part of this correspondence. Page 1 Page 2 Agency Si nature �`'� � ' �- �` �� t�?tG. Date: Title: E \ A S i Nj o ,r-NOTICE TO AGENCY —PLEASE RETURN THIS FORM TO THE APPLICANT) REQUEST FOR SITE PLAN COMMENTS Frederick County Inspections Department Comment Mail to: Frederick County Inspections Department Attn: Building Official 107 North Kent Street, Winchester, Virginia 22601 Hand deliver to: Frederick County Inspections Dept. 107 North Kent Street, 2" d Floor Winchester, Virginia 22601 Phone: (540) 665-5650 Applicant: It is your responsibility to complete this form as accurately as possible in order to assist the agency with their review. Please attach two (2) copies of the Site Plan with this sheet. Applicant's Name: GreyWolfe, Inc. - Gary R. Oates, LS-B, PE Mailing Address: 1073 Redbud Road Winchester, Virginia, 22603 Name of development and/or description of the request: Dixie Scheulen Special Event Center - CUP 07-17 Location of Property: 283 Barracks Lane, Winchester, Virginia, 22602 Inspections Department Comments: Telephone: 540-667-2001 FREDERICK COUNTY INSPECTIONS DEPARTMENT USE ONLY - Date Received ' T r 2t' , ' Review Number 1 2 3 4 5 (circle one) =`-; a Date Reviewed Revision Required o* o Date A roved ;rr Signature &Date: ** Please Return Form to Applicant** 19 Buildings shall comply with The Virginia Uniform Statewide Building Code, and Section 303 - A,Assembly Use Group of the Virginia Building Code/2012. Other Code that applies are the International Energy Code, ICC/ANSI Al17.1-09 Accessible and Usable Buildings and Facilities. Design plans submitted for permit application shall be sealed by a Virginia Licensed Design Professional. Occupant load and fire egress plans shall be indicated on sealed plans at time of submittal. New assembly building shall meet height and area for the type of construction as allowed in T503 with applicable increases. Buildings on the same lot shall comply with T602 for fire separation distances. All required egress shall meet ANSI Al 17.1-09 for slopes. 60% of all public entrances shall be accessible. Vestibule or air lock provided as required for entrances opening into a space exceeding 3000 sq ft. Parking is provided in accordance with Tl l06.1(1) of the IBC. Vehicle unloading areas shall be striped in accordance with ANSI Al 17.1-09. A minimum of one van accessible parking and unloading is required. Max slope of accessible parking and unloading areas shall not exceed 2%. Signage for parking shall be provided as required per USBC 1106.8. Sidewalks that exceed a 1:20 slope shall be designed as a ramp. Curb ramps shall maintain a 1:12 maximum slope. Maximum 1/2" door threshold is allowed per ANSI Al 17.1-09 Demolition of any structure requires a building permit and an asbestos inspection. Restroom quantities shall be determined by Assembly Use Group Use based on the occupant load in T2901. Health Department approval for the sanitation system is required with occupant load. Gutters shall not drain over walking surfaces. Drains beneath patio and walkways are detailed on plans. Calculations on storm drain (roof drains) shall be per The Virginia Plumbing Code 2012 and be provided with the plumbing permit application Please note the requirements in Chapter 17 of IBC for special inspection requirements on the type of structure.( Soils, concrete etc..). S:\Site Plan comments\2012\Assem Event Center.doe REQUEST FOR SITE PLAIN COMMENTS Frederick (otinl% Public \\orkc Comme" i Mail to; Frederick County Public Works Departrncnt Attn: County Enbinecr 107 North Kent Street. Winchester. Virginia 22601 llami rlcli,er to; Nuhlic Works Department 107 North Kent Street, 2nd Floor Winchester. Virginia 22601 Plume: (540) 665-5643 Applicant: It is your run.Wasibility to completr IN,, tOrm Lb wcututely as possihle in order to imist the agency x%ith 1hr1r res icss . Please ujtttch t#trcei t) ent►ics of Ittr Sitr Plan with this chest. Applicant's Name: Greywoite. Inc. - Gory R Oates, i s-n cat. Telephone: 540-W-2W I Mailing Address: this ReLVAA Road VWrtchester, Viig"a. 22603 Name of development and/or description of the request: ntwe 5tieuten Special Event Center - CUP 07-17 Location of Propert}: 283 bwacks Lune, Wincheitter Virginia. 22602 Public Works Department Comments; - k7— ems— --/gin. Gn►yt •�f _. RECEIVED MAY 2 1 2018 (� Framrick Co jnw FuoUc Wnfks 6 jmpectV-)ns FRFpt.lt1CK COUNTY PUBLIC WORKS ULPARTMENT USE ON1.Y- Dutr Received Revtca Nuctilm 1 2 3 4 S tcircieone) I )ate Rv% i<H W Re%ision Re4Iuired �DuLc Appused 6"0I _ "` Please Return Unrtn to 1pplicanl" Subject: Dixie Scheulen Special Event Center Date: 6/28/2018 1:23:30 PM Eastern Standard Time From: timothy.rhodes@vdot.virginia.gov To: greywolfeinc@aol.com Cc: matthew.smith@vdot.virginia.gov, rhonda.funkhouser@vdot.virginia.gov, edwin.carter@vdot.virginia.gov, tklein@fcva.us Gary, A VDOT review has been conducted on the Dixie Scheulen Special Event Center Site Plan dated May 14, 2018. The existing access on Rte. 803 serving the property will be sufficient for the proposed use. This office has no objection to the proposed Site Plan. Should you have any questions, please feel free to contact me. Thanks You, Timothy Rhodes VDOT—Land Development Engineer Clarke, Frederick, Shenandoah & Warren Counties 14031 Old Valley Pike Edinburg, VA. 22824 (540)-984-5630 Frederick County Department of Fire and Rescue Office of the Fire Marshal 1080 COverstollf? Drive VNinc}ievt(.,r. trA 22602 (540) 665-6350 Tar: (540) 878-473.9—PmaLl. h7jo&, &-va. us Plan Review & Comments Date Received 5121 /2018 Plan/Permit Type Site Plan 05-21-18 Name Caroline "Dixie,, Boyd Scheulen Address 283 Barracks L.N Winchester Project Name Event Venue Applicant Name & Number GreyWoife, Inc. 540-667-2001 RE# Permit Number Emergency Vehicle Access: Aate Inadequate NIA Hydrant Location; Adequate Inadequate WA Siamese Location: Adequate Inadequate ow Fire lanes Required: 'As No NIA Plan Approval Status Approve Comments Areas hf-lighted in orange shall have No Parking Fire Larne sign installed f Signature: w r` Reviewed By: Kenneth Scott;/jr. a Title:t!✓ �f"6S Date Reviewed 5/26/2018 VA 22602 2 3 4. SITE PLAN APPLICATION - Office Use Only - Date Application Received:5 Application #: Q� Fees Received:4o2700 Receipt #: :cU 15 �p a Initials: Project Title: Dixie Scheulen Special Event Center - CUP 07-17 Location of Property (Street address) 283 Barracks Lane Winchester, VA 22602 Applicant/Designer: Name: GreyWolfe, Inc. - Gary R. Oates, LS-B, PE Telephone: 667-2001 Address: 1073 Redbud Road, Winchester, Virginia, 22603 Property Owner (if different than above): Name: Regalo, LLC Telephone: (540) 664-2145 Address: 2368 Cedar Creeek Grade Winchester, Virginia 22602 5. Property Information: a. Property Identification Number: b. Total acreage of the parcel to be developed: C. Total disturbed area of the parcel: d. Present Use: e. Proposed Use: f. Magisterial District(s) 8 52-(A)-261 135.87 acres 1 acre Agriculture same with addition Event Center Back Creek 6. Site Plan Type: a. Is this an original or new site plan? Yes Iy l No b. Is this a revised site plan? Yes ❑ No If yes provide all previous site plan numbers: ❑ ❑� C. Is this a minor site plan? Yes No If yes provide all previous site plan numbers: 7. Zoning Information: a. Current Zoning: RA - CUP 07-17 b. Was this property Rezoned? Yes ❑ No 171 C. If yes provide the rezoning number for this property: d. Are there any proffers for this property? Yes No e. Has a MDP been approved for this property? Yes ❑ No f. If yes provide the MDP number for this property: 8. Adjoining property zoning and use: USE North Residential -Agriculture East Residential South Agriculture West Agriculture ZONING RA - CUP 07-17 RP RA - CUP 07-17 RA - CUP 07-17 I have read the material included in this package and understand what is required by the Frederick County Planning Department. I also understand that all required material will be complete prior to the submission of my site plan. �r Signature: Date: 9 C� F REQUEST FOR SITE PLAN COMMENTS / 1U t", IVIMI 1 LUIU Frederick County Nparfinent of Planning &ry 173A Mail to: Hand deliver to: Frederick County Frederick County Department of Planning & Development Department of Planning & Development 107 North Kent Street, 107 North Kent Street, 2nd Floor Winchester, Virginia 22601 Winchester, Virginia 22601 Phone: (540) 665-5651 Applicant: It is your responsibility to complete this form as accurately as possible in order to assist the agency with their review. Please attach two (2) copies of the Site Plan with this sheet. Applicant's Name: GreyWolfe, Inc. - Gary R. Oates, LS-B, PE Telephone: 540-667-2001 Mailing Address: 1073 Redbud Road Winchester, Virginia, 22603 Name of development and/or description of the request: Dixie Scheulen Special Event Center - CUP 07-17 Location of Property: 283 Barracks Lane, Winchester, Virginia, 22602 Department of Planning & Development Comments: -PLANNING DEPARTMENT USE ONLY - Date Received Review Number 1 2 3 4 5 (circle one) Date Reviewed Revision Required Date Approved Signature & Date: xx Please Return Form to Applicant"" 16 Document Approval Form PLEASE REVIEW THE ATTACHED DOCUMENT. IF THIS DOCUMENT MEETS YOUR APPROVAL PLEASE INITIAL AND PROVIDE THE DATE AND TIME OF YOUR APPROVAL. IF THIS DOCUMENT DOES NOT MEET YOUR APPROVAL, PLEASE PROVIDE COMMENTS AS TO WHA T YO U WO ULD LIKE TO HA VE COMPLETED. Initials Date & Time Candice Mark Dave ie John COMMENTS: �P Received by Clerical Staff (Date & Time) �5—leO (S:Office on Blackbox\Forms\Document Approval Form—6/7/2016 ) iln