HomeMy WebLinkAbout51-16 The Broadway Goup New Retail Development - PIN 54-A-127C - Redbud - BackfilePlease note: The site plans associated with this file are
located in the file room.
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Comment Sheets:
SUE PLAN TRACK[NG SHEET
GIS
Sanitation Authority
Inspections
Public Works
Parks & Rec
Health Dept.
One copy of Site Plan application form
Payment of site plan review fee
One reproducible copy of Site Plan
OPEN FILE:
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File Opened
VDOT
Winchester
Stephens City
Middletown
Airport
Fire
Reference Manual updated/number assigned
D-base updated
Application Action Summary updated
Approved (or denied) letter mailed to applicant/copy to file and cc's
File stamped "approved", "denied" or `withdrawn"
Reference Manual updated
D-base updated
�DApplication Action Summary updated
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Commercial Real Estate Development
The Broadway Group, L LC 216 Westside Square • Huntsville, AL 35801 • Phone: 256.533.7287 • Fax: 256.533.7236
i
Tyler Klein
Frederick County Department of Planning
107 N. Kent Street
Winchester, VA 22601
i
November 20, 2017
1'
RE: Development on Senseny Road
To Whom It May Concern,
The Broadway Group,, LLC is withdrawing our site plan review for the development off of Senseny
Road in Winchester, VA. This development will not be moving forward.
If you have any questions, please contact us at 256-533-7287.
The Broadway G
Robert M.-Bread
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The C;00;
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Commercial Real Estate Developmen•
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Pam Deeter
From: Tyler Klein
Sent: Monday, November 20, 2017 9:36 AM
To: Pam Deeter
Cc: Candice Perkins
Subject: FW: Status of Site Plan #51-16, Broadway Group - Retail Development on Senseny Road
Pam, this site plan has been officially withdrawn if we can update the project file. I will have a signed letter from the Applicant to include
as well.
Thank you.
-Tyler
From: Alyssa Carter [mailto:alyssa.carter@broadwaygroup.net]
Sent: Monday, November 20, 2017 9:28 AM
To: Tyler Klein <tklein@fcva.us>
Subject: RE: Status of Site Plan #51-16, Broadway Group - Retail Development on Senseny Road
This project will not be moving forward.
Thanks!
Alyssa Carter
Due Diligence Coordinator
The Broadway Group, LLC
0: 256-533-7287
C: 256-424-3555
F: 256-533-7236
alyssa.carter@broadwayproui).net
From: Tyler Klein [mailto:tklein@fcva.us]
Sent: Monday, November 20, 2017 8:11 AM
To: Alyssa Carter
Subject: Status of Site Plan #51-16, Broadway Group - Retail Development on Senseny Road
Alyssa, good morning. As we wrap up 2017, 1 am looking to close out projects that are pending. Can you please provide a status on
this project? If the project is moving forward, please resubmit for a subsequent review by staff. If the project is no longer under
development, please provide a withdrawal letter. If you have any questions, please let me know. Thank you for your consideration and
Happy Thanksgiving.
M. Tyler Klein, AICP
Planner
Department of Planning & Development
Frederick County, Virginia
107 N. Kent Street
Winchester, VA 22601
(540)722-8248
9 •
tklein(a�fcva.us
0
9
Tyler Klein
From: Tyler Klein
Sent: Friday, May 19, 2017 2:42 PM
To: 'Alyssa Carter'
Subject: SP #51-16 - Senseny Road Retail Store; additional review comments
Alyssa, thank you for the opportunity to review the resubmission of the aforementioned site plan. Staff notes the following comments
have not been addressed:
• Setbacks. Label the 26' building restriction line (BRL) on Sheet CO3.
• Site Lighting & Photometric Plan. A note should be added to the sheet specifying that all site lighting will conform to Section
165-201.07 of the Frederick County Zoning Ordinance and will be downcast and full cutoff. Additionally, details of the lighting
features (building and/or pole mounted) to be installed on -site should be included on the site lighting & photometric plan
page(s).
• Landscaping & Buffering. A note should be added on sheet L01 stating that all landscaping and plantings will be in
conformance with Section 165-203.01 of the Frederick County Zoning Ordinance. Staff acknowledges the required language
regarding the plantings has been included but requests the ZO section number also be included should this language change
in the future.
Further specify in the plantings table that the screening/buffer shrubs (Juniper "Nicks Compact") should be in the height range
of 18" to X" in cases where they are fulfilling screening of the parking lots they should be a minimum of 36" at time or
plantings, and in cases where they are fulfilling buffer requirements they should be a minimum of 18" at time of plantings per
the notes. When Planning & Development staff conducts the on -site inspection prior to issuance of final CO, we will want to
see the plantings are the correct height. Plantings that do not fulfill the requirement will need to be replaced.
A note should also be added to sheet L01 referencing the "existing 50-FT shared buffer easement centered on property line"
between the subject property and the residential parcel to the rear of the lot (PIN #54-A-127B). The note should be as follows:
"Easement Note: Existing 50-FT Shared Buffer Easement Centered on Property Line recorded in Instrument #050026511
(recorded August 10, 2005).
In addition, please provide documentation of approvals from the following commenting Agencies — VDOT, Fire Marshalls Office, Public
Works (County Engineer), and Building Inspections. Once the above Planning & Development department comments are addressed,
please provide revised copies of these individual sheets electronically via email (CO3, L01, L02, and the Site Lighting & Photometric
Plan) for review to confirm our comments have been addressed.
Please let me know if you need additional clarification or if you have any comments. Have a nice weekend.
M. Tyler Klein, AICP
Planner
Department of Planning & Development
Frederick County, Virginia
107 N. Kent Street
Winchester, VA 22601
(540)722-8248
tklein .fcva.us
COUNTY of FREDERICK
Department of Planning and Development
540/ 665-5651
Fax: 540/ 665-6395
January 6, 2017
Alyssa Carter
Due Diligence Coordinator
The Broadway Group, LLC
216 Westside Square
Huntsville, AL 35801
Re: Review Comments for Site Plan #51-16, The Broadway Group — New Retail
Development
Property Identification Number (PIN): 54-A-127C
Dear Ms. Carter:
Planning Staff has reviewed the above -referenced site plan to determine if administrative
approval can be granted. At this time, administrative approval cannot be granted. This site plan
will not be approved until the issues in this letter, as well as all issues of the other review
agencies, have been adequately addressed. Please review Staff's comments listed below and then
prepare a revised site plan which adequately addresses each concern.
Review Comments:
1) Site Plan Reference Number. Add the site plan (SP) number, SP #51-16, to the plan
set.
2) Signature Block. A signature block needs to be provided for the Zoning
Administrator, along with a note that the site plan will expire five -years from date of
the signature.
3) Site Statistics. Provide the following: site address, total disturbed area, building
restriction lines/setbacks (minimum required and provided), maximum permitted
building height (35 feet allowed), parking setbacks (required and provided), Floor
Area Ratio (FAR) calculations, open space (minimum required and provided), and
signage details (dimensions, height, and square footage).
4) Previously Approved Plans. A reference should be provided to previous approvals,
including: Rezoning (REZ) #006-88, and Site Plans (SP) #19-99 and SP #68-08.
5) Approved Variance. Please include a reference to and details of the variance (#14-
16) for the subject property, approved by the Frederick County Board of Zoning
Appeals (BZA) on October 18, 2016.
6) BRL's. Show the building restriction lines (BRLs) on all pages the plan.
7) Landscaping & Buffering. The following should be addressed on the site plan:
107 North Kent Street, Suite 202 • Winchester, Virginia 22601-5000
Review Comments — SP #51-16, Broadway Group — New Retail Development
January 6, 2017
Page 2
Additional landscaping notes should be included regarding planting,
maintenance and replacement as in conformance with the Zoning Ordinance
Section 165-203.01;
Provide the calculations showing a minimum of 5% of the parking area is
interior landscaping;
Per the Zoning Ordinance requirement, 50 feet of mature woodlands is
required to be substituted for zoning district buffer requirements; the existing
woodlands on site does not appear to fulfill this requirement. For screening
the 25 feet on site between the rear of the building and the property line, 3
plants per 10 linear feet plus an opaque fence would be permissible to fulfill
the requirement. This should also be planted/installed along the western side
of the property; see markup on Sheet LOL An existing buffer appears to be in
place as part of approval of SP #19-99, and as shown on SP #68-08. This
would fulfill the requirement in this portion of the site. Copies of the previous
site plans are available for review in the Department of Planning &
Development.
• A cross section detail of the buffer should be provided.
8) Dumuster Area. Label the dumpster area. The proposed dumpster location needs to
be located to the rear building and may not be located in the front yard setback.
9) Transportation. The following should be addressed on the site plan:
• Trip generation calculations should be included for review;
Crosswalk stripping should be included
included in Site Details sheet) at projec
should be relocated prior to crosswalk
pedestrian access; and
t
(i.e. depicted on plan pages and
entrance; proposed stopping bars
to ensure vehicles allow for safe
• Confirm with the Virginia Department of Transportation (VDOT) that the
minimum separation distance is met in regards to the site entrance in relation
to adjacent properties to the east and west and regarding the adequacy of the
length of the proposed turn lane.
10) Site Lighting & Photometric Plan. Provide a site lighting plan sheet. Indicate the
type of lighting present on the site (wall packibuilding or pole mounted). Indicate the
minimum, maximum and average illumination levels. Provide the height of any
proposed poles. Also, provide a note that states all lighting must be full cutoff and
conform to the Zoning Ordinance Section 165-201.07 requirements.
11) Agency Approvals. Comment sheets (approvals) are required from the following
agencies: the Frederick County Inspections Department, the Frederick County Fire
Review Comments — SP #51-16, Broadway Group — New Retail Development
January 6, 2017
Page 3
Marshal, the Frederick County Sanitation Authority (FCSA), the Frederick County
Engineer (Public Works) and the Virginia Department of Transportation (VDOT).
After you have revised the site plan, please resubmit one (1) copy so that I may verify the
information contained on the plan. I will need all approved review agency comment sheets, at
least five (5) copies of the final plan and a digital (PDF) copy on a disk for approval.
Do not hesitate to contact me directly if you have any questions or concerns regarding this letter.
Sincerely,
M. Tyler Klein, AICP
Planner
MTK/pd
Attachment
is
parker
DESIGN GROUP
May 15, 2017
M. Tyler Klein, AICP
Frederick County Planning & Development — Planner
107 N. Kent St
Winchester, VA 22601
540-665-5651
Harvey E. Strawsnyder, Jr., P.E.
Frederick County Public Works — Director
107 N. Kent St
Winchester, VA 22601
540-665-5643
Timothy Rhodes
VDOT — Land Development Engineer
Clarke, Frederick, Shenandoah & Warren Counties
14031 Old Valley Pike
Edinburg, VA 22824
540-984-5630
Virginia Department of Health
107 North Kent St
Winchester, VA 22601
540-722-3480
Frederick County Inspections:
107 N. Kent St
Winchester, VA 22601
540-665-5650
Frederick County Parks & Recreation:
107 N. Kent St
Winchester, VA 22601
540-665-5678
2122 Carolina Ave., SW
Roanoke, VA 24014
P: 540.387.1153
F: 540.289.5767
www.parkerdg.com
ENGINEERING I SURVEYING I STORMWATER SERVICES
Frederick County Information Technologies, GIS Division:
107 N. Kent St
Winchester, VA 22601
540-665-5614
Kenneth Scott, Jr.
Frederick County Fire and Rescue:
1080 Coverstone Dr
Winchester, VA 22602
540-665-6350
Review Agents
May 05, 2017
Page I of 7
02 2122 Carolina Ave., SW
Roanoke, VA 24014
P: 540.387.1153
.5767
parker F: www.parkerdg.com
www.parkerdg.com
DESIGN GROUP ENGINEERING I SURVEYING I STORMWATER SERVICES
Frederick County Sanitation Authority:
315 Tasker Rd
Stephens City, VA 22655
540-868-1061
Re: Response to Review Comments: Commercial Retail Store — Winchester
PDG WO #16-0081-03
Planning & Development SP #51-16
Property Identification Number (PIN): 54-A-127C
Review 1
Dear Review Agents:
Parker Design Group has received review comments pertaining to the submitted Commercial Retail Store
— Winchester Site Development Plan. Please see the responses shown in bold below:
Planning & Development — M. Tyler Klein:
1) Site Plan Reference Number. Add the site plan (SP) number, SP #51-16, to the plan set. The SP
number has been added to the cover sheet.
2) Signature Block. A signature block needs to be provided for the Zoning Administrator, along with
a note that the site plan will expire five -years from date of the signature. A signature block has
been added to the cover sheet as specified.
3) Site Statistics. Provide the following: site address, total disturbed area, building restriction
lines/setbacks (minimum required and provided), maximum permitted building height (35 feet
allowed), parking setbacks (required and provided), Floor Area Ratio (FAR) calculations, open
space (minimum required and provided), and signage details (dimensions, height, and square
footage). All of these items have been added to the site statistics.
4) Previously Approved Plans. A reference should be provided to previous approvals, including:
Rezoning (REZ) #006-88, and Site Plans (SP) # 19-99 and SP #68-08. These have been listed
under Local Approvals on sheet COL
5) Approved Variance. Please include a reference to and details of the variance (#14-16) for the
subject property, approved by the Frederick County Board of Zoning Appeals (BZA) on October
18, 2016. This has been listed under Local Approvals on sheet COL
6) BRL's. Show the building restriction lines (BRLs) on all pages the plan. The BRL's have been
shown on all plans sheets. The front setback shown is the 26' per variance #14-16.
7) Landscaping & Buffering. The following should be addressed on the site plan:
• Additional landscaping notes should be included regarding planting, maintenance and
replacement as in conformance with the Zoning Ordinance Section 165-203.01; Additional
notes have been added from the zoning ordinance.
• Provide the calculations showing a minimum of 5% of the parking area is interior
landscaping; This calculation has been shown on sheet L01 of the plans.
• Per the Zoning Ordinance requirement, 50 feet of mature woodlands is required to be
substituted for zoning district buffer requirements; the existing woodlands on site does not
appear to fulfill this requirement. For screening the 25 feet on site between the rear of the
building and the property line, 3 plants per 10 linear feet plus an opaque fence would be
Review Agents
May 05, 2017
Page 2 of 7
9 •
2122 Carolina Ave., SW
m•&
on Roanoke, VA 2404
P: 540.387.1153
F: 540.289.5767
parker www.parkerdg.com
C_) E S I G N GROUP ENGINEERING I SURVEYING I STORMWATER SERVICES
permissible to fulfill the requirement. This should also be planted/installed along the western
side of the property; see markup on Sheet LO1. An existing buffer appears to be in place as
part of approval of SP # 19-99, and as shown on SP #68-08. This would fulfill the requirement
in this portion of the site. Copies of the previous site plans are available for review in the
Department of Planning & Development. The landscaping has been revised to meet the 3
plants per 10 linear feet.
• A cross section detail of the buffer should be provided. A cross section profile has been
added to sheet C05.
8) Dumpster Area. Label the dumpster area. The proposed dumpster location needs to be located to
the rear building and may not be located in the front yard setback. The location of the dumpster
enclosure has been moved to be behind the proposed building line.
9) Transportation. The following should be addressed on the site plan:
• Trip generation calculations should be included for review; Trip generation calculations
have been provided on the cover sheet.
• Crosswalk stripping should be included (i.e. depicted on plan pages and included in Site
Details sheet) at project entrance; proposed stopping bars should be relocated prior to
crosswalk to ensure vehicles allow for safe pedestrian access; and striping for a crosswalk
has been added meeting VDOT standards and the stop bar has been relocated to be
behind the crosswalk.
• Confirm with the Virginia Department of Transportation (VDOT) that the minimum
separation distance is met in regards to the site entrance in relation to adjacent properties to
the east and west and regarding the adequacy of the length of the proposed turn lane. VDOT
has seen an exhibit of the layout that we are proposing on this submittal and have
approved the layout.
10) Site Lighting & Photometric Plan. Provide a site lighting plan sheet. Indicate the type of lighting
present on the site (wall pack/building or pole mounted). Indicate the minimum, maximum and
average illumination levels. Provide the height of any proposed poles. Also, provide a note that
states all lighting must be full cutoff and conform to the Zoning Ordinance Section 165-201.07
requirements. A Site Lighting and Photometric Plan will be provided by others under
separate cover.
11) Agency Approvals. Comment sheets (approvals) are required from the following agencies: the
Frederick County Inspections Department, the Frederick County Fire Marshal, the Frederick
County Sanitation Authority (FCSA), the Frederick County Engineer (Public Works) and the
Virginia Department of Transportation (VDOT). All listed agencies and their corresponding
comments have been included on this comment response letter.
Public Works — Harvey E Strawsnyder:
1. Refer to the geotechnical report prepared by Building and Earth, dated January 4, 2017: The
elevations and locations of the nine (9) borings should be correlated with the existing topographic
conditions shown on sheet C-02. The bore hole locations have been added to sheet C-02. A
note has been added under the general notes referencing the geotechnical report.
2. Refer to Appendix E in the stormwater calculations: The letter from Resource Environmental
Solutions dated December 7, 2016 indicates the availability of 2.05 nutrient credits. A letter
verifying the purchase of these credits will be required when the application is made for a
Review Agents
May 05, 2017
Page 3 of 7
�•' 2122 Carolina Ave., SW
Roanoke, VA 24014
0 2 P: 540.387.1153
parker F:540.289.5767
arker 9 .corn
www.parkerdg.com
DESIGN GROUP ENGINEERING I SURVEYING I STORMWATER SERVICES
stormwater permit. Acknowledged. The nutrient credits required will be purchased after site
plan approval.
3. Refer to Sheet C-02, Construction Sequence: A stormwater/land disturbance permit will be
required from the Frederick County Public Works Department prior to any site construction
including demolition. Acknowledged. A note stating this has been added under general
demolition notes on Sheet CO2. A registration statement will be included with this submittal.
4. Refer to Sheet C-02, Demolition Note #DN-4: This note is very ambiguous considering the entire
easement containing the gas and water liner is shaded thus requiring relocation according to the
note. We suggest that these utility companies be contacted prior to initiating the site work
bidding process to accurately locate the lines in question to prevent conflicts during construction.
The results of this action could then be evaluated by the site designer to determine potential
conflicts. The water and gas was located by miss utility but exact location/depth is unknown.
We typically include this note to ensure that the contractor has an idea of where the existing
utilities are and to verify in the field to determine that actual location/depth. We have
contacted the utility companies to determine how the utilities will be relocated. The
proposed water line will be offset 2' from the existing line and lowered as needed. The gas
line is to be relocated as shown on the 2o1 submittal and is noted on the plans to be relocated
by Washington Gas.
5. Refer to Sheet C-03: A portion of the proposed 10' wide concrete sidewalk is shown above
existing utilities. The easement documentation should be reviewed to determine if there are any
limitations associated with constructing a sidewalk above these utilities. No issues have been
found with the waterline being located under the walking trail. The gas line is to be
relocated to be 1' into the property within a 10' gas line easement.
6. Refer to Sheet C-03: The symbol for an ADA accessible sign has been placed at several locations
within the proposed 10' sidewalk. Indicate if this symbol should have been a "3", concrete
sidewalk, rather than a "7" as shown. This symbol was incorrectly labeled. The correct label
number is 17 (paved asphalt trail), which has been revised for this submittal.
7. Refer to Sheet C-03, Water Notes and Gas Line: Refer to our previous comment #4, regarding
relocating existing utilities. The water and gas lines shall be relocated based on conversations
with the corresponding utility companies.
8. Refer to Sheet C-03, Site Layout Legend #9, Proposed Wall: Indicate what type of retaining wall
is envisioned in the area shown along the north property line. Any wall above 3' will require a
building permit. The proposed wall has been called out to be a segmental block retaining
wall and a detail has been added to the site details sheet.
9. Refer to Sheet C-04, Mite Improvements: Indicate if permission has been obtained to
implement the offsite improvements proposed for the Episcopal Church property. Permission to
grade on the church property has been denied therefore the layout has been revised so that
no disturbance will occur on the church property. Correspondence with VDOT has taken
place to verify that the new layout will be approved.
10. Refer to Sheet C-05, Existing Contours: The existing contours shown on sheet C-02 should be
legibly reflected on this grading plan. The contours have been darkened to make the easier to
see and additional contour labels have been added.
11. Refer to Sheet C-05, General Grading Note #3: The VSMP permit shall be obtained from
Frederick County Public Works. This note has been revised.
12. Refer to Sheet C-04 and C-05, Inline Drain # 10.1: It appears that the top of the proposed inline
drain # 10.1 will be constructed approximately 18" above finished grade. Indicate if this is the
actual intent of the design. It has been assumed that you are referring to inlet #10.11 in the
Review Agents
May 05, 2017
Page 4 of 7
� •� 2122 Carolina Ave., SW
Roanoke, VA 24014
`a P: 540.387.1153
F: 540.289.5767
parker--parkerdg.com
DESIGN GROUP ENGINEERING I SURVEYING I STORMWATER SERVICES
northeast corner of the property. The top of the structure is correct at 705.50. The building
finished floor is at 706.5, the ground at the outside of the wall is at 706.0, and the ground
slopes half a foot over 10', therefore the top of the inlet is at 705.5. The proposed grading
contour has been labeled to correctly show the proposed grading.
VDOT — Timothy Rhodes:
• Please provide the current VDOT General Notes on the cover page. The notes have been added
to the cover sheet.
• Please remove the CG-6 reverse curb from the plan. VDOT does not have a Standard Reverse
Curb. The curb can be warped at the flow line as indicated on the CG-I 1 Detail, note 9. All
references to CG-6 reverse have been removed and changed to standard CG-6.
• Please provide a typical section of the entrance and roadway to include roadway cross slope, lane
widths, pavement design, curb and gutter placement, buffer strip and sidewalk/trail.
An additional "entrance cross section profile" has been added to sheet C14 of the plans.
• Please include the distance to the nearest entrance in each direction. These dimensions can be
found on sheet C11 of the plans.
• On sheet CO3, the legend indicates that #23 is calls for a 12" wide painted gore bar. Please revise
to 24" painted gore bar spaced with 12' between each stripe. See PM-3 from VDOT Road and
Bridge Standards for detail. The legend has been revised as specified.
• Please be sure all details included are as shown in VDOT Road and Bridge Standards. This
includes the CG-6. Also, please include the PM-3 Standard Detail. The correct details have
been used for CG-2 and CG-6. The PM-3 detail has been added to sheet C14.
• We have reviewed the Auto -Turn exhibits for the WB-50. These exhibits show the entrance
accommodates this type of delivery truck. Should this development proceed and go to
construction, we will put a stipulation in the land use permit for the entrance that no vehicles
larger than WB-50 be permitted to access the facility. If this restriction is violated or issues arise
with delivery vehicles having difficulty ingress and egressing the facility, modifications to the
entrance will be required. Acknowledged.
VDH:
No comments
Frederick County Inspections:
1. Building shall comply with The Virginia Uniform Statewide Building Code and section 309, use
group M (Mercantile) of the Virginia Building Code/2012.Other codes that apply are ICC/ ANSI
Al 17.1-2009 Accessible and Usable Buildings and Facilities and the Virginia Energy Code.
Acknowledged. See the building plans for building information.
2. New M-Mercantile Building shall meet height and area per T503 with allowable increases.
Building location to property line is less than 30' but greater than 20'. Proposed building is
single story which is allowed in M-Mercantile. Reference the building plans for the
construction type. The building has been located as it was determined to be acceptable by
variance #14-16 by the Frederick County Board of Zoning Appeals (BZA) on October 18,
2016.
Review Agents
May 05, 2017
Page 5 of 7
�•� 2122 Carolina Ave., SW
Roanoke, VA 2404
P: 540.387.1153
F: 540.289.5767
parker www.parkerdg.com
DESIGN GROUP ENGINEERING I SURVEYING I STORMWATER SERVICES
3. Roof Drains shall comply with the Virginia Plumbing Code, 2012. No water shall discharge over
pedestrian walkways. All runoff from the building rooftop will be collected at the rear of the
building via downspouts and storm run 10 as shown on sheet C04 of the plans. No runoff
shall discharge over the pedestrian walkway.
4. Handicap parking shall comply with ANSI A 117 .1-09. Van accessible parking shall have a
minimum of 11 'width with 5' unloading area or a minimum of 8' unloading area with an 8' width
per Section 502 ANSI. Maximum 2% slope required for parking and unloading. Accessible
parking appears to be in compliance with ANSI A 11 7 .1-09. Accessible route to entrance
appears to be in compliance. Vestibule required on main entrance if opening into space larger
than 3000 sq ft. Door approach to main entrance and doors in series shall comply with ANSI A
117.1-09. Acknowledged. Please see architectural plans for specific building features.
5. Please note the requirements in Chapter 17 of USBCABC for special inspection requirements on
the type of structure (Soils, concrete etc.) Compaction/soil bearing/soil testing shall be required
for placement of new store. Please see the geotechnical report provided by others.
6. Geotechnical investigation required per Section 1803. Please see the geotechnical report
provided by others.
Frederick County Parks and Recreation:
Plan appears to meet Parks & Recreation requirements.
Note — Asphalt trail labeling on page CO3 needs to be corrected — from 7 to 17 per the key. The label has
been revised.
Frederick County Information Technologies, GIS Division:
No new road names are required. Address will be assigned during building permit process, pending site
plan approval. Acknowledged.
Frederick County Fire and Rescue — Kenneth Scott:
Plan Disapproved — A Fire Hydrant shall be located within 300' of the structure as per Frederick County
90-4E(2) Water Supply. A fire hydrant has been added to the plans and can be seen on sheet CO3 of
the plans.
Frederick County Sanitation Authority:
Add note to cover sheet under General Notes stating "FCSA shall serve this parcel". This note has been
added to the cover sheet.
Review Agents
May 05, 2017
Page 6 of 7
202
2122 Carolina Ave., SW
Roanoke, VA 24014
P: 540.387.1153
parker F: 540.289.5767
www.pazkerdg.com
DESIGN GROUP ENGINEERING I SURVEYING I STORMWATER SERVICES
If you should have any questions pertaining to this matter, please do not hesitate to contact our office at
540-387-1153.
Sincerely,
Parker Design Group
Jonathan Alexander, E.I.T.
Project Engineer
Review Agents
May 05, 2017
Page 7 of 7
OCT 24 2016
COUNTY of FREDERICK
Department of Planning and Development
540/ 665-5651
Fax: 540/ 665-6395
October 19, 2016
The Broadway Group, LLC
216 Westside Square
Huntsville, AL 35801
RE: VARIANCE REQUEST #14-16
Dear Sir:
This letter is to confirm that the above -referenced variance application was approved by
the Board of Zoning Appeals at their meeting on October 18, 2016. The request on
parcel identified by Property Identification Number 54-A-127C was approved by the
BZA to allow a 24 foot front yard variance to a required 50 foot front yard setback
resulting in a 26 foot front yard setback. The property is located on Senseny Road (Route
657) in the Red Bud Magisterial District.
If you have any questions regarding this action, please feel free to call this office.
Sincerely,
r
rk Cheran
Zoning Administrator
MRC/pd
cc: Blaine Dunn, Red Bud District Supervisor
Charles Dunlap and Christopher Mohn, Red Bud Planning Commissioners
Jane Anderson, Real Estate
Commissioner of Revenue
John Trenary, Building Official
300 N LLC, 300 N. Main Street, Moorefield, WV 26836
107 North Kent Street, Suite 202 • Winchester, Virginia 22601-5000
9
I #
SITE PLAN APPLICATION
- Office Use Only -
Date Application Received: 1.2 -1;Z'1- ( (P Application #:
N-f-.,i1 OQ —n , rn
Project Title: The Broadway Group, LLC/New Retail Development
Location of Property
(Street address)
TBD Senseny Road
3. Applicant/Designer:
Name: The Broadway Group, LLC
Telephone: 256-533-7287
Address: 216 Westside Square
Huntsville, AL. 35801
4. Property Owner (if different than above):
Name: Summit Community Bank
Telephone: 304-530-1000
Address: 300 N. Main Street
Moorefield, WV 26836
5. Property information:
a. Property Identification Number:
54 A 127C
b. Total acreage of the parcel to be developed:
1.87
c. Total disturbed area of the parcel:
2.08
d. Present Use:
Undeveloped
e. Proposed Use:
New Retail Store
f. Magisterial District(s)
Red Bud
8
6. Site Plan Type:
a. Is this an original or new site plan? Yes II No
b. Is this a revised site plan? Yes F] No
If yes provide all previous site plan numbers:
c. Is this a minor site plan? Yes II No I
If yes provide all previous site plan numbers:
7. Zoning Information:
a. Current Zoning: B1
b. Was this property Rezoned? Yes El No IL
c. If yes provide the rezoning number for this property:
d. Are there any proffers for this property? Y
e. Has a MDP been approved for this property? Y
f. If yes provide the MDP number for this property:
8. Adjoining property zoning and use:
North
East
South
West
Housing
es
es
No
No
II
USE ZONING
RP
Daycare/ Pre -School
Housing
Church
131
RP
RP
I have read the material included in this package and understand what is required by the Frederick County Planning
Department. I also=understand that all required material will be complete prior to the submission of my site plan.
Signature:
Date: 12/21/16
9
SITE PLAN APPLICATION CHECKLIST
The checklist shown below specifies the information which is required to be submitted as part of the site
plan application. The Department of Planning & Development will review the application to ensure that
it is complete prior to accepting it. If any portion of the application is not complete, it will be returned to
the applicant(s).
(1) One (1) set of approved comment sheets are required from each relevant
review agency prior to final approval of a site plan. It is recommended that
applicants contact the Department of Planning & Development to determine
which review agencies are relevant to their site plan application. A list of
potentially relevant review agencies is shown below:
VFrederick County Department of Planning & Development
W_ Virginia Department of Transportation (VDOT)
I r l Department of GIS (Geographic Information Services)
Frederick County Sanitation Authority
gFrederick County Building Inspections Department
Frederick County Department of Public Works
Frederick County Fire Marshal
Virginia Department of Health
Frederick County Department of Parks & Recreation
❑ City of Winchester
❑ Town of Stephens City
�❑ Town of Middletown
Winchester Regional Airport Authority
❑ Frederick County Public Schools (for residential plans)
(2) One (1) copy of the Site Plan application form.
C�
(3) Payment of the site plan review fee.
_ L�
(4) Two (2) copies of the site plan for review.
C1
(5) Completed Special Limited Power of Attorney (original).
❑
(6) Traffic Impact Analysis (if applicable).
10
SITE PLAN CHECKLIST
The Site Plan Checklist, shown below, lists the information which is required to be on a ach site plan. Site plans
which are incomplete or missing information will be returned to the applicant (s) for revision.
Project Information Section
(1)
A title that includes the name of the proposed or existing business and a subtitle which
describes the proposed development.
W-1_
(2)
The name, address, and phone number of the land owner, developer, and designer.
(3)
The Frederick County Property Identification Number (PIN) of all lots included on the
site plan.
(4)
The number and type of dwelling units included on the site plan for residential uses.
(5)
The total land area and total developed land area of all lots included on the site plan.
(6)
A detailed description of the proposed use or uses of the development, as well as a
description of the existing use or uses.
(7)
A reference to any other site plan, master development plan approved by the county
for the site.
(8)
The date the site plan was prepared and a list of all revisions made, including the date
and a description of why the site plan was revised.
(9) A table of contents including all pages of the site plan.
(10) A list of all proposed utility providers, with their address, name and phone number.
(11) A location map showing the location of the site, along with the location of streets,
roads and land uses within five hundred (500) feet of the property.
(12) A statement listing all requirements and conditions placed on the land included in the
site plan resulting from approval of conditional zoning or a conditional use permit.
(13) A description of setbacks or conditions placed on the site as a result of an approved
variance.
1 (14) The name of the Magisterial District the property is located within.
Calculations Section
(15) Calculations showing the Floor Area Ration (FAR) of the site, including the maximum
allowed FAR, total ground floor area, total floor area, and total lot area.
(16) Calculations showing the total number of required and proposed parking spaces,
11
including the total number of existing and proposed spaces.
7
(17)
Calculations showing the total number of required handicap spaces, including the total
number of existing and proposed spaces.
(18)
Calculations showing the total number of required loading spaces, including the total
number of existing and proposed spaces.
(19)
Calculations showing the total number of required perimeter and interior trees
required, including the number of provided trees.
IVY]
(20)
Calculations showing the percentage of the property that will be landscaped and the
percentage of woodlands disturbed.
(19)
Calculations showing the total number of required perimeter and interior trees
required, including the number of provided trees.
Site Plan & Details Section
(21)
The location of all adjoining lots with the owner's name, specific use, zoning, and
zoning boundaries shown.
(22)
The location of all existing or planned right-of-ways and easements that are located on
or adjoin the property, with street names, widths, and speed limits shown.
(23)
All nearby entrances that are within two hundred (200) feet of any existing or
proposed entrances to the site.
(24)
All existing and proposed driveways, parking and loading spaces, parking lots and a
description of s urfacing m aterial a nd c onstruction de tails t o be us ed. T he s ize a nd
angle of parking spaces, aisles, maneuvering areas, and loading spaces shall be shown.
(25)
A North arrow.
(26)
A graphic scale and statement of scale.
_
(27)
A legend describing all symbols and other features that need description.
(28)
A boundary survey of the entire parcel and all lots included with distances described at
least to the nearest hundredth of a foot.
(29)
The present zoning of all portions of the site, with the location of zoning boundaries.
(30)
The location of all existing and proposed structures, with the height, specific use,
ground floor area, and total floor area labeled.
(31)
The location of all existing and proposed outdoor uses, with the height, specific use,
and land area labeled.
(32)
Existing topographic contour lines at intervals acceptable to the Zoning Administrator.
Proposed finished grades shall be shown by contour.
12
❑� (33) The location of the front, side, and rear yard setback lines required by the applicable
zoning district.
W_ (34) The location and boundaries of existing environmental features, including streams,
floodplains, lakes and ponds, wetlands, natural stormwater retention areas, steep
slopes, and woodlands.
(35) The location of outdoor trash receptacles.
F (36) A Photometric Plan per §165-201.07.
_—V(1_ (37) The location, dimensions, and height of all signs.
(38) The location of required buffers, landscaping buffers, and landscaped screens,
including examples, typical cross sections or diagrams of screening to be used. The
location and dimensions of required fencing, berms, and similar features shall be
specified.
—IVY] �_ (39) The location of recreational areas and common open space.
(40) The location of all proposed landscaping with a legend. The caliper, scientific name,
and common name of all deciduous trees. The height at planting, scientific name, and
common name of all evergreen trees and shrubs.
_ (41) The height at planting, caliper, scientific name, and common name shall be provided
for all proposed trees. The height at planting, scientific name and common name shall
be provided for all shrubs.
(42) The location of sidewalks and walkways, including all sidewalks or bicycle paths
required along any road right of way.
(43) The location and width of proposed easements and dedications.
(44) A stormwater management plan describing the location of all stormwater management
facilities with design calculations and details.
(45) A soil erosion and sedimentation plan describing methods to be used.
V(46) The location and size of sewer and water mains and laterals serving the site.
13
_ (47) Facilities necessary to meet the requirements of the Fire Code.
(48) A signed seal of the certified Virginia land surveyor, architect, or engineer who
prepared the plan. The seal and signature of the engineer, surveyor or architect shall
be on each sheet of the site plan.
(49) A space labeled "Approved by the Frederick County Zoning Administrator" for the
signature of the Zoning Administrator, approval date, and a statement that reads "site
plan valid for five (5) years from approval date."
—JJ (50) All requirements specified elsewhere in the County Code, including but not limited to
the Subdivision Ordinance.
14
1 Review Checklist This checklist is to be completed by the Engineer or
Surveyor and submitted with the Site Plan.
Frederick County, Virginia
Department of Public Works
i
Subdivision/Site Plan Name:
Engineer/Surveyor Name: --- ��►an_LWttOIX
Engineer/Surveyor Phone:'?-_38�7__J�`----------------------------------------
' Tax Map (PIN):
$
Review Key
✓
O.K.
Ordinance Requirements
Z
3
O
Incomplete
N
Not Applicable
Q:
a'�
(D
X
Unacceptable
rn
'2
W
N
M
Sub-
section
Code of Virginia 4VAC50-30-40 (MS-19)
1
Provide a note pertaining to temporary and
permanent stabilization of denuded areas.
2
Provide a note pertaining to stabilization
requirements for soil stockpiles.
Provide a note stating that vegetative stabilization
3
shall be uniform, mature enough to survive and
adequate to inhibit erosion.
4
Provide sediment trapping facilities as the first
e,
/�1
phase of land disturbingactivity.
Provide a note requiring that dams, dikes and
5
diversions be stabilized immediately after
construction.
Sediment traps and basins shall be installed if
6
necessary and in the correct location. Basins shall
)
maintain structural integrity during 100-year 24 hour
Y
storm event. (§79-3.A.1 Frederick County Code).
I
Cut and fill slopes shall be adequately stabilized. Fill
7
slopes steeper than 3:1 will require a slope stability
anal sis and maintenance plan.
Provide adequate temporary or permanent channel,
8
flume or slope drain for all concentrated runoff down
cut or fill slopes.
Provide adequate drainage or other protection
9
whenever water seeps from a slope face.
'/
Provide adequate inlet protection for all operational
10
storm sewer inlets.
Provide adequate channel protection for open
11
conveyance and receiving channel, provide
adequate outlet protection for pipes and channels.
Revised 4/10/2015 ' Public Works Plan Review Checklist Page 1 of 4
Provide
measures to minimize channel damage ,
f
12
when
conducting in -stream construction.
N
Install
temporary stream crossings of non-erodable
13
material
All
applicable federal, state and local regulations
pertaining
to working in or crossing live
14 watercourses
shall be met - all applicable permits
shall
be submitted with Land Disturbance
application
(§79-3.A.2 Frederick County Code).
Provide a note stating that the bed and banks of a
15
watercourse shall be stabilized immediately after
N
work in the watercourse is completed.
16
Provide appropriate notes regarding trenching
practices in accordance with 4VAC50-30-40
subsection 16.
Provide a note requiring cleaning/removal of any
17
sediment on public or roadways.
-private
Provide a note requiring that all temporary controls
18
be removed within 30-days once no longer needed;
trapped sediment must be removed and stabilized.
Provide adequate protection from erosion and
19
sediment deposition for downstream properties and
waterways.
Demonstrate that concentrated stormwater runoff
19.a
leaving the site discharges directly into an adequate
natural or manmade channel.
Demonstrate that two (2)-year runoff from the site
19-b.2.a
does not overtop banks of natural channels and
does not cause erosion.
Demonstrate that discharge into the previously
constructed man-made channels are not overtopped
19.b.2.b
by a ten (10ryear storm and the two (2)-year storm
does not cause erosion
Demonstrate that closed storm sewer systems
contain the ten (10)-year storm. Provide calculations
19.b.2.c
and show ten (10)-year HGL in the storm sewer
profiles.
If offsite improvements are proposed, provide
p�
19.d
evidence of obtained easements, etc.
v
Provide an analysis of the existing and ultimate
19.e
characteristics of the watershed.
Provide responsible party and maintenance plan for
19.f
the proposed detention facilities to include access,
what is to be maintained?, how often?, who pays?
Provide energy dissipaters at the outfall of all
19 g
detention facilities.
Provide calculations demonstrating that onsite
19.h
ditches are adequate.
All sheet flow leaving the site shall be at or below
19.i
pre -developed rates or it must be diverted to an
adequate channel, pipe system or detention facility.
Revised 4/10/2015 Public Works Plan Review Checklist Page 2 of 4
All
calculations and assumptions shall pertain to the
19.j
entire
development and its ultimate build -out.
All
measures utilized shall minimize the impact on
19.k
waters
of the State.
E&S
Narrative Requirements - Virginia Erosion and Sediment Control Handbook
- page VII-26
Project description - Describe the nature and
purpose
of the land disturbing activity and area
J.
acres to be disturbed.
F1
_
Existing Site Conditions - Provide a description of
the
existing topography, vegetation and drainage.
'
Adjacent Areas - Provide a description of
neighboring areas such as streams, lakes,
residential areas, roads, etc., which might be
affected by the land disturbance.
Off -site areas - Describe any off -site land -disturbing
activities that will occur.
Soils - Provide a brief description of the soils on the
site giving such information as soil name, mapping
unit, erodibility, permeability, depth, texture and sod
structure.
Geology - Provide a brief description of the geology
on the site related to construction; i.e. methods of
IJ
removal, use as engineered fills, Karst potential, etc.
Critical areas - Provide a description of areas on the
f
site which have potentially serious erosion
problems.
E&S control measures - Provide a description of the
methods which will be used to control erosion and
sedimentation on the site.
Permanent stabilization - Provide a brief description,
p
including specifications, of how the site will be
stabilized after construction is completed.
Stormwater runoff considerations - Will the
development of the site cause an increase in peak
runoff rates? Will it cause flooding? Describe the
strategy to control stormwater runoff.
Calculations - detailed calculations for the design of
temporary sediment basins, permanent stormwater
detention basins, diversions, channels, etc. Include
calculations for pre- and post -development runoff
Site Plan Requirements -Vir inia Erosion and Sediment Control Handbook - page VII-27
Provide a vicinit ma .
Provide a North arrow and scale on all plan sheets.
Indicate the proposed limits of clearing and grading.
Show and label existing contours.
Show and label final contours.
Show existing vegetation.
Show boundaries of different soil types.
Revised 4/10/2015 Public Works Plan Review Checklist Page 3 of 4
Show existing drainage patterns including the
acreage of each drainage area.
Label areas with potentially serious erosion
roblems.
Show all proposed site improvements.
Show location of all erosion and sediment control
measures using VESCH standardsymbols.
Show all off -site land disturbing activities and
/
•/
erosion and sediment control measures.
Provide detail drawings for all proposed erosion and
sediment control measures.
Provide a maintenance schedule including regular
inspection and repair of erosion and sediment
control measures.
Frederick County Public Works Requirements
Ql�w p+�ldt^}`1 aQtKe"
Provide the Responsible Land Disturber signature O
block on the plans.
Provide a seeding schedule in accordance with
VESCH standard 3.31 and 3.32.
Provide a 20-foot drainage easement for all
concentrated flows within on- or off -site residential
lots.
Provide a minimum of 2% slope on grass channels.
If less than 2%, provide an alternative design.
Any area in which drainage collects from more than
three (3) lots shall be placed within a platted
draina a easement.
All silt fence shall be wire reinforced.
Drop Inlets in areas accessible to the public will
require an appropriately sized grate opening. Please
specify the grate type in the plans.
Ensure that the backwater condition for the post -
J
developed 100-year storm does not impact adjacent
properties.
Provide the dewatering structure details for the
proposed sediment basins. The details shall include
elevations, type of structures, pipe sizes, etc.
Revised 4/10/2015 Public Works Plan Review Checklist Page 4 of 4
Special Limited Power of Attorney
County of Frederick, Virginia
Frederick Planning Website: www.fcya.us
Department of Planning & Development, County of Frederick, Virginia
107 North Kent Street, Winchester; Virginia 22601
Phone (540) 665-5651 Facsimile (540) 665-6395
Know All Men By These Presents: That I (We)
(Name)
• 300 N LLC
(Phone)
304-530-1000
(Address) 300 N. Main Street, Moorefield, WV 26836
the owner(s) of all those tracts or parcels of land ("Property") conveyed to me (us), by deed recorded in the
Clerk's Office of the Circuit Court of the County of Frederick, Virginia, by
Instrument No. on Page . and is described as 54 A 127 C
Parcel: Lot: Block: Section: Subdivision:
do herby make, constitute and appoint:
(Name) S} kd 131 � 1t�_y-1 (Phone) Z59 —E253—m-T
(Address) 21 U Ll)CStS`C :U 1d.0J15,V 1 I &I .t (... ;5t2lziU 1
To act as my true and lawful attorney -in -fact for and in my (our) name, place and stead with full power and
authority I (we) would have if acting personally to file planning applications for my (our) above described
Property, including:
_Rezoning (including proffers)
_n_Coudidonal Use Permit
Master Development Plan (Preliminary and Final)
Site Plan
Variance or Appeal variance for setback requirements on the site
My attorney -in -fact shall have the authority to offer proffered conditions and to make amendments to previously
approved proffered conditions except as follows:
This authorization shall expire one year from the day it is signed, or until it is otherwisit rescinded or modified.
In witness thereof, I (we) have hereto set my (our) hand and seal this 11 day of , 20J(#
Signature(s)
State of Virgin in a, City/County of 1 ,ajs1 , To -wit:
I, :Si l i e_ (,\Ar ; A e-s , a Notary Public in and for the jurisdiction aforesaid,
certify that the person(s) who signed to the foregoing instrument personally appeared before me and has
ackno dged the same before a in the jurisdiction aforesaid this _.U_ day of , 20j (i.
sion Expires:
ota—gwPublic of w 1 OFFICIAL
SEAL
rY NOTARY PUBLIC
STATE OF WEST VIRGINIA
JULIE A. CRITES
9 -
4�=� SUMMIT FINANCIAL GROUP
.r P. O. BOX 179 — 300 N. MAIN ST.
a MOOREFIELD, WV 26036
My commission exoires January in 2riiR
REQUEST FOR SITE PLAN COMMENTS
Frederick County Department of
Planning & Development
Mail to: Hand deliver to:
Frederick County Frederick County J D E r 2 7 2016
Department of Planning & Development Department of Planning & Development
107 North Kent Street, 107 North Kent Street, 2nd Floor,
Winchester, Virginia 22601 Winchester, Virginia 22601
Phone: (540) 665-5651
Applicant: It is your responsibility to complete this form as accurately as possible in order to assist the agency with their
review. Please attach two (2) copies of the Site Plan with this sheet.
Applicants Name: The Broadway Group, LLC Telephone: 256-533-7287
Mailing Address: 216 Westside Square Huntsville, AL. 35801
Attention: Alyssa Carter
Name of development and/or description of the request:
The Broadway Group, LLC/ New Retail Store. Developing property off of Senseny Road for a new commercial retail store.
Location of Property:
TBD Senseny Road
PIN: 54 A 127C
Department of Planning & Development Comments:
-PLANNING DEPARTMENT USE ONLY -
Date Received Review Number 1 2 3 4 5 (circle one)
Date Reviewed
Revision Required Date Approved
1
Signature & Date: j
** Please Return Form to Applicant**
16
SITE PLAN
APPLICATION PACKAGE
Frederick County, Virginia
Department of Planning and Development
107 North Kent Street
North Building, 2°d Floor
Winchester, Virginia 22601
Telephone: (540) 665-5651 - FAX: (540) 665-6395
Website: www.fcva.us
(Revised 3/l/11)
TABLE OF CONTENTS
APPLICATION FOR SITE PLAN
SitePlan Instructions.................................................................................................................................... 4
Stepsfor Site Plan Approval......................................................................................................................... 5
SitePlan Application................................................................................................................................... 8
SitePlan Application Checklist................................................................................................................. 10
Site.Plan Checklists.................................................................................................................................... 11
Request for Review Agency Comments:
VDOT..........................................................................................................................................
15
Frederick County Department of Planning and Development.....................................................
16
Frederick County Department of Geographic Information Services (GIS).................................
17
Frederick County Inspections Department...................................................................................
18
Frederick County Public Works...................................................................................................
19
Frederick County Fire Marshal......................................................................................................
20
Frederick County Sanitation Authority ........................................................................................
21
Frederick County Department of Parks and Recreation...............................................................
22
Virginia Department of Health.....................................................................................................
23
Winchester Regional Airport........................................................................................................
24
Cityof Winchester........................................................................................................................
25
Town of Stephens City ................................................................................................................
26
Townof Middletown....................................................................................................................
27
FrederickCounty Public Schools..................................................................................................
28
SpecialLimited Power of Attorney........................................................................................................... 29
FeeSchedule............................................................................................................................................. 30
Application Process Evaluation................................................................................................................ 31
PublicWorks Plan Review Checklist......................................................................................................... 32
Please read all instructions carefully. Application forms and comment sheets necessary
for a site plan review are included in this package.
Ifyou have any questions regarding this application oryour site plan, please feel free to
contact us at (540) 665-5651. A County planner will be happy to help you.
SITE PLAN INSTRUCTIONS
When is a site plan required?
A site plan must be submitted to and approved by the county if new construction or additions to existing
sites are proposed in the following zoning districts:
B-1 Business Neighborhood District
B-2 Business General District
B-3 Industrial Transition District
OM Office -Manufacturing Park District
M-1 Light Industrial District
M-2 Industrial General District
EM Extractive Manufacturing
RP Residential Performance District
R4 Residential Planned Community District
R5 Residential Recreational Community District
MH-1 Mobile Home Community District
HE Higher Education District
MS Medical Support District
A site plan is also required for the following types of development:
(1) Any non residential use in which automobile parking space is to be used by more than one
establishment.
(2) Any of the following residential uses not required to submit a subdivision design plan for
approval: Duplexes, Multiplexes, Atrium houses, Weak -link Townhouses, Townhouses, Garden
apartments, & other allowed multifamily residential uses.
(3) Convalescent and nursing homes and allowed nonresidential uses in the RP, R4 & R5 Zoning
Districts.
(4) Public and semipublic uses and buildings.
(5) Required landscaped buffers and landscaped screens.
(6) Required recreational facilities.
(7) Any parcel of land proposed to contain more than one dwelling unit, except those allowed as
agricultural accessory uses.
(8) Mobile home parks.
(9) The use, change of use or construction of any improvement or facility that is to be reviewed by
the Planning Commission to determine conformance with the Comprehensive Policy Plan under
Section 15.2-2232 of the Code of Virginia.
Will a proposed addition be considered as a "minor" or "major" site plan?
If the proposed addition(s) or modification(s) do not alter the intensity of the primary use, does not
exceed 5,000 s quare feet of building or disturbed area, and does not increase the existing structure area
by 20%, then the site plan will be considered "minor".
m
STEPS FOR APPROVAL OF A SITE PLAN
1. Site Plan Preparation
The site plan must be prepared by a certified engineer, architect, or surveyor licensed in the
Commonwealth of Virginia, and shall meet all the requirements of the Frederick County Code.
Site plans must show all the information specified on the site plan checklists.
2. Technical Review Committee
The Technical Review Committee (TRC) allows applicants to discuss site plan concepts and design
issues with all relevant review agencies prior to a formal submission of a site plan application.
Applicants are not required to meet with the TRC; however, the TRC serves as a mechanism that
helps streamline the site plan review process by providing instant feedback on potential design
issues. The TRC is open to anyone who wishes to present a concept or site plan design; however,
meeting with the TRC does not substitute for individual agency reviews that are necessary for a
site plan approval.
The Technical Review Committee meets every first and third Thursday of each month. The cut-
off date for all agenda items occurs at 12:00 p.m. on the Monday prior to the subsequent meeting
date. Applicants must contact the Public Works Department at (540) 665- 5643 to be placed on
the first available agenda.
3. Agency Comments Review and Application Submission
A. Agency Comment Period: The applicant must circulate copies of the site plan to applicable
review agencies for comments. The attached comment sheets for each review agency must be
completed and submitted with the required number of copies of the site plan. The required
number of site plans needed is specified on each comment sheet. It is suggested that
applicants contact the Department of Planning and Development to determine which agency
review comments are required.
Each applicable review agency will review the site plan to determine if it has all the
necessary information within two working days. The site plan checklist included in this
package specifies the information required to be shown on or attached to a site plan. If all
the information is complete, the appropriate agency will review and provide comments
within 15 working days from the time the site plan is submitted to them.* If information is
missing or incomplete, the site plan will not be accepted for review and returned to the
applicant. Approvals must be achieved from the applicable review agencies prior to the site
plan being approved by the Planning Department.
*Note: Reviews conducted by the Virginia Department of Transportation may take up to 60
days.
B. Application Submission and Review Fee: The submission of a site plan application begins
when the Department of Planning and Development receives a site plan for comment review.
At the time the Department of Planning and Development accepts a site plan for
comment, the applicant must also submit a completed application form (pages 9 and 10)
and the review fee. Review fees are specified on the attached Development Review Fee
Schedule.
4. Final Site Plan Approval
A site plan will receive final approval once all required information and approved review agency
comments are submitted to the Department of Planning and Development. All final site plans are
approved administratively by the Zoning Administrator.
A. All pending site plans submitted for approval will be placed on the Planning Department's
Applications Action Summary.
B. During the review by the Department of Planning and Development, the Zoning
Administrator may determine that a site plan shall be reviewed by the Planning Commission
due to the scale, intensity, or potential impacts of the proposed development. In this case, the
site plan will be included on the agenda of the next regular meeting of the Planning
Commission. It will be the responsibility of the applicant to ensure that all required
materials are complete and filed with the Planning Department at least 12 working days prior
to the regular meeting of the Planning Commission in order for the site plan to be placed on
this agenda.
5. Construction Activity
Limited construction activity is permitted prior to final site plan approval. This allows applicants
to move ahead and prepare the site while approval is pending. Applicants may apply for the
following permits:
A. Land Disturbance Permit: This permit is issued by the Frederick County Department of
Public Works once a grading plan has been submitted and reviewed by the Frederick County
Engineer. The cost of this permit is indicated on the attached Development Review Fee
Schedule. The County Engineer may be contacted Monday through Friday from 8:00 a.m. to
5:00 p.m. at (540) 665-5643.
B. Footing Foundation Permit: Applicants may apply for a footing foundation permit prior to
final site plan approval. This permit may be obtained at the applicant's risk. Any revisions
specified by the final site plan may affect footing foundations already set in place.
Two copies of an engineered footing foundation drawing shall be submitted to the
Department of Building and Inspections. The Plans Review Specialist will review and
approve a Footing Foundation Permit once adequate footing details, basement details (if
necessary), and groundwork details are provided. The Plans Review Specialist can be
contacted Monday through Friday from 8:00 a.m. to 4:00 p.m. at (540) 665-5650.
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6. Final Certificate of Occupancy
Once all site development is complete, the applicant must contact the County Planner in charge of
the site plan review to schedule an inspection of the site. The inspection is necessary to ensure
that all requirements shown on the approved site are complete. A final or temporary certificate of
occupancy permit will be issued once the required improvements are complete or adequately
bonded with Frederick County.
7. Bonding
If all improvements depicted on an approved site plan have not been completed the property owner
can bond the incomplete items if deemed appropriate by the Zoning Administrator. When the
improvements are permitted to be bonded the applicant must complete the Monetary Guaranty
Estimate Worksheet. This worksheet needs to be completed and affixed with an engineer's seal,
and provided to the Planning Department for review. Once the review of the worksheet has been
completed and the amount approved by the Planning Department, the developer/owner will need
to establish an Irrevocable Letter of Credit, a Performance Bond or cash for the monetary
guarantee.
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DEC 272016
Document Approval Form
PLEASE REVIEW THE ATTACHED DOCUMENT. IF THIS DOCUMENT MEETS
YOUR APPROVAL PLEASE INITIAL AND PROVIDE THE DATE AND TIME OF
YOUR APPROVAL.
IF THIS DOCUMENT DOES NOT MEET YOUR APPROVAL PLEASE PROVIDE
COMMENTS AS TO WHAT YOU WOULD LIKE TO HA VE COMPLETED.
Initials
Candice
Mark
Dave
Tyler
Mike
John
COMMENTS:
Received by Clerical Staff (Date & Time):
(S:Office on Blackbox\Form s\Docu men t Approval Form--6/7/2016 )
Date & Time