The URL can be used to link to this page

Home My WebLink About44-16 Elvira Landscaping - PIN 87-1-B - Opequon - BackfilePlease note: The site plans associated with this file are , , I located in the file room. x 1 NOTES RECEIPT RECEIVED FROM ADDRESS-X6 DATE Id (Q- NO. FOR S�iE- �lc.r� L-CLnd�cnn'►r�� S'.�E s�- �- ACCOUNT HOW PAID L3 CASH ffAMT. � loz)CHECK 0011 �I MONEY I ORDER 541169 02001 C 8L818 SITE PLAN TRACKING SHEET Comment Sheets: GIS VDOT Sanitation Authority Winchester Inspections Stephens City Public Works Middletown Parks & Rec Airport Health Dept. Fire OPEN FILE: CLOSE FILE: l 1 r) 3 I� I'Ai3II19 Sys ID # - Updated 3113114 One copy of Site Plan application form Payment of site plan review fee One reproducible copy of Site Plan File Opened Reference Manual updated/number assigned D-base updated Application Action Summary updated Approved (or denied) letter mailed to applicant/copy to rile and cc's File stamped "approved", "denied" or "withdrawn" Reference Manual updated D-base updated Application Action Summary updated Lcvu-,v-k e%rZ Sc.�z►1 rues, Edwin Elvira Landscaping —1590 Fairfax Pike Staff conducted an on -site inspection on Thursday April 12, 2018 at 10:00am. All improvements are consistent with the approved site plan (SP #44-16) and approved Conditional Use Permit (CUP #06-16). M. Tyler Klein, AICP Tyler Klein From: Lloyd Ingram <Iloyd.ingram@vdot.virginia.gov> Sent: Wednesday, April 11, 2018 9:25 PM To: Matthew Smith; Siver, Sara; Tyler Klein Subject: Re: 1590 Fairfax Pike - Elvira Landscaping commercial entrance Follow Up Flag: Follow up Flag Status: Completed I have been informed the entrance is now acceptable. Thanks Lloyd On Wed, Apr 11, 2018 at 4:13 PM Tyler Klein <tklein@fcva.us> wrote: Lloyd, good afternoon. Can you confirm VDOT will accept the commercial entrance recently installed at the above address? I know there was an issue previously, but the owner is requesting -a site inspection and I need to confirm the improvement is acceptable to VDOT. Please confirm. Thank you. M. Tyler Klein, AICP Planner Department of Planning & Development Frederick County, Virginia 107 N. Kent Street Winchester, VA 22601 (540)722-8248 tkleinafcva.us 1 COUNTY of FREDERICK Department of Planning and Development 540/ 665-5651 Fax: 540/ 665-6395 October 3, 2017 Mr. Randy Kepler Greenway Engineering 151 Windy Hill Lane Winchester, Virginia 22602 Re: Approval Letter for Site Plan #44-16; Elvira Landscaping Property Identification Number (PIN): 87-1-B Dear Mr. Kelper: The above -referenced site plan was approved on October 3, 2017. The site plan is approved for approximately 2,546 square foot (SF) of indoor business area, approximately 10,429 SF for outdoor display areas, a commercial entrance and ten (10) parking spaces for a landscaping/retail nursey business in the RA (Rural Areas) Zoning District in the Opequon Magisterial District. All requirements of the Frederick County Zoning Ordinance have been met in the approved site plan, including review agency comments from all relevant review agencies. I am providing you with three (3) copies of the approved site plan. Please forward these copies to the appropriate representative(s). Furthermore, advise the owner(s) that a copy should be kept for future reference, and an approved copy must be kept on the construction site throughout the development process. Once site development is complete, the owner(s) should contact this office to schedule an on -site inspection. Do not hesitate to contact me if you have any questions or concerns. Sincerely, M. Tyler Klein, AICP Planner MTK/pd Attachments cc: Robert W. Wells, Opequon District Supervisor Roger Thomas & Robbie Molden, Opequon District Planning Commissioners Jane Anderson, Real Estate Commissioner of Revenue Elvira Landscaping, 225 Caldwell Lane, Winchester, VA 22602 107 North Kent Street, Suite 202 • Winchester, Virginia 22601-5000 C� F,,,D` ,97, 151 Windy Hill Lane GREENWAY Winchester, VA 22602 ENGINEERING September 29, 2017 Frederick County Department of Planning and Development 107 North Kent Street, Suite 202 Winchester, VA 22601-5000 Attn: M. Tyler Klein, AICP, Planner Re: Elvira Landscaping Site Plan #44-16 Comment Response Letter Dear Mr. Klein: We are in receipt of the Department of Planning and Development comments dated December 8, 2016, and offer the following responses: Review Comments Comment 1- Site Plan Number: The site plan reference number, SP #44-16 should be added to all sheets in the plan set. Response: The site plan reference number has been added to all sheets (In Title Block). Comment 2 — Previous Approvals: Add "Previous Approvals, " and include Conditional Use Permit (CUP) #05-16. Please also provide a signed letter (or acknowledge in the Review Agency Comments) from the Health Department confirming the number of proposed employees and customers can be handled by the existing on -site septic system, as required by Condition #1 of the aforementioned CUP. This may ultimately affect the total occupancy and the amount of parking that can be provided on site. Response: Added "Previous Approvals" which includes the CUP under project notes on sheet 2. The existing on -site septic system is not used. A new septic system has been designed and approved by the health department (See attached permit). Comment 3-Disturbed Area: Update the disturbed area calculation, as applicable, to reflect any new land disturbance (i.e. paved parking, entry widening, commercial entrance, display areas etc.). Response: Disturbed area updated sheet 2. Comment 4-Use: Revise the current use to "Vacant/Agricultural/Residential" and revise the proposed use to "Retail Nursery/Landscaping Business" as consistent with the approved CUP. Response: Current use and proposed use revised sheet 2. Engineers Surveyors Planners Environmental Scientists Laboratory Telephone 540-662-4185 Fax 540-722-9528 www.greenwayeng.com File #3126/TC/rf Pam Deeter From: Microsoft Outlook To: robertwells946@comcast.net Sent: Tuesday, October 03, 2017 10:14 AM Subject: Relayed: site plan approval Elvira Landscaping Delivery to these recipients or groups is complete, but no delivery notification was sent by the destination server: robertwells946(a)comcast.net (robertwells9460)comcast.netj Subject: site plan approval Elvira Landscaping Comment 5-Setbacks: On sheet 2, please provide the proposed/existing building, parking and sign setbacks, to show conformance with the Zoning Ordinance requirements. Response: Setbacks provided on sheet 2. Comment 6-Parking: Revise the required/proposed parking as applicable with comment 2 above, and as consistent with the revisions made to sheet 4. Please refer to Staffs email dated November 17, 2016 specifying how the parking should be delineated based on Zoning Ordinance requirements. Please provide this breakdown on Sheet 2. Response: Breakdown provided on sheet 2. Comment 7-Outdoor Lighting: Clarify if any outdoor freestanding or building -mounted lighting will be provided and add a note specifying it will meet the outdoor lighting standards requirements of the Frederick County Zoning Ordinance. If no outdoor lighting is proposed, please add a note to this effect on Sheet 4. Response: No additional lighting proposed, note added to sheet 2 and 4. Comment 8-Landscaping: On sheet 4 please provide calculations showing the required and proposed perimeter and interior landscaping as required by Zoning Ordinance. Further a 36-inch tall evergreen screen or berm is required for parking areas; see Staff notes on plan set. Please also include the required landscaping notes regarding planting, maintenance and replacement on Sheet 4. Response: See sheet 2 project note 3. Per Frederick County Code, Chap. 165 Part 202.01 (D.13) - No parking lot landscaping required for this project (RA zoning, 10 parking spaces). Comment 9-Transportation Improvements: Rendering/cross-sections of the proposed commercial entrance should be provided in the plan set to be reviewed by Staff and VDOT in order to fulfill compliance with agency review comments associated with the CUP. Per the CUP, a commercial entrance would be required to the site from Route 277. Response: Commercial entrance provided and VDOT approved, see cross -sections sheet 8. Comment 10-Agency Approvals: Comment sheets (approvals) are required from the following agencies: the Frederick County Inspections Department, the Frederick County Fire Marshal, the Health Department, The Virginia Department of Transportation (VDOT), and the Frederick County Engineer (Public Works). Response: Approvals are attached with this submittal. File #6271/TC/rf Thank you for your assistance with this project. Contact us with any questions or need for additional information. Sincerely, Greenway Engineering, Inc. Trenton Caudill, PE Project Engineer 4�6�caao Enclosures C.C. Elvira (w/ Enclosures) R. Kepler File He #6271/TC/cf ' Page I of 3 I Frederick County - City of Winchester Health Department /J VIRGINIA 107 N Kent St. Ste 201 �� DEPARTMENT Winchester, VA 22601 OF HEALTH (540) 722-3480 Protecting You and Your Environment (540) 722-3479 Fax PE Selvage Disposal System Construction Permit Letter (COV 32.1-163.6) May 04, 2017 Elvira Nursery LLC 225 Caldwell Ln, Winchester, VA 22602 RE: 1590 Fairfax Pike Frederick County Tax Map/GPIN: 87-1-B HDID: 069170147 Reserve: 100% reserve area provided System Capacity: Non -Residential, 720 gallons per day Dear Elvira Nursery LLC : This letter and the attached drawings, specifications and calculations dated April 07, 2017 constitute your permit to install a sewage disposal system on the property referenced above. Your application for a permit was submitted pursuant to §32.1-163.6 of the Code of Virginia, which requires the Virginia Department of Health (VDH) to accept designs for onsite sewage systems from individuals licensed as Professional Engineers (PEs). This law allows PEs to design onsite sewage systems that do not fully comply with the Sewage Handling and Disposal Regulations (12 VAC 5-610-10 et seg) and requires VDH to accept such designs provided they comply with standard engineering practices, performance requirements set by the Board of Health, and certain horizontal setback requirements necessary to protect public health and the environment. VDH hereby recognizes that the design submitted by Kepler, Randy, P.E. complies with the requirements of the Code of Virginia and the Regulations for Alternative Onsite Sewage Systems and grants permission to install the system as designed in the area shown on the attached plans and specifications. If modifications or revisions arc necessary between now and when the system is constructed, please contact the PE who designed the system upon which this permit is based. Should revisions be necessary during construction, your contractor should consult with the PE. The PE is authorized to make minor adjustments in the location or design of the system provided that adequate documentation is provided to the Frederick County - City of Winchester Health Department. The PE that submitted the design for this permit is required by the Sewage Handling and Disposal Regulations to conduct a final inspection of this sewage system when it is installed and to submit an inspection report and completion statement to the Frederick County - City of Winchester Health Department. The health department is not required to inspect the installation, but may do so at its sole discretion. The sewage system may not be placed into operation until you have obtained an Operation Permit from the Frederick County - City of Winchester Health Department. If your PE did not submit an Operation and Maintenance Manual for review and approval with the plan package, then (s)he will be required to do so prior to issuance of an Operation Permit. Tax Map: 87-1-13 HDID:069170147 Page 2 of 3 This Construction Permit is null and void if site and soil conditions are changed from those shown on your application or if conditions are changed from those shown on the attached plans and specifications. VDI-I may revoke or modify any permit if, at a later date, it finds that the system would threaten public health or the environment. This permit approval has been issued in accordance with applicable regulations based on the information and materials provided at the time of application. '['here may be ether local, state, or federal laws or regulations that apply to the proposed construction of this onsite sewage system. The owner is responsible at all times for complying with all applicable local, state, and federal laws and regulations. If you have any questions, please contact me. This permit expires November 03, 2018. This permit is not transferable to another owner or location. Sincerely, _ /Kevin D. Yost f Environmental Health Specialist, Sr. C: Kepler, Randy, P.E. Tax Map #: 87-1-B HDlD#: 069170147 WHAT YOU WILL NEED TO GET YOUR SEPTIC SYSTEM OPERATION PERMIT Page 3 of 3 • Your system must have a satisfactory inspection at the time of installation. This will be done by the designer of your permitted system, a private OSE or PE. Your OSE or PE must submit a copy of the inspection results, complete with an as -built diagram, to the Health Department. • Please ensure that your contractor turns in a Completion Statement to the local Health Department after installation. • If your permit is for an alternative system, you must sign, have notarized, and record the attached Notice of Recordation in your locality's land records. Please bring proof of this recordation to the local Health Department IF YOUR PERMIT IS FOR BOTH A SEPTIC SYSTEM AND WELL YOU WILL ALSO NEED • Your well must have satisfactory inspection results after installation. Please give the Health Department several days notice to schedule this inspection before your Operation Permit will be requested. • The Health Department must receive a copy of your water sample test result being negativelsatisfactory for coliform bacteria. You are responsible for performing this test and ensuring the results are received at the Health Department • Please ensure that your Well Driller submits a Uniform Water Well Completion Statement or GW-2 to the Health Department, including documentation of a proper well abandonment if required by permit Allow 5 business days after the last piece of documentation is received for the Operation Permit to be issued. To avoid delays, clearly label each piece of documentation with the property Tax Map number and HDID number shown above and on your construction permit Please note that due to the individual circumstances ojyour permit there may be additional required itents not covered by this checklist. If you have any questions about any of the items on this list; please do not hesitate to contact the Frederick County - City of Winchester Health Department at (540) 722-3480. REQUEST FOR SITE PLAN COMMENTS Virginia Department of Health Mail to; Virginia Department of Health Attn: Sanitation Engineer 107 .North Kent Street Winchester, Virginia 22601 Hand deliver to: 2" Floor — Suite 200 107 North 11,'ent Street Winchester, Virginia 22601 Phone: (540) 722-3480 Applicant: It is your responsibility to complete this forni as accurately as possible in order to assist the agency with their - - revie flan with this sheet -- -- .. - tti Please attach one (1)acoo� o -the. Site P Applicant's Name: Vreenway Engineering Mailing Address: 151 Windy Hill Lane' Winchester, VA 22602 Name ofdevelopment and/or description of the request: Elvira Landscaping Location of Property: 1590 Fairfax Pike, Stephens City, VA 22655 Te l ep lione: 540-662-4185 -V.iRGINIA DEPARTNILINT OF HEALTH USE ONLY - Date Received " (3' �'� Review Number 1 3 4 5 (circle one) Date Reviewed t` , Revision Required Alb, Date Approved ry1'lertse Return FPo� m, to ApplicarftW*, 23 0 • REQUEST FOR SITE PLAN COMMENTS Frederick County Public Works Comment Mal to: Nand deliver to: Frederick County Piubhc Works Department Public Works Dtspartrnent Attu: Counly Engineer 107 North Kent Street, 2°d Floor 107 Noah Kent Street, Winchester, Virginia 22601 Winchester, Virginia 22601 Phone: (540) 665-5643 i Apptlesrt: It is your rv.-.gx%nsibihTy to complete thi-a lomr as accimaely as passible in order to assist the agency with their review. >?1SfiLl.lSdti2.1d�.lhtG $ttr F!BxnIi Ebert Applicant's Narne: crree„way Engir>eoriny_ Mailing Address: 151 Windy HAI Lane WlnchnMow. VA 224i02 Namc of dcvclopmerlt and/or dcscription of the request: Elvis Landscaping Location of* Property 1590 Fatrfax Pike, Stephens City, VA 22855 Puhltc arks Dcpartrnent Conls: Date Rcccivtxl Date Reviewed ^-- Telephone: 544-,N2 4185 FIECTIVED -FR E DFAUCK COUNTY PUBLIC WORKS DEPARTMENT LISE ONLY - Review !Number 1 2 3 4 5 (circle one) Dace AppmvedlAt - I��i1''��'i NOV 0 20% 0 0 GREENWAY ENGINEERING 151 Windy Hil I Lane Founded in 1971 Winchester, Virginia 22602 TRANSMITTAL Project Name: 1590 Fairfax Pike - Elvira Landscaping File No: _&,) Z1 Date: Fri, Nov 4, 2016 To: F • l'tabU )Y!2LU 107 N Kent St 2nd floor Winchester, VA 22601 Fmm: Randy Kepler/ran Aux Ed Elvira GREENWAY ENGINEERING Copied Elvira Landscaping Phone: 540-662-4185 - Fax: 540-722-9528 L?Glivcry: J red Eat U.S. Mail j J, Courier j I Pick Up 7. Othcr _ u Urgent i;,►J For Your Review AS You Requested 7 Please Comment Message Please sec the attached 2 copies of the Minor Site Plan. and one copy of the application. for the above retcrenced site. Should You have any qucxtinns or rived additional information, please feel free to contact Our office at any time. Thank you. Hand Delivery and Picot Ups Only: I Receiver! by: _ Date: Please Print Name: -- 0 • REQUEST FOR SITE PLAN COMMENTS Frederick County Sanitation Authority Comment Mail to: Hand deliver to: Frederick County Sanitation Authority FCSA Attn: Engineer 315 Tasker Road P.O. Box 1877 Stephens City, Virginia 22655 Stephens City, Virginia 22655 Phone: (540) 868-1061 Applicant: It is your responsibility to complete this form as accurately as possible in order to assist the agency with their re view. Please attach two (2) copies of the Site Plan with this sheet. Applicant's Name: Greenway Engineering Telephone: 540-662-4185 Mailing Address: 151 Windy Hill Lane Winchester, VA 22602 Name of development and/or description of the request: Elvira Landscaping Location of Property: 1590 Fairfax Pike, Stephens City, VA 22655 FCSA: A&vc r -FREDERICK COUNTY SANITATION AUTHORITY USE ONLY- I Date Received Review Number 1 2 3 4 5 (circle one) Date Reviewed Revision Required Date Approved Signature & Date: ** Please Return Form to Applicant" 21 REQUEST FOR SITE PLAN COMMENTS Virginia Department of Transportation Mail to: Virginia Department of Transportation Attn: Resident Engineer 14031 Old Valley Pike Edinburg, Virginia 22824 Phone: (540) 984-5600 Hand deliver to• Virginia Department of Transportation Attn: Resident Engineer 2275 Northwestern Pike Winchester, Virginia 22603 Applieaat:, Please fill out the information as accurately as possible in order to assist the V" Department of. gimstio a�n with kh their review. Please attach UM (2) copies of the site plan with traffic gmerati to and draiaage'! Applicant's Nano: GremwaY E%Irm.rJn9 Telephone: 540-662-4185 Mailing Address: 151 Windy Hill Lane Winchester, VA 22602 Name of development and/or description of the request: Elvira Landscaping Location of Property: 1590 Fairfax Pike S"ens city, VA 22655 Virginia Department of Transportation Comments: attachpd Pma*l from Lloyd Ia -[I Q0to Randy K-epler/Greenway• • dated '• '•••' i 2017, -VDOT USE ONLY - Date Received Review Number 1 2 3 4 5 (circle one) Date Reviewed Revision Required Date Approved VDOT Signature & Date;_ " Pkise Maria Form to Applicant" 15 • 9 Bettie Lamberson From: Funkhouser, Rhonda (VDOT) <Rhonda.Funkhouser@VDOT.Virginia.gov> on behalf of Ingram, Lloyd (VDOT)<Lloyd.Ingram@VDOT.virginia.gov> Sent: Thursday, September 28, 2017 9:17 AM To: Randy Kepler Cc: Bettie Lamberson; Ingram, Lloyd (VDOT) Subject: Elvira Landscaping -1590 Fairfax Pike - VDOT Comments to Site Plan DEPARTMENT OF TRANSPORTATION Staunton/Edinburg Land Development 14031 Old Valley Pike Edinburg, VA 22824 Mr. Kepler, A VDOT review has been conducted for the Elvira Landscaping site plan with a revised signature date of August 23, 2017. Based off of the review of the drawings, all of the previous VDOT comments have been addressed and the site plan is approved by our office. Please ensure that all applicable agencies have the most recent set of approved drawings. We offer the following general comments: • This office needs two signature sets of the approved plans and one PDF for permitting purposes. • Our review and comments are general in nature. Should details be overlooked during plan review or conditions in the field exist such that additional measures are warranted, such measures shall be completed to the satisfaction of the department. • Materials used and methods of construction shall adhere to the current observed VDOT Road and Bridge Specifications, Road and Bridge Standards, Manual on Uniform Traffic Control Devices, and Land Use Permit Special Provisions. • A preconstruction conference shall be held by the engineer and/or the developer with the attendance of the contractor, various County agencies, utility companies, and VDOT prior to initiation of work. • All drainage is to be carried within the right-of-way in ditch lines or gutters along the street to a pipe or drainage easement. • Any construction related changes to the approved plan must come through the design engineer to VDOT for approval. Please allow a minimum of 5 business days for VDOT review. • A Land Use Permit shall be obtained before any work is performed on the State's right-of-way. The permit is issued by this office and may require application fees, the salary & expenses of a State assigned inspector, and surety bond coverage. If you have any questions or need further information, please do not hesitate to contact me. Sincerely, Lloyd A. Ingram I Land Development Engineer Virginia Department of Transportation Clarke, Frederick, Shenandoah & Warren Counties 14031 Old Valley Pike Edinburg, VA 22824 voice: 540/984-5611 fax: 540/984-5607 e-mail: Lloyd.Ingram@vdot.virginia.gov 0 • GREENWAY ENGINEERING 151 Windy Hill Lane Founded in 1971 Winchester, Virginia 22602 TRANSMITTAL Project Name: 1590 Fairfax Pike - Elvira Landscaping File No: 6271 Date: Mon, Dec 12, 2016 To: VDOT Edinburg Attn: Matt Smith Copied Delivery: Fed Ex (� Other _ F] Urgent [-,11 For Your Review As You Requested [] Please Comment From: Randy Kepler/b, GREENWAY ENGINEERING Phone: 540-662-4185 Fax: 540-722-9528 U.S. Mail Message Mr. Smith. Attached please find the following: - Two (2) copies of Site Plans. - Comment Sheet. ® Courier ® Pick Up Please feel free to contact us should you have any questions. Thank you. Hand Delivery and Pick Ups Only: I Received by: Date: Please Print Name: REQUEST FOR SITE PLAN COMMENTS Frederick County Inspections Department Comment Mail to: Frederick County Inspections Department Attn: Building Official 107 North Kent Street, Winchester, Virginia 22601 Hand deliver to: Frederick County Inspections Dept. 107 North Kent Street, 2°d Floor Winchester, Virginia 22601 Phone: (540) 665-5650 6 a7� Applicant: It is your responsibility to complete this form as accurately as possible in order to assist the agency with their review. Please attach two (22) conies of the Site Plan with this sheet. Applicant's Name: Greenway Engineering Mailing Address: 151 Windy Hill Lane Winchester, VA 22602 Telephone: 540-662-4185 RECEIVED F1 Name of development and/or description of the request: ?OtS Elvira Landscaping j'�UI��' t!(�� t{ �,�,orLi Location of Property: 1590 Fairfax Pike, Stephens City, VA 22655 Department Comments: r4, r)j A a _.-Y-, 4-ALh 66 CJC_ \-FREDERICK COUNTY INSPECTIONS DEPARTMENT USE ONLY - Date Received 11 1 tb Review Number 1 2 3 4 5 (circle one) Date Reviewed 121y(1 b Revision Required _ / pate Approved &Lz / (, Signature &. Date:, ** Please Return Form to Applicants* is I- • • Facility is an Landscape business with plan sales. 2012 Virginia Construction Code (Part 1 of the Virginia Uniform Statewide Building Code) states: Section 102 Purpose and Scope Section 102.3 Exemptions. The following are exempt from this code: 6. Farm buildings and structures, except for a building or portion of a building located on a farm that is operated as a restaurant as defined in Section 35.1-1 of the Code of Virginia and licensed as such by the Virginia Board of Health pursuant to Chapter 2 (Section 35.1-11 et. seq.) of Title 35.1 of the Code of Virginia. However, farm buildings and structures lying within a flood plain or in a mudslide -prone area shall be subject to flood -proofing regulations or mudslide regulations, as applicable. Chapter 2 Definitions FARM BUILDING OR STRUCTURE. A building or structure not used for residential purposes, located on property where farming operations take place, and used primarily for any of the following uses or combination thereof: 1. Storage, handling, production, display, sampling or sale of agricultural, horticultural, floricultural or silvicultural products produced in the farm. 2. Sheltering, raising, handling, processing or sale of agricultural animals or agricultural animal products. 3. Business or office uses relating to the farm operations. 4. Use of farm machinery or equipment or maintenance or storage of vehicles, machinery or equipment on the farm. 5. Storage or use of supplies and materials used on the farm. 6. Implementation of best management practices associated with farm operations. SASite Plan comments\2012Wgricultural Exempt.docx Bettie Lamberson From: Barbara Johnson <bjohnson@fcva.us> Sent: Wednesday, August 16, 20171:31 PM To: Bettie Lamberson Subject: FW: Site Plan Revision Elvira Landscaping Attachments: SKM C554e17012712490.pdf From: Barbara Johnson Sent: Friday, January 27, 2017 4:18 PM To: 'nthiel@greenwayeng.com' Subject: Site Plan Revision Elvira Landscaping Please find attached the Plan Review and Comment Sheet(s) from the Fire Marshal's Office regarding the Site Plan for Elvira Landscaping in Frederick County. If you should have any questions please call our office at the number listed below. 8cwb, wa. Barbara Johnson, Secretary Frederick County Fire & Rescue Life Safety Division/Office of the Fire Marshal 1080 Coverstone Drive Winchester, VA 22602 (540) 665-6350 FAX (540) 678-4739 ASave a tree ... please don't print this e-mail unless you really need to. 1 REQUEST FOR SITE PLAN COMMENTS Frederick County Fire Marshal Comment Mail to: Frederick County Fire Marshal Attn: Fire Marshal 1800 Coverstone Drive Winchester, Virginia 22602 Hand deliver to: Public Safety Building 1080 Coverstone Drive Winchester. Virginia 22602 Phone: (540) 665-6350 Applicant: It is your responsibility to complete this form as accurately as possible in order to assist the agency with their review. Please attach two (2) copies of the Site Plan with this sheet. Applicants Name: Greenway Engineering Telephone: 540-662-4185 Mailing Address: 151 Windy Hill Lane Winchester, VA 22602 Name of development and/or description of the request: Elvira Landscaping Location of Property: 1590 Fairfax Pike, Stephens City, VA 22655 Fire Marshal Comments: -FREDERICK COUNTY FIRE MARSHAL USE ONLY - Date Received Review Number 10 3 4 5 (circle one) Date Reviewed / oZ Revision Required o Date Approved Signature &Date: ** Please Return Form to Applicant** 20 RECEIVED JAN 17 0 • 0 Frederick County Department of Fire and Rescue Office of the Fire Marshal 1080 Coverstone Drive Winchester, VA 22602 (540) 665-6350 Fax: (540) 678-4739 ErPjai1.fhro@fcva.us Plan Review & Comments Date Received 1/17/2017 Plan/Permit Type Name Eivira Landscaping Address 1590 Fairfax PIKE Project Name Applicant Name & Number RE# Permit Number Emergency Vehicle Access: Hydrant Location: Siamese Location: Fire Lanes Required: Plan Approval Status Comments Site Plan Revision 01-17-17 Stephens City Site Plan Revision 01-17-17 Greenway Engineering 540-662.4185 A ate Inadequate N/A Adequate Inadequate N X Adequate Inadequate Yes No Approve Signature: - Reviewed By: Kenneth Scott, Jr. Title: Date Reviewed 1/24/2017 VA 22655 COUNTY of FREDERICK Department of Planning and Development 540/ 665-5651 Fax: 540/ 665-6395 December 8, 2016 Mr. Randy Kepler Greenway Engineering 151 Windy Hill Lane Winchester, Virginia 22602 Re: Review Comments for Site Plan #44-16; Elvira Landscaping Property Identification Number (PIN): 87-1-B Dear Mr. Kepler: Planning Staff has reviewed the above -referenced site plan to determine if administrative approval can be granted. At this time, administrative approval cannot be granted. This site plan may not be approved until the issues in this letter, as well as all issues of the other review agencies, have been adequately addressed. Please review Staff s comments listed below and then prepare a revised site plan which adequately addresses each concern. Review Comments: 1) Site Plan Number. The site plan reference number, SP #44-16 should be added to all sheets in the plan set. 2) Previous Approvals: Add "Previous Approvals," and include Conditional Use Permit (CUP) #05-16. Please also provide a signed letter (or acknowledgment in the Review Agency Comments) from the Health Department confirming the number of proposed employees and customers can be handled by the existing on - site septic system, as required by Condition #1 of the aforementioned CUP. This may ultimately affect the total occupancy and the amount of parking that can be provided on site. 3) Disturbed Area. Update the disturbed area calculation, as applicable, to reflect any new land disturbance (i.e. paved parking, entry widening, commercial entrance, display areas etc.). 4) Use. Revise the current use to "Vacant/Agricultural/Residential" and revise the proposed use to "Retail Nursery/Landscaping Business" as consistent with the approved CUP. 5) Setbacks. On Sheet 2, please provide the proposed/existing building, parking and sign setbacks, to show conformance with the Zoning Ordinance requirements. 107 North Kent Street, Suite 202 • Winchester, Virginia 22601-5000 Re: SP #44-16; Elvira Landscaping December 8, 2016 Page 2 6) Parking. Revise the required/proposed parking as applicable with comment 2 above, and as consistent with the revisions made to Sheet 4. Please refer to Staff s email dated November 17, 2016 specifying how the parking should be delineated based on Zoning Ordinance requirements. Please provide this breakdown on Sheet 2. 7) Outdoor Lighting. Clarify if any outdoor freestanding or building -mounted lighting will be provided and add a note specifying it will meet the outdoor lighting standards requirements of the Frederick County Zoning Ordinance. If no outdoor lighting is proposed, please add a note to this effect on Sheet 4. 8) Landscaping. On Sheet 4 please provide calculations showing the required and proposed perimeter and interior landscaping as required by the Zoning Ordinance. Further a 36-inch tall evergreen screen or berm is required for parking areas; see Staff notes on plan set. Please also include the required landscaping notes regarding planting, maintenance and replacement on Sheet 4. 9) Transportation Improvements. Renderings/cross-sections of the proposed commercial entrance should be provided in the plan set to be reviewed by Staff and VDOT in order to fulfill compliance with agency review comments associated with the CUP. Per the CUP, a commercial entrance would be required to the site from Route 277. 10) Agency Approvals. Comment sheets (approvals) are required from the following agencies: the Frederick County Inspections Department, the Frederick County Fire Marshal, the Health Department, the Virginia Department of Transportation (VDOT), and the Frederick County Engineer (Public Works). After you have revised the site plan, please resubmit one (1) copy (via email) so that Staff may verify the information contained on the plan addresses the above comments. Staff will also need all approved review agency comment sheets and at least five (5) copies of the final plan, including a digital copy via PDF, for approval. Do not hesitate to contact me if you have any questions or concerns regarding this letter. Thank you for your consideration. Sincerely, M. Tyler Klein, AICP Planner MTK/pd Attachment cc: Elvira Landscaping, 225 Caldwell Lane, Winchester, VA 22602 0 0 1 2. SITE PLAN APPLICATION - Office Use Only - Date Application Received: ��O' I LG Application #: y y I L-e Fees Received: IkL J 10C%C�' Receipt #: 5 y (I Lo 01 Initials: Project Title: Elvira Landscaping Location of Property (Street address) 1590 Fairfax Pike Stephens City, VA 22655 3. Applicant/Designer: Name: Greenway Engineering Telephone: 540-662-4185 Address: 151 Windy Hill Lane Winchester, VA 22602 4. Property Owner (if different than above): Name: Elvira Landscaping Telephone: 540-974-1761 Address: 225 Caldwell Lane Winchester, VA 22602 5. Property Information: a. Property Identification Number: 87-1-B b. Total acreage of the parcel to be developed: 10.2 c. Total disturbed area of the parcel: 0.0 d. Present Use: Abandoned Landscaping Site e. Proposed Use: Landscaping Site f. Magisterial District(s) Opequon 8 C1 L� 6. Site Plan Type: a. Is this an original or new site plan? b. Is this a revised site plan? If yes provide all previous site plan numbers: c. Is this a minor site plan? If yes provide all previous site plan numbers: 7. Zoning Information: Yes II Yes No No Yes II✓ No N/A a. Current Zoning: RA b. Was this property Rezoned? Yes o No c. If yes provide the rezoning number for this property: N/A d. Are there any proffers for this property? Y e. Has a MDP been approved for this property? Y es es No No n f. If yes provide the MDP number for this property: N/A 8. Adjoining property zoning and use: USE North Rt. 277 and residential homes East Agricultural/Residential South Agricultural/Residential West Agricultural/Residential ZONING RA RA RA RA I have read the material included in this package and understand what is required by the Frederick County Planning Department. I also understa/thht11 required material will be complete prior to the submission of my site plan. Signature: Date: q tcw. 261 7 Special Limited Power of Attorney County of Frederick, Virginia Frederick Planning Website: www.fcva.us Department of Planning & Development, County of Frederick, Virginia 107 North Kent Street, Winchester, Virginia 22601 Phone (540) 665-5651 Facsimile (540) 665-6395 Know All Men By These Presents: That I (We) (Name) Elvira Landscaping (Address) 225 Caldwell Lane, Winchester, VA 22602 (Phone) 540-974-1761 the owner(s) of all those tracts or parcels of land ("Property") conveyed to me (us), by deed recorded in the Clerk's Office of the Circuit Court of the County of Frederick, Virginia, by Instrument No. 7633 (PIN # 87-1-13) on Page , and is described as Parcel: Lot: Block: Section: Subdivision: do hereby make, constitute and appoint: (Name) Greenway Engineering (Phone) 540-662-4185 (Address) 151 Windy Hill Lane, Winchester, VA 22602 To act as my true and lawful attorney -in -fact for and in my (our) name, place and stead with full power and authority I (we) would have if acting personally to file planning applications for my (our) above described Property, including: Rezoning (including proffers) _Conditional Use Permit _MMaster Development Plan (Preliminary and Final) _Subdivision M_Site Plan _MVariance or Appeal My attorney -in -fact shall have the authority to offer proffered conditions and to make amendments to previously approved proffered conditions except as follows: This authorization shall expire one year from the day it is signed, or until it is otherwise rescinded or modified. In witness there €� ��we ave hereto set my (our) hand and seal this day of t l ove N5 0 w ' Signature NO9OL rn State of Virginia, City/County of F�4CL0_Q --C_ , To -wit: ; o : No 3sT20�j�Ps 649 I, %Z a Notary Public in and for the jif S c�17e6�i�afo ' �d; certify that the person(s) who signed to the foregoing instrument personally ppeared be")4X t `has acknowled a same fore mein the jurisdiction aforesaid this day of ci' ob ,, 20�. 3(/7LE',i My Commission Expires: -3 N P bhc REQUEST FOR SITE PLAN COMMENTS Frederick County Department of Planning & Development Mail to: Frederick County Department of Planning & Development 107 North Kent Street, Winchester, Virginia 22601 Phone: (540) 665-5651 Hand deliver to: Frederick County Department of Planning & Development 107 North Kent Street, 2nd Floor Winchester, Virginia 22601 Applicant: It is your responsibility to complete this form as accurately as possible in order to assist the agency with their review. Please attach two (2) copies of the Site Plan with this sheet. Applicant's Name: Greenway Engineering Telephone: 540-662-4185 Mailing Address: 151 Windy Hill Lane Winchester, VA 22602 Name of development and/or description of the request: Elvira Landscaping Location of Property: 1590 Fairfax Pike, Stephens City, VA 22655 Department of Planning & Development Comments: Date Received _ Date Reviewed _ Revision Required Signature & Date: -PLANNING DEPARTMENT USE ONLY - Review Number 1 2 3 4 5 (circle one) Date Approved ** Please Return Form to Applicant** 16 .. • • CRC E �`� �'�e�� c� F//�-, Tyler Klein From: Tyler Klein Sent: Thursday, November 17, 201610:31 AM To: 'Randy Kepler' Subject: RE: Elvira Landscaping Site Plan - fee Randy, the number of parking spaces should be determined by the SF of the space, please refer to the parking required for retail nurseries and general offices (1 per 400 SF of enclosed floor area,1 per 3,000 SF of out -side display area;1 per 250 SF of office). Please submit as you see fit but provide a breakdown of how the SF will be utilized by offices, etc. If the required number of spaces is under 10, gravel parking may be utilized; if it exceeds 10 spaces it will need to be paved. For paving we would accept double prime and seal if Edwin would like spaces in excess of 10 that would trigger the required paving. VDOT will ultimately decide if the entrance/drive will need to be paved as it relates to Route 277. Further, I would reiterate my earlier comment about providing a letter from the Health Department specifying if the current septic system can handle the anticipated use of residents, employees, and customers. We will want to see verification before we will approve the site plan. If you have any additional questions, please get in touch. Thanks again. M. Tyler Klein, AICP Planner Department of Planning & Development Frederick County, Virginia 107 N. Kent Street Winchester, VA 22601 (540)722-8248 tklein .fcva.us From: Randy Kepler [mailto:rkepler@greenwayeng.com] Sent: Thursday, November 17, 2016 10:07 AM To: Tyler Klein Subject: RE: Elvira Landscaping Site Plan - fee Tyler, I have the fee check and will be sending it down. Regarding the asphalt. The client is trying to get this started up with minimum costs. He is willing to do what is needed but if can would like to keep work to a minimum. The number of parking spaces was the client's wish but not a requirement. If we knock back the number of spaces to 9 can we keep the other areas as gravel? Most of the 9 spaces around the buildings are already asphalt. Thanks for the input. Randy Randy L. Kepler, PE, LEED AP I Director of Engineering 151 Windy Hill Lane Winchester, VA 22602 Phone: 540.662.4185 Cell: 540.974.0371 Fax: 540.722.9528 Web: www.GreenwavEna.com Email: rkeoler(ftreenwavena.com 41 I . rrm+gtr GREENWAY ENGINEERING Disclaimer: This email may con ain confidential and privileged material for the sole use of the intended recipient(s). Any review, use, distribution or disclosure by others is strictly prohibited. If y,)u have received this communication in error, please notify the sender immediately by email and delete the message and any file attachments from your compur m Thank you. From: Tyler Klein [mailto:tklein@fcva.us] Sent: Wednesday, November 09, 20161:29 PM To: Randy Kepler <rkepler@RreenwayenR.com> Subject: RE: Elvira Landscaping Site Plan - fee Randy, it should be paved since this is a commercial use and VDOT may also require a commercial entrance onto 277. Also, did Edwin confirm the amount of staff/customers supported by the existing drainfield and/or if this would need to be expanded to support the use? This was a condition of approval. -Tyler From: Randy Kepler[mailto:rkepler@@greenwayeng.com] Sent: Wednesday, November 09, 2016 12:51 PM To: Tyler Klein Subject: RE: Elvira Landscaping Site Plan - fee Thanks for the input Tyler. Regarding the disturbed area we currently weren't planning on disturbing anything but obviously with the county requiring paving we will be disturbing that. Will the county require the access drive to also be paved or can that remain gravel? If you can confirm we would appreciate it. Thanks, Randy L. Kepler, PE, LEED AP I Director of Engineering 151 Windy Hill Lane PhonL46'7ii240�86 :66274185 Cell:74:071 Fax:Web:Greenwav rrW ,qJW M1 GREENWAY ENGINEERING Disclaimer: This email may contain confidential and privileged material for the sole use of the intended recipient(s). Any review, use, distribution or disclosure by oth ers is strictly prohibited. If you have received this communication in error, please notify the sender immediately by email and delete the message and any file attachments from your computer. Thank you. From: Tyler Klein [mailto:tklein@fcva.us] Sent: Wednesday, November 09, 201611:29 AM To: Randy Kepler <rkeDler@greenwayene.com> Subject: Elvira Landscaping Site Plan - fee • Randy, I wanted to get in touch per your cover memo and let you know the fee for the submitted Edwin Elvira Landscaping Site Plan would be $2,500 (base fee) plus $2001acre for the disturbed area. Also, the parking area will need to be completely paved as it exceed 10 spaces; this will be in our comments. We will hold the submission/review until the fee is received. Should you have any questions, please get in touch with me directly. Thank you. M. Tyler Klein, AICP Planner Department of Planning & Development Frederick County, Virginia 107 N. Kent Street Winchester, VA 22601 (540)722-8248 tkleinOfcva.us SITE PLAN APPLICATION CHECKLIST The checklist shown below specifies the information which is required to be submitted as part of the site plan application. The Department of Planning & Development will review the application to ensure that it is complete prior to accepting it. If any portion of the application is not complete, it will be returned to the applicant(s). (1) One (1) set of approved comment sheets are required from each relevant review agency prior to final approval of a site plan. It is recommended that applicants contact the Department of Planning & Development to determine which review agencies are relevant to their site plan application. A list of potentially relevant review agencies is shown below: IIFrederick County Department of Planning & Development ❑ Virginia Department of Transportation (VDOT) Department of GIS (Geographic Information Services) Frederick County Sanitation Authority ZFrederick County Building Inspections Department Frederick County Department of Public Works Frederick County Fire Marshal Virginia Department of Health ❑ Frederick County Department of Parks & Recreation ❑ City of Winchester ❑ Town of Stephens City Town of Middletown Winchester Regional Airport Authority Frederick County Public Schools (for residential plans) 7 (2) One (1) copy of the Site Plan application form. _ ✓� (3) Payment of the site plan review fee. (4) Two (2) copies of the site plan for review. (5) Completed Special Limited Power of Attorney (original). I I (6) Traffic Impact Analysis (if applicable). 10 SITE PLAN CHECKLIST The Site Plan Checklist, shown below, lists the information which is required to be on each site plan. Site plans which are incomplete or missing information will be returned to the applicant (s) for revision. Project Information Section (1) A title that includes the name of the proposed or existing business and a subtitle which describes the proposed development. �✓ _ (2) The name, address, and phone number of the land owner, developer, and designer. ✓� (3) The Frederick County Property Identification Number (PIN) of all lots included on the site plan. (4) The number and type of dwelling units included on the site plan for residential uses. (5) The total land area and total developed land area of all lots included on the site plan. (6) A detailed description of the proposed use or uses of the development, as well as a description of the existing use or uses. (7) A reference to any other site plan, master development plan approved by the county for the site. ✓� (8) The date the site plan was prepared and a list of all revisions made, including the date and a description of why the site plan was revised. (9) A table of contents including all pages of the site plan. (10) A list of all proposed utility providers, with their address, name and phone number. (11) A location map showing the location of the site, along with the location of streets, roads and land uses within five hundred (500) feet of the property. (12) A statement listing all requirements and conditions placed on the land included in the site plan resulting from approval of conditional zoning or a conditional use permit. ✓� (13) A description of setbacks or conditions placed on the site as a result of an approved variance. ✓� (14) The name of the Magisterial District the property is located within. Calculations Section (15) Calculations showing the Floor Area Ration (FAR) of the site, including the maximum allowed FAR, total ground floor area, total floor area, and total lot area. (16) Calculations showing the total number of required and proposed parking spaces, 11 C: 0 including the total number of existing and proposed spaces. (17) Calculations showing the total number of required handicap spaces, including the total number of existing and proposed spaces. _❑_ (18) Calculations showing the total number of required loading spaces, including the total number of existing and proposed spaces. (19) Calculations showing the total number of required perimeter and interior trees required, including the number of provided trees. (20) Calculations showing the percentage of the property that will be landscaped and the percentage of woodlands disturbed. (19) Calculations showing the total number of required perimeter and interior trees required, including the number of provided trees. Site Plan & Details Section (21) The location of all adjoining lots with the owner's name, specific use, zoning, and zoning boundaries shown. ✓� (22) The location of all existing or planned right-of-ways and easements that are located on or adjoin the property, with street names, widths, and speed limits shown. (23) All nearby entrances that are within two hundred (200) feet of any existing or proposed entrances to the site. ✓a_ (24) All existing and proposed driveways, parking and loading spaces, parking lots and a description of s urfacing m aterial a nd c onstruction de tails t o be us ed. T he s ize a nd angle of parking spaces, aisles, maneuvering areas, and loading spaces shall be shown. (25) A North arrow. (26) A graphic scale and statement of scale. (27) A legend describing all symbols and other features that need description. (28) A boundary survey of the entire parcel and all lots included with distances described at least to the nearest hundredth of a foot. (29) The present zoning of all portions of the site, with the location of zoning boundaries. (30) The location of all existing and proposed structures, with the height, specific use, ground floor area, and total floor area labeled. (31) The location of all existing and proposed outdoor uses, with the height, specific use, and land area labeled. (32) Existing topographic contour lines at intervals acceptable to the Zoning Administrator. Proposed finished grades shall be shown by contour. 12 i 0 ❑✓ (33) The location of the front, side, and rear yard setback lines required by the applicable zoning district. (34) The location and boundaries of existing environmental features, including streams, floodplains, lakes and ponds, wetlands, natural stormwater retention areas, steep slopes, and woodlands. (35) The location of outdoor trash receptacles. (36) A Photometric Plan per § 165-201.07. (37) The location, dimensions, and height of all signs. (38) The location of required buffers, landscaping buffers, and landscaped screens, including examples, typical cross sections or diagrams of screening to be used. The location and dimensions of required fencing, berms, and similar features shall be specified. (39) The location of recreational areas and common open space. (40) The location of all proposed landscaping with a legend. The caliper, scientific name, and common name of all deciduous trees. The height at planting, scientific name, and common name of all evergreen trees and shrubs. (41) The height at planting, caliper, scientific name, and common name shall be provided for all proposed trees. The height at planting, scientific name and common name shall be provided for all shrubs. (42) The location of sidewalks and walkways, including all sidewalks or bicycle paths required along any road right of way. (43) The location and width of proposed easements and dedications. (44) A stormwater management plan describing the location of all stormwater management facilities with design calculations and details. (45) A soil erosion and sedimentation plan describing methods to be used. (46) The location and size of sewer and water mains and laterals serving the site. 13 (47) Facilities necessary to meet the requirements of the Fire Code. (48) A signed seal of the certified Virginia land surveyor, architect, or engineer who prepared the plan. The seal and signature of the engineer, surveyor or architect shall be on each sheet of the site plan. (49) A space labeled "Approved by the Frederick County Zoning Administrator" for the signature of the Zoning Administrator, approval date, and a statement that reads "site plan valid for five (5) years from approval date." �✓ _ (50) All requirements specified elsewhere in the County Code, including but not limited to the Subdivision Ordinance. 14 E �7 A(i Founded in 1971 r GREENWAY ENGINEERING 151 Windy Hill Lane Winchester, Virginia 22602 NOV 8 2016 TRANSMITTAL Project Name: 1590 Fairfax Pike - Elvira Landscaping File No: 6271 Date: Tue, Nov 8, 2016 To: FC Planning Winchester, VA 22602 Attn: Copied Elvira Landscaping Delivery: M Fed Ex 0 Other _ _, Urgent F,/� For Your Review [] As You Requested Q Please Comment From: Randy Kepler/ran GREENWAY ENGINEERING Phone: 540-662-4185 Fax: 540-722-9528 [] U.S. Mail Courier 0 Pick Up Message Please see the attached following items for review: 2 copies of SP for above referenced site Application for submittal Request for SP Comments Special Limited POA form We believe that the plan should be considered a Minor SP which requires a $500 fee. However, please respond to me either via phone or email for confirmation on the fee, and we will get the check cut and submitted. Thank you, Randy Kepler, PE rkelper@greenwayeng.com Hand Delivery and Pick Ups Only: Received by: Date: Please Print Name: Document Approval Form PLEASE REVIEW THE ATTACHED DOCUMENT. IF THIS DOCUMENT MEETS YOUR APPROVAL PLEASE INITIAL AND PROVIDE THE DATE AND TIME OF YOUR APPROVAL. IF THIS DOCUMENT DOES NOT MEET YOUR APPRO VAL PLEASE PRO VIDE COMMENTS AS TO WHAT YOU WOULD LIKE TO HA VE COMPLETED. Initials Date & Time Candice Mark Dave Mike John COMMENTS: Received by Clerical Staff (Date & Time): (S:Ofce on BlackboxWormADocument Approval Form —6/7/2016 ) GREENWAY ENGINEERING 151 Windy Hill Lane Founded in 1971 Winchester, Virginia 22602 F TRANSMITTAL W1 2016 Project Name: 1590 Fairfax Pike - Elvira Landscaping T File No: 6271 Date: Wed, Nov 30, 2016 To: FC Planning 107 North Kent Street Winchester, VA 22601 Attn: Tyler Klein Copied Delivery: Q Fed Ex rq Other _ 0 Urgent F,/J For Your Review L As You Requested 0 Please Comment From: Randy Kepler/cls(2)('Z— GREENWAY ENGINEERING Phone: 540-662-4185 Fax: 540-722-9528 Mr. Klein, [] U.S. Mail Message [,/1 Courier 0 Pick Up Please find attached the modified site plan for Elvira Landscaping for your review. The plan was modified per your preliminary comments. Feel free to contact us should you have any questions. Thank you. Hand Delivery and Pick Ups Only: Received by: Date: Please Print Name: