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07-17 Caroline Dixie Scheulen Special Event Facilities - PIN 52-A-261 - Back Creek - Backfile
OPEN FILE: 19 CLOSE FILE: lq l I l ! � Sys ID # CUP TRACKING SHEET File opened Reference Manual updated/number assigned D-base updated Location maps requested from Mapping Dept. Adjoiner list given to Planner Application Action Summary updated Planning Commission Meeting Board of Supervisors Meeting Approval (or denial) letter mailed to applicant, copy to Inspections Dept., copy to file and other cc's File stamped "approved", "denied" or "withdrawn" Reference manual updated D-base updated Application Action Summary updated NOTES RECEIPT DATE ID i 1 NO. 554554 RECEIVED FROM 'sk A RESS c / r M 1 Vf1/i� 1�L7 Y e t .1 + / CC V FOR CLL f? U.A✓Lhne F►�l ACCOUNT HOW PAID AMT. OF CASH ACCOUNT AMT. 1 0 CHECK PAID S lJ BALANCE MONEY DUE ORDER BY 4 @2001 r»EDIMrom. It 8L808 Coy CONDITIONAL USE PERMIT #07-17 Caroline (Dixie) Scheulen - Special Event Facility Staff Report for the Planning Commission w Prepared: September 12, 2017 „ N Staff Contact: M. Tyler Klein, AICP, Planner 1)JB This report is prepared by the Frederick County Planning Staff to provide information to the Planning Commission and the Board of Supervisors to assist them in making a decision on this -request. It may also be useful to others interested in this zoning matter. Reviewed Action Planning Commission: 09/20/17 Pending Board of Supervisors: 10/11/17 Pending EXECUTIVE SUMMARY: This is a request for a Conditional Use Permit (CUP) for a -special event facility in the RA (Rural Areas) Zoning District. Should the Planning Commission find this application for a special event facility to be appropriate, Staff recommends that the following conditions be attached to the CUP: 1. All review agency comments shall be complied with at all times. 2. An engineered site plan, in accordance with the requirements of Article VIII of the Fredrick County Zoning Ordinance, shall be submitted to and approved by Frederick County prior to the establishment of the use. Building permits are also required for all and structures. 3. Events shall start no earlier than 10 a.m. and all events and related activities shall conclude by midnight. 4. Events may accommodate up to and not to exceed 280 persons. - - -5: One (1) monument style sign with a maximum sign area not to exceed 50 square feet (SF) and not to exceed 10 feet (FT) in height is permitted. 6. Any expansion or modification of this use will require the approval of a new CUP. Following this public hearing, it would be appropriate for the Planning Commission to offer a recommendation concerning this application to the Board of Supervisors. Page 2 CUP #07-17, Caroline Dixie Scheulen — Special Event Facility September 12, 2017 - 7L;O�ATION: This approximately 135-acre property is located at 283 Barracks Lane, Winchester, Virginia, immediately south of Route 50 (Northwestern Pike) and Round Hill Road and immediately west of Woodchuck Lane. MAGISTERIAL DISTRICT: Back Creek PROPERTY ID NUMBER: 52-A-261 PROPERTY ZONING & PRESENT USE: Zoned: RA (Rural Areas) Land Use: Agriculture/Open Space ADJOINING PROPERTY ZONING & PRESENT USE: - - - -•North: RA (Rural Areas) Use: Agricultural/Vacant South: RA (Rural Areas) Use: Residential/Agricultural East: RP (Residential Performance) Use: Residential West: RA (Rural Areas) Use: Residential/Agricultural PROPOSED USE: This is a request for a Conditional Use Permit (CUP) to enable the establishment of a special event center for weddings and other similar type events in the RA (Rural Areas) Zoning District. Improvements to the property will include construction of a 5,000 square foot (SF) event center (including restrooms, kitchen and storage), a 600 SF detached bridal suite, a concrete patio and gazebo. The Applicant intends to develop this project in phases. REVIEW EVALUATIONS: Virginia Department of Transportation: The application for the Conditional Use Permit for this property appears to have a measurable impact on Route 803 (Round Hill Road), the VDOT facility which would provide access to the property. Prior to operation of the business a commercial entrance must be constructed to our standards to allow for safe egress and ingress of - -- - tree Yrnperty. Any work performed on the State's right-of-way must be covered under a land use permit. The permit is issued by this office and requires inspection fee and surety coverage. Frederick County Inspections: Please see attached comments from Mark Fleet, Building Code Official dated August 17, 2017. Winchester -Frederick County Health Department: Please see attached letter from Herbert - Wormier, Environment Heath Supervisor, Lord Fairfax Health District dated June], 2017. Frederick Water: No comments. Page 3 CUP #07-17, Caroline Dixie Scheulen — Special Event Facility September 12, 2017 Frederick County Fire Marshall: Please see attached comments from Kenneth Scott, Jr., Fire Fire & Rescue dated June 5, 2017. City of Winchester: No comments. Winchester Regional Airport: No comments. Historic Resources Advisory Board: Please see attached letter from Candice E. Perkins, AIC1', Assistant Director/Staff to HRAB, dated June 23, 2017. Planning and Zoning: This application for a Conditional Use Permit (CUP) to permit the establishment of a special event facility for private events such as weddings. A special event facility is a permitted use in the RA (Rural Areas) Zoning District with an approved CUP. The Zoning Ordinance defines "special event facility" as a facility or site utilized for events that are .-.typically conducted on a single day but which may be conducted for up to three consecutive days, for which attendance is permitted only by invitation or reservation; special events include, but are not limited to, meetings, conferences, banquets, dinners, weddings and private parties. This proposed use will take place on a 135.8-acre property, which is currently being used for agricultural purposes (raising of cattle and farming hay). The special event facility will be accessed via Barrack Lanes (a private drive), from Woodchuck Lane (State Route 654), a state - - - - owned roadway. The Applicant intends to use a portion of the site for the proposed special event facility, while maintaining the remainder of the site as productive agricultural land. The Applicant proposes to erect an approximately 5,000 square foot (SF, 50' x 100') one-story event center, which includes a kitchen, permanent restrooms, banquet hall and storage, a separate approximately 600 SF bridal suite, and an outdoor concrete patio and gazebo. This facility may accommodate events up to 280 persons (note: actual occupancy, not to exceed 280 persons, will be determined at time of site plan). The Applicant states the design and architecture of the proposed event center and accessory buildings will be consistent with structures found in the County's rural areas. The Applicant also intends phase construction of the facility and accessory structures. All buildings relating to the proposed use, a special event facility, would require building permits and would not be eligible for an agricultural exemption. The property is surrounded by RA and RP (Residential Performance) zoned property, which .._includes open space, agricultural uses, and single-family detached residences. The 2035 Comprehensive Policy Plan of Frederick County (Comprehensive Plan) identifies this area of the County as "rural" and is to remain agricultural in nature and is not part of any land use study. The Board of Supervisors added "special event facilities" to the conditional use list for the County's Rural Areas Zoning District in May 2017 to support additional opportunities for agribusiness and agritourism. The proposed use is consistent with the goals and strategies expressed in the 2035 Comprehensive Plan p p a and the surrounding properties. Page 4 CUP #07-17, Caroline Dixie Scheulen — Special Event Facility September 12, 2017 STAFF CONCLUSIONS FOR THE 09/20/17 PLANNING COMMISSION MEETING: Should the Planning Commission find this use appropriate, Staff would suggest the following coriditioris be placed on the CUP: 1. All review agency comments shall be complied with at all times. 2. An engineered site plan, in accordance with the requirements of Article VIII of the Fredrick County Zoning Ordinance, shall be submitted to and approved by Frederick County prior to the establishment of the use. Building permits are also required for all buildings and structures. 3. Events shall start no earlier than 10 a.m. and all events and related activities shall conclude by midnight. 4. Events may accommodate up to and not to exceed 280 persons. 5. One (1) monument style sign with a maximum sign area not to exceed 50 square feet (SF) and not to exceed 10 feet (FT) in height is permitted. 6. Any expansion or modification of this use will require the approval of a new CUP. ollowing this public hearing, it would be appropriate for the Planning Commission to offer a recommendation concerning this application to the Board of Supervisors. CUP07 - 17 NORTHWESTERN NORTHWESTERI.� r y]qj 427y55..r r 1 N PIKE PIKE NORTHWESTERN IINORTHWESTERN 2727 2691 844 ° PIKE�2 PIKE NORTHWESTERN NORTHWESTERN NORTHWE • 11 • • �� 858 ,' ROUND • wti�^'� PIKE PIKE 2633 Caroline Dixie Scheulen 2 ROUND ! HILLRD / � POORHOUSE RD 119 NORTHV ND HILL RD ,.� 160; PINGLEY LN 2693 185 PIKE 11 PI N: RD 12!S * POORHOUSE RD NORTHWESTERN 175 PINGLEY LN MO POORHOUSE RD 121 PIKE PINGLEY LN 52 - A - 261 -... 10 110 PINGLEY LN,; 63 82 VISi. POORHOUSE'RD POORHOUSE RD ''^ 696 PINGLEY LN PINGLE;;�MVC Special Events Facilities 3_ 837•� 8 ROUND 135 .164 ND; ROUND 799 789� 712 HILL RD PINGLEY LN PINGLEY LN Zoning Map RD HILLRD ROUND ROUND 745 ROUND 684 123 V'ST HILLRD HILUR'� HILLTRD rROUND HILL RD ROUND PINGLEY LN HILL • HILL�RD� 32 RD ROUND �T��11`` ROU749� 729 HILL RD 668 PINGLEY LN 134 MO 221 HILL RD ROUND ROUND ROUND / vlSr< CATHERrLN • HILL RD I 120 HILL RD 622 MOUNT 759 HILL RD ROUND'y WOODCHUCK LN ROUND VISTA DR 57: 739 HILLIRD__RO ILLR HD 26 ROUND WOODCHUCK LN 109 HILL r HILLLRD 615 599 - WOODCHUCK LN ROUND 571, �]]5 ROUNDS ROUNC 200 ROUND I58 , 137 HILL RD HIL4 RD HILLrRD CArHER LN HILLRD WOOD( I KLN WOODCHUCK LN' ,� w y `55 235 161 ROL LATHER LN _ 190- WOODC�K4LN, 83 HILL WOODCHUCK4LN 180 ROUN� 52 A 25! 561 • WOODCHUCKLN • 285 FOX MEADOW LN CUP 07 ""�'�_ NORTHWESTERN� 2755 - 17 NQRTHWESTERN 2793 r...- N i1KE"" "� PTKIF 40 NORTH WESTERN�NORTHHWESTERN 2727 2691 844 PIKE 162 PIKE *^yN f' WESTERN NORTHWESTERN NORTHWE Caroline "Dixie" Scheulen7m, 1HIILUND LLRD POORHOUSE RD 119q PIKE PIKE 2633 NOR NORTHV '6y,��� 160 PINGLEY.LN 2693 185 PIKE 1+ PIN: RD 12#S : POORHOUSE RD NORTHWESTERN 175 PINGLEY LN '`MQ POROH yRD 121 PIKE PINGLEY LN 52 A 26� K _ 110 PINGLEY LN 163 182• VIST POORHOUSE RD POORHOUSE RD 696 PINGLEY LN PINGLEY LN Special Events Facilities - ` 837` "` ROUND 35 164 ND ROUND 799 789� 712 HILL RD PINGLEY LN PINGLEY LN 7 MC Location Map RD HILL RD ROUMND ROUND 745E. ROUND 684 123 VIST, HILLORD HILL-RD ��ROUND HILL RD ROUND PINGLEY LN HILLTRD HILL RD - 769� HILLTRD • HILL RD 132 �., .._ . t668 ROUND 74 -V729 PINGLEY LN 34 MO 221 HILL RD ROUND • ROUNDd "IT, GATHER LN 759 i H�LL RD 120 HIILLLTR•D 622 MOUNT ` ♦ HILL RD `1 L WOODCHUCK LN ROUND VISTA DR 57" ,. _ _ ROUND w 126 i HILLTRD u" iROW HILL RDROUN y• HI woo DCHUCKLN 109 615�� YNILL - - - , WOODCHUCK LN ROUND 599 • 57,:fj ROUND .ROUNC $ ,. ROUND 158 37 HILL RD HILL, HILLLI Rr 200 CA CA �- HILLTRD WOODCHUCK LN 55 �HER LN � WOODCHUCK LN .',� � 235 , , 161-•ROO HILL GATHER LN 1901 WOODCHUCKdN 83 - � WOODCHUCKLLN 180 ROUNDy 200 W�O.ODCHUCKILN HILL RD 21000DEHUCK4LN . y (WOODCHUCK'/LN WOODCHUCKLN 2�.7S WOODCHUCKLW CUP7#07�1�7� LN 285 FOX MEADOW LN 0 Submittal Deadline 0145 h-7 P/C Meeting 1 20 t 7 BOS Meeting APPLICATION FOR CONDITIONAL USE PERMIT FREDERICK COUNTY, VIRGINIA 1. Applicant (check one): Property Owner Other NAME: Caroline Dixie Scheulen (daughter of property owners) ADDRESS: 285 Fox Meadow Lane; Winchester VA 22602 TELEPHONE: 540-664-2145 2. Please list all owners, occupants, or parties in interest of the property: Robert & Claire Boyd Caroline Dixie Boyd Scheulen 3. The property is located at: (please give exact directions and include the route number of your road or street) 283 Barracks Lane; Winchester VA 22602 Take US-50 (Northwestern Pike) to VA-803/Round Hill Road, turn onto Woodchuck Lane in order to get to Barracks Lane. 4. The property has a road frontage of 300 feet and a depth of 2400 feet and consists of 135.87 acres. (Please be exact) 5. The property is owned by Robert & Claire Boyd as evidenced by deed from Franklin Lewis (previous owner) recorded in deed book no. 727 on page 715 , as recorded in the records of the Clerk of the Circuit Court, County of Frederick. T Property Identification Number (P.I.N.) 52 A 261 Magisterial District Back creek Current Zoning RA 5 • 7. Adjoining Property: USE ZONING North residential RA East residential Rural preservation South agriculture/farming RA West agriculture/farming RA 8. The type of use proposed is (consult with the Planning Dept. before completing): Special Event Facilities 9. It is proposed that the following buildings will be constructed: Event Center (50' X 100') with adjoining 20' X 30' bridal suite and eventually an additional bridal suite, concrete patio Gazebo 10. The following are all of the individuals, firms, or corporations owning property adjacent to both sides and rear and in front of (across street from) the property where the requested use will be conducted. (Continue on back if necessary.) These people will be notified by mail of this application: Name and Property Identification N;ber77771 Address Name S .�L !N ( YG Pot Property # Name Property # Name Property # Name Property # Name Property # Name Property # Name Property 9 Caroline Dixie Scheulen CUP #07-17 F Name and Property Identification Number Name K & M Enterprises T Property # 5 2—A- Name Louise Cather-!Trust Property# 52—A-298 Name Property# 52-9—B Name Daniel & Ava Sullivan. Property# 52—A"286 Name Kelrock LLC 52—A-261A Property # Name Kellie Keplinger Property# 52-A-280A Name Barbara Singhas Property# 52-A-287B Name DTS LC Property# 52—A-300 Name Robert & Donna Properties Property# 52-A-262A & 262 Name Lisa Dreher Bell Property# 52-17-2-11 & 12 Name Property# 52-16-1-2 Name Anthony Riley Property# 52-16-1-3 Name Richard Newlin 52-16-1-3 EPropertY# Malon E#52-17-2-E5A:]]] Name and Property Identification Number Address Name Richard Singhas Property # 52-17-2-5B Name Willard & Robin Link Property # 52-17-2-6A Name Carol Crocker Property # 52-17-2-6B Name Gregory & Marsha Miller Property # 52-17-2-•7 Name Robert & Michelle Loy Property # 52-17-2-8 Name Lois Sargent Property # 52-17-2-9 Name George & Linda Lashbaugh Property # 52-17-2-1.0 Name Michael Ale, -sander Property # 52-17-2-13 Name Stephen Clark Property # 52-A-260 Name DTS LC Property # 52-A-300 Name -Craig & KathySmith Property # 52-10-2-7 Name Property # Name Property # Name Property # • • 12. Additional comments, if any: I hope to bring tourism to Fredenck county and allow clients to witness on -site agricultural production increasing awareness of working farms in this area. We hope to provide a positive outlook and answer any questions regarding grain, hay, or livestock production. We plan to be very conscientious of excessive noise, light, and late hours, keeping adjacent neighbors in mind and communication open. In hopes to maintain this property and mortgage as farmland in Frederick county we will need to subsidize farm income. We think the 138 acre buffer will adequately minimize any disturbances to neighbors and the community at large. I (we), the undersigned, do hereby respectfully make application and petition the governing body of Frederick County, Virginia to allow the use described in this application. I understand that the sign issued to me when this application is submitted must be placed at the front property line at least seven (7) days prior to the first public hearing and maintained so as to be visible until after the Board of Supervisors' public hearing. Your application for a Conditional Use Permit authorizes any member of the Frederick County Planning Commission, Board of Supervisors or Planning and Development Department to inspect your property where the proposed use will be conducted. Signature of Applicant Signature of Owner Owners' Mailing Address Owners' Telephone No. 2368 Cedar Creek Grade 540-327-7980 TO BE COMPLETED BY THE ZONING ADMINISTRATOR: USE CODE: RENEWAL DATE: 0 Special Limited Power of Attorney County of Frederick, Virginia Frederick Planning Website: www.co.frederick.va.us Department of Planning & Development, County of Frederick, Virginia 107 North Kent Street, Winchester, Virginia 22601 Phone (540) 665-5651 Facsimile (540) 665-6395 Know All Men By These Presents: That I (We) (Name) Robert & Claire Boyd (Address) 283 Barracks Lane, Winchester VA 22602 (Phone) 540-327-7980 the owner(s) of all those tracts or parcels of land ("Property") conveyed to me (us), by deed recorded in the Clerk's Office of the Circuit Court of the County of Frederick, Virginia, by Instrument No. 727 on Page 717 ,and is described as Parcel: Lot: 261 Block: Section: Subdivision: _ do hereby make, constitute and appoint: (Name) Caroline Dixie Boyd Scheulen (Address) 285 Fox Meadow Lane; Winchester, VA 22602 (Phone) 540-664-2145 To act as my true and lawful attorney -in -fact for and in my (our) name, place and stead with full power and authority I (we) would have if acting personally to file planning applications for my (Our) above described Property, including: _Rezoning (including proffers) My Conditional Use Permit 0 Master Development Plan (Preliminary and Final) Subdivision Site Plan Fj Variance or Appeal My attorney -in -fact shall have the authority to offer proffered conditions and to make amendments to previously approved proffered conditions except as follows: This authorization shall expire one year from the day it is signed, or until it is otherwise rescinded or modified. In witness thereof, I (we) have hereto set my (our) hand and seal this d -\ day of t� 20 11 Signature(s) State of Virginia, City/County of Frederick To -wit: I, UJI , a Notary Public in and for the jurisdiction aforesaid, certify that the person(s who signed to the foregoing instrument personally appeared before me and has acknowledged the same before me in the jurisdiction aforesaid this day of �_, 20 1�—. My Commission Expires: Notary Public�— esaluU a NOISSWO0a OZ03'16'" 93UWX3 NOtSSFWW00 AW CHRISTINA MARIE LEPORE OrIWW AHV10N 3HOdM 319VM VNUSRIHO COMMONWEALT" OF VIRGINIA MY COMMISSION EXPIRES AUG. 31, 2020 COMMMION • 7711236 • • REQUEST FOR CONDITIONAL USE PERMIT COMMENTS Frederick County Inspections Department Mail to: Frederick County Inspections Department 107 North Kent Street, 2"d Floor Winchester, Virginia 22601 (540) 665-5650 Hand deliver to: Frederick County Inspections Department Attn: Building Official 107 North Kent Street, 2nd Floor Winchester, Virginia Applicant: It is your responsibility to complete this form as accurately as possible in order to assist the agency with their review. Also, please attach two (2) copies of your application form, location map and all other pertinent information. Applicant's Name: Caroline "Dixie" Boyd Scheulen Telephone: 540-664-2145 Mailing Address: 285 Fox Meadow Lane Winchester, VA 22602 Name of development and/or description of the request: Seeking approval to develop an event venue to accommodate up to 280 people. Business meetings, weddings, and other gatherings of families and friends would be its use. Predominate use would be over weekends (Fridays through Sundays) The building would be climate controlled with restrooms. An engineered site plan with follow the CUP. Location of Property: 283 Barracks Lane; Winchester, VA 22602 Take US-50 (Northwestern Pike) to VA-803/Round Hill Road, turn onto Woodchuck Lane in order to get to Barracks Lane. Building Official's Comments:til'' 4%.Qj 9tld � a-3Ai3038 Building Official's Signature & Date:4��2S Notice to Inspections Department - Please Return This Form to the Applicant 12 Buildings shall comply with The Virginia Uniform Statewide Building Code, and Section 303 - A,Assembly Use Group of the Virginia Building Code/2012. Other Code that applies are the International Energy Code, ICC/ANSI A 117.1-09 Accessible and Usable Buildings and Facilities. Design plans submitted for permit application shall be sealed by a Virginia Licensed Design Professional. Occupant load and fire egress plans shall be indicated on sealed plans at time of submittal. New assembly building shall meet height and area for the type of construction as allowed in T503 with applicable increases. Multi -level buildings and facilities shall meet Section 1104.4 for an accessible route. Building shall comply with Section 903, Automatic Sprinkler System. All required egress shall meet ANSI Al 17.1-09 for slopes. 60% of all public entrances shall be accessible. Vestibule or air lock is required for entrances opening into a space exceeding 3000 sq ft. A detailed site plan is required to indicate the finished floor elevation(s) and accessible parking/unloading area, accessible route to main entrances, and elevations at fire exits. Site plan shall indicate the location and size of any equipment/tank associated with the fire suppression system. Sidewalks that exceed a 1:20 slope shall be designed as a ramp with details submitted. Curb ramps shall maintain a 1:12 maximum slope. Parking is provided in accordance with T1106.1(1) of the IBC. Where buildings have multiple accessible entrances with adjacent parking, accessible parking spaces shall be dispersed and located near the accessible entrance. A minimum of one van accessible parking and unloading is required. Max slope of accessible parking and unloading areas shall not exceed 2%. Signage for parking shall be provided as required per USBC 1106.8. Maximum''/s" door threshold is allowed per ANSI A 117.1-09 Demolition of any structure requires a building permit and an asbestos inspection. Restroom quantities shall be determined by Assembly Use Group Use based on the occupant load. Health Department approval for the sanitation system is required Please note the requirements in Chapter 17 of IBC for special inspection requirements on the type of structure.( Soils, concrete etc..). 8/17/17 Single story Assembly broken into fire areas (minimum 2 hour requirement) to reduce fire area to less than 5000 sq foot in lieu of providing the suppression system. Fire barrier shall comply with Section 707 of the 2012 Virginia Building Code for construction and termination. Multiple buildings located more than 20' away. Gazebo and storage building requires a building permit. All bathing facilities/restrooms shall meet ANSI Al 17.1-09 for accessibilities requirements. All building plans submitted shall be designed by a registered design professional. S:\Site Plan comments\2012\Assem CUP Event Center.doc Buildings shall comply with The Virginia Uniform Statewide Building Code, and Section 303 - A,Assembly Use Group of the Virginia Building Code/2012.Other Code that applies are the International Energy Code, ICC/ANSI A117.1-09 Accessible and Usable Buildings and Facilities. Design plans submitted for permit application shall be sealed by a Virginia Licensed Design Professional. Occupant load and fire egress plans shall be indicated on sealed plans at time of submittal. New assembly building shall meet height and area for the type of construction as allowed in T503 with applicable increases. Multi -level buildings and facilities shall meet Section 1104.4 for an accessible route. Building shall comply with Section 903, Automatic Sprinkler System. All required egress shall meet ANSI Al 17.1-09 for slopes. 60% of all public entrances shall be accessible. Vestibule or air lock is required for entrances opening into a space exceeding 3000 sq ft. A detailed site plan is required to indicate the finished floor elevation(s) and accessible parking/unloading area, accessible route to main entrances, and elevations at fire exits. Site plan shall indicate the location and size of any equipment/tank associated with the fire suppression system. Sidewalks that exceed a 1:20 slope shall be designed as a ramp with details submitted. Curb ramps shall maintain a 1:12 maximum slope. Parking is provided in accordance with T1106.1(1) of the IBC. Where buildings have multiple accessible entrances with adjacent parking, accessible parking spaces shall be dispersed and located near the accessible entrance. A minimum of one van accessible parking and unloading is required. Max slope of accessible parking and unloading areas shall not exceed 2%. Signage for parking shall be provided as required per USBC 1106.8. Maximum %" door threshold is allowed per ANSI A117.1-09 Demolition of any structure requires a building permit and an asbestos inspection. Restroom quantities shall be determined by Assembly Use Group Use based on the occupant load. Health Department approval for the sanitation system is required Please note the requirements in Chapter 17 of IBC for special inspection requirements on the type of structure.( Soils, concrete etc..). 8/17/17 Single story Assembly broken into fire areas (minimum 2 hour requirement) to reduce fire area to less than 5000 sq foot in lieu of providing the suppression system. Fire barrier shall comply with Section 707 of the 2012 Virginia Building Code for construction and termination. Multiple buildings located more than 20' away. Gazebo and storage building requires a building permit. All bathing facilities/restrooms shall meet ANSI Al 17.1-09 for accessibilities requirements. All building plans submitted shall be designed by a registered design professional. S:\Site Plan comments\2012\Assem CUP Event Center.doc • 4 N GRAVEL PARKING LOT 60'-0" 1 GROOM 1 SUITE 1 1 30 0" BRIDAL 1 SUITE 1 1 *#** ---_ '-E - V AC -FOR FIRE DEPT aoCO & PAI&I-1 I& BREEZEWAY Ili FAKE SLIDING BA N DOO \ FIREWALL !/ J V 1V , q\�,�, 'I L" 7 1 20'-5/8" X 2D CONCRETE PATIO !I 32'-0" GAZEBO I. 30 IF 30-4' STORAGE 23'-10 3/4" Project shall comply with' ANSI Al 17.1. 2009 For accessible and usable buildings and facilities • • REQUEST FOR CONwTiONAL USE PERMIT COMMENTS Winchester -Frederick County "ealth Department Mail to: I�re-d rick -Winchester I lealth Deparlin nt Attn: Sanitation Engineer 107 North Kent Street Winchester, Virginia 226A)1 (540) 722-3480 Nand dA; ver to: l'redcrick-Winchester I lealth Department Attn: Sanitation Engineer 107 North Kent Street, Suite 201 Winchester, Virginia Applicant: it is your responsibility to complete this form as accurately as possible in order to assist the agency with their review. Also. please attach two (2) copies of your application form. location map and all tither pertinent information. Applicant's Name: CaroVm Dixie" Boyd Scheulen Mailing Address: 285 Fox Meadow ,Lane Winchester, VA 22602 1 Clepljone: 540-664-2145 Name of development and/or description of the request: Seeking approval to develop an event venue to accommodate approximately 250 -300 people. Business meetings. weddings, and other gatherings of famitnes and friends would be its use. Predominate use would be over weekends (Fridays through Sundays) The building would be climate controlled with restrooms. Location of Property: 283 Barracks Lane; Winchester. VA 22602 Take US-50 (Northwestern Pine) to V14-803JRound }-ill Road, turn onto Woodchuck Lane in order to get to Barracks Lane. l rederick-Winchester health Department's Comments: I lealth I cpt. Signature fit Wle. Notice to health Department - Please Return This Form to the Applicant 13 LOU FATIZFAN HF,A1_TH DISTRICT Lord], F anhr 11 rIl ,� IH, t 11If 1,'redea•ick / Winchestel• if'nvia•alnmental Health IO7 North Kent Street .. `itaitr 11201 Winchesler. Virginia 22001 fel. (5410) 722-3.180 -- Fax (5-10) 722-3479 l�re�ltiaicl:� 'ilaelll st��a� !I Caaaa mellks:: VIRGINIA UI= HEALTH I'rotecting You and Your fnvironmeW '.this 'lleail�th 11L.7)aaa ta�atnal has reviewed 113e request l'c)a• c;ianiments for Ill Spec iaal E"V-elat °.,acilil lcastltecf 2, ) 1 uunacks Lang, Winchester, VA 22-602- Ndaapfl: 52-A-26.1. This Health Det)sart_n ew Ims no c')hjecticans tc1 'tile cons-trcictioaa of 111e strctctaIN li)r laoatsiaa, tlae Venue. lilowa^veo.. in 11ae c veart tile a11211Ii-aiatLttesir s to provide Food servicc in tl1e_fioc ility ,11 "o-11 e l'aalu've doic, tla.is :I'leal111 f:` eyarttlaent and his/hcr O:SE/I'E should he no i Jed fuior to a►lazr lindher avc)rl; is c1oiac c)al t11e hruject. The reason is th at lbod sirwi Ifa w astminter values will 33eed ltlbc J'SIVIIAawd info the 11.f;.", septic dosign c".11,gul_taliims. Also,the reyievu process by Ibis I e alih DQparllllent is incomplete hending,�snhnli'll al of -a hreliaalinaary tat laisflner ;� 1 ' :�itc^ cV" soil wmlc. Aoenc y Sit uratalle: � � tLt =`' 4J�R ` _ __.._._ Date: --4 1'it1e:��Y N._ (NOTICE TO AGENCY—.P.L ASE R1 TURN T] [IS FORNI TO T] ]l APPLICANT) REQUEST FOR CONDITIONAL USE PERMIT COMMENTS Frederick County Fire Marshal Mail to: Frederick County Fire Marshal 1800 Coverstone Drive Winchester, Virginia 22602 (540) 665-6350 Hand deliver to: Frederick County Fire & Rescue Dept. Attn: Fire Marshal Public Safety Building 1800 Coverstone Drive Winchester, Virginia Applicant: It is your responsibility to complete this form as accurately as possible in order to assist the agency with their review. Also, please attach two (2) copies of your application form, location map and all other pertinent information. Applicant's Name: Caroline 'Dixie" Boyd Scheulen Mailing Address: 285 Fox Meadow Lane Winchester, VA 22602 Telephone: 540-664_2145 Name of development and/or description of the request: Seeking approval to develop an event venue to accommodate approximately 250 -300 people. Business meetings. weddings, and other gatherings of families and friends would be its use. Predominate use would be over weekends (Fridays through Sundays) The building would be climate controlled with restrooms. Location of Property: 283 Barracks Lane, Winchester, VA 22602 Take US-50 (Northwestem Pike) to VA-803/Round Hill Road, turn onto Woodchuck Lane in order to get to Barracks Lane. Fire Marshal's Comments: Fire Marshal's Signature & Notice to Fire Marshal - Please Return This Form to the Applicant 11 • 0 Frederick County Department of Fire and Rescue Office of the Fire Marshal 1080 Coverstone Drive Winchester, VA 22602 (540) 665-6350 Fax: (540) 678-4739 Entail: fnto aJ cva.us Plan Review & Comments Date Received 5/26/2017 Plan/Permit Type Conditional Use Permit 05-26-17 Name Caroline "Dixie" Boyd Scheulen Address 283 Barracks LN Winchester Project Name Applicant Name & Number R E# Permit Number Emergency Vehicle Access Hydrant Location: Siamese Location: Fire Lanes Required: Plan Approval Status Event Venue Adequate Inadequate `A Adequate Inadequate VA' Adequate Inadequate IS A/ Yes No MBA Date Reviewed 6/5/2017 VA 22602 Comments A Site Plan will be needed to be submitted. The structure shall have to comply with the Frederick County Fire Prevention Code and Frederick County Local Code Section 90 Signature: Reviewed By: Kenneth Scott, Jr. Title: ��`— l y1�}l COUNTY of FREDERICK Department of Planning and Development 540/ 665-5651 Fax: 540/ 665-6395 June 23, 2017 Robert & Claire Boyd 2368 Cedar Creek Grade Winchester, Virginia 22602 RE: Request for Historic Resources Advisory Board (FUL4,B) Comments Conditional Use Permit — Event Center at 283 Barracks Lane; PIN #52-A-261 Zoning: RA (Rural Areas) District Dear Mr. & Mrs. Boyd: The Frederick County Historic Resources Advisory Board (HRAB) considered the above referenced Conditional Use Permit application during their meeting on June 20, 2017. The HRAB reviewed information associated with the Rural Landmarks Survey, information fiom the Virginia Department of Historic Resources (VDHR) and information provided by the Applicant. This application seeks to operate an event center at 283 Barracks Lane, Winchester. This property is within the Gainesboro Magisterial District. Historic Resources Advisory Board Comments: The Study of Civil War Sites in the Shenandoah Valley, published by the National Park Service, does not identify the proposed site or the surrounding areas as being part of a battlefield. The Rural Landmarks Survey Report for Frederick County, Virginia, identifies five historic structures located within the vicinity of the proposed Conditional Use Permit, with the neighboring structure eligible for the National Register of Historic Places. After reviewing this information and the Applicant's materials and proposals, the Historic Resources Advisory Board (HRAB) recommended approval of the Conditional Use Permit with the condition that the Applicant utilize materials that keep with the rural agricultural nature of the area; specifically wood construction with a standing seam metal roof. Thank you for the chance to comment on this application. Please call if you have any questions or concerns. Sincerely, Candice E. Perkins, AICP, CZA Assistant Director CEP/pd 107 North Kent Street, Suite 202 9 Winchester, Virginia 22601-5000 9-8-17 Tyler Klein Frederick County Planning Department I'm writing to confirm that my wife and I have met with Caroline Dixie Scheulen once and had several a -mails In reference to her request for a Conditional Use Permit at 283 Barracks Lane, Winchester, We have discussed our concerns to her and her parents. We have showed her several options to help relive our traffic concerns and they would still have complete access to their Event Center, but based on Dixie's time frame, she is not Interested in any of them. We have offered trading property and assisting with cost of the gravel road giving them access to Round Will Road, eliminating traffic concerns beside our house and excess traffic on Woodchuck Lane, and not putting extra cost on Dixie and her family, plus increase their property valve[ Her reason for not looking at this is the County of Frederick making her go back thru the process (starting over) fees related to starting over. I would hope that the County of Frederick staff would work with Dixie, not to start over, if it was a better option. Not sure what the hurry since her mother already has a barn to use. Yes, I understand that Dixie can put in a Winery, but when you look at the cost of the startup, labor and equipment to maintain that type of business, I'm not sure she is ready for that. Just my thoughts. My wife and I want Dixie and her family to succeed in this business venture, but we also need it to be a nice addition to our community and not a burden to me or our neighbors. We have been in contact with our Frederick County Board of Supervisor representative (Gary Lofton) and I look forward to speaking at the planning commission meeting on Sept. 20'h 2017. Thanks ar Intersection of Barrack Lane and Woodchuck Lane looking south We are not opposed if Barrack lane entrance is moved to the east and then go straight up field past the trees, this will keep the 40 to 100 cars from driving by our house on the weekend. Looking West on Barrack Lane, South side of our House 70 feet from house to road, would you want 100 cars going by your bedroom on the weekend (280 person event center with 2 people per car equals 140 cars plus event staff vehicles) COUNTY of FREDERICK Department of Planning and Development 540/ 665-5651 Fax: 540/ 665-6395 NOTIFICATION OF PUBLIC HEARING November 29, 2017 TO: THE APPLICANT(S) AND/OR ADJOINING PROPERTY OWNERS(S) RE: CONDITIONAL USE PERMIT APPLICATION #07-17 FOR CAROLINE DIXIE SCHEULEN On behalf of the Frederick County Board of Supervisors, you are hereby notified of a public hearing being held on Wednesday, December 13, 2017, at 7:00 p.m. in the Board Room of the Frederick County Administration Building at 107 North Kent Street, Winchester, Virginia to consider the following application: Conditional Use Permit #07-17 for Caroline (Dixie) Scheulen, submitted for construction of a special event facility. The property is located at 283 Barracks Lane, Winchester, Virginia and is identified with Property Identification Number 52- A -261 in the Back Creek Magisterial District. Any interested parties wishing to speak may attend this public hearing. A copy of the application will be available for review at the Handley Library and the Bowman Library the week of the meeting or at the Department of Planning and Development located at 107 North Kent Street in Winchester, Virginia, telephone number (540) 665-5651. Information regarding this application will also be available via the Planning Department's website at www.fcva.us. Sincerely, M. Tyler Klein, AICP Planner MTK/pd 107 North Kent Street, Suite 202 • Winchester, Virginia 22601-5000 r t This is certify that the attached correspondence was mailed to the following on l -2t n fiom the Departinent of Planning and Development, Frederick County, Virginia: 52-A-280-A ---- _ - 52-17-2-11 52-A-261 Keplinger Kellie C 218 Woodchuck Ln. Bell Lisa Dreher Regalo, LLC 440 Warfield Ln 2368 Cedar Creek Gr. Winchester, VA 22602 Millwood VA 22646 Winchester, VA 22602 52-A-287-B 52-16-1-2 52-A-124 Singhas Barbara C Welsh Stevie L nd Hill Rd. 775 Rou K & M Enterprises of Welsh Catherine V Frederick County, LLC - Winchester, VA 22602 304 Woodchuck Ln 52-A-300 Winchester, VA 22602 1207 Cedar Creek Gr. _ Winchester, VA 22602 ! DTS LC 52-16-1-3 - PO Box 2368 Riley Anthony P 52-A-298 Winchester, VA 22604 Cather Louise S. Trustee ' 314 Woodchuck Ln 235 Cather Lane 52-A-262-A Winchester, VA 22602 Robert & Donna Properties, LLC 52-16-1-4 Winchester, VA 22602 � 587 Round Hill Rd. Newlin Richard A 52 9 B Winchester, VA 22602 328 Woodchuck Ln Round Hill Community Fire 52-17-2-12 � , Winchester, VA 22602 769 Round Hill Rd. Bell Lisa Dreher 52-17-2-5-A Winchester, VA 22602 440 Warfield Ln Malone Judith K 52-A-286 Millwood VA 22646 1465 Greenwood Rd Sullivan Daniel H Winchester, VA 22602 Sullivan Ava E 105 Bethel Grange Rd AA1inrhester. VA 22603 �J 52-A-261-A �. Kelrock LLC 218 Woodchuck Ln M. Tyler Klein, Planner Winchester, VA 22602 Frederick County Planning Department STATE OF VIRGINIA COUNTY OF FREDERICK a Notary Public in and for the State and County aforesaid, do hereby certify that M. Tyler Klein, Planner for the Department of Planning and Development, whose name is signed to the foregoing, dated ) I ! - 9 t , has personally appeared before me and acknowledged the same in my Stat and County aforesaid. o Given under my hand this � � day of 0-b-2y/t�- �-ems. '•--)-6 1 M commission expires on �-�- e - [,- Z0 1 Y p �� < � NOTARY PU PAMALA DEEl EH NOTARY PUBLIC REGISTRATION # 354474 COMMONWEALTH OF VIRGINIA MY COMMISSION EXPIRES OFCEMSEEA 31 2P - 52-17-2-5-B Singhas Richard S 241 Whitacre Rd. Gore, VA 22637 52-17-2-6-A Link Willard Z. Jr Link Robin L. 364 Woodchuck Ln Winchester, VA 22602 52-17-2-6-B Shingleton Leonard A 374 Woodchuck Ln Winchester, VA 22602 52-17-2-7 Miller Gregory G Miller Marsha R 388 Woodchuck Ln Winchester, VA 22602 52-17-2-8 Loy Robert L. Jr. Loy Michelle D 404 Woodchuck Ln Winchester, VA 22602 52-17-2-9 Sargent Lois Marie 430 Woodchuck Ln Winchester, VA 22602 5Z-1/-Z-1U Lashbaugh George R. Jr. Lashbaugh Linda J 454 Woodchuck Ln Winchester, VA 22602 52-17-2-13 Alexander Michael Scott 600 Woodchuck Ln Winchester, VA 22602 52-A-2bU Clark Stephen L ETALS 622 Woodchuck Ln Winchester, VA 22602 52-1U-Z-/ Smith Craig B Smith Kathryn G 210 Woodchuck Ln Winchester, VA 22602 52-A-3UU DTS LC PO Box 2368 Winchester VA 22604 52-A-ZbZ Robert & Donna Properties, LLC 587 Round Hill Rd. Winchester, VA 22602 MU COUNTY of FREDERICK Department of Planning and Development 540/ 665-5651 Fax: 540/ 665-6395 NOTIFICATION OF PUBLIC HEARING September 6, 2017 TO: THE APPLICANT(S) AND/OR ADJOINING PROPERTY OWNERS(S) RE: CONDITIONAL USE PERMIT APPLICATION #07-17 FOR CAROLINE DIXIE SCHEULEN On behalf of the Frederick County Planning Commission, you are hereby notified of a public hearing being held on Wednesday, September 20, 2017, at 7:00 p.m. in the Board Room of the Frederick County Administration Building at 107 North Kent Street, Winchester, Virginia to consider the following application: Conditional Use Permit #07-17 for Caroline (Dixie) Scheulen, submitted for construction of a special event facility. The property is located at 283 Barracks Lane, Winchester, Virginia and is identified with Property Identification Number 52- A -261 in the Back Creek Magisterial District. Any interested parties wishing to speak may attend this public hearing. A copy of the application will be available for review at the Handley Library and the Bowman Library the week of the meeting or at the Department of Planning and Development located at 107 North Kent Street in Winchester, Virginia, telephone number (540) 665-5651. Information regarding this application will also be available via the Planning Department's website at www.fcva.us. Sincerely, M. Tyler KYn, CP Planner MTK/pd 107 North Kent Street, Suite 202 9 Winchester, Virginia 22601-5000 This I to certify that the attached correspondence was mailed to the following on from the Department of Planning and Development, Frederick County, Virginia: 52 - A• - 280-A I 52 - A- - 261- KEPLINGER KELLIE C REGALO LLC 210 WOODCHUCK LN 2368 CEDAR CREEK GR WINCHESTER VA 22602.2253 WINCHESTER VA 22602.2347 52 - A- - 207-B 52 - A- - 124- SINGHAS BARBARA C K & M ENTERPRISES OF 775 ROUND HILL RD FREDERICK COUNTY LLC WINCHESTER VA 22602.2236 - 1207 CEDAR CREEK GR 52 - A• . 300- WINCHESTER VA 22602.2360 DTS LC 52 - A- - 298- PO BOX 2368 CATHER LOUISE S TRUSTEE WINCHESTER VA 22604.1568 235 CATHER LN 52. -A, - 262-A WINCHESTER VA 22602.2200 ROBERT & DONNA PROPERTIES LLC 52 - 9- - B- 587 ROUND HILL RD ROUND HILL COMMUNITY FIRE WINCHESTER VA 22602.2233 769 ROUND HILL RD -- 52 - A• - 262 - -}- WINCHESTER VA 22602.2236 ROBERT & DONNA PROPERTIES LLC - - 587 ROUND HILL RD 52 • A• 286 SULLIVAN DANIEL H WINCHESTER VA 22602.2233 _ SULLIVAN AVA E 105 BETHEL GRANGE RD _ WINCHESTER VA 22603.4005 52 - A- - 261 •A KELROCK LLC f 218 WOODCHUCK LN WINCHESTER VA 22602.2253/���' �C✓�/L� - - M. Tyler Klei Tanner Frederick County Planning Department STATE OF VIRGINIA COUNTY OF FREDERICK I,yty'V -Qd ,' �- .. , a Notary Public in and for the State and County aforesaid, do hereby certify that M. Tyler Klein, Planner for the D partment of Planning and Development, whose name is signed to the foregoing, dated 9 b I 1 ' , has personally appeared before me and acknowledged the same in my St to Ad County aforesaid. Given under my hand this day of��Y� My commission expires on NOTARI'. -1�PA� RE �TR R NOTARY PUBLIC REGISTRATION # 354474 COMMONW�AI-TH OF VIRGINIA MY COMMISSION EXPIRES DECEMBER 31, 2017 52 -17- 2. 12- BELL LISA DREHER 440 WARFIELD LN MILLWOOD VA 22646 52 -17- 2- 11- BELL LISA DREHER 440 WARFIELD LN MILLWOOD VA 22646 52 -16. 1. 2- WELSH STEVIE L WELSH CATHERINE V 304 WOODCHUCK LN WINCHESTER VA 22602.2254 52 -16. 1. 3- RILEY ANTHONY P 314 WOODCHUCK LN WINCHESTER VA 22602.2254 52 -16. 1. 4- NEWLIN RICHARD A 320 WOODCHUCK LN WINCHESTER VA 22602.2254 52 -17- 2- 5-A MALONE JUDITH K 1465 GREENWOOD RD WINCHESTER VA 22602.6582 52 -17- 2. 5-B SINGHAS RICHARD S 241 WHITACRE RD GORE VA 22637.2142 52 -17- 2- 6-A LINK WILLARD Z JR LINK ROBIN L 364 WOODCHUCK LN WINCHESTER VA 22602.2254 52 -17- 2- 6-B SHINGLETON LEONARD A 374 WOODCHUCK LN WINCHESTER VA 22602.2254 52 -17.2- 7- MILLER GREGORY G MILLER MARSHA R 388 WOODCHUCK LN WINCHESTER VA 22602.2254 52 -17- 2- 8- LOY ROBERT L JR LOY MICHELLE D 404 WOODCHUCK LN WINCHESTER VA 22602.2255 52 -17.2- 9- SARGENT LOIS MARIE 430 WOODCHUCK LN WINCHESTER VA 22602.2255 52 17- 2- 10- LASHBAUGH GEORGE R JR LASHBAUGH LINDA J 454 WOODCHUCK LN WINCHESTER VA 22602.2255 - 52 -17.2- 13- ALEXANDER MICHAEL SCOTT 600 WOODCHUCK LN WINCHESTER VA 22602.2257 52 - A- - 269- CLARK STEPHEN L ETALS 622 WOODCHUCK LN WINCHESTER VA 22602.2257 52 -10- 2. 7- SMITH CRAIG B SMITH KATHRYN G 210 WOODCHUCK LN WINCHESTER VA 22602.2253 52 - A- - 300- DTS LC PO BOX 2368 WINCHESTER VA 22604.1568 I �Cl voI, ne � ll' X'e �('he«I�rI ��t 1 _ TO: LANCE- DATA PROCESSING FROM: PAM - Planning Dept. ✓ j �-r / # C_ _ - a Please print -�— sets of labels by {�JJ U �J�► r 130 +-1 THANKS! v I i flame Property Identification Number Address .j Name: A4arie4� M 438-Fth aer Lane 52 -A -12N M / 1207 C DAaCREEK G Property #: 13598 EN-MeAe1SF,.SWinchester, VA 22602 Name: Louise S Cather Trustee 235 Catheter Lane / Property #: 13777 'j Z ,44 - 2`919 Winchester, VA 22602 Name: Round Hill Community Fire 769 Round Hill Fire Road % Property #: 44818, 13841 5 2 ^q - 6 Winchester, VA 22602 v Name:{�—Q- Property #r '�-- i Name: Daniel & Ava Sullivan / 1 bS GEM G1214N66 Property #: 13763 �j Z " 2 a inrhest"rVA 26 �/ a.l l'ivcttES""W �/A 22soo3 Name: ill Property #: ,..,. --. WmCMtec Name: Kelrock LLC � Z-� A - 2-ro I 218 Woodchuck Lane Property #: 13757, 29984 Winchester, VA 22602 Name: Kellie Keplinger 218 Woodchuck Lane / Property #: 13756 62 _p - 28oA� Winchester, VA 22602 V Name: Barbara Singhas �1 13785 sZ' p 7g g 775 Round Hill Road / Property #: � Winchester, VA 22602 ✓ Name: DTS LC 2 �7 �' - v� 760 Woodchuck Lane `/ Property #: 13778 Winchester, VA 22602 v Name: Property #: Robert & Donna Properties p 13739 S 'ii �,�•7i�/ 587 Round Hill Road C, Winchester, VA 22602 Name: Lisa Dreher Bell 299 .4387+ 474.- Property #: 13872, 13884, 13885 5 2 -17 - Z - 1 l Winch eA*,-. ;- �,� 1/o L40IRF►UP L.4 �y►1 N C Name: Steve & Catherine Welsh 304 Woodchuck Lane Property #: Name: Property #: Name: Property #: Name: Property #: Name: Prooertv #: Name: Property #: Name: Property #: Name: Property #: Name: Property #: Name: Property #: Property #: Nam Property #: Name: Prooertv #: 13873 L 1 e - t Winchester, VA 22602 V Anthony Riley .L ..' 6 _ ... 314 Woodchuck Lane 13874 Winchester, VA 22602 Richard Newlin uu $ 328 Woodchuck Lane 13875 Winchester, VA 22602 Judith Malone 1-7 340 Woodchuck Lane 13876 Winchester, VA 22602- V WINCNE; Richard Singhas pp 5 2� 1 7 �� 2 � E59 352 Woodchuck Lane / 13877 Winchester, VA 22602 Willard & Robin Link d 13878 Z� 7 " Z -CPA 364 Woodchuck Lane % ,rj Winchester, VA 22602 Carol Crocker _ // 5 Z- �) , Z� 374 Woodchuck Lane 13879 10 Winchester, VA ----- Gregory & Marsha Miller 388 Woodchuck Lane / 13880 S -L- 1 l 1 �% Winchester, VA 22602 v Robert & Michelle Loy 404 Woodchuck Lane 13881 �j Z 1 7 ' 7, Winchester, VA 22602 ,/ `� Lois Sargent Q 5 2- 117 - 2- 430 Woodchuck Lane 13882 1 Winchester, VA 22602 V/ George & Linda Lashbaugh 454 Woodchuck Lane 13883 ej Z' 11- Z.' (0 Winchester, VA 22602 Michael Alexander 600 Woodchuck Lane J 13886 y2-17 - Z,- 13 Winchester, VA 22602 V/ Stephen Clark 622 Woodchuck Lane J 13736 19 - 2LO Winchester, VA 22602 ]�T5 Vc P o. 6oX 23ro �-P 300 7 WINa•9>X9!1 VA lea3e C iU jtxp � .S w" ? t o w aoq uxuc�c UV / 6 Z lb 2 ^-7 W �NGrt i t/R ZZ�eO'2 �/ 0 ADS ), A ZZ6K(o tank yoc- COUNTY of FREDERICK Department of Planning and Development 540/ 665-5651 Fax: 540/ 665-6395 NOTIFICATION OF PUBLIC HEARING September 6, 2017 TO: THE APPLICANT(S) AND/OR ADJOINING PROPERTY OWNERS(S) RE: CONDITIONAL USE PERMIT APPLICATION #07-17 FOR CAROLINE DIXIE SCHEULEN On behalf of the Frederick County Planning Commission, you are hereby notified of a public hearing being held on Wednesday, September 20, 2017, at 7:00 p.m. in the Board Room of the Frederick County Administration Building at 107 North Kent Street, Winchester, Virginia to consider the following application: Conditional Use Permit #07-17 for Caroli e�Dixie� cheulen, submitted for construction of a special event facilities. The property is at 283 Barracks Lane, Winchester, Virginia and is identified with Property Identification Number 52- A -261 in the Back Creek Magisterial District. Any interested parties wishing to speak may attend this public hearing. A copy of the application will be available for review at the Handley Library and the Bowman Library the week of the meeting or at the Department of Planning and Development located at 107 North Kent Street in Winchester, Virginia, telephone number (540) 665-5651. Information regarding this application will also be available via the Planning Department's website at www.fcva.us. Sincerely, M. Tyler Klein, AICP Planner MTK/pd rn7Z 81OZ/17 107 North Kent Street, Suite 202 • Winchester, Virginia 22601-5000 COUNTY of FREDERICK Department of Planning and Development 540/ 665-5651 Fax: 540/ 665-6395 NOTIFICATION OF PUBLIC HEARING September 6, 2017 TO: THE APPLICANT(S) AND/OR ADJOINING PROPERTY OWNERS(S) RE: CONDITIONAL USE PERMIT APPLICATION #07-17 FOR CAROLINE DIXIE SCHEULEN On behalf of the Frederick County Planning Commission, you are hereby notified of a public hearing being held on Wednesday, September 20, 2017, at 7:00 p.m. in the Board Room of the Frederick County Administration Building at 107 North Kent Street, Winchester, Virginia to consider the following application: Conditional Us 7-17 for Caroline (Dixie) Scheulen, submitted for construction of a special Vvent he property is located at 283 Barracks Lane, Winchester, Virginia and is i Property Identification Number 52- A -261 in the Back Creek Magisterial District. Any interested parties wishing to speak may attend this public hearing. A copy of the application will be available for review at the Handley Library and the Bowman Library the week of the meeting or at the Department of Planning and Development located at 107 North Kent Street in Winchester, Virginia, telephone number (540) 665-5651. Information regarding this application will also be available via the Planning Department's website at www.fcva.us. Sincerely, M. Tyler Klein, AICP Planner MTK/pd 107 North Kent Street, Suite 202 • Winchester, Virginia 22601-5000 ' COUNTY of FREDERICK Department of Planning and Development 540/ 665-5651 Fax: 540/ 665-6395 NOTIFICATION OF PUBLIC MEETING October 18, 2017 TO: THE APPLICANT(S) AND/OR ADJOINING PROPERTY OWNERS(S) RE: CONDITIONAL USE PERMIT APPLICATION #07-17 FOR CAROLINE DIXIE SCHEULEN On behalf of the Frederick County Planning Commission, you are hereby notified of a public meeting being held on Wednesday, November 1, 2017, at 7:00 p.m. in the Board Room of the Frederick County Administration Building at 107 North Kent Street, Winchester, Virginia to consider the following application: Conditional Use Permit #07-17 for Caroline (Dixie) Scheulen, submitted for construction of a special event facility. The property is located at 283 Barracks Lane, Winchester, Virginia and is identified with Property Identification Number 52- A -261 in the Back Creek Magisterial District. Any interested parties wishing to speak may attend this public hearing. A copy of the application will be available for review at the Handley Library and the Bowman Library the week of the meeting or at the Department of Planning and Development located at 107 North Kent Street in Winchester, Virginia, telephone number (540) 665-5651. Information regarding this application will also be available via the Planning Department's website at www.fcva.us. Sincerely,„ M. Tyler Klein, AICP Planner MTK/pd 107 North Kent Street, Suite 202 • Winchester, Virginia 22601-5000 This is to cerMl 'that the attached correspondence was mailed to the following on tod � from the Department of Planning and Development, Frederick County, Virginia: 52 - A- - 280-A 52 - A- - 261- KEPLINGER KELLIE C REGALO LLC 218 WOODCHUCK LN 2368 CEDAR CREEK GR WINCHESTER VA 22602.2253 WINCHESTER VA 22602.2347 52 : A- - 287-B SINGHAS BARBARA C 52 - A- - 124- 775 ROUND HILL RD K & M ENTERPRISES OF WINCHESTER VA 22602.2236 FREDERICK COUNTY LLC 52 - A- • 300- 1207 CEDAR CREEK GR DTS LC WINCHESTER VA 22602.2360 PO BOX 2368 -52 • A- - 298- - WINCHESTER VA 22604.1568 GATHER LOUISE S TRUSTEE 52 - A- - 262-A 235 CATHER LN ROBERT & DONNA PROPERTIES LLC WINCHESTER VA 22602.2200 587 ROUND HILL RD 52 -9- - B- - WINCHESTER VA 22602.2233 ROUND HILL COMMUNITY FIRE 769 ROUND HILL RD WINCHESTER VA 22602.2236 52 - A- - 286- SULLIVAN DANIEL H SULLIVAN AVA E 105 BETHEL GRANGE RD WINCHESTER VA 22603.4005 52 • A- - 261-A KELROCK LLC 218 WOODCHUCK LN WINCHESTER VA 22602.2253 52 • A- - 262- ROBERT & DONNA PROPERTIES LLC 587 ROUND HILL RD WINCHESTER VA 22602.2233 M. Tyler Kl n, Planner Frederick County Planning Department STATE OF VIRGINIA COUNTY OF FREDERICK a Notary Public in and for the State and County aforesaid, do hereby certify that M. Tyler Klein, Planner for the Departure t of Planning and Development, whose name is signed to the foregoing, dated i v / � ( I, has personally appeared before me and acknowledged the same in my State and County aforesaid. Given under my hand this / p day of My commission expires on NOTARY PUBLIC 52 -17.2- 12- BELL LISA DREHER 440 WARFIELD LN MILLWOOD VA 22646 52 -17.2- 11- BELL LISA DREHER 440 WARFIELD LN MILLWOOD VA 22646 52 -16. 1. 2- WELSH STEVIE L WELSH CATHERINE V 304 WOODCHUCK LN WINCHESTER VA 52 -16. 1. 3- RILEY ANTHONY P 314 WOODCHUCK LN WINCHESTER VA 52 -16. 1. 4- NEWLIN RICHARD A 328 WOODCHUCK LN WINCHESTER VA 52 -17.2- 5-A MALONE JUDITH K 1465 GREENWOOD RD WINCHESTER VA 52 -17.2- 5-13 SINGHAS RICHARD S 241 WHITACRE RD 22602.2254 22602.2254 22602.2254 22602.6502 GORE VA 22637.2142 52 -17.2- 6-A LINK WILLARD Z JR LINK ROBIN L 364 WOODCHUCK LN WINCHESTER VA 22602.2254 52 -17.2- 6-13 SHINGLETON LEONARD A 374 WOODCHUCK LN WINCHESTER VA 22602.2254 52 -17.2- 7- MILLER GREGORY G MILLER MARSHA R 380 WOODCHUCK LN WINCHESTER VA 22602.2254 52 -17.2- 8- LOY ROBERT L JR LOY MICHELLE D 404 WOODCHUCK LN WINCHESTER VA 22602.2255 52 -17.2- 9- SARGENT LOIS MARIE 430 WOODCHUCK LN WINCHESTER VA 22602.2255 52 -17.2- 10- LASHBAUGH GEORGE R JR LASHBAUGH LINDA J 454 WOODCHUCK LN WINCHESTER VA 22602.2255 52 AT 2- 10- LASHBAUGH GEORGE R JR LASHBAUGH LINDA J 454 WOODCHUCK LN WINCHESTER VA 22602.2255 52 -17.2- 13- ALEXANDER MICHAEL SCOTT 600 WOODCHUCK LN WINCHESTER VA 22602.2257 52 - A- - 260- CLARK STEPHEN L ETALS 622 WOODCHUCK LN WINCHESTER VA 22602.2257 52 - A- - 260- CLARK STEPHEN L ETALS 622 WOODCHUCK LN WINCHESTER VA 22602.2257 52 -10.2- 7- SMITH CRAIG B SMITH KATHRYN G 210 WOODCHUCK LN WINCHESTER VA 22602.2253 52 - A- - 300- DTS LC PO BOX 2368 WINCHESTER VA 22604.1568 ry , This il t certify that the attached correspondence was mailed to the following on (t!' from the Department of Planning and Development, Frederick - County, Virginia: 52 • A- • 280-A 52 A 261 KEPLINGER KELLIE C REGALO LLC 218 WOODCHUCK LN 2368CEDAR CREEK GR WINCHESTER VA 22602.2253 WINCHESTER VA 22602.2347 52 A 287 B SINGHAS BARBARA C _ 52 - A- - 124• 775 ROUND HILL RD K & M ENTERPRISES OF WINCHESTER VA 22602.2236 FREDERICK COUNTY LLC j 1207 CEDAR CREEK GR ! ; A 300 O WINCHESTER VA 22602-2360 0 BOX 2368 52 - A- - 298- ! PO CATHER LOUISE S TRUSTEE I WINCHESTER VA 22604.1568 52 - k • 262-A WINCHESTER VA 22602-2200 235 CLN ROBERT & DONNA PROPERTIES LLC 52 9 B 587 ROUND HILL RD ! ROUND HILL COMMUNITY FIRE WINCHESTER VA 22602-2233 769 ROUND HILL RD 52 - A• - 262- WINCHESTER VA 22602-2236 I ROBERT &DONNA PROPERTIES LLC 52 A 286 587 ROUND HILL RD SULLIVAN DANIEL H WINCHESTER VA 22602.2233 SULLIVAN AVA E 105 BETHEL GRANGE RD WINCHESTER VA 22603.4005 52 - A- - 261•A KELROCK LLC ' 218 WOODCHUCK LN WINCHESTER VA 22602.2253 M. Tyler Klei , lanner Frederick County Planning Department STATE OF VIRGINIA COUNTY OF FREDERICK a Notary Public in and for the State and County aforesaid, do hereby certify that M. Tyler Klein, Planner for the Depar ent of Planning and Development, whose name is signed to the foregoing, dated ( ,has personally appeared before me and acknowledged the same in my St to Ad County aforesaid. Given under my hand this day of c�LV '1 My commission expires on NOTA;R uI= YG E PAMALA 0EI TaR NOTARY PUBLIC REGISTRATION # 36a47a L MMONWEAL-TH OF VIRGINIA Y COMMISSION EXPIRES ©ECEMBER31, 2017 52 -17- 2- 12• r 52 -17- 2- 13-�+ BELL LISA DREHER ALEXANDER MICHAEL SCOTT 440 WARFIELD LN 600 WOODCHUCK LN MILLWOOD VA 22646m WINCHESTER VA 22602-2257 52 -17- 2-: 11• 52 - A- - 260• BELL LISA DREHER CLARK STEPHEN L ETALS „ 440 WARFIELD LN 622 WOODCHUCK LN MILLWOOD VA 22646 WINCHESTER VA 22602.2257 52 -16.1. 2-. ' 52 •10.2• 7- WELSH STEVIE L SMITH CRAIG B WELSH CATHERINE V SMITH KATHRYN G 304 WOODCHUCK LN 210 WOODCHUCK LN WINCHESTER VA 22602.2254 WINCHESTER VA 22602.2253 52 -16.1• 3• 52 • A. - 300- RILEY ANTHONY P DTS LC 314 WOODCHUCK LN PO BOX 2368 WINCHESTER VA 22602.2254 WINCHESTER VA 22604.1568 52 -16. 1. 4- NEWLIN RICHARD A 328 WOODCHUCK LN WINCHESTER VA 22602.2254 j 52 -17- 2- 5-A MALONE JUDITH K 1465 GREENWOOD RD WINCHESTER VA 22602-6582 52 -17- 2. 5-13 SINGHAS RICHARD S 241 WHITACRE RD GORE VA 22637.2142 52 -17- 2- 6-A - LINK WILLARD Z JR LINK ROBIN L 364 WOODCHUCK LN WINCHESTER VA 22602-2254 52 -17- 2- 6-B SHINGLETON LEONARD A 374 WOODCHUCK LN WINCHESTER VA 22602.2254 52 -17.2- 7- MILLER GREGORY G MILLER MARSHA R 388 WOODCHUCK LN WINCHESTER VA 22602.2254 52 •17.2• 8- LOY ROBERT L JR LOY MICHELLE D 404 WOODCHUCK LN WINCHESTER VA 22602.2255 52 •17.2- 9- SARGENT LOIS MARIE 430 WOODCHUCK LN WINCHESTER VA 22602.2255 52 -17- 2- 10• LASHBAUGH GEORGE R JR LASHBAUGH LINDA J 454 WOODCHUCK LN WINCHESTER VA 22602.2255 DEPT. OF GEOGRAPHIC INFORMATION SYSTEMS FREDERICK COUNTY, VIRGINIA GIS, MAPPING, GRAPHICS WORK REQUEST DATE RECEIVED: V � I � I rt REQUESTED COMPLETION DATE: 1 1 REQUESTING AGENT: Department, Agency, or Company: - Mailing and/or Billing Address: Telephone: E-mail Address: ESTIMATED COST OF PROJECT: FAX: DESCRIPTION OF REQUEST: (Write additional information on back of request) 11 DIGITAL: SIZES: COLOR: PAPER: FAX: )J.. CIa ( vo)6S BLACKIWHITE: NUMBER OF COPIES: STAFF MEMBER: COMPLETION DATE: MATERIALS: DATE OF PICK-UP/DELIVERY: AMOUNT DUE: AMOUNT BILLED: METHOD OF PAYMENT: HOURS REQUIRED: AMOUNT PAID:, CHECK NO.# Frederick County GIS, 107 North Kent Street, Winchester, VA 22601, (540)665-5651) P(Ci f L-] Submittal Deadline 8 6 1 "7 P/C Meeting 17120 1-7 BOS Meeting jdhi 0 APPLICATION FOR CONDITIONAL USE PERMIT FREDERICK COUNTY, VIRGINIA 1. Applicant (check one): Property Owner Other NAME: Caroline Dixie Scheulen (daughter of property owners) ADDRESS: 285 Fox Meadow Lane; Winchester VA 22602 TELEPHONE: 540-664-2145 2. Please list all owners, occupants, or parties in interest of the property: Robert & Claire Boyd Caroline Dixie Boyd Scheulen 3. The property is located at: (please give exact directions and include the route number of your road or street) 283 Barracks Lane; Winchester VA 22602 Take US-50 (Northwestern Pike) to VA-803/Round Hill Road, turn onto Woodchuck Lane in order to get to Barracks Lane, 4. The property has a road frontage of 300 feet and a depth of 2400 feet and consists of 135.87 acres. (Please be exact) 5. The property is owned by Robert & Claire Boyd as evidenced by deed from Franklin Lewis (previous owner) recorded in deed book no. 727 on page 715 , as recorded in the records of the Clerk of the Circuit Court, County of Frederick. Cel • Property Identification Number (P.I.N.) 52 A 261 Magisterial District Back Creek Current Zoning RA F 7. Adjoining Property: USE ZONING North residential RA East residential Rural preservation South agriculture/farming RA West agriculture/farming RA 8. The type of use proposed is (consult with the Planning Dept. before completing): Special Event Facilities 9. It is proposed that the following buildings will be constructed: Event Center (50' X 100') with adjoining 20' X 30' bridal suite and eventually an additional bridal suite, concrete patio Gazebo 10. The following are all of the individuals, firms, or corporations owning property adjacent to both sides and rear and in front of (across street from) the property where the requested use will be conducted. (Continue on back if necessary.) These neonle will be notified by mail of this application: Name and Property identification Number Address Name j nN�� Property # Name Property # Name Property # Name Property # Name Property # Name Property # Name Property # • M • is - -- — Caroline Dixie Scheulen CUP #07-17 ATAT S9—A. OGi Name and Property Identification Number Address Name K & M Enterprises Property # 52:-A-124 Name Louise Cather Trust Property# 52-A-298 Name property# 52-9-B Name Daniel & Ava Sullivan Property # 52-A-286 Name Kelrock LLC Property # 52-A-261A Name Kellie Keplinger Property# 52-A-280A Name Barbara Singhas Property# 52-A-287B Name DTS LC Property# 52-A-300 Name Robert & Donna Properties Property# 52-A-262A & 262 Name Lisa Dreher Bell Property# 52-17-2-11 & 12 Name Prbperty# 52-16-1-2 Name Anthony Riley Property# 52-16-1-3 Name Richard 4gewlin Property# 52-16-1-3 Name Judith Malone Property# 52-17-2-5A i Name and Property Tdentifieation Number Address Name Richard Singhas Property # 52-17-2-5B Name Willard & Robin Link Property# 52-17-2-6A Name Carol Crocker Property # 52-17-2-6B Name Gregory & Marsha Miller Property # 52-17-2-7 Name Robert & Michelle Loy Property # 52-17-2-8 Name Lois Sargent Property # 52-17-2-9 Name Geor rge & Linda Lashbaugh Property # 52-17-2-10 Name Michael Alexander Property # 52-17-2-13 Name Stephen Clark Property # 52-A-260 FPrameDIS LC operty # 52-A-300 Name Craig & KathySmith Property # 52-10-2-7 Name Property # Name Property # Name Property # 0 � 0 � 9 .moo t„ tic T Y T P6 T 1 T 14 2RT.65 y 1359879 ACRES w , Q .....ram r r r N4Z �P) .-001» Wwo I 11b. Please use this pa-,-- for your sketch of the property. Show proposed and/or existing structures on the prop,, ty, including measurements to a.. property lines. M-M I M • *-t 'S *� Event Center v •� 11 Septic l •� Fiel aze q ravel Parking Lot itc Jr h 0 Vwent �1 Center m � i • is arm Id, tr . r f From Frederick County GIS 1 It l P� 0 4p a► �ry.s � 360 Panoramic Views from Center of Event Center - 4 :,� . �. '" , A. Olk low. A'Le 17J • is 12. Additional comments, if any: 1 hope to bring tourism to Frederick county and allow clients to witness on -site agricultural production increasing awareness of working farms in this area. We hope to provide a positive outlook and answer any questions regarding grain, hay, or livestock production. We plan to be very conscientious of excessive noise, light, and late hours, keeping adjacent neighbors in mind and communication open. In hopes to maintain this property and mortgage as farmland in Frederick county we will need to subsidize farm income. We think the 138 acre buffer will adequately minimize any disturbances to neighbors and the community at large. I (we), the undersigned, do hereby respectfully make application and petition the governing body of Frederick County, Virginia to allow the use described in this application. I understand that the sign issued to me when this application is submitted must be placed at the front property line at least seven (7) days prior to the first public hearing and maintained so as to be visible until after the Board of Supervisors' public hearing. Your application for a Conditional Use Permit authorizes any member of the Frederick County Planning Commission, Board of Supervisors or Planning and Development Department to inspect your property where the proposed use will be conducted. Signature of Applicant Signature of Owner Owners' Mailing Address Owners' Telephone No. 2368 Cedar Creek Grade 540-327-7980 TO BE COMPLETED BY THE ZONING ADMINISTRATOR: USE CODE: RENEWAL DATE: • Special Limited Power of Attorney County of Frederick, Virginia Frederick Planning Website: www.co.frederick.va.us Department of Planning & Development, County of Frederick, Virginia 107 North Kent Street, Winchester, Virginia 22601 Phone (540) 665-5651 Facsimile (540) 665-6395 Know All Men By These Presents: That I (We) (Name) Robert & Claire Boyd (Phone) 540-327-7980 (Address) 283 Barracks Lane, Winchester VA 22602 the owner(s) of all those tracts or parcels of land ("Property") conveyed to me (us), by deed recorded in the Clerk's Office of the Circuit Court of. the County of. Frederick, Virginia, by Instrument No. 727 on Page 717 , and is described as Parcel: Lot:261 Block: Section: Subdivision: do hereby make, constitute and appoint: (Name) Caroline Dixie Boyd Scheulen (Address) 285 Fox Meadow Lane; Winchester, VA 22602 (Phone) 540-664-2145 To act as my true and lawful attorney -in -fact for and in my (our) name, place and stead with full power and authority f (we) would have if acting personally to file planning applications for Iny (our) above described Property, including: 71 Rezoning (including proffers) Conditional Use Permit Master Development Plan (Preliminary and Final) Subdivision Site Plan Variance or Appeal My attorney -in -fact shall have the authority to offer proffered conditions and to make amendments to previously approved proffered conditions except as follows: This authorization shall expire one year from the day it is signed, or until it is otherwise rescinded or modified. In witness thereof, I (we) have hereto set my (our) hand and seal this d1k day of A Q,l_- , 20J Signature(s) State of Virginia, City/County of Frederick , To -wit: I, L�� & a Notary Public in and for the jurisdiction aforesaid, certify that the person(s) who signed to the foregoing instrument personally appeared before me and has (lacknowledged the same before me in the jurisdiction aforesaid this 2 `-t-day of Lit , 20 1'4—. Al,,' ` A�- My Commission Expires: Notary Public ixz«"Nol11lwnoa I •+C �otni► s&urnalloro�trwroo AM CHFNSTWA 1AARIE LEPM 010 AMM :NOdA1 ON"H:i COMMONWBI Lim Cr VF400% MY OOAMNi810N W11MI ANO. $1. SM 00MM0gMr?"j= • From: Smith, Matthew, P.E. (VDOT) To: I vier Kleii Cc: Rhodes. Timothy NDOTI; John Bi shoo Subject: RE: Request for Additional Comments - Barracks Lane Date: Wednesday, October 11, 2017 7:56:40 AM Tyler, The existing entrance (Barracks Lane) meets the minimum sight distance requirements for a commercial entrance/street connection. Moving the entrance east along the property frontage on Woodchuck Lane would present more challenges to overcome, foremost obtaining substantial permanent sight distance easements from the neighbor across the street and the neighbor to the east. The Round Hill Road option isn't a great location either with the undesirable skew of the railroad tracks which are located in the functional area of the intersection. Let me know if you have any other questions. Thanks, Matt Matthew B. Smith, P.E. Area Gann Use En,iiineer VOOT - Land Development Clarke, Frederick, Shenandoah & Warren Counties 14031 Old Valley Pike Edinburg, VA 22824 Phone # (540) 984-5615 Fax # (540) 984-5607 From: Tyler Klein [mailto:tklein@fcva.us] Sent: Tuesday, October 03, 2017 3:23 PM To: Smith, Matthew, P.E. (VDOT); Rhodes, Timothy (VDOT) Cc: John Bishop Subject: Request for Additional Comments - Barracks Lane Matt & Tim, following our recap this morning of the discussion of pending CUP #07-17 (Caroline Dixie Scheulen) for 283 Barracks Lane; can you please confirm the current configuration of Barracks Lane as the private -access drive onto Woodchuck Lane is acceptable VDOT and that moving the entrance east along the property frontage on Woodchuck Lane may otherwise not be appropriate. Also, please confirm access from the property across the old Round Hill Fire Station (& railroad tracks) onto Round Hill Road is not desirable given site distance and grade. If we need to discuss further, please let me know. This item goes back to the Planning Commission on November 1; if possible please provide a written response in the next few business days. Thank you. M. Tyler Klein, AICP Planner Department of Planning & Development Frederick County, Virginia • 107 N. Kent Street Winchester, VA 22601 (540)722-8248 k)kl n `fcya us 1�1 0 REQUEST FOR CONDITIONAL USE PERMJT COMMENTS Virginia Department of Transportation Mail YA. Virginia Departnient of Fransponsi-ion Attry Re-sidep.1 Eijgi.r=r 1403 ! Old Valley 111ce Edinburg, Vir,,riPia'2`2824 Itand deliver to; Virginia Deparun--BL of Transportation Attn: Resident Gnp ,hicer 2275 NoTthweskurn Pike Wimch"er. Vrgixda 22603 'Rw local office of the Transportinior; DetNaftnent j.-i located at 227.5 Northwestern Plkc Winchemir.r iryouprc.ft:i- ho hatxilojivci thjs femL Applicant- It is v(1-lir res)vns-Nifty ci-mplete- llia-s for as accuraw.! ' v :LN pK)saiblt- in or -der w i", zeji,;; 1%itlj fh& ruvic-,v. AL-u. plc,&�e attach two (2) cnp,es offur applwavoz, fwnli, locatio,,, .1;1-j Sig i other pmimnt irf4 trmaij.- in. Nairle- fw,e-XrW *L*;U'Sapi SWtek ilgr, Teievhone: 5-1 m-64-214' ; Adcwt-c4: VNI Ulm L40&"W LWW 11Aj-.-4w,w. VA 22W2 yndici{ JescriUtli,11 of Like resat "I. ap qnF-vent-.z,!z;aca 3cC&M-^-d2(F rwoxh"wrly 25-3 -JOG poo9l.e ii..sinm, evft-ur'P. fronds -.,mule be ilsjsz. Prv-'oT;rWa -A, (.11%;! urwkLesw-c piknto VT;ii�4�i17:.1 :4, "—;j R— o--i—,f 1,: 7 lo" !o" V'vwdall: c*'La, )2 Aces, le, !0 jyY 10 it loulication kr a Coriditional, Use ?,t-'rlrjyliil 3rppesir, W t,v, ,j measurable impari n- -3;" -Z IMU."atRiN Vtd!f -Zrcernv-,,C-ti�.-- Prim -tz -O"r ".i un of I h C •-i te. okir s0j;iJ;jrd-, t,� 11,'ow For safe vr;!Pss and :.oihiest a rA�mrnzrclal entrzce nn� 5c wnstructe 3 PF- rW. - Ar y vf.; ry oerfui-, ved- -ti)-e State' ; :-vght etis, -.1 e- euvv-&i vw;- r. a ;arid Tre pei;r;lt w1this office Inspectic.- fee jveaze. lie yuLj for a! lowing w, t" 4? n',.,nient. VDOT & fj;iw QPAA d,,x Millre, R! A)01' -'ricale RK&J-n Parm,10 kppli"ilt I 1: • GRAVEL PARKING LOT I00W~I� f r� 0 1 h GROOM N 1 SUITE 1 — 1 ., 1 � q BRIDAL N 1 SUITE 1 I.n M.1 ,.. / Q� TAVM — Co. Il v v 1 BREEZEWAY � .�P 1.YAI! • 10'�1I f/I(6• • � �� �, 1Jt � fAC(S�bWO MCN ORl _ 1 I MALL 4, 4L 2o. sir X �0 1 :BETE PATIO P s j tea' STORAGE 1 tY• lD J/�• I. boo I v Saa > 9 000 gfcv5T Project shall comply with ANSI A117,1- 2009 For accessible and usable buildings and facilities fw M ttE( UY,ST FOR CONDITIONAL USE: PF'10JiT C-0ml%11--.N'l-S • Winchcs'tct•-frccicrich County 1-1callb I)-cpal'inlerit NI.1i1 f6: 1'reticrick-0A,inchcstcr I Ica11h Ocp;lrltncnt i\tin: Sanitation l.r. irleer 107 North Kent Street Vt In,dicsicr. Vircima 22601 {?-II)) 722_348() 1-land deliver ta: l'micrick-Winchester ilcalih Dc1mrio ni Alln: Sanflalloo J:ngincer 107 North Kcni Street. Sufic 201 1A'ir►eltt sicr. Virt;ini,t Apphc:tnt: it is vottr to coilipicte this iorin as accurticly ,is possible in order in :rslOst the agenv\ t1lih their rt.•\'ivw. Alm). plc•asc atlach Nvo (2) copics atf your app)icatioll lorm. Ioc;mtm m;lp ;1+1t; ;111 ollm pertiliem inforimmiom Applicani's Name: G;roi.nc-o,xN••RnydSchoulen IV1;111111P Address: 285Fox MmAnwtarot %nd%!.Qvr. VA "lltitl? • i •clCplttlllc: 540-664-2145 Namc t4devc1o111 wnt and/or tk-,oription of tlic riyuest: . Soelung approval io develop an event venue to accommodate appromiatety 25t1-3M rxople Btj!+ness meetings, wedd+nys. and other gatherings of families and friends wmild be Pis use. Predominate use woadd ttr. over weekends (Fridays through Sundays) The btxkhng woukl be ckrrmle t ontrrAtt•d vmh re•.trnoms I . walion cilTropenly: 263 t3mrarks Uric. Winehmirr. VA 72602 Take US-50 (Northweslem Pike) to VA-803'rtound ildl Road, tom onto Woofk ttxk Lane in pder (o gel to Barracks Lonc. Frederich-Winchester flcnitll Depar-iment's Cornrnents: I Icalib Dcp1, Signature K Matt:: Nolic'c In I1ra1111 Department - Plc;isc Return This Form to the Applicant 13 ldLORD ml� FA I RFAX HFAI.TH DISTRICT • 0 Lordhairf<<x Iictalh. District Frederick- 111 incIIesler I•. I►%ir1)nnlcnIII l IIc;IIth I(17 \,)rth Kow tilicct mm ., '111 11 in. h�,trl. ►I �rnr.► 220rll I.I. r; 141) 711 ; Ixu I .)� ► It►, 7_' .,471) l re��li:ricl:-11�inrllestc�� :I Ie:llth ll�•parlTal�tlt"� ("a�nl�nents: //11 VIRGINIA DEI'ARThiEN DOF HEALTH Protcctin►j You and )bur In ironment I'his I l illth De arUJ cm lids reviewed thi: rek 1L►tsl or comments lur the Npcciill EVC111 Flncilily. locawA-1 ? ; 1 i;14T;x•ks 1.am._Wincli slt•r. VA 2?602. Tnx Ndah,l: ;2-A-261. This I bezflih Demirtmem Ims iio oh•iecil'ons; it) the colistrLIC11011 QI 111C Stl"IICIt1T'C j'(Sl' I1011 in-" the NenuC. I lu»'O' r. iii Iitc tVint thi! applica111 dcsirvs (t) provikit liiod irc ill 111v 1;►cilit, W scrtllt iyiure t1a1c_thls l Ieidth Derartnlc•lU amlhis!hcr t) I -;I}'}; slu�1►ic1 1?c nutititit�_�lrir�r to 11iy Iitrt'her work is (lone on Ili pftljccl. The rt nson is 1hig t6od St.iength w sloviflLr ' (dues will i cd t),Ix, lurtowki 11111) the I'.I.. s s�htic &S.'1 11 rakirlulimis. Also. Ihr rep iOv process by this I leit1111 Dep-minicn€ is wz submittal ufa.prefmunar,' co y of bis LItir ()!il .i 1,1+i l Agency SigrJ.tlluV: ��, �J .,�r"'� ]):►le: �o •I..ille: _�— 1A S tNoTIC E TO;N(;l=M-Y-l'1.1:AS]. RE l 1;1 I IIIS FORN1 10'1111• :' PPI.I( AN1) • REQUEST FOR CONDITIONAL USE PERMIT COMMENTS Frederick County Fire Marshal Mail to: Frederick County Eire Marshal 1800 Coverstone Drive Winchester, Virginia 22602 (540)665-6350 Hand deliver to: Yrederick County Pire & Rescue Uept. Alm: Fire Marshal Public Safety Building 1800 Coverstone Drive Winchester. Virginia Applicant: h is your responsibility to complete this i'orm as accurately as possible in order to assist the agency with their review. Also, please attach two (2) copies of your application form, location map and all other pertinent intorination. Applicant's Name: carofine "Dixie" Boyd Scheuten Telephone: 540-W-2145 Mai ling Address: 2es Fox Meadow Lane Winchester. VA 22602 Name of development and,'or description of the request: Seeking approval to develop an event venue to accommodate approximately 250 -300 people. Business meetings, weddings, and other gatherings of famines and friends would be its use. Predominate use would be over weekends (Fridays through Sundays) The building would be climate controlled with restrooms. Location of Property: 283 Barracks Lane: Winchester. VA 22602 Take US-50 (Northwestern Pike) to VA-8031Round Hill Road, turn onto Woodchuck Lane in order to get to Barracks Lane. !Fire Marshal's Comments: Fire Marshal's Signature & D• . Notice to .Fire ,Marshal - Please Return This Form to the Applicant 11 • Frederick County Department of Fire and Rescue Office of the Fire Marshal 1080 Cuversrnne Drive If'inehesrer, VA 22602 (540) 665-6350 Fax: (540) 678-4739 EMail: fijrn'irfcva.u.s Plan Review & Comments Date Received W26/2017 Plan/Permit Type Conditicnal Use Permit 05-26.17 Name Caroline "Dixie" Boyd Scheulen Address 283 Barracks LN Winchester Project Name Applicant Name 8 Nu-!)er • RE# Permit Number Emergency Vehicle Access: Hydrant Location: Siamese Location_ Eire Lanes Required: Plan Approval Status Event Venue Adequate Inadequate NLA Adequate Inadequate P)%A Adequate Inadequate V/A Yes No WA Date 2eviev.ed 6/5/2017 VA 22602 Comments A Site Plan will be needed to be submitted. i he structure shall have to comply with the Frederick County Fire Prevention Code and Frederick County Local Code Section 90 Signature: Reviewed By: Kenneth Scott, Jr. Tile: • Y/ COUNTY of FRET. ERICK Department of Planning and .Development 540/ 665-5651 Fax: 540/ 665-6395 June 23, 2017 Robert & Claire Boyd 2368 Cedar Creek Grade Winchester, Virginia 22602 RE: Request for Historic Resources Advisory Board (HRAB) Comments Conditional Use Permit — Event Center at 283 Barracks Lane; PIN #52-A-261 Zoning: RA (Rural Areas) District Dear Mr. & Mrs. Boyd: The Frederick County Historic Resources Advisory Board (HRAB) considered the above referenced Conditional Use Permit application during their meeting on June 20, 2017. The HRAB reviewed information associated with the Rural Landmarks Survey, information from the Virginia Department of Historic Resources (VDHR) and information provided by the Applicant. This application seeks to operate an event center at 283 Barracks Lane, Winchester. This property is within the Gainesboro Magisterial District. • Historic Resources Advisory Board Comments: The Study of Civil War Sites in the Shenandoah Valley, published by the National Park Service, does not identify the proposed site or the surrounding areas as being part of a battlefield. The Rural Landmarks Survey Report for Frederick County, Virginia, identifies five historic structures located within the vicinity of the proposed Conditional Use Permit, with the neighboring structure eligible for the National Register of Historic Places. After reviewing this information and the Applicant's materials and proposals, the Historic Resources Advisory Board (HRAB) recommended approval of the Conditional Use Permit with the condition that the Applicant utilize materials that keep with the rural agricultural nature of the area; specifically wood construction with a standing seam metal roof. Thank you for the chance to comment on this application. Please call if you have any questions or concerns. Sincerely, e Candice E. Perkins, AICP, CZA Assistant Director CEP/pd • 107 North Kent Street, Suite 202 e Winchester, Virginia 22601-5000 Tyler Klein From: June Wilmot <june.wilmot@gmail.com> Sent: Wednesday, November 01, 2017 9:08 AM To: Tyler Klein Subject: FW: Frederick County: Email from Frederick County Website To add to the others. Do you have a current total on how many we have received? Thanks much, June From: june.wilmot@gmail.com [mailto:june.wilmot@gmail.com] Sent: Wednesday, November 1, 2017 7:04 AM To: june.wilmot@gmail.com Subject: Frederick County: Email from Frederick County Website A new entry to a form/survey has been submitted. Form Name: Email Planning Commission Chairman - June Wilmot Date & Time: 11/01/2017 7:03 AM Response #: 28 Submitter ID: 31675 IP address: 73.148.78.38 Time to complete: 20 min., 51 sec. Survey Details Page 1 Frederick County uses the form below for email communications instead of traditional links within the pages due to the use of software on the internet which collects mail addresses from web pages to send unsolicited commercial email, or "spam". To better assist you, fields marked with an asterisk are required. 1. Your Name Craig & Kathy Smith 2. Your Email kathysmith210@comcast.net 3. Your Phone Number 540.931.5164 4. Subject CUP#07-17 S. Message 1 Dear June, I hope all is well with you. I know you have received many letters from other homeowners and residents of Woodchuck Lane, we believe this CUP #J07-17 will significantly impact the character and quality of our neighborhood too. Our objection is based on several important factors (I know you have heard) that I hope the planning commission will take into consideration. Firstly, I would like to express that we are not opposed to event centers. However, I do not like the proximity to the RP zoned properties, noise pollution, traffic, our children coming home on the same roads at the time the event is over, how much drinking will occur? Also, the reduction in our property resale value. We must also protect our neighbors. The proposed site should have sought support from the closest neighbors before going forward with this application. As we live in this community, we should be concerned about our impacts on others. It works both ways. Sincerely, Craig and Kathy Smith 210 Woodchuck Lane The County of Frederick respects your privacy. Other than as required by the Virginia Freedom of Information Act or as may be reasonably anticipated in connection with the conduct of the County business to which your communication relates, Frederick County does not disclose, sell, share or trade any information from communications sent to the County. Please note, though, that any written communication, including any e-mail message, sent to a public official and/or employee of Frederick County becomes a public document and may be subject to the Virginia Freedom of Information Act. This means that a copy of any such message could be requested by a citizen, or a member of the media, may be subject to disclosure, and if disclosed could be reprinted and/or used in a public forum by the requestor. If you need immediate assistance or have questions about the Virginia Freedom of Information Act and its impact on this communication, please call (540) 665-5600. Thank you, Frederick County This is an automated message generated by the Vision Content Management System'"'. Please do not reply directly to this email. Tyler Klein From: June Wilmot <june.wilmot@gmail.com> Sent: Wednesday, November 01, 2017 9:09 AM To: Tyler Klein Subject: FW: Frederick County: Email from Frederick County Website Another, 1 From: june.wilmot@gmail.com [mailto:june.wilmot@gmaii.com] Sent: Tuesday, October 31, 2017 10:39 PM To: june.wilmot@gmail.com Subject: Frederick County: Email from Frederick County Website A new entry to a form/survey has been submitted. Form Name: Email Planning Commission Chairman - June Wilmot Date & Time: 10/31/2017 10:38 PM Response #: 27 Submitter ID: 31668 IP address: 73.152.252.78 Time to complete: 0 min., 56 sec. Survey Details Page 1 Frederick County uses the form below for email communications instead of traditional links within the pages due to the use of software on the internet which collects mail addresses from web pages to send unsolicited commercial email, or "spam". To better assist you, fields marked with an asterisk are required. 1. Your Name Michelle Loy 2. Your Email michelleloyl@Yahoo.com 3. Your Phone Number 540-535-9192 4. Subject CUP #07-17 5. Message 1 Planning Commission, I have reviewed CUP #07-17, Caroline Dixie Scheulen — Special Event Facility, dated 10/20/2017 and I would like to express my opposition to the implementation of this facility on Woodchuck Lane, Winchester, VA. My 2 main reasons are below. Noise: The Staff noted that if approved by the Planning Commission, Staff would suggest the following condition on the CUP to note "All outside music shall conclude by 9 p.m. Music may continue indoors until the conclusion of the event." Due note that the events can start as early as 10 am and last throughout the day. There is no stipulation noting that outside music and event noise needs to be restrained at any time throughout the day. There is no restriction on how loud the noise can be. I have researched noise levels and how they travel with no obstructions and good weather conditions. Sites note that "In "good" conditions a 110-dB sound could easily be heard 10 or 20 km away. " Note 1 km = 0.62 miles and 10 km = 6.21 miles. I live 1300 ft. (.25 ml) from the building site. With outdoor music being in an open field with no sound barriers, it is possible that event music/noise will literally be like living in the city with my next -door neighbor blaring their TV or stereo every day/eve of the weekend. I understand the owner is initially proposing her business will only be operational on Fri — Sun; however, this will indeed be her business and she can certainly operate it 365 days a year should she wish to do so. In addition, I understand the suggestion by Staff to have outdoor music moved indoors by 9 pm. Please note that indoor music/bands may play at "80 - 90dB SPL for a typical wedding or dinner -dance band (typical audience position)." The facility drawing notes there will be 8 French door openings onto an outdoor concrete patio. What is to keep the venue occupants from opening those doors after 9 pm to allow the indoor music to their patio guests? Even though the music may be buffered by the indoors, the 8 French doors offer up to a 50 ft. of opening allowing possibly 40 dB of sound to travel with no restrictions causing a nuisance to the community during later hours. In addition, Staff mentioned at the first meeting that there were no complaints from the "Festival permits" that were approved for the events occurring in the Middletown area. Please note these are festivals. They occur a few times a year; not 52 weekends of the year or even 365 days a year. The community is aware of these festivals. The residents know it's a "temporary" change to their lifestyle. They are either participating in the event or they chose to leave the area if they do not wish to participate in noise and traffic. The Barack's Lane event venue is a permanent facility with the potential to operate year-round. This is not an apple to apples comparison. Traffic: Woodchuck Lane is a small, 2-way "lane" with no road markings. This small lane is now subject to a 280-guest facility with an unknown amount of facility attendants (band, food prep, facility help, etc.). In the CUP, VDOT noted that Round Hill road will sustain "measurable impact on Route 803 (Round Hill Road)". If a 2-way marked road will sustain "measurable impact" with the implementation of an event venue in the vicinity, then what is the impact on an unmarked narrow Lane? There can potentially be 175-200 vehicles travelling to and from the proposed event venue multiple times throughout the day. There is nothing stating that there could not be up to 3-4 events throughout the day, although discussions have focused on only 2 events per day. Even at 2 events per day, the traffic of these events will the affect the families in 30 households residing on Woodchuck Lane. As I discussed with Dixie personally, I noted to her that I'm now going to have to alter my lifestyle around the events being held at the facility. I noted to her that I can no longer project to leave or re-enter my home at the normal time frames but will have to be aware of when events were starting and ending as this will alter my schedule significantly while trying to make appointments and commitments of my own. I joked with her that she's going to have to post to a website the event times and details, so I know the severity of traffic for each event. She kindly agreed and even offered to send emails to all residents of event times. I told her that it would be like a train of traffic that I had to wait through before and after each event. She agreed that it would be a train but would only be for 30 minutes at a time. Do you see the ridiculousness in this? I now must view event times and project how long it's going to take me to get from point A to point B due to traffic. There is only one exit out of Woodchuck Lane and it is the exit to Round Hill road shared by Barack's Lane and now possibly 280 venue guests. It took me 3 mins to drive the speed limit on Round Hill road and Woodchuck lane from the Walmart, Rt. 50 stop light to the beginning of Barack's Lane. How long do you think it's going to take to exit 200+ vehicles out of Woodchuck Lane (.25 ml) (1320 ft.) onto Round Hill road (1.06 ml) (5596 ft.)? This is a total of 6,916 ft. If you allow 30 ft. per vehicle (w/ conservative space buffer) for 200 vehicles, this is a road space consumption of 6,000 ft. The train of event venue traffic would consume the entrance of Woodchuck Lane and most of Round Hill road through to the stop light. In addition, this could occur up to 4 times a day with the starting and ending of events. That's ridiculous. On a final note, with the possibility of 52 weekends out of the year noise and traffic congestion, I feel that these factors will have a great impact on my property value. The new venue may look nice in an open field, but I may have a hard time hiding the noise and traffic on a sunny Saturday afternoon showing. Thank you for your time and thoughtful consideration of my concerns. Michelle Loy 404 Woodchuck Lane 540-535-9192 The County of Frederick respects your privacy. Other than as required by the Virginia Freedom of Information Act or as may be reasonably anticipated in connection with the conduct of the County business to which your communication relates, Frederick County does not disclose, sell, share or trade any information from communications sent to the County. Please note, though, that any written communication, including any e-mail message, sent to a public official and/or employee of Frederick County becomes a public document and may be subject to the Virginia Freedom of Information Act. This means that a copy of any such message could be requested by a citizen, or a member of the media, may be subject to disclosure, and if disclosed could be reprinted and/or used in a public forum by the requestor. if you need immediate assistance or have questions about the Virginia Freedom of Information Act and its impact on this communication, please call (540) 665-5600. Thank you, Frederick County This is an automated message generated by the Vision Content Management SystemTM. Please do not reply directly to this email. Tyler Klein From: webmastr@fcva.us Sent: Tuesday, October 31, 2017 9:25 PM To: Tyler Klein Subject: Frederick County: Email from Frederick County Website A new entry to a form/survey has been submitted. Form Name: Date & Time: Response f#: Submitter ID: IP address: Time to complete: Survey Details Page 1 Email Planner - Tyler Klein 10/31/2017 9:24 PM 20 31659 67.166.182.206 6 min., 45 sec. Frederick County uses the form below for email communications instead of traditional links within the pages due to the use of software on the internet which collects mail addresses from web pages to send unsolicited commercial email, or "spam". To better assist you, fields marked with an asterisk are required. 1. Your Name Melissa Clark 2. Your Email melissa.glynn510@yahoo.com 3. Your Phone Number 540-539-7725 4. Subject regarding conditional use permit #l07-17 S. Message Dear Commissioners: Our names are Zach and Melissa Clark. We live at 126 Woodchuck Lane, Winchester Va. Our house is the first house on the right on Woodchuck Lane after turning in from Round Hill Road (rt. 803). Our concerns laid out in this letter are regarding Mrs. Scheulen's building of a special event center (conditional use permit application 407-17). Though we do not wish her to have failure in her business ventures, we feel that certain things should have been taken into account before moving forward with this. We have several concerns including depletion of our water supply, property value of our home, and the fact that there are already three event centers in a very close vicinity. Our most profound concern however, is the disturbance to the neighborhood that this proposed facility will most certainly 1 cause. These disturbances are both with traffic and with noise. We regularly go on walks down our road -especially on the weekends because that is when we have the most time and energy since we have not been working all day. The addition of the proposed event center would most definitely make this unsafe since hundreds of cars would be travelling down our road with drivers that are unfamiliar with the area. It is becoming especially concerning as we are expecting our first child in February. We plan to take her on walks with us as well but have become fearful of doing so because of the traffic that will be coming to and from the event center. Making sure our child gets to have experiences like going on walks with her parents is important to us, but it probably won't get to happen because of the danger. We are also fearful of the traffic because our house lies fairly close to the road. Our daughter's nursery is going to be located at the front of the house and all of that traffic coming and going will obviously cause noise that will wake her up. Even worse than that, these events will be unsupervised which means that patrons to certain events will get drunk, which leads to drunk driving and an accident that could not only occur right in our front yard but, God forbid, right into our baby's room. We don't understand how others could not think of this sort of thing and perhaps rethink what they are proposing. We know that Mr. Keplinger made Mrs. Scheulen an offer that included him building an alternative route to the facility. While this does not solve the other problems that will come with this facility, that would at least take the stress off of us residents that fear all of that traffic right in front of our houses. As a mother herself, we don't see how Mrs. Scheulen couldn't understand that and opt for an option that poses the least danger to other children and their parents. As we stated before, we do not wish for failure for Mrs. Scheulen. It is good to take advantage of an opportunity if you have it, but NOT at the expense or safety of others who have lived in the area for years. Thank you for your time, Melissa and Zach Clark The County of Frederick respects your privacy. Other than as required by the Virginia Freedom of Information Act or as may be reasonably anticipated in connection with the conduct of the County business to which your communication relates, Frederick County does not disclose, sell, share or trade any information from communications sent to the County. Please note, though, that any written communication, including any e-mail message, sent to a public official and/or employee of Frederick County becomes a public document and may be subject to the Virginia Freedom of Information Act. This means that a copy of any such message could be requested by a citizen, or a member of the media, may be subject to disclosure, and if disclosed could be reprinted and/or used in a public forum by the requester. If you need immediate assistance or have questions about the Virginia Freedom of Information Act and its impact on this communication, please call (540) 665-5600. Thank you, Frederick County This is an automated message generated by the Vision Content Management System*". Please do not reply directly to this email. 2 Tyler Klein From: webmastr@fcva.us Sent: Tuesday, October 31, 2017 9:29 PM To: Tyler Klein Subject: Frederick County: Email from Frederick County Website A new entry to a form/survey has been submitted. Form Name: Email Planner -Tyler Klein Date & Time: 10/31/2017 9:28 PM Response #: 21 Submitter ID: 31660 IP address: 67,166,182.206 Time to complete: 3 min., 6 sec. Survey Details Page 1 Frederick County uses the form below for email communications instead of traditional links within the pages due to the use of software on the internet which collects mail addresses from web pages to send unsolicited commercial email, or "spam". To better assist you, fields marked with an asterisk are required. 1. Your Name Catherine Glynn 2. Your Email cglynn54@yahoo.com 3. Your Phone Number 540-539-0516 4. Subject regarding conditional use permint 1107-17 5. Message Dear Commissioners: My name is Catherine Glynn and I live at 126 Woodchuck Lane, Winchester VA. I live in the first house on the right on Woodchuck Lane once you turn off of Round Hill Road (Rt. 803). 1 wish the best for Mrs. Scheulen and I do not want her to fail in her business endeavors, but when these business endeavors cause unrest within the community I feel like perhaps other plans could be made. I am speaking of her plans to build a special even facility (conditional use permit #07-17). There are several reasons that I am concerned about this facility being approved and built. The first concern I have is that extra traffic plaguing our road will make for dangerous conditions for our residents, their family and pets, and the planned event patrons themselves. There is more foot traffic than you would think on our road as it 1 is a great place to take a walk on a beautiful afternoon as long as you are vigilant and watch for traffic. If traffic is increased the way it is to be planned (as many as 100 or more cars per event) then taking a walk would become unsafe. The second concern I have is that the building of this facility will most certainly cause property value in the area to go down. If I ever did want to move, this facility will plummet the property value of my home which I have worked very hard to keep in an above average state. This is my only home and if I needed to sell it, I would expect to get fair market value for it and an event center would most definitely cause this not to happen. Once homebuyers find out that an event center of this scale is so close with so many concerns, it will either cause me to not be able to sell my home, or drive the price down considerably. The third and biggest concern I have is that our water could become depleted because of events taking place at the proposed center. Everyone in this area uses well water for everything. We all use it for drinking, laundry, cooking, cleaning, flushing, and outdoor use. If a large event takes place that draws water from the same system that everyone else in the neighborhood uses, it can cause problems with our water system. If we don't have water, we cannot live -we would have to go and buy bottled water, spending a fortune on something we should already have. It makes me very uneasy to think that at any weekend following any event I could possibly lose the ability to live regularly just because someone wanted to put in an event center without really considering what will happen to the neighbors. If this were planned properly, every angle would be looked at -including the water system and any regular person would think that maybe this needs to be reassessed so as to not cause so many issues for the people who have already been living in the area for years. As I stated earlier, I do not wish any ill will to Mrs. Scheulen and I hope that she is successful in her endeavors because as human beings we should all want that for each other. However, I think that she needs to reassess her plans for this center. I would suggest she use the route to her facility that Mr. Keplinger is happy to build for her. That way traffic would not plague our area. I would also suggest if she must go forward with this, she find an alternative for her water system or make it so that the renters must rent out porter pottys. These alternatives would be safer and better for everyone in our area. Thank you, Catherine Glynn The County of Frederick respects your privacy. Other than as required by the Virginia Freedom of Information Act or as may be reasonably anticipated in connection with the conduct of the County business to which your communication relates, Frederick County does not disclose, sell, share or trade any information from communications sent to the County Please note, though, that any written communication, including any e-mail message, sent to a public official and/or employee of Frederick County becomes a public document and may be subject to the Virginia Freedom of Information Act. This means that a copy of any such message could be requested by a citizen, or a member of the media, may be subject to disclosure, and if disclosed could be reprinted and/or used in a public forum by the requestor. If you need immediate assistance or have questions about the Virginia Freedom of Information Act and -its impact on this communication, please call (540) 665-5600. Thank you, Frederick County This is an automated message generated by the Vision Content Management System'"'. Please do not reply directly to this email. Tyler Klein From: webmastr@fcva.us Sent: Tuesday, October 31, 2017 9:32 PM To: Tyler Klein Subject: Frederick County: Email from Frederick County Website A new entry to a form/survey has been submitted. Form Name: Date & Time: Response #: Submitter ID: IP address: Time to complete: Survey Details Page 1 Email Planner - Tyler Klein 10/31/2017 9:31 PM 22 31661 67.166.182,206 2 min. , 53 sec. Frederick County uses the form below for email communications instead of traditional links within the pages due to the use of software on the internet which collects mail addresses from web pages to send unsolicited commercial email, or "spam". To better assist you, fields marked with an asterisk are required. 1. Your Name Lawrence Hofsiss 2. Your Email lawrencehofsiss@gmail.com 3. Your Phone Number Not answered 4. Subject regarding conditional use permit #07-17 S. Message Dear Commissioners: My name is Lawrence Hofsiss and I live at 126 Woodchuck Lane, Winchester VA. I live in the first house on the right after turning in from Round Hill road (rt. 803). 1 am not opposed to Mrs. Scheulen wanting to better her business ventures, however I do have several concerns regarding the proposed special event center (conditional use permit application #07- 17). My first concern is that an event center in our neighborhood will cause increased noise. The cars themselves will cause a large increase in noise, especially if they are all leaving at 12am or even later. Many of the houses on Woodchuck Lane are in close proximity to the road and every vehicle passing can be heard even if you are inside your house. This is fine right now as 1 our road stays relatively quiet with only the neighbors using the road. My second concern is that the event patrons are not going to be supervised and therefore excessive drinking could take place causing trespassing on nearby properties and drunk driving. This would then have an increased number of phone calls going out to the police. Once the police notice a pattern that our neighborhood is getting a large activity of vandalism, drunk driving, accidents etc. that will put a bad name on our peaceful neighborhood and cause problems for the police department who could be taking care of other important issues in our town. My biggest concern is that visibility on the hill where my house lies is already not the best when pulling out of the driveway. Most everyone who lives on the road knows this and knows to take precautions, however if we get hundreds of people from i out of town, they do not know these roads and will not be paying attention because they are looking for their destination. I fear this will cause increased accidents involving vehicles and pedestrians. I have varying hours depending on my work schedule and I could be leaving to go to work when an event starts or ends and I am concerned all this extra traffic will cause an accident that will not only inconvenience or injure myself, but the patrons to the event. As stated before, I wish for Mrs. Scheulen to have success in her business endeavors, however this particular event center does not seem well planned enough to move forward. When building an event center you want the support of the community for business and with all of the problems that this event center will cause, it will not have the support needed. Thank you for your time, Lawrence Hofsiss The County of Frederick respects your privacy. Other than as required by the Virginia Freedom of Information Act or as may be reasonably anticipated in connection with the conduct of the County business to which your communication relates, Frederick County does not disclose, sell, share or trade any Information from communications sent to the County Please note, though, that any written communication, including any e-mail message, sent to a public official and/or employee of Frederick County becomes a public document and may be subject to the Virginia Freedom of Information Act. This means that a copy of any such message could be requested by a citizen, or a member of the media, may be subject to disclosure, and if disclosed could be reprinted and/or used in a public forum by the requestor. If you need immediate assistance or have questions about the Virginia Freedom of Information Act and its impact on this communication, please call (540) 665-5600. Thank you, Frederick County This is an automated message generated by the Vision Content Management System'"". Please do not reply directly to this email. Tyler Klein From: June Wilmot <june.wilmot@gmail.com> Sent: Monday, October 30, 2017 3:23 PM To: Tyler Klein Subject: FW: Frederick County: Email from Frederick County Website Another Monday one. Think we have heard from her before. J From: june.wilmot@gmail.com [mailto:june.wilmot@gmail.com] Sent: Monday, October 30, 2017 12:15 PM To: june.wilmot@gmail.com Subject: Frederick County: Email from Frederick County Website A new entry to a form/survey has been submitted. Form Name: Email Planning Commission Chairman - June Wilmot Date & Time: 10/30/2017 12:14 PM Response tt: 25 Submitter ID: 31618 IP address: 199.193.144.50 Time to complete: 1 min. , 50 sec. Survey Details Page 1 Frederick County uses the form below for email communications instead of traditional links within the pages due to the use of software on the internet which collects mail addresses from web pages to send unsolicited commercial email, or "spam". To better assist you, fields marked with an asterisk are required. 1. Your Name Greg & Marsha Miller 2. Your Email marshamiller75@gmail.com 3. Your Phone Number 540-550-6768 4. Subject CUP p 07-17 5. Message F Dear Ms. Wilmot, After reviewing the revised CUP #07-17, we still oppose this CUP based on the following reasons 1. Traffic on Woodchuck Lane —the lane is just not built for that kind of traffic, with the potential of 140+ cars in and out for multiple events every weekend, and possibly during the week. 2. Noise during times when residents are home and wish to enjoy their property. The field is completely open with no noise barrier whatsoever, and sound carries all over the neighborhood whenever there is an event in the area. 3. Will this affect our water wells? Has anyone been consulted about drilling a new well for an event center that will have the load of 3-4 events per weekend of the potential of 280 persons per event? How much water will be used? Will this affect our wells? 4. Is this location really putting forth the best face for our county? Is it really a good fit for this neighborhood? 5. The current condition of the land. The promise to maintain and use the rest of the land agriculturally is not currently being carried out, as it is growing up in weeds and looks very unsightly. Dixie Scheulen visited us on Saturday evening to discuss the situation and let us know that if the CUP is not approved, they plan to do it anyway as a vineyard or farm market with the event center as a secondary use of the property. Since neither Ms. Scheulen nor her parents live on this property, they will not be personally affected by these changes, and since the property is currently in an unkempt condition, we feel their interests lie solely in a business to make money, and not in improving or even preserving the quality of life in our area. We have no personal animosity towards Dixie or her family, and recognize her right to use her land in any way she is legally entitled to do so. This action is our only recourse to preserve and protect our interests in our community. We believe these concerns are valid, and must be addressed before any decision is reached. Thank you, Greg & Marsha Miller 388 Woodchuck Lane Winchester, VA 22602 The County of Frederick respects your privacy. Other than as required by the Virginia Freedom of Information Act or as may be reasonably anticipated in connection with the conduct of the County business to which your communication relates, Frederick County does not disclose, sell, share or trade any information from communications sent to the County. Please note, though, that any written communication, including any e-mail message, sent to a public official and/or employee of Frederick County becomes a public document and may be subject to the Virginia Freedom of Information Act. This means that a copy of any such message could be requested by a citizen, or a member of the media, may be subject to disclosure, and if disclosed could be reprinted and/or used in a public forum by the requestor. If you need immediate assistance or have questions about the Virginia Freedom of Information Act and its impact on this communication, please call (540) 665-5600. Thank you, Frederick County This is an automated message generated by the Vision Content Management SystemTM. Please do not reply directly to this email. Tyler Klein From: June Wilmot <june.wilmot@gmail.com> Sent: Monday, October 30, 2017 9:02 AM To: Tyler Klein Subject: FW: Frederick County: Email from Frederick County Website Ty{er, another. f From: june.wilmot@gmail.com (mailto:june.wilmot@gmail.com] Sent: Monday, October 30, 2017 12:38 AM To: june.wilmot@gmail.com Subject: Frederick County: Email from Frederick County Website A new entry to a form/survey has been submitted. Form Name: Email Planning Commission Chairman - June Wilmot Date & Time: 10/30/2017 12:37 AM Response q: 24 Submitter ID: 31599 IP address: 75.150.53.185 Time to complete: 2 min. , 23 sec. Survey Details Page 1 Frederick County uses the form below for email communications instead of traditional links within the pages due to the use of software on the internet which collects mail addresses from web pages to send unsolicited commercial email, or "spam". To better assist you, fields marked with an asterisk are required. 1. Your Name Rick Lynch 2. Your Email rickdlynch@Qmail com 3. Your Phone Number 540-514-8474 4. Subject Conditional use permit 07-17 5. Message 1 Dear Frederick County Planning Commission: I am writing to you regarding the latest proposal for Conditional Use Permit 07-17. My name is Rick Lynch. My wife and I reside at 873 Round Hill Road, Back Creek District. Our family has resided there since April, 1985. While in close proximity to Winchester, we chose this community to raise our children based on the rural setting and agriculture based zoning. This is a quiet, peaceful neighborhood with a stable residential traffic flow compatible to enjoyable outdoor activity. We have been informed that a new event center with additional amenities to be added in phases has been proposed which could potentially impact the character of the neighborhood several times a week. i mould like to inform you that ! oppose the approval of Conditional Use permit 07-17 to change the use of the subject property for a building rented to the public without oversight for the following reasons. 1. The terrain of the land allows for sounds to carry great distances and certainly not limited just to adjoining properties. Large crowds and loud music would be disruptive during waking hours and would impact a substantial number of residents. 2. Events would result in high volume traffic and related noise at intermittent periods increasing the possibility of auto collisions. This would be heightening by unmonitored consumption of alcoholic beverages on private property. 3. 1 am unable to determine if the intended use of the property is compatible with the character and zoning of the surrounding properties. I have concerns for its present condition, and requirements for how it will be maintained after large events. 4. Perhaps my greatest objection is due to the high demand for well water. An event center with capacity up to 280 and the potential for an additional 20 residences would result in extraordinary water consumption. My well depth is 500 feet. I have been informed that there are water flow issues in the area. This could result in a loss of water source for the community. 5. 1 learned recently that sink holes are formed in areas with a high concentration of limestone. Soil can collapse when water levels drop and form a cavity below the land surface. The Round Hill rock formation coupled with intense water use would meet both of these conditions. The County of Frederick respects your privacy. Other than as required by the Virginia Freedom of Information Act or as may be reasonably anticipated in connection with the conduct of the County business to which your communication relates, Frederick County does not disclose, sell, share or trade any information from communications sent to the County. Please note, though, that any written communication, including any e-mail message, sent to a public official and/or employee of Frederick County becomes a public document and may be subject to the Virginia Freedom of Information Act. This means that a copy of any such message could be requested by a citizen, or a member of the media, may be subject to disclosure, and if disclosed could be reprinted and/or used in a public forum by the requestor. If you need immediate assistance or have questions about the Virginia Freedom of Information Act and its impact on this communication, please call (540) 665-5600. Thank you, Frederick County This is an automated message generated by the Vision Content Management System•". Please do not reply directly to this email. October 27, 2017 Frederick County Planning Commission 107 Kent Street Winchester, VA 22601 Dear Ms. Wilmot and Commissioners: D) �. LI L. Fr EOE=iiiCK rplix!TY Pl .t k ;. y . •.� I am writing in reference to the conditional use permit application #►07-17 for a special event facility to be built by Caroline (Dixie) Scheulen on property owned by Regalo LLC (Claire Boyd as the registered agent). I am strongly opposed to this permit for several reasons including traffic, public safety, and noise disturbance. In addition, there were several issues that were introduced at the Commission meeting on 9/20/2017 that need to be addressed. The increased amount of traffic caused by this event center directly affects my property at the corner of Round Hill Road and Woodchuck Lane. My driveway on Woodchuck Lane is a few yards downhill from a hill crest approximately 30 yards to the south. Currently, I have neighbors who drive this road every day who forget about my driveway as they crest that hill. Many times in the past eight years my neighbors have swerved to avoid my car backing out of my driveway. If Ms. Scheulen's goal is to have large events with 100-200 vehicles per event entering and exiting her property from Woodchuck Lane, with a large number of them from outside the Winchester area, this will increase the number of people unaware of that blind hill and the safety issue with my driveway. It puts me and my personal property at a much greater risk. In addition, the increased out of -town traffic will also experience a potential danger entering Round Hill Road from Woodchuck Lane. There is a blind hill a few yards to the west of the intersection on a road that regularly has traffic exceeding the speed limit to 50 mph or more including dump trucks and large farming equipment (including weekends). In the winter, many vehicles slide through the stop sign into Round Hill Road. The likelihood of an accident at that intersection will increase drastically. It is putting the event center clientele at risk along with those who regularly travel Round Hill Road. The increased traffic for an event center would be greatly concentrated. At times prior to and following an event, cars entering or exiting Woodchuck Lane would be in an extremely long line. Exiting vehicles will incur a long wait due to the stop sign at the intersection with Round Hill Road. Residents along this part of Woodchuck Lane will be blocked from entering and exiting their properties. The CUP stipulates that events must end by midnight (p. 1). Although not every event will take place in the evening, but many wedding receptions do. They can continue quite late. All of the remaining vehicles will exit at the same time, with a great increase of light and noise disturbance to our neighborhood. The VDOT Comment Letter included on page three of the CUP indicates that there would be "a measureable impact on Route 803 (Round Hill Road)." If there will be a measureable impact on that road where there are two approaches to Woodchuck Lane, then it stands to reason that the impact would be multiplied for Woodchuck Lane and the twelve families between that intersection and the proposed entrance to the property. By definition a lane is a narrow, roadway. On Woodchuck Lane, there is no exit. There are no sidewalks. It was not intended for heavy traffic use. Without significant investment by the County in terms of sidewalks, surface improvements, and gutters, it will not bear the impact of this new business well. Although the current CUP addresses the VDOT statement about safe sight distance for egress, it may be the better course of action to have a more complete VDOT Traffic Impact Statement (24VAC30-155-60) of the "measureable impacts" on not only Route 803/Round Hill Road, but also Woodchuck Lane. With Ms. Scheulen's goal of "bring[ing] tourism to Frederick county" [sic) (p. 25), her clients will not have the vested interest in the safety and respect for our community as do our neighbors. With an increase of visitors frorn outside the local community, there is an increased risk of damage to our properties. This will negatively impact our property values as well as safety. The Frederick County code with regard to noise is weak. It does ensure that "complaint from any person annoyed, disturbed or vexed by unnecessary and unreasonable noise" (§188-1) be addressed by the Sheriff's office. An event center with a wall of doors opening to a large patio does not ensure that noise from events will be contained to the building. Even if the band or D1 is located inside the building, on days with good weather those doors will be open and the sound will travel. The increased traffic on Woodchuck Lane means increased noise (and light) as the large number of cars slowly progress to the stop sign at Round Hill Road when leaving an event, which is 20 feet from my bedroom window. On page 6, added notes regarding both noise and lighting indicate, "Staff also noted that the location of the proposed building was more than 1,300 FT from the nearest residence." However, on page 17, the diagram indicates only 650 feet to the home directly to the south of the property just over the property line. The home is visible in the image on the same page. The eight south -facing doors from the facility open toward that home. Noise and light are great issues for this family. Noise impact is greater for my neighbors down the lane, who will bear the brunt of the annoyance and the responsibility for reporting disturbances to the Sherriff's office. With each report, all of our property values go down and insurance rates go up. While there are three successful businesses in our neighborhood, all operate during normal business hours during the week (mainly 8am to 5pm). The owners and their families live in the neighborhood, and have for decades. The proposed new business intends to operate primarily outside of normal business hours, "Predominate use would be over weekends (Fridays through Sundays)," during the times when residents what to enjoy the peace and quiet of our rural neighborhood. Does the applicant intend to live in our neighborhood and manage her business? Who will monitor the use of the facility during events? The combined effects of the increased traffic of non-residents, increased risk to the safety of residents and increased noise disturbance from the proposed events center poses a risk to property values for the adjacent properties and the residential properties along Woodchuck Lane and Round Hill Road that do not abut the Regalo property but are close enough to be directly impacted. One additional issue that has not been addressed is that on page four of the current CUP with regard to zoning, it states that that the property "is currently being used for agricultural purposes (raising of cattle and farming hay)." The applicant stated on 9/20 that the property was being used to farm hay. Having lived on Woodchuck Lane for more than eight years, I have seen the property used for agricultural purposes in years past, most recently for corn. That was several years ago. I have not seen hay bales come from that property. In fact, the grass and weeds are currently overgrown and unmanaged. I have not seen any cattle, other than the small piece that has been recently leased to someone else (not Regalo LLC) for that purpose. Where is the documentation or evidence for the current agricultural use of this property by Regalo LLC? Where are their cattle? Where is the Regalo farming equipment? Aside from the misinformation about current use, there are more pressing questions about future use. The applicant wishes to, "allow clients to witness on -site agricultural production increasing awareness of working farms in this area" (p. 25), and she would be "maintaining the remainder of the site as productive agricultural land" (p. 4), Many questions remain: Is there a business plan for this activity? Will there be buildings or structures for agricultural use? Who will be employed to farm it? If there will be cattle, who will maintain them? How many will there be? Where will they be fed? When will they arrive? Where will they be kept in relation to the neighboring properties? If this is indeed the intent, to have crops or cattle on the property in addition to the event center, it would likely increase the number of heavy trucks accessing the property with further impact on Round Hill Road and Woodchuck Lane. Would these additional vehicles use the main entrance or one of the other access points? The County's 2035 Comprehensive Plan supports Agribusiness Business Development to "further promote the evolution of agriculture in the County's Rural Areas." It further states in the goals that each Rural Community Center, of which Round Hill is one, "remain the focal point of the rural community and their character and scale should be preserved" (p. 13). Perhaps the biggest question is: What guarantee do we as neighbors have that the property will be used for agriculture in addition to this business? How does the County ensure appropriate agribusiness use? The County's plan does not indicate how the goals and strategies would be assessed and managed. These, however, are important questions in light of the current codes and 2035 Comprehensive Plan. It would be useful to see documentation for the answers to these questions rather than taking the applicant's word for it and trusting that the County will police the conditions of the CUP. I am finding it difficult to believe that this property will be used for agriculture in conjunction with her business. There is no documentation, no physical evidence. There are too many conflicting statements in the correspondence as well as in the applicant's statements at the meeting on 9/20. Given the current CUP application, it does not appear that the property was bought with the intention of agricultural use, but rather a strict business use of this event center. At one point in the meeting on 9/20, one of the commissioners commented that the increase in traffic would be less with this event center than a housing development. Without direct input from residents, he was inferring that we would be happier with the event center traffic rather than the daily traffic from a housing development if the property were sub -divided and sold for that purpose. This is in error for two reasons. According to the current Frederick County zoning codes, the property in question, zoned as a Rural Area for 138.87 acres, could possibly be developed for housing at one dwelling unit per five acres (§165- 302.03.1-1). This would result in a maximum number of 26 homes if the entire property were subdivided with room for roads. If every home had two vehicles that were operated on a daily basis, that would equate to approximately the same number of vehicles accessing our road each week as an average of three events at the event center. It is not the enormous difference that the commissioner indicated. Neighbors driving on Woodchuck Lane and Round Hill Road would also not be doing so all at the same time. Use would be dispersed. The difference between event center clients coming from out of town and residents who are neighbors is large. I would much rather have more neighbors with a vested interest in the community driving past my home than event center clientele who have no connection with our neighborhood. This difference also is evident in the resulting impact on property values; the event center would have a negative impact and a housing development would have a positive impact. It is my understanding that should this CUP be approved and an event center built, the property owner can still subdivide the remaining acreage into five -acre residential lots without further consideration from the Planning Commission. That would preclude any farming on the property. It would, however, be a convenient way to pay for the event center. This seems quite a likely scenario and is a clear intent to use the property for business for which it is not zoned and not for "maintaining the remainder of the site as productive agricultural land." What recourse is there to prevent misuse? There are many issues that have not been properly addressed by the applicant or the planning staff. It is the duty of the commissioners to ensure the application is thoroughly vetted and all concerns from property owners are addressed. Although this application is for a Conditional Use Permit, by definition not permanent, it would be difficult to undo a 5,000 square foot endeavor should it prove to be the wrong decision. For these reasons, I strongly oppose the current CUP application. Respectfully submitted, 0 Stephanie Standerfer 109 Woodchuck Lane Winchester, VA 22602 Tyler Klein From: Mike Ruddy Sent: Friday, October 27, 2017 10:06 AM To: Tyler Klein Subject: FW: Frederick County: Email from Frederick County Website From: webmastr@fcva.us [mailto:webmastr@fcva.us] Sent: Thursday, October 26, 2017 8:39 PM To: Mike Ruddy <mruddy@fcva.us> Subject: Frederick County: Email from Frederick County Website A new entry to a form/survey has been submitted. Form Name: Date & Time: Response #: Submitter ID: IP address: Time to complete Survey Details Page 1 Email Planning Director - Mike Ruddy 10/26/2017 8:38 PM 125 31539 73.152.25.79 1 min. , 23 sec. Frederick County uses the form below for email communications instead of traditional links within the pages due to the use of software on the internet which collects mail addresses from web pages to send unsolicited commercial email, or "spam". To better assist you, fields marked with an asterisk are required. 1. Your Name Robin Link 2. Your Email Lobinlink8l@p,maii.com 3. Your Phone Number 540-247-4628 4. Subject CUP 07-17 5. Message 1 Mr. Ruddy, I would like to express my opposition to the revised Conditional Use Permit #07-17 for the Caroline Dixie Scheulen Special Event Facility. I have lived at 364 Woodchuck Lane in Winchester for 16 years and am the property owner of the said address. I have two children who ride their bikes on Woodchuck Lane and take family walks as well. If an event center were to be approved, I would have concern regarding noise and traffic. Even though I live past where the entrance would be located, I'm sure cars will take a drive to the end of our street not realizing it's a dead end. As far as the noise and the permit stating that music will move to the indoors beginning at 9pm, who is going to monitor that this will take place? The property of the proposed event center has evolved from peach trees, apple trees, feed corn, and now grown up grass with a proposed event center. I'm hoping this land will still be used and maintained for agriculture as it is zoned for. Agriculture land owners receive special tax relief/benefits and should still be farmed for its zoned purpose. Please consider the concerns that the citizens in our community have as you plan to place your vote on November 1, 2017. Sincerely, Robin Link The County of Frederick respects your privacy. Other than as required by the Virginia Freedom of Information Act or as may be reasonably anticipated in connection with the conduct of the County business to which your communication relates, Frederick County does not disclose, sell, share or trade any information from communications sent to the County. Please note, though, that any written communication, including any e-mail message, sent to a public official and/or employee of Frederick County becomes a public document and may be subject to the Virginia Freedom of Information Act. This means that a copy of any such message could be requested by a citizen, or a member of the media, may be subject to disclosure, and if disclosed could be reprinted and/or used in a public forum by the requestor. If you need immediate assistance or have questions about the Virginia Freedom of Information Act and its impact on this communication, please call (540) 665-5600. Thank you, Frederick County This is an automated message generated by the Vision Content Management System'". Please do not reply directly to this email. Tyler Klein From: Candice Perkins Sent: Friday, October 27, 2017 7:50 AM To: Tyler Klein Subject: Fwd.- Frederick County: Email from Frederick County Website Follow Up Flag: Follow up Flag Status: Completed Sent from my iPhone Begin forwarded message: From: <webmastr@fcva.us> Date: October 26, 2017 at 8:40:15 PM EDT To: <cgerkins co.frederick.va.us> Subject: Frederick County: Email from Frederick County Website A new entry to a form/survey has been submitted. Form Name: Date & Time: Response #: Submitter ID: IP address: Time to complete: Survey Details Page 1 Email Planning Assistant Director - Candice Perkins 10/26/2017 8:40 PM 98 31540 73.152.25.79 1 min. , 3 sec. Frederick County uses the form below for email communications instead of traditional links within the pages due to the use of software on the internet which collects mail addresses from web pages to send unsolicited commercial email, or "spam". To better assist you, fields marked with an asterisk are required. 1. Your Name Robin Llnk 2. Your Email robin link8l@Rmail,com 3. Your Phone Number 540-247-4628 1 4. Subject CUP 07-17 S. Message Ms. Perkins, I would like to express my opposition to the revised Conditional Use Permit #07-17 for the Caroline Dixie Scheulen Special Event Facility. I have lived at 364 Woodchuck Lane in Winchester for 16 years and am the property owner of the said address. I have two children who ride their bikes on Woodchuck Lane and take family walks as well. If an event center wer( to be approved, I would have concern regarding noise and traffic. Even though I live past where the entrance would be located, I'm sure cars will take a drive to the end of our street not realizing it's a dead end. As far as the noise and the perm stating that music will move to the indoors beginning at 9pm, who is going to monitor that this will take place? The propert of the proposed event center has evolved from peach trees, apple trees, feed corn, and now grown up grass with a proposed event center. I'm hoping this land will still be used and maintained for agriculture as it is zoned for. Agriculture land owners receive special tax relief/benefits and should still be farmed for its zoned purpose. Please consider the concerr that the citizens in our community have as you plan to place your vote on November 1, 2017. Sincerely, Robin Link The County of Frederick respects your privacy. Other than as required by the Virginia Freedom of Information Act or as may be reasonably anticipated in connection with the conduct of the County business to which your communication relates, Frederick County does not disclose, sell, share or trade any information from communications sent to the County Please note, though, that any written communication, including any e-mail message, sent to a public official and/or employee of Frederick County becomes a public document and may be subject to the Virginia Freedom of Information Act. This means that a copy of any such message could be requested by a citizen, or a member of the media, may be subject to disclosure, and if disclosed could be reprinted and/or used in a public forum by the requestor. If you need immediate assistance or have questions about the Virginia Freedom of Information Act and its impact on this communication, please call (540) 665-5600. Thank you, Frederick County This is an automated message generated by the Vision Content Management SystemTM. Please do not reply directly to this email. Tyler Klein From: June Wilmot <june.wilmot@gmail.com> Sent: Thursday, October 26, 2017 9:26 AM To: Tyler Klein Subject: FW: Frederick County: Email from Frederick County Website Number 3 for the record, June From: june.wilmot@gmail.com [mailto:june.wilmot@gmail.com] Sent: Thursday, October 26, 2017 9:23 AM To: june.wilmot@gmail.com Subject: Frederick County: Email from Frederick County Website A new entry to a form/survey has been submitted. Form Name: Email Planning Commission Chairman - June Wilmot Date & Time: 10/26/2017 9:22 AM Response p: 20 Submitter ID: 31508 IP address: 73.31.246.24 Time to complete: 1 min. , 19 sec. Survey Details Page 1 Frederick County uses the form below for email communications instead of traditional links within the pages due to the use of software on the internet which collects mail addresses from web pages to send unsolicited commercial email, or "spam". To better assist you, fields marked with an asterisk are required. 1. Your Name Rocky Keplinger 2. Your Email sales@keplingerfire.com 3. Your Phone Number 540-974-3114 4. Subject CUP 07-17 S. Message 7 We have reviewed the revised CUP 07-17 for Dixie Scheulen Event Center at 283 Barracks Lane, relocating Barracks Lane to straight in front of my house resolves cars going by my bedroom window every weekend. But by not moving Barracks Lane east 100 feet, (because of VDOT) will result in dust, noise and trash in my front yard, and this still does not resolve the extra traffic the this event center is going to put on Woodchuck Lane and Round Hill Road. Another concern of the citizens of the Round Hill Community is if the event center is approved, there is no way Frederick County can keep the Boyd family from developing the remaining of the property into 5 acre lots after the event center is built. The Boyd Family will set aside 30 acres around the event center and have approx. (20) 5 acre lots. Selling the lots will, pay off Mortgage on original investment and most of the cost to build event center. This is why they did not consider building on the 801 Acres that the Boyd Family owns off Cedar Creek Grade. This also explains why there has been no farming done on the property since purchase (10 months ago) except for planting grass that needs to be mowed now. Mrs. Scheulen said at the Planning Commission meeting 9-20-17 that no cows were coming for 2 years, yes this is agricultural property, but are they really planning on farming it. It was purchased Jan. 2017 and in March started a process to build an event center. If you read the e- mails that she and I had, in the revised planning commission file, you will find that this is nothing more than a commercial building (looking like a barn) sitting on farm land, that she plans on renting, Mrs. Scheulen's comment to me, if my renters cause any problems you can call or text me. That's tells me that there will be no management from the Regalo LLC, Boyd or Scheulen family at the event center while it's being used. Her e-mail states that she wants to keep her full time job, and she can't afford to have a full time market, winey or coffee shop. The Round Hill community is experiencing ground water issues and the community has concerns that the event center and possible more houses would deplete the ground water to our homes. Then what will the County of Frederick do to help with our ground water issue. Because of all the above concerns and the lack of Mrs. Scheulen being responsive to the resident of our community, we are opposed to this Conditional Use Permit. Rocky and Kellie Keplinger 218 Woodchuck Lane Winchester, Virginia The County of Frederick respects your privacy. Other than as required by the Virginia Freedom of Information Act or as may be reasonably anticipated in connection with the conduct of the County business to which your communication relates, Frederick County does not disclose, sell, share or trade any information from communications sent to the County. Please note, though, that any written communication, including any e-mail message, sent to a public official and/or employee of Frederick County becomes a public document and may be subject to the Virginia Freedom of Information Act. This means that a copy of any such message could be requested by a citizen, or a member of the media, may be subject to disclosure, and if disclosed could be reprinted and/or used in a public forum by the requestor. If you need immediate assistance or have questions about the Virginia Freedom of Information Act and its impact on this communication, please call (540) 665-5600. Thank you, Frederick County This is an automated message generated by the Vision Content Management System'". Please do not reply directly to this email. Michael Oates i8o Woodchuck Lane, Winchester, VA 54o-545-8820 October 26, 2017 Tyler Klein Frederick County Planning Department This letter is in reference to Caroline Dixie Scheulen's request for a Conditional Use Permit at 283 Barracks Lane, Winchester, VA. I am extremely concerned if this permit is issued. The multiple concerns that I am expressing are most reasonable and legit, not only to myself, but also to the neighborhood as a whole. My concerns are as follows: 1. Alcoholic beverages that will be served and how It will affect the behaviors of the people who are consuming them. We would all like to think that people know their limitations of alcohol but we know it would be faulty thinking on our part to believe so. We also know that alcohol can create negative behaviors in people such as driving under the influence and arguments leading to physical fights spilling over into the lives of my neighbors and me. What really concerns me is the fatalities that could happen to the children who walk or ride their bikes on Woodchuck Lane while individuals are driving under the influence. Also who will monitor speeding on Woodchuck Lane? 2. Another concern is the noise that this event center will produce. What time will these events be held? Will the events be allowed to run late in the night while my neighbors and I are sleeping? 3. My neighbors and I have tried to keep our neighborhood clean and presentable. So the other concern is the trash that will be discarded from vehicles. Who wants broken bottles, cans, papers, etc. lying in their yards, on the side of the roads, or even in the roads of their neighborhood? I will thank you in advance for your time and effort in reading my letter and considering my concerns. Sincerely, Michael K. Oates Tyler Klein From: June Wilmot <june.wilmot@gmail.com> Sent: Wednesday, October 25, 2017 4:50 PM To: Tyler Klein Subject: FW: Frederick County: Email from Frederick County Website For the record, #2 From: june.wilmot@gmail.com [mailtoJune.wilmot@gmail.com] Sent: Wednesday, October 25, 2017 12:40 PM To: june.wilmot@gmail.com Subject: Frederick County: Email from Frederick County Website A new entry to a form/survey has been submitted. Form Name: Email Planning Commission Chairman - June Wilmot Date & Time: 10/25/2017 12:39 PM Response #: 18 Submitter ID: 31470 IP address: 204.111.85.82 Time to complete: 5 min. , 21 sec. Survey Details Page 1 Frederick County uses the form below for email communications instead of traditional links within the pages due to the use of software on the internet which collects mail addresses from web pages to send unsolicited commercial email, or "spam". To better assist you, fields marked with an asterisk are required. 1. Your Name Mrs Sandra Westenkirchner 2. Your Email pwestenk@hotmail.com 3. Your Phone Number 540-877-2416 4. Subject CUP #07-17 5. Message 1 Reference: CUP 0717 Caroline (Dixie) Scheulen- Special Event Facility I reside at 545 Singhass Road and I am totally opposed to the development of the property known as CUP 0717 Caroline (Dixie) Scheulen Special Event Center for the following reasons. The proposed Special Event Facility will set in close proximity to my property. When there are venues for the events of Apple Blossom and events at a near by Cedar Creek venue the noise from the music and voices travel and can be heard at my house. This proposed Event Center being even closer will produce even louder noise not just from the music but also from the amount of people attending, their voices, their vehicles etc. There is no guarantee that this noise will quit at 9:OOpm and if the music stops then there will be the added noise of the attendees leaving the center. The vehicle noise, the radios blaring and more then likely that added litter that will be thrown from these vehicles. For this I oppose this development. The County of Frederick respects your privacy. Other than as required by the Virginia Freedom of Information Act or as may be reasonably anticipated in connection with the conduct of the County business to which your communication relates, Frederick County does not disclose, sell, share or trade any information from communications sent to the County. Please note, though, that any written communication, including any e-mail message, sent to a public official and/or employee of Frederick County becomes a public document and may be subject to the Virginia Freedom of Information Act. This means that a copy of any such message could be requested by a citizen, or a member of the media, may be subject to disclosure, and if disclosed could be reprinted and/or used in a public forum by the requestor. If you need immediate assistance or have questions about the Virginia Freedom of Information Act and its impact on this communication, please call (540) 665-5600. Thank you, Frederick County This is an automated message generated by the Vision Content Management System". Please do not reply directly to this email. Tyler Klein From: June Wilmot <june.wilmot@gmail.com> Sent: Wednesday, October 25, 2017 4:48 PM To: Tyler Klein Subject: FW: Frederick County: Email from Frederick County Website For the records (1) From: june.wilmot@gmail.com [mailto:june.wilmot@gmail.com] Sent: Wednesday, October 25, 2017 1:42 PM To: june.wilmot@gmail.com Subject: Frederick County: Email from Frederick County Website A new entry to a form/survey has been submitted. Form Name: Email Planning Commission Chairman - June Wilmot Date & Time: 10/25/2017 1:42 PM Response #: 19 Submitter ID: 31476 IP address: 73.152.109.81 Time to complete: 4 min., 3 sec. Survey Details Page 1 Frederick County uses the form below for email communications instead of traditional links within the pages due to the use of software on the internet which collects mail addresses from web pages to send unsolicited commercial email, or "spam". To better assist you, fields marked with an asterisk are required. 1. Your Name Bonnie S. Willison 2. Your Email bonniewillison(a)comcast. net 3. Your Phone Number 540-662-4025 4. Subject Conditional Use Permit #07-17 Caroline Dixie Scheulen 5. Message 1 My husband and I are residents of the Round Hill RD community. I am writing to you to let you know our concerns about the Conditional Use Permit #07-17 for the Caroline Dixie Scheulen Special Event Center submitted for Barracks LN. We are of course concerned about the change to our community for noise, traffic, will her business well affect our wells and changing our neighborhood from living in the county atmosphere. We are quite concerned because the special event center events will be unsupervised. When I take my 5 year old grandson to the backyard to swing now I need to think about who is at the special event center. I am asking you to please consider the change this city type of business will have on our county neighborhood. Bonnie S. Willison 739 Round Hill RD Winchester, VA 22602 The County of Frederick respects your privacy. Other than as required by the Virginia Freedom of Information Act or as may be reasonably anticipated in connection with the conduct of the County business to which your communication relates, Frederick County does not disclose, sell, share or trade any information from communications sent to the County. Please note, though, that any written communication, including any e-mail message, sent to a public official and/or employee of Frederick County becomes a public document and may be subject to the Virginia Freedom of Information Act. This means that a copy of any such message could be requested by a citizen, or a member of the media, may be subject to disclosure, and if disclosed could be reprinted and/or used in a public forum by the requestor. If you need immediate assistance or have questions about the Virginia Freedom of Information Act and its impact on this communication, please call (540) 665-5600. Thank you, Frederick County This is an automated message generated by the Vision Content Management System-. Please do not reply directly to this email. 10-25-17 Tyler Klein Frederick County Planning -Staff I'm writing this letter to oppose the Conditional Use Permit #07-3-7 that is going before the Frederick County Planning coirrimission on Novemberl't 2017, for an Event center on Barrack Lane off Woodchuck Lane, Winchester, Virginia 12602 for Regalo LLC (Dixie Scheulen) I live at 235 Cather Lane. I will be within 1600 feet of the event center, I have lived on Cather Lane since 1962,.and my concerns are noise on weekends even during day time, having additional event traffic (approx. 50 to 140 Cars) traveling on Round Hill Road my access to Cather Lane. Another concern is this event center next to my prorperty will decrease the property valve of my horne. The events that are being planned for the CUP bring concerns about th6 alcohol, drinking and driving that these types of events norrnally have, plus bringing out -of town people to-ourcommunity it not a good fit f6r our quiet neighborhood. I would prefer more houses than an event center. I'm extremely upset to hear that there is a chance that the traffic -entrance might come out Cather Lane right by my house. Me and my late husband Wilt On Cather Lane for the peace and quite, not to have a parade of cars every 'weekend. Louise Cather Mr & Mrs Paul L. Willison 739 Round Hill RD Winchester, VA 22602 October 25, 2017 To: Tyler Klein Frederick County Planning Commissioner & Frederick County Planning Commission members My wife and I live at 739 Round Hill RD in Frederick County where the Conditional Use Permit #07-17 for the Caroline Dixie Scheulen Special Event Center has been submitted for Barracks LN. We are very concerned about the change the special event center will have on our neighborhood concerning increased noise and traffic. And the question will the commercial grade well affect our wells? We also are concerned because the special event center will be unsupervised. Would you want someone to put an unsupervised event center in your backyard? Who will be responsible to monitor for example the hours in the rental agreement for noise or call the Fire Department if no representative of the special event center is present at any of the events? Please give this Conditional Use Permit consideration to how it will affect the current residents and how they will deal with this going forward. Paul L. Willison Bonnie S. Willison 739 Round Hill RD Winchester, VA 22602 545 Singhass Rd Winchester, VA 22602-2149 October 25, 2017 Dear M. Tyler Klein, AICP, Planner Reference: CUP 0717 Caroline (Dixie) Scheulen- Special Event Facility I reside at 545 Singhass Road and I am totally opposed to the development of the property known as CUP 0717 Caroline (Dixie) Scheulen Special Event Center for the following reasons. The proposed Special Event Facility will set in close proximity to my property. When there are venues for the events of Apple Blossom and events at a near by Cedar Creek venue the noise from the music and voices travel and can be heard at my house. This proposed Event Center situated even closer to my property would produce even louder noise not just from the music but also from the amount of people attending, their voices, their vehicles etc. There is no guarantee that this noise will quit at 9:OOpm. If the music does stop at 9PM then there will be the added noise of the attendees leaving the center. The voices from the people leaving, the vehicle noise, the radios blaring and more then likely that added litter that will be thrown from these vehicles. For this I oppose this development. The additional traffic that this Event Center will produce will also be an added nuisance. I am sure that my road (Singhass RD) will receive some of the added traffic making it a nuisance with the added noise at all times of night and day. The safety concerns for my neighbors and me as we try to cross the road to retrieve or mail or making it difficult to come and go from our residences. The added traffic on Round Hill Road and Poorhouse Road will also mean added congestion for all that live in the area making it difficult to come and go. At this time it is difficult to access Route 50 at Poorhouse Road because of the traffic on Route SO. This will only add to that and in so making it even more dangerous with backed up traffic. For this I oppose this development. My concerns also are the affects on my property values. if this development goes through my neighborhood will no longer be the quiet family friendly community it is now and making my property value decrease. I also may add my concerns for the safety of the children in the area who now can walk and play with the minimal neighborhood traffic. The added presence from people outside our community may bring people that may target our children as well as the residences of the community in such a way making it unsafe. Since our community is situated in a mostly unknown area in respect to crime this development would now make it more visible for many crimes. I am sure there will be alcoholic beverages served at these venues making for more possibilities of drinking and driving and disturbances from the consumption of such beverages. The concern also being that illegal drugs are a problem in today's life there may be more presence at these venues. The concern also being that the County Sherriffs Dept. is strained with the vast amount of jurisdiction it has to cover and the lack of officers it now has. This added development would bring more calls for many different reasons adding to that strain. For this I oppose this development+ In conclusion, I am not pleased that the residences of Singhass Road were not contacted by letter concerning the development of this Event Center being that we too would greatly be affected by the noise, the traffic and the overall feelings of peace in our now quiet community. In my opinion this Event Center would bring only negative value to the community surrounding it. Also please note that were are now at least 3 other event centers in the close vicinity making the added event center not being needed. Thank you for taking the time to read and consider the concerns I have on this matter. Please do not approved this development and in so keeping our community a true residential/agricultural county quiet family friendly community it is now. Respectively, Mrs. Sandra Westenkirchner pwes�nk@hotmail.com nVA Qzza.� aL-i A0(7 Vatlober 24, 2017 -Frederick County Planning Commission To Whom It may concern, My Name is Runny Clowser and I live at 221 C - ather Lane. I am writing to you in regards of the events center that Is being considered to'be built on Barracks Lane. I am opposed to Other Lane being considered as a way to gain access to the events center. My viffe and I have lived on Cather Lane for 55 years, we -are in our early Ws. Cather Lane has always been a quiet back road with minimal traffic. our concern would he the amount of traffic corning up and down the road late at olghtcreatIng a lot of noise and dust. Incroused traffic an Cath,er Lane also means increased traffic on Round Hill Road and if alcohol 15 provided at any of these events that could increase the chances of accidents happening, especially late at night. Also there is a concern with people littering along the rued and into (jurfrant yard. There are my conciprn's and I hope thu Planning Commission carefully considers not only any conwns but everyone else who would be affected by this proposed events center. Hopefully;] solution can be found that would b.e in the best interest.of all parties Involved. Thank yap, Ronny Clowser 221 Cather Lane 10-23-17 Tyler Klein Frederick County Planning Department I'm writing this letter to oplibse the Conditional Use, Perrnit.#07-17 that ls,going before the Frederick County Planning commission on Novemberl" 2017, for an Event Center on Barrack Lane off Woodchuck Lane, Winchester, Virginia 2.2602for Regalo LLC (pixie Scheulen) I live at 352 Woodchuck Lane. Having event traff ic for .21.80 people (approx. 140, Cars) traveling in and out would be like a parade of cars, tying Woodchuck 'Lane aa�d found riall 4ic�ad int�rsectfon. An�atlr�r cance�b is this Event t.er�t,er i� ��'� backyard W-111 decrease the property valves of the resident on Woodchuck Lane. In looking at the event center site plan furnished by'yodr department, it shows a Place for outdoor activities, which will bring excessive noise to our community, I have concerns about'the alcoholic, drinking.and driving,that these types of events normally have. The excessive traffic, noise and bringing out of town people to our community is not a good fit for our quiet neighborhood. I would prefer more houses than an event center. Richard Singhas BARBARA C SINGHAS 775 ROUND HILL ROAD WINCHESTER, VA 22602 OCTOBER 23, 2617 COUNTY OF FREDER iCK DEPARTMENT OF PLANNING'AND DEVELOPMENT 107 NORTH KENT STREET WINCHESTER, VA 22601 RE, CONDITIONAL USE PERMIT APPLICATION 907-17 FOR CAR0LIN111DIXIESCHEMEN I AM WRITING.THIS LETTER TO EXPRESS MY CONCERNS WITH REGARD TO THE ABOVE APPLICAMON FOR WNW CENTER.TO BE BUILT ADJACENT TO MY PROPERTY., I. IAM CONCERNED THAT MY RIGHT OF WAY MAYBE CONSIDER AS POSSIBILITY FOR TflE INGRESS/EGAESS FOR THE PROPOSED EVENT. ENT CENTER, 2. 1 AM CONCERNED THAT THE NOISE WILL BE DISRUPTIVE TO.THt- iaUl ET ENJOYMENTbf ALL SURROUNDING HOMES. S. 1 AM CONCERNED THAT THE INCREASED TRAFFIC IN.THE NE I IGHBOR I HOOD MAY CAUSE A HAZARD FOR THE CHILDREN, ESPECIALLY SINCE THE MAJOR"'Or THE TRAWIC WILL BE IN THE EVENINGS AND WEEKt-NDS WHEN THE CHILDREN ARE OUT OF SCHOOL. 4. 1 AM CONCERNED THAT THE EVENT CENTER WILL DRAW EVENTS THAT WILL PROVIDE ALCOHOL CONSUMPTION THAT MAYBE HAZARDOUS TO ANYONE ON THE ROADS. AFTER THE EVENT is OVER AS THEY TRAVEL HOME. I AM CONCERNED THAT THE EVENT WILL DRAW LARGER EVENTS DURING THE APPLE BLOSSOM FESTIVITIES, INCREASING TRAFFIC, DRUNK DRIVING AND P05SIBLEBRAWL5. THIS IS ALWAYS A. CONCERN AT ANY EVENT WHERE THERE IS ALCOHOLIC, BEVERAGES CONSUMED BY THE ATTENDEES: 6. 1 AM CONCERNED AS TO THE EFFECT ON THE PROPERTY VALUES AND REAL ESTATE TAXES IF THIS EVENT CENTER 15 APPROVED.- 7. AT THE LAST MEETING IT WAS MENTIONED THAT THEY COULD PUT IN AN ADDITIONAL 20 HOMES WITHOUT ANYONE NEEDING TO APPROVE. I BELIEVE I WOULD PREFER THAT TO TIRE EVENT CENTER, AT LEAST THAT WOULD IMPROVE PROPERTY VALUES AND LESSEN THE TRAFF It POTENTIAL, B. 1 AM CONCERNFD THAT THE PROPERTY IS NOT.BONG FARMED AS THE GROUND SURROUNDING MY HOME HAS DECO ME AN UNTENDED WEED PATCH. I WILL BE ATTENDING THE NEXT PUBOC MEETING ON NOVEMBER 1,2017AND WILL BE INTERESTED TO SEE HOW THIS. PLAYS OUT. RESOVUFULLY, BAROARA C. SINS Dctober 2t7, 2017 To the Fred erick, County planning Commisslan: The thought of an'evunt venue On Barracks Lane has the residents of Woodchuck Lane and property owners In a tizzy. I too am a property owner on the east slide of Woodchuck Lane. Traffic on Woodchuck Lane would affect my tenants mitilrnally, however, being said, rt wos stated in the proposal that Less than SD vehicles would have a majority Impact on travel along WoodchuckLane. Multiply that times two, 50 vehicles arriving and.50 vehicles exiting.. Not to mention the fact thDt few people cerppol anymore and with an o6cupancy► pf 280 people allowed, it Is more likely there will be In excess of 10.0 vehicles going each way. My* opinion only. One concern that I do have is t:he ncolse from a live band, I believe one of the Commissioners likened this venue to a country club where, virtually, no sound was heard from the outside. This may he true of that particular establishment, however, carp we be assured we can expect the same? An outside gazebo was to be a Mart of this.venue, Roles and regulations will, I am sure, be established by the proprietors, however, on my many years of cateringevents, once the overseers exit the pr+emisv$ rules become moot. Younger participants, especlal'ly those in their twenties, take It upon themselves to believe more fun.is to be had:out of doors and in this Instance.a gazebo is -a perfect to place for a band, radio, CD piayer and yesthe cold stani dbythe boom box. Ever heard of koraoko7 A microphone void carries and carries. I believe Mr. Unger brought up the.fact that should the venue not carry there wins a possibility that a small subdivislon could take its place'ln the future. I ask you, Mn Unger, would I have a better chance of selling my property with an event venue behind me or a subdivision? These are my opinions and my concerns., I would hope that tine t timmission carefully ponder the pros and cons of the citizens of Frederick County and most p't'Irticularlytho.residerits of Woodchuck Lane and snake a decision that Is beneficial to ali:concerned, Respectfully, Judi.Malone, Property Owner, 340 Woodchuck Lane, Winchester, VA Matthew D. Keefer 148 Woodchuck Lane Winchester VA 22602 10/1312017 Frederick County Planning and Development Commission 107 `t+Y,cnt Street Sui(c.202 Winchester VA 22601 To Whom It May Concern: This letter is, to axpres,,. ; my concem regarding the event center that is being planned .for 283 Barw,cks Lane by Caroline Scliculen. I any most concerned about the traffic that will go by my home that will be a result of having theentrance to this.event center off of Barracks Lane. Woodchuck Lane is -a small, narrowroadwith a speed firnit 6f 40 niph. I feel that Woodchuck Unc., for being a deiid- end r6nd, already has a high traffic, vollime. now with the residents and visitors that pass by nY bome> This event center is planned to have a,maximum capacity of-280 persons, At 2 people per vehicle that will be 140 cars using the: roadway to enter and exit the event center; I am very mu chagaiiist having A l4rka line of traffle in fr6nt 'of my bume for extended periods of time while the patrons are entering and, exiting the event center. I should not have to be inconvenienced by this increase especially since there are other viable options that have been introduced to Caroline.. but are not being coosidered by her. As we all know, most wcddings huv6 alcohol that is beiing, s6rved due to the, celebration of a marriage. I have,thtee children who spend mast of their tir'ne outside with, the other cm1dren who live on thestretch of Woodchuck tane.that is: going to,be'affected by this increase in traffic flow. I am dvcply concerned by the potential of having many intoxicated dfiVer I S PaSS by MyLho I 11,e, aild.dridafiger my children. '171i,cir active outdoor lifestyle should not havc.to suffer because, -of dii*eVent center. I am county employee with the Sheriffs Office. With the world the way it is concerning my job, Lalso feel fliat my safety is being compromised by having, this increase in traffic -flow by my home. The e'vent center wMtrhig in people who may or' may i'lot leave rolegptiv'o outlook on my profession. I do' not want MY family or Ttargeted because of irny profqpsidn by allowing non-edunty, residents to, ppsp by my home and [Recipient Na rne). [mate] page identify that I am ai Deputy Sheriff: I chose Woodchuck Lane tb lave on because of safety, l don't want that diminished. The intersection of Woodchuck Lane and Round Hill load will sec many accidents dace to this event center. As I incntionO before, there will be a lore line of traffic looking to exit bodchuck Lane With possibly intoxicated drivers behind the wheel. Intoxicated, impatient drivers Nvill be blowing the horns late at night in front of MY latarne, littering, and causing property damage with their vehicles. 'I`tiere are other entrance options available for this event center. These options do not Wert the lives of the tax paying citizens of Frederick County that live on Woodchuck Larne. I alas also concerned about the noise that will be ;generated by the event ceiater. Woodchuck Lme is a quiet roadway. 1 Would like to see it stay that way. In summary, i have no issue with Mrs. Schoulen's business adventure, and I Nvish her goaad luck going forward. I have an issue with the inereatsed traffic on Woodchuck manic. There noWs to be another entry Ince ,created that will give. Ivlrs. Behoulen an entrance off of Round hill Road to the event center. I belieV6 other land owners in the area have proposed such an entrance. This entrance will not only help Mrs. Scheuten, but will help out the neighbors who Mrs. Seticulen's business will affect if Woodchuck Lane is used as airs entrance point. Sincerely, ` attheN D. Keefer October 12, 2017 Frederick County Planning Commission Reference: CUP 07-17 Dixie Schpulen Elven Center 365 Barracks Lade. Winchester, Va, 22602 Dear corninf5slon, We are residents of 611 Singliass Road and we are strongly opposed to the approval of this CUP 07-17, We moved to the Round I-Hil. Corr mutfity -ten years ago for the punct and quite on five acres. We lived in �Vinchester across from Jim Barnett Park on Hollingsworth Drive. The church located on Pleasant Valley Avenue built a event center behind our house. There wag always noise coming.from this building.. Dands used the building to practice at ."111 hours of the day and night,and the functions at .any time during the month Which caused a park-Ing problem in;frobt orour bom,eand tip and down,the street. We w0rc so glad to leave all of that behind us. The narrow WoodchucUnne, Round Hill Road and 8inghass Road struggle to acconunodAte,evdryiday traffic, We catlitot imagipe the impact 12.0additional or'S Nvill have on our com, ,unity. Out mall and paper boxes havo been knocked'dowii by passing traffic three times already by passing traffic. What will happen when ifito;dcated people leave this event:center and travel the narrow roads in the communk? Nothing "M be sa_fe — our pets and the wild 1A that ivo'enjoy watching in -our y�qds, The farm, was bought- in. January 2017 and we heard the new owners were farmers abd would continue to farm the pro.porty, In March, 2017 a CUP. 07-17 was requested for this event oenter. I here is no farming r livestrack Can this. pre per y. I blavc� not seen a tractor and I do not believe -the fences aro'sufficicht to keep livestock on the,propefty. The community was fooled into tbinkihS the farm Mould continue to be fiftrined and we WoUld continue to be a quiet, safe neighborhood,: We have heard that his event center will run itself. The owner Will not be present at th6',evcn8 to e.rifor0e the noise curfew and Conduct of the people who rent this center. -Has anyone thought about.where is the water cotr ng'ftom. mid how long will the homes of our commu ' nity'. continue. to have precious Water if event tenter is okayed And starts dralving on our Nvat& supply? This evenrcenter is:NOT for our commanityand wo strongly ask that this CUP'not bo approved, Please think of the citizens that have lived here for years. and Vote No to this Vote NO for the event tenter, tlie extra traffic, the noise, lou ' d music #the crime element and the use of our precious water supply. This is not in the best interest of the citizens W11.0 live in this COITInun ily. Thank you, LindE[ and Justice Russell 611 Singhass Road Winchester, Va. 22602 5406674951 Toby's Letterd6px 1 / 1 October 11, 2017 Frederick County Plan nIng Ctlmtiiission 107 Dent Street Winchester, VA 72601 Clear Commissioners: My narria is Tracy Cunningham,. I live at 138 Woodchuck bane, Winchester, VA. I live in the sneond house on the rightow`Vtitoodchuck Lane after you trial off of Round Hill Road (Rt. 803).1 am not rappOsi=d to MS. Scheulen building the special event facility (conditional use.permit ap,p11ci&on 1107-17), but to the use of Woodchuck Dane as access. I live at the top of a Mind 11111 on Woodchuck Lane and ,getting out of my driveway is tricky now. It Will be a lot harder and dangerbus with all the extra traffic. There are also people who walk their dogs, jog, and walk with their children on this road, The intersection at Round Hill Road and Woodchuck Lane is dangerbus nDwvrith the traffic and blind hill to the west: With all the traffic leaving at one time on the night of an event, the cars will bb backed tip passed my house trying to get onto Round MI. There will probably be a lot of wrecks at the interseon- i think the best way for Ms. Sheulen to.gdt ter her special event facllity vwaijld he.Eo use t4e hate that W Rocky Keplinger would build for Ms: 5heulen to use. Mr. Kepiinger mowed a path': in his field to show the neighborhood where It would go. I walked down to it and it would lead straight into her land. I hope the:County will make the change of the right of way for Ms. Scheulen to get to her facility from Woodchuck Lane to the lane that Mr. Keplinger will build for her. The change would be n Iot safer for everyone. Thank you, I� 4 Toby Cunningham 1 138 Woodchuck Lane (C1), f f / t+v`itit#rr e?r. Le W-, i t From: webmastr@fcva.us To: Tyler Klein Subject: Frederick County: Email from Frederick County Website Date: Sunday, September 17, 2017 9:03:12 PM A new entry to a form/survey has been submitted. Form Name: Email Planner - Tyler Klein Date & Time: 09/17/2017 9:03 PM Response #: 18 Submitter ID: 29842 IP address: 73.251.141.109 Time to complete: 36 min. , 38 sec. Survey Details Page 1 Frederick County uses the form below for email communications instead of traditional links within the pages due to the use of software on the internet which collects mail addresses from web pages to send unsolicited commercial email, or "spam". To better assist you, fields marked with an asterisk are required. 1. Your Name Greg & Marsha Miller 2. Your Email gm75miller@yahoo.com 3. Your Phone Number 540-550-6768 4. Subject CUP #07-17, Dixie Scheulen S. Message Dear Mr. Tyler, Having lived on Woodchuck Lane for 39 years, we would like to offer our opinion for consideration at the upcoming meeting on Wed, Sep 20, 2017. Our main concerns regarding Ms. Scheulen's proposed business, are the traffic on Woodchuck Lane, and the noise that most certainly will be heard across the field from the event center. While we are certainly in favor of a business, this type of business will bring undue discomfort to neighboring land -owners. Woodchuck Lane would be overwhelmed with the possibility of 140+ cars at multiple events each weekend, with the potential of music, lights, and traffic until 12:00 midnight. After reading through the materials for this meeting, we are also very concerned that Ms. Scheulen will not even consider Mr. Keplinger's offer to move the access road to Round Hill Rd. She stated in a letter to residents bordering her property that she was eager to be "very conscientious of excessive noise, light and late hours, keeping adjacent neighbors in mind and communication open". Her refusal of his offer does not indicate this. Thank you for your consideration. Sincerely, Greg & Marsha Miller 388 Woodchuck Lane Winchester, VA 22602 The County of Frederick respects your privacy. Other than as required by the Virginia Freedom of Information Act or as may be reasonably anticipated in connection with the conduct of the County business to which your communication relates, Frederick County does not disclose, sell, share or trade any information from communications sent to the County. Please note, though, that any written communication, including any e-mail message, sent to a public official and/or employee of Frederick County becomes a public document and may be subject to the Virginia Freedom of Information Act. This means that a copy of any such message could be requested by a citizen, or a member of the media, may be subject to disclosure, and if disclosed could be reprinted and/or used in a public forum by the requestor. If you need immediate assistance or have questions about the Virginia Freedom of Information Act and its impact on this communication, please call (540) 665-5600. Thank you, Frederick County This is an automated message generated by the Vision Content Management System'"". Please do not reply directly to this email. 9-g-17 Tyler Klein VTei3eTlt.i :ovnty fiianning epartr ent I'm writing to confirm .th:.it my wife and I have met with Caroline Dixie Scheulen once and had $ev,eral a -mails in reference to her request for aconditional use Permit at 283 Barracks Dane, Winchester, time have ,discussed our concerns to her and her parents, we have showed her several options to help relive our traffic concerns and they would still have complete access to their Event Center, but based on Dixie'S. time frame,.she is not interested in any of them. We have offered trading property and assisting with cast of the gravel road giving them access to Round Hill Road, eliminating traffic aornerns beside. afar house and excess traffic on Woodchuck Lane, and trot putting ektra cost an [Dixie and her family, plus increase their property vaivel Her reason for not looking at this is the -County Of Frederick waking her go back thru the process (starting over) fees related to starting over, I would hope that the county of Frederick staff would work with Dixie, not to start over, if it was a 'better option. Not sure what the hurry since her mother already has a barn to use. Yes, I understand that Dixie can put in a Winery, but when you look at the cost of tiie startup, labor and equipment to maintain that type of business, I'm not sure she is ready for that. Just my thoughts. My wife and I want Dixie -and her family to succeed i'n this business vgntore, but we also need it to be a nice addition to our Ommurtity and note burden to me or our neighbors. We have been in contact with our Frederick County Board of Supervl.sor representative Gary Lofton) and I look forward to speaking at the planning commission.rneeting yin Sept.161h 2017. Thanks Rocky Kel inger Intersection of Barrack Lane and Woodchuck Lane looking south We are not opposed if Barrack Lane entrance is moved to the east and then go straight up field past the trees, this will keep the 40 to 100 cars from driving by our house on the weekend. Looking West on Barrack Lane, South side of our House 70 feet from house to road, would you want 100 cars going by your bedroom on the weekend (280 person event center with 2 people per car equals 140 cars plus event staff vehicles) 9-1-17 Tyler Klein Frederick County Planning Department I'm writing this letter to oppose the Conditional Use Permit that is going before the Frederick County Planning commission on September 20* 2017, for an Event Center on Barrack lane off Woodchuck Lane, Winchester, Virginia 22602 for Regalo LLC (Dixie Scheulen) I live at 218 Woodchuck Lane and the present Barrack Lane Road runs alongside our house (70 feet from road to house), that side of the house is where all the bedrooms are. Having event traffic for 280 people, running by our bedroom every Friday and Saturday will not work. Another concern is the extra traffic an a dead end road where children play on the weekends. In having a conversation with you on 9-31-17 via phone, you told me that the Barrack lane was the road that will be used for this Conditional Use Permit, and that the planning commission could not tell the land owner which way to run the road thru private property after VDOT approved the entrance. I find that hard to believe, with all the other restrictions that Frederick County requires. You suggested that we work with Dixie to resolve the roadway location. We have contacted Dixie several times via a -mail and we have yet to meet and discuss this issue. We have offered several different options to help Regalo LLC (Dixie Scheulen) change the roadway to the Event Center, even including a land swap giving Regalo LLC access directly to Round HUI Road thru property we own (Kelrock LLC) I think Regalo LLC is interested in that option, but when she was told that she would lose all her Conditional Use Permit fees and would have to start over by the Frederick County Planning Department, It was reason for Dixie not to consider that option. Keliie and I are for Regalo LLC (Dixie Scheulen) having the Event Center, but until we have a resolution as to where the exact roadway will be In writing, we are opposed to this Conditional Use Permit. We feel that before Fcederick County Ptanntng Appmoves, this Conditionat Use Permit the roadway accessing the pcopem needs to be determined the exact location for the traffic. Rocky KepN 99er 410 Ypger Dixie Scheulen 285 Fox Meadow Lane; Winchester, VA 22602 1 (540)664-2145 1 dixiescheulen@gmail.com August 18, 2017 Kelrock LLC, Keplinger Family 218 Woodchuck Lane Winchester, VA 22602 To Mr. & Mrs. Keplinger, As you know.... my name is Dixie Scheulen and I am seeking approval with the county to develop an event venue. Currently, my mom, Claire Boyd has been renting her barn 'Cloverdale Barn." Business meetings, weddings, and other gatherings of families and friends would be Its use. Predominate use would be over weekends (Fridays through Sundays). We plan to be very conscientious of excessive noise, light, and late hours, keeping adjacent neighbors in mind and communication open. in hopes to maintain the Integrity of this property as farmland in Frederick county we will need to subsidize farm income. When the property was for sale we knew it would not be an easy investment but we could not forego the once in a lifetime opportunity to purchase adjacent farmland despite the substantial monthly mortgage for a farmer (Dad) and a teacher (Mom). We think the 138-acre buffer will adequately minimize any disturbances to neighbors and the community at large. Below you will see the approximate proposed location and t think you will find it to be isolated. From Frederick County G!S Please do not hesitate to contact me for any questions or to address any concerns. I appreciate your time and help In making this possible. The proposal will go to the Board of Supervisors. If possible, I would love to meet or discuss any objections prior to the meeting. We hope to be "neighbor friendly' and maybe with any rate of success I would like to ultimately offer discounts for your family reunions, weddings, birthday parties, etc. Sincerely, Caroline Dixie Boyd Scheulen Sales Department From: Sales Department <sales@keplingerfire.com> Sent: Tuesday, September 05, 2017 4:02 PM To: 'Dixie Scheulen' Cc: 'Claire.devereux.boyd@g,nail.com' Subject: RE: FW: Farm Event Attachments: Regalo LLC option that Kellie & Rocky can accept. 9-5-17 .pdf Dixie, thanks for meeting with us on Monday, sorry we could not get something worked out on this issue, If you find a way to move the road away from the front of our house and go straight thru the field toward large tree (eliminating using the gravel turns beside our house) Kellie and I can live with this. We were hoping that we could have come up with some way to help offset the cost of this road, keeping your startup cost down, but it is apparent that we can be of no help to your cause. I hope you can work out this road issue before the Frederick County Public hearing on Sept. 20"', 2017. Thanks Rocky From: Dixie Scheulen f mailto:dixiescheulen@gmail.comj Sent: Friday, September 01, 2017 9:30 PM To: Sales Department <sales@keplingerfire.com> Subject: Re: FW: Farm Event Monday should work Beat! See you at 6PM, just let me know if you need to go later we are flexible! On Fri, Sep 1, 2017 at 4:15 PM, Dixie Scheulen <dixiesclteulenw ginail,com> wrote: I'll ask mom and dad tonight... may be better anyways as I wasn't really thinking about Dad's feeding schedule when I said morning On Fri, Sep 1, 2017 at 4:12 PM, Sales Department-sales(it keplingerfire.com> wrote: Dixie, I will not be available until Monday evening, as our grandkids are in town and we are camping. So if Monday evening around 6 pm works for you all, I can make it work. Let me know. I will check emails occasionally when I can. Rocky Sent from my Sprint Samsung Galaxy SO 6 -------- Original message ------- From: Dixie Scheulen <dixiesclieulew.a grnad.cum> Date: 9'1 A7 4:08 PM (GMT-05:00) To: Sales Department • ifa Lgplingqrfiff Subject: Re: FW: Farm Event Hey Rocky, I am sure we can work out some time Monday to meet, maybe Monday morning- you pick the time. 1 think meeting at the shed or at your office would work great as I admittedly didn't even know there was land behind that row of houses until you drew the driveway there. I did speak with the county on how this would affect my CUP application and they said the choice is mine but it would delay everything 3 months to get the approvals from each of the agencies again (VDOT, fire marshall, building/inspections, sanitation authority, etc). I am not really willing to make this sacrifice. I don't get the feeling my parents are too ambitious to do any immediate changes but regardless 1 think it would be worth hearing you out as I know it is something you really want. Thanks again, Dixie On Wed, Aug 30, 2017 at 4:16 PM, Sales Department <sales c keplingerfirc.com> wrote: Dixie, I just got back into town from a business trip with customers, this weekend is not going to work, we go camping with family every Labor day weekend. Note sure of your mom's and your schedule, but I'm available tomorrow (Thursday) afternoon and evening, Monday evening Sept. 4"' and every day or evening next week. We don't have to go out for lunch (it would be nice) but just meet and look at and discuss options to make this work for everyone now and in the future. Let me know what will work. Thanks Rocky From: Dixie Scheulen(mailto:dixiescheulen@)pmail.coml Sent: Tuesday, August 29, 2017 8:44 PM To: Sales Department <sales@keplingerfire.com> Subject: Re: FW: Farm Event Sorry for the delay in getting back, 1 went out of town without the kids and expected lots of down time but that did not end up being the case. Your proposed road is definitely more ideal for an event center but I am not sure Mom/Dad's plans, etc. And my biggest concern is I have been working on this project since March and have not made it any further than this and would worry about this furthering delays. I would be concerned that by the time both properties are surveyed for the trade, attorney fees, road andlor well that it will be very costly for you. Maybe we can meet Saturday or Sunday around lunch time'? I will bring mom. Just let me know what works well for you. Thanks and sorry to take so long to get back to you! Dixie On Sun, Aug 27, 2017 at 9:1 1 i'M, Sales Department <salesw kepiingerfire.com> wrote: Dixie, still waiting to see if we can have a meeting to look at some options. I'm trying to look at this in a way that helps all of us in the future, not knowing what the future brings, I have a few options I would like to show you. (i) one option would be to work with you and your mom to get a 100 foot wide land trade going all (lie way to Round Hill Road, in exchange for land next to our house, This option keeps the traffic off Woodchuck lane, give you a driveway that attaches directly to Round Hill Road that you all will own, Keeps traffic away from the side of my house. We are open to discuss, us installing the gravel roadway up to the end of our property at our expense, (you would be responsible for the State approved entrance at Round Hill Road) This option also if in the future something happens and you all would need to sell the property, you all would own land to Round Hill Road making it a perfect access for development. Less hassle, for those wanting to develop the land. I hope that never happens, but we just don't know what the future brings. Kellie and I want you all to have your event center, we what to do our part to help make it easier on everyone with out issues, but we need some answers before the Frederick County planning commission meeting in September. Waiting to hear from you. Rocky From: Sales Department (mailto:sales u;keplinMrfire.coml Sent: Thursday, August 24, 2017 8:35 AM To: 'Dixie Scheulen' <dixiescheulen(a%.email.com> Cc: 'Kellie Keplinger' <kellic c kc 1p inp-erfire.com I Subject: RE: Farm Event Dixie, Kellie and I would still like to have a meeting to see where you think the road will be going, I know from experience with our church, the County of Frederick has (1) requirement about road entrances and then all has to be approved by VDOT which has another painful set of requirements that usually override the County of Frederick. Helping with road work, (to help Kim & :Marietta) we basically rent them the dump truck with a driver by the hour ($40.00) per hour, and charge the gravel and material to their account at Stuart M. Parry. (It cost S75.00 per dump truck load, if Stuart M. Perry delivers) 1 would charge S25.00 a hour rent and operate my Track loader. This is one fanner helping another. In our spare time. You would be responsible for any soil disturbance permits, or related permits, and silt fencing if required. (Basically you arc the contractor) I did talk briefly with Mr. Riley and he agreed to meet with you to discuss this project and what he might be able to help with. I would be glad to arrange the meeting and introduce you to him. 1 think he can be very helpful and he also know a lot of VDOT people. When is the county meeting to discuss this event? When can you stop by to show Kellie and me you plans_ Thanks Rocky From: Dixie Scheulen [mailto:dixiescheulenia gmail.coml Sent: Wednesday, August 23, 2017 12:19 PM To: Sales Department <salesrcckeplint;crfire.com> Subject: Re: Farm Event Hey Rocky, Thank you so much for bringing your concerns up now so hopefully your mind can be more at ease and there is a better undcrstandinb. My hopes were to access the event center through the fire department but since that is not going to be easily achieved I think we will probably have an entrance 30' or so further down Woodchuck lane than the existing entrance assuming; this doesn't upset the budget as this is truly my preference as well. The county is going to require a commercial entrance wherever my entrance is so I would suspect that will mean it will be paved to a certain extent anyways, In terms of the land trade you will need to talk to mom 540-327-7980 or email her your idea at Clairc.devcreux.boyd a vinail.com, but I don't think she is super anxious to makes any changes right now. in terms of Fours of operation this may be subjective,as there is always set rip aiad clean up that cara fake hours upon hogs and I Will never ward off those cleaning. Most %vcddings tiaat i attend seers to wrap up by midnight so I would expect that to be a pretty safe.l tic:ss, I would expect the noise to be less than what. you are likely used to #iorn the Fireball (bingo nights, events, etc.) given the increased distance. The building will be insulated so.I do not foresce this being an issue. Of course i will never mind a call/text. if the renters airebe.ing unroasoniable Aboutnoiseand I will be suTc tc include;this in naycv,cnt, coiitracts so it will: Trot be a surprise to thorn either. Dad plans to fence the'rc ppiity to bring the r attle. aver soon So I do imagine there will a gate, but similar to my awn hooso I +don't see a lot of lucrative things in the barn that people will :be coming for so I doubt the gate will he up year round but 1 will have the. ability to lock up ,the bars,. If I find it to become an issue I will put Lill a monitoring System or whatever paeans :necessary to find the criminals as it is illegal to trespass, speed, or latter. Unfortunately, I :have little control over p.coplds prerogatives'and integrity but can guide: the law irr'doing so if I think necessary; Mom does not -have any.problems with littering and I imagine the long Toad on the property to the building will take. the.brunt of any litter, It will cost at minimum 600 for a site plan so I am not planning to do the site plan until I have made it th ough the counWs.copetings- this Will have the. specifics of the road etc when we do it. It will be in the back cif the property as approximated by the map I sent with =a little expectaed cliange, for wherever the exciavators.think is the most logical -place is in that pnee al vicinity. Ccan probably show you a general idea though. You had mentione'd man interest in laying gravel at one point and I was going to start working on the road_ as I'd like to get a we]Velectricity in for the cattle. If that is sdiucthing you are. still interested in please lnt sane know and maybe we can work on a quote.as l aria r oo(ing somebody tomorrow and met with somebody last weak. I know you helped 1' adetta with her.farm road and slid a bveiat jot}. Alternatively speaking there is a lot of agriculture excitiptions that allow for weddings -and events without.any process. If,I find the county to have too many requirements 40tsido of my budget or too many limitations restricting a successful business l am strongly c onsiiderini g instead doing a vineyard, brewery, coffee shop,, rneat market or something that avoids all of these stelas and still allows the venue. Of course I have been trying to.caniply Avith the new. Cronditional Use Permit for Frederick County since March in order to maintain my time in the hospital tit least-2 days a week, as thatmopid be vicar impossible if I had to maintain a, market open every day, In temps of children playing, etc. die parents can lct sae know their cell. pliones etc, if�tacy. want one to notify them when events are bui.l feel like= it only takes one car and that could happen on any given day at any time of the d4y so I am,hopefail that the, children in the road itself are older and have some traffic aompetchcy (hopefully better than my chitdica who tack it entirely). I sure have seen trucks and cars fly down, Woodchuck Lane! Hope this helps. Sorry, that everything is still very preliminary. as this has been such a lengthy proc:essl Dixie Seth from my iPhone On Aug 22, 2017, at 9:45 AM, Sales Department -stiles tr.kcolingerlire.corn.> wrote: Dixie, Kellic and 1 are %,c;ry excited that Your family bas'purchasod the Turn off Wbodc,liuck Lane.near our property, having it stay as a tarn is a lot better than being turned into a residential housing development. We do, have some concerns and would like to address: them with y6u and your fancily before it goes to. Frederick County for consideration. Some of our concerns are: l- What is going to he the main entrance.access fdr traffic to access the building, tat present the arni lane off Woodchuck lane runs within 100 feet of the side of our Douse where our bed room is) Plus in.fe-ont of our house is a dirt road mid the added traffic would cause a dust issue. So if we can address this would be helpful, A- Suggest.asphaltinb road in front of our house to keep dust down. D- Recoixu-rend moving road beside our house to go straight up thru field past old house site (we have equipment to help relocate the read, and are willing to help, let's discuss optiomi C- We trade land giving you complete access to Round Hill Road thru our alfalfa field'. elirnitiating some of tho concerns tla4t will be c omin up at the Frederick {County Meeting using Woodchuck Lane. `?- What are going to.bc (lie hours of operation (how late at night will people be going in and out) 3- How are you plawing on securing access to pruperty wlien not in use (gate at entrance?) 4- We would like to see a, larger set of plans and property layout l:or the roads anct access to the buildir*;bcfotq th6 county rnmin& 5- How are you going.to address (lie extra traffic on Woodchuck Lane? There. is'a lot of families with small children playing on Woodchuck Lane -on the weekends. 6- There is already an issue with trash being thrown out on Woodchuck Lane, will this be address'?. We want to be goad neighbors and hope that we can address these issues, so that when it comes before the Frederick County planning officials. we have a plan that everyone can accept and support you as neighbors. We are waiting to hear from you. My cell 540-974- 114 Kellie Cell �40-974-3118 Thanks Rocky Keplinger image00I jpg> Virbrinia Dealer # 27881 Rocky Keplingcr President Office 1-800-650-5538 Cell 1-540-974-31 14 UST <imabe003 jpg> ,wntwu, w��r Page 1 of 1 2PO A4AV 9r http:llgis2.co. frederick.va.us/arcgisweblrestldirectorieslarcg isoutpuVUtiiities/PrintingTools... 8/27/2017 Property Map - Frederick County, VA R W �Y J Q� FrederlckCounty Information Tichnologloa 107 N Kant 61 Wlncltaatar, VA 22601 540466-8614 FrvaarCACA,Tram-ClP-A.v'.p•nw o Mp.edwreree+. 0 M 310 120 Feat bs QQlP`�l. ra1�!//1il�/tT f/afrff7,ld of��lvd a�vy, v r- ' r CMOI~ mrna/rtp Carty G+S Ati 13,600 I Property Map - Frederick County, VA NO" FrndorlckCounty Information tschnologlas 107 H Kent St Winthastrr. VA Z2601 fi40-86 6d6 / 4 � ,, jeas�[tca lytbernupxm"Y �Xmllw-vied rrerr� 0 ISS 310 UO Fee[ J9 tD�ilOrtl row-w lan ntbm vwe alarrytjw SJorbry or L I mw.a. nmrnripCtanty OSmrA 13800 RESOLUTION Action: PLANNING COMMISSION: November 1, 2017 Recommended Approval BOARD OF SUPERVISORS: December 13, 2017 ❑ APPROVED ❑ DENIED RESOLUTION CONDITIONAL USE PERMIT #07-17 CAROLINE (DIXIE) SCHEULEN SPECIAL EVENT FACILITY WHEREAS, Conditional Use Permit #07-17 for a Special Event Facility, submitted by Caroline (Dixie) Scheulen was considered. The Property is located at 283 Barracks Lane, Winchester, Virginia, immediately south of Route 50 (Northwestern Pike) and Round Hill Road and immediately west of Woodchuck Lane and is further identified with Property Identification Number 52-A-261, in the Back Creek Magisterial District; and WHEREAS, the Frederick County Planning Commission held a public hearing on the Conditional Use Permit on September 20, 2017 which was postponed, and action was taken on the request on November 1, 2017 and recommended approval of the Conditional Use Permit with conditions; and, WHEREAS, the Frederick County Board of Supervisors held a public hearing on this Conditional Use Permit during their regular meeting on December 13, 2017; and, WHEREAS, the Frederick County Board of Supervisors finds the approval of this Conditional Use Permit to be in the best interest of the public health, safety, welfare, and in conformance with the Comprehensive Policy Plan; NOW, THEREFORE, BE IT ORDAINED by the Frederick County Board of Supervisors that Chapter 165 of the Frederick County Code, Zoning, is amended to revise the zoning map to reflect that Conditional Use Permit Application #07-17 for a Special Events Facility on the parcel identified by Property Identification Number 52-A-261 with the following conditions: PDRes #44-17 1. All review agency comments shall be complied with at all times. 2. An engineered site plan, in accordance with the requirements of Article VIII of the Fredrick County Zoning Ordinance, shall be submitted to and approved by Frederick County prior to the establishment of the use. Building permits are also required for all buildings and structures. 3. Events shall start no earlier than 10 a.m. and all events and related activities shall conclude by midnight. 4. All outside music shall conclude by 9 p.m. Music may continue indoors until the conclusion of the event. 5. All lighting shall be downcast to avoid glare onto adjacent properties and residences. 6. Access to the site shall be provided to Woodchuck Lane (Route 654) via Barracks Lane (private internal access drive). The Applicant shall relocate Barracks Lane on PIN 52-A-261 to ensure the access drive to the event center is not immediately adjacent to the southern property boundary of Parcel 52-A-280A in general conformance with the layout below: 7. In the future, should the owner of parcel 52-A-261 be able to secure private access to Cather Lane (Route 711), Round Hill Road (Route 803), or Woodchuck Lane (Route 654) through a recorded deed of easement or written consent from the property owner, a new CUP would not be required to implement such access. 8. Events may accommodate up to and not to exceed 280 persons. PDRes #44-17 2 9. One (1) monument style sign with a maximum sign area not to exceed 50 square feet (SF) and not to exceed 10 feet (FT) in height is permitted. 10. Any expansion or modification of this use will require the approval of a new CUP. Passed this 13th day of December 2017 by the following recorded vote: Charles S. DeHaven, Jr., Chairman J. Douglas McCarthy Gene E. Fisher Robert W. Wells PDRes #44-17 Gary A. Lofton Judith McCann -Slaughter Blaine P. Dunn A COPY ATTEST Kris C. Tierney Frederick County Administrator 3 ;4 R Diane Walsh From: Robin Cummings Sent: Thursday, December 06, 2018 11:27 AM To: Diane Walsh Subject: RE: Scheulen CUP Thanks, Diane. I'll contact Ms. Scheulen and take care of it. Robin Cummings GIS Technician I Information Technologies — GIS I Frederick County, VA 1 107 N Kent Street, Winchester, VA 22601 1 (540) 665-5614 From: Diane Walsh <dwalsh@fcva.us> Sent: Thursday, December 6, 2018 10:50 AM To: Robin Cummings <rcumming@fcva.us> Subject: FW: Scheulen CUP Please see Dixie Scheulen's e-mail below to VDOT. Let me know if you can help her. Thanks for the assistance. Diane Walsh Frederick County Planning Department 107 North Kent Street, Suite 202 Winchester, VA 22601 540-665-5651 dwalsh6ibfcva.us From: Tyler Klein <tklein@fcva.us> Sent: Thursday, December 06, 2018 10:46 AM To: Diane Walsh <dwalsh@fcva.us> Subject: RE: Scheulen CUP It should be errailed to Robin in GIS, she assigns addresses. -Tyler From: Diane Walsh <dwalsh@fcva.us> Sent: Thursday, December 06, 2018 10:44 AM To: Tyler Klein <tklein@fcva.us> Subject: FW: Scheulen CUP For your information. Do you want me to forward this to Kyle downstairs? Diane 1 From: Rhonda Funkhouser <Rhonda.Fun khouse r@vdot.virginia.Rov> Sent: Thursday, December 06, 2018 10:43 AM To: Dixie Scheulen <dixiescheulen@Rmail.com> Cc: Diane Walsh <dwalsh@fcva.us> Subject: Scheulen CUP Ms. Scheulen, Frederick County assigns addresses. I have copied Diane Walsh with Frederick County, asking she provide you with a phone number and/or contact person to obtain this information. Please let me know if I can be of further assistance. Rhonda Funkhouser VDOT J Administrative Assistant to Land Development Clarke, Frederick, Shenandoah & Warren Counties Edinburg Residency Office 14031 Old Valley Pike J Edinburg, VA 22824 Phone #540.984.5602 / Fax #540.984.5607 Email: Rhonda.Funkhouser@vdot.vinginia.gov From: Dixie Scheulen <dixiescheulen@gmail.com> Sent: Thursday, December 6, 2018 10:18 AM To: Funkhouser, Rhonda (VDOT) <Rhonda.Fun khouser@vdot.virginia.Rov> Subject: Re: VDOT Comments to Scheulen CUP Hello, I have a lane to an event center that I would like to create an address and a lane name. How do I go about this? The access point is at 769 Round Hill Road, 22602. Thanks in advance for your help. Dixie Scheulen 540-664-2145 On Fri, Jun 30, 2017, 10:26 AM Funkhouser, Rhonda (VDOT) <Rhonda. Funkhousercr,vdot.vir i nia.gov wrote: 410� �oG CONDITIONAL USE PERMIT #07-17 Caroline (Dixie) Scheulen - Special Event Facility w Staff Report for the Planning Commission x w J , j Prepared: December 5, 2017 ...x ,., Staff Contact: M. Tyler Klein, AICP, Planner nJ This report is prepared by the Frederick County Planning Staff to provide information to the Planning Commission and the Board of Supervisors to assist them in making a decision on this request. It may also be useful to others interested in this zoning matter. Reviewed Planning Commission: 09/20/17 Planning Commission: 11/01/17 Board of Supervisors: 12/13/17 Action Public Hearing Held; Postponed Recommended Approval Pending EXECUTIVE SUMMARY & PLANNING COMMISSION RECOMMENDATION FOR THE 12/13/17 BOARD OF SUPERVISORS MEETING: This is a request for a Conditional Use Permit (CUP) for a special event facility in the RA (Rural Areas) Zoning District. Should the Board of Supervisors find this application for a special event facility to be appropriate, Staff recommends that the following conditions be attached to the CUP: 1. All review agency comments shall be complied with at all times. 2. An engineered site plan, in accordance with the requirements of Article VIII of the Fredrick County Zoning Ordinance, shall be submitted to and approved by Frederick County prior to the establishment of the use. Building permits are also required for all buildings and structures. 3. Events shall start no earlier than 10 a.m. and all events and related activities shall conclude by midnight. 4. All outside music shall conclude by 9 p.m. Music may continue indoors until the conclusion of the event. 5. All lighting shall be downcast to avoid glare onto adjacent properties and residences. 6. Access to the site shall be provided to Woodchuck Lane (Route 654) via Barracks Lane (private internal access drive). The Applicant shall relocate Barracks Lane on PIN 52-A- 261 to ensure the access drive to the event center is not immediately adjacent to the southern property boundary of Parcel 52-A-280A in general conformance with the layout below: Page 2 CUP #07-17, Caroline Dixie Scheulen — Special Event Facility December 5, 2017 7. In the future, should the owner of parcel 52-A-261 be able to secure private access to Cather Lane (Route 711), Round Hill Road (Route 803), or Woodchuck Lane (Route 654) through a recorded deed of easement or written consent from the property owner, a new CUP would not be required to implement such access. 8. Events may accommodate up to and not to exceed 280 persons. 9. One (1) monument style sign with a maximum sign area not to exceed 50 square feet (SF) and not to exceed 10 feet (FT) in height is permitted. 10. Any expansion or modification of this use will require the approval of a new CUP. Following this public hearing, a decision regarding this Conditional Use Permit application by the Board of Supervisors would be appropriate. The Applicant should be prepared to adequately address all concerns raised by the Board of Supervisors. Page 3 CUP #07-17, Caroline Dixie Scheulen — Special Event Facility December 5, 2017 LOCATION: This approximately 135-acre property is located at 283 Barracks Lane, Winchester, Virginia, immediately south of Route 50 (Northwestern Pike) and Round Hill Road and immediately west of Woodchuck Lane. MAGISTERIAL DISTRICT: Back Creek PROPERTY ID NUMBER: 52-A-261 PROPERTY ZONING & PRESENT USE: Zoned: RA (Rural Areas) Land Use: Agriculture/Open Space ADJOINING PROPERTY ZONING & PRESENT USE: North: RA (Rural Areas) South: RA (Rural Areas) East: RP (Residential Performance) West: RA (Rural Areas) PROPOSED USE: Use: Agricultural/Vacant Use: Residential/Agricultural Use: Residential Use: Residential/Agricultural This is a request for a Conditional Use Perinit (CUP) to enable the establishment of a special event center for weddings and other similar type events in the RA (Rural Areas) Zoning District. Improvements to the property will include construction of a 5,000-square foot (SF) event center (including restrooms, kitchen and storage), a 600 SF detached bridal suite, a concrete patio and gazebo. The Applicant intends to develop this project in phases. REVIEW EVALUATIONS: Virginia Department of Transportation: (10-11-17 VDOT Comment Letter) The existing entrance (Barracks Lane) meets the minimum sight distance requirements for a commercial entrance/street connection. Moving the entrance east along the property frontage on Woodchuck Lane would present more challenges to overcome, foremost obtaining substantial permanent sight distance easements from the neighbor across the street and the neighbor to the east. The Round Hill Road option isn't a great location either with the undesirable skew of the railroad tracks which are located in the functional area of the intersection. (06-30-17 VDOT Comment Letter) The application for the Conditional Use Permit for this property appears to have a measurable impact on Route 803 (Round Hill Road), the VDOT facility which would provide access to the property. Prior to operation of the business a commercial entrance must be constructed to our standards to allow for safe egress and ingress of the property. Any work performed on the State's right-of-way must be covered under a land use pennit. The Page 4 CUP #07-17, Caroline Dixie Scheulen — Special Event Facility December 5, 2017 permit is issued by this office and requires an inspection fee and surety coverage. Frederick County Inspections: Please see attached comments from Mark Fleet, Building Code Official dated August 17, 2017. Winchester -Frederick County Health Department: Please see attached letter from Herbert Cormier, Environment Health Supervisor, Lord Fairfax Health District dated June 1, 2017. Frederick Water: No comments. Frederick County Fire Marshall: Please see attached comments from Kenneth Scott, Jr., Fire Inspector, Fire & Rescue dated June 5, 2017. City of Winchester: No comments. Winchester Regional Airport: No comments. Historic Resources Advisory Board: Please see attached letter from Candice E. Perkins, AICP, Assistant Director/Staff to HRAB, dated June 23, 2017. Planning and Zoning: This application is for a Conditional Use Perinit (CUP) to permit the establishment of a special event facility for private events such as weddings. A special event facility is a permitted use in the RA (Rural Areas) Zoning District with an approved CUP. The Zoning Ordinance defines "special event facility" as a facility or site utilized for events that are typically conducted on a single day but which may be conducted for up to three consecutive days, for which attendance is permitted only by invitation or reservation; special events include, but are not limited to, meetings, conferences, banquets, dinners, weddings and private parties. This proposed use will take place on a 135.8-acre property, which is currently being used for agricultural purposes (raising of cattle and farming hay). The special event facility will be accessed via Barracks Lane (a private drive), fiom Woodchuck Lane (State Route 654), a state-owned roadway. The Applicant intends to use a portion of the site for the proposed special event facility, while maintaining the remainder of the site as productive agricultural land. The Applicant proposes to erect an approximately 5,000 square foot (SF, 50' x 100') one-story event center, which includes a kitchen, permanent restrooms, banquet hall and storage, a separate approximately 600 SF bridal suite, and an outdoor concrete patio and gazebo. This facility may accommodate events up to 280 persons (note: actual occupancy, not to exceed 280 persons, will be determined at time of site plan). The Applicant states the design and architecture of the proposed event center and accessory buildings will be consistent with structures found in the County's rural areas. The Applicant also intends phase construction of the facility and accessory structures. All buildings relating to the proposed use, a special event facility, would require building permits and would not be eligible for an agricultural exemption. Page 5 CUP #07-17, Caroline Dixie Scheulen — Special Event Facility. December 5, 2017 The property is surrounded by RA (Rural Areas) and RP (Residential Performance) zoned property, which includes open space, agricultural uses, and single-family detached residences. The 2035 Comprehensive Policy Plan of Frederick County (Comprehensive Plan) identifies this area of the County as "rural" and is to remain agricultural in nature and is not part of any land use study. The Board of Supervisors added "special event facilities" to the conditional use list for the County's Rural Areas Zoning District in May 2017 to support additional opportunities for agribusiness and agritourism. "Agritourism" is broadly defined in the Zoning Ordinance as: any activity carried out on a farm or ranch that allows members of the general public, for recreational, entertainment, or educational purposes, to view or enjoy rural activities, including farming, wineries, ranching, historical, cultural, harvest -your -own activities, or natural activities and attractions. An activity is an agritourism activity whether or not the participant paid to participate in the activity. The proposed use is consistent with the goals and strategies expressed in the 2035 Comprehensive Plan and the definitions and provisions included in the Frederick County Zoning Ordinance. STAFF CONCLUSIONS FOR THE 09/20/17 PLANNING COMMISSION MEETING: Should the Planning Commission find this use appropriate, Staff would suggest the following conditions be placed on the CUP: 1. All review agency comments shall be complied with at all times. 2. An engineered site plan, in accordance with the requirements of Article VIII of the Fredrick County Zoning Ordinance, shall be submitted to and approved by Frederick County prior to the establishment of the use. Building permits are also required for all buildings and structures. 3. Events shall start no earlier than 10 a.m. and all events and related activities shall conclude by midnight. 4. Events may accommodate up to and not to exceed 280 persons. 5. One (1) monument style sign with a maximum sign area not to exceed 50 square feet (SF) and not to exceed 10 feet (FT) in height is permitted. 6. Any expansion or modification of this use will require the approval of a new CUP. Page 6 CUP #07-17, Caroline Dixie Scheulen — Special Event Facility December 5, 2017 PLANNING COMMISSION SUMMARY AND ACTION OF THE 09/20/17 MEETING: The Planning Commission held a public hearing on September 20, 2017. Planning Staff provided an overview of the proposed use, noting the Applicant had satisfied all County requirements and comments from review agencies. The Applicant, Mrs. Caroline "Dixie" Scheulen also spoke, noting her desire to open a special event facility for weddings at 238 Barracks Lane, and to maintain the rural character of the property, and be a good neighbor along Woodchuck Lane. Mrs. Claire Boyd, the property owner and co -applicant, also spoke on the merits of the application, and a demand for a wedding venue to support visitors from Northern Virginia, -and nearby states, in addition to local residents. During the public hearing, several members of the public spoke in opposition of the proposed special event facility, citing concerns regarding traffic along Woodchuck Lane, vehicle safety entering and leaving the site, noise from live music, outdoor lighting shining onto adjacent homes and trash. Planning Staff responded to several of the concerns raised by the public, specifically vehicle access, safety, noise, and lighting: Vehicle Access & Safety: As evaluated by the Virginia Department of Transportation (VDOT) as part of the CUP application, Barracks Lane is the preferred point -of -access due to appropriate sight distance onto Woodchuck Lane, and from Woodchuck Lane onto Round Hill Road (old Route 50). Barracks Lane is also a private drive on the Applicants property. Staff noted one solution may be the relocation of Barracks Lane along the property frontage and away from the neighboring residence, however, this would require an additional review frorn VDOT to ensure it would be appropriate. Other alternative vehicle access evaluated by VDOT and Planning Staff included: shared private access to existing Cather Lane to Round Hill Road; shared private access across the old Round Hill Volunteer Fire Station property to Round Hill Road; and proposed private access across an adjacent owner's property to Round Hill Road. Staff noted that under the County's Zoning Ordinance's "Supplemental Use Regulations for Special Event Facilities," shared access across adjacent property would also require the Applicant to have written consent from those owners to utilize a private easement and as such these other points of access may not be feasible. Staff further stated that VDOT had informally commented that these alternatives also may present issues with site distance onto Round Hill Road. The Planning Commission directed Staff to work with the Applicant, and VDOT, to consider relocation of Barracks Lane east along the property frontage to have less impact on an adjacent property. Noise: Staff noted noise was evaluated during the CUP application. The proposed buildings would need to adhere to the Virginia (VA) Statewide Building Code requirements, and a Condition had been included regarding hours of operation. Staff also noted the location of the proposed building was more than 1,300 FT from the nearest residential property line. Page 7 CUP #07-17, Caroline Dixie Scheulen — Special Event Facility December 5, 2017 The Planning Commission directed Staff to work with the Applicant to further restrict outdoor music, as applicable, to not adversely impact adjacent residences. Lighting: Staff noted outdoor lighting would be evaluated during review of the site plan application, and that the County's Zoning Ordinance contained provisions for outdoor lighting standards. Staff also noted the location of the proposed building was more than 1,300 FT from the nearest residence. The Planning Commission directed Staff to work with the Applicant to further restrict outdoor lighting, as applicable, to not adversely impact adjacent residences. The Planning Commission continued to discuss the merits of the application, and concerns raised by members of the public. The Planning Commission voted 8-3-1 (Commissioners Marston, Ambrogi & Manual objecting; Commissioner Oates absent) to postpone action for 30-days on the CUP application, and requested Staff work to with the Applicant to include additional Conditions of Approval to address comments and concerns raised during the public hearing and Planning Commission discussion. Staff noted the application would come back to the Planning Commission at the November 1, 2017 meeting. STAFF CONCLUSIONS FOR THE 11/01/17 PLANNING COMMISSION MEETING: Following the Planning Commission Public Hearing and discussion on September 20, Staff sought additional written comments from VDOT (attached, dated 10-11-17) regarding the proposed point - of -access using Barracks Lane, and alternative points -of -access. Per VDOT's comments, the current location of the Barracks Lane ingress from and egress to Woodchuck Lane is preferred as it meets sight distance requirements for vehicle safety. Alternative points -of -access (i.e. to Round Hill Road through the old Round Hill Volunteer Fire Station property or relocating Barracks Lane to the east) have restricted lines of sight which may impede vehicle safety exiting the property and would require the Applicant to acquire sight distance easements from neighboring properties. Additional points -of -access evaluated by Staff included: Cather Lane (State Roadway 711), direct access to Round Hill Road (State Roadway 803) or another connection to Woodchuck Lane (Route 654). Cather Lane is currently an unpaved roadway, of minimal width, with an un-signalized railroad crossing. Based on Staff s research, it does not appear the Applicant's property has direct access to Cather Lane through a private access agreement or recorded deed -of -easement. Direct access from the subject property to Round Hill Road, or to Woodchuck Lane at a different location, would require the Applicant to obtain ownership of adjacent private property or written permission from the adjoining property owner to access the state road network. As required under the County's Zoning Ordinance "Supplemental Use Regulations foi Special Event Facilities" (Section §165- 204.03(E)), special event facilities that share a private access easement with another property owner/s must show the easement allows a use of this type or written permission must be obtained by the sharing parties. Page 8 CUP #07-17, Caroline Dixie Scheulen — Special Event Facility December 5, 2017 To address comments identified at the September 20"' Planning Commission Public Hearing, Staff has drafted additional conditions (see numbers 4, 5, 6, & 7 below). These new conditions further prohibit outdoor music after 9 p.m.; would require any outdoor lighting to be downcast to avoid glare onto adjacent properties and residences; and would realign the internal access drive (Barracks Lane) to avoid traffic passing directly by and vehicle headlights shining directly onto an adjacent residence. Further, Staff has included a condition to allow a new point -of -access without requiring a new CUP should the Applicant be able to secure a deed of easement or written consent fiom an adjacent property owner for use. Should the Planning Commission find this use appropriate, Staff would suggest the following conditions be placed on the CUP: 1. All review agency comments shall be complied with at all times. 2. An engineered site plan, in accordance with the requirements of Article VIII of the Fredrick County Zoning Ordinance, shall be submitted to and approved by Frederick County prior to the establishment of the use. Building permits are also required for all buildings and structures. 3. Events shall start no earlier than 10 a.m. and all events and related activities shall conclude by midnight. 4) All outside music shall conclude by 9 p.m. Music may continue indoors until the conclusion of the event. 5) All lighting shall be downcast to avoid glare onto adjacent properties and residences. 6) Access to the site shall be provided to Woodchuck Lane (Route 654) via Barracks Lane (private internal access drive). The Applicant shall relocate Barracks Lane on PIN 52-A- 261 to ensure the access drive to the event center is not immediately adjacent to the southern property boundary of Parcel 52-A-280A in general conformance with the layout below: Page 9 CUP #07-17, Caroline Dixie Scheulen — Special Event Facility December 5, 2017 7) In the future, should the owner of parcel 52-A-261 be able to secure private access to Cather Lane (Route 711), Round Hill Road (Route 803), or Woodchuck Lane (Route 654) through a recorded deed of easement or written consent from the property owner, a new CUP would not be required to implement such access. 8) Events may accommodate up to and not to exceed 280 persons. 9) One (1) monument style sign with a maximum sign area not to exceed 50 square feet (SF) and not to exceed 10 feet (FT) in height is permitted. 10) Any expansion or modification of this use will require the approval of a new CUP. PLANNING COMMISSION SUMMARY AND ACTION OF THE 11/01/17 MEETING: The Planning Commission held a public meeting on the proposed CUP on November 1, 2017. The Planning Commission Chair acknowledged at the start of the meeting the receipt of more than 28 pieces of correspondence regarding the proposed CUP, and noted that a public hearing had been held on September 20th. During the "Public Comment" portion of the agenda seven (7) members of the public spoke in opposition to the proposed CUP citing the following concerns: outdoor music & noise, traffic along Woodchuck Lane & Round Hill Road, safety of residents, children & visitors, supervision (or perceived lack -there -of) during special events, water usage, and the lack of existing agriculture activities on the property. Staff provided a brief overview of the proposal, also acknowledged receipt of written public comment, and spoke to changes made to the application and additional recommended Conditions of Approval from the September 20th Planning Commission Public Hearing. Staff noted the Planning Commission had specifically raised three (3) concerns to be further evaluated, including: traffic, access & safety, noise, and site lighting; further Staff noted how new conditions provided Page 10 CUP #07-17, Caroline Dixie Scheulen — Special Event Facility December 5, 2017 sought to mitigate these concerns. The Planning Commission had several additional questions, which Staff addressed regarding: water/septic use on site specific to a commercial kitchen; hours of operation; and how this "commercial" type use fit with the agricultural nature of the site and surrounding Round Hill Community. Staff reiterated that under the County's 2035 Comprehensive Plan and definition of "agritourism" in the Zoning Ordinance, this type of facility was envisioned as compatible, given the Applicant intended to continue to farm the balance of the site. Further Staff clarified that there were other uses, with similar or greater traffic generation, that would otherwise be allowed by -right without requiring an approved CUP or site plan, such as farm wineries/farm breweries, civic and other assembly type uses, and farmers markets. Staff noted for farm wineries and civic uses, weddings and other special events could be held as "accessory" type events. Staff clarified that in this request, the proposal is considered a commercial -type building for building classification purposes, as it does not meet the requirements for "agricultural exemption" as defined by the Virginia Statewide Building Code. The Applicants also spoke, clarifying comments raised during the "Public Comment" period and in e-mails/letters to the Planning Commission by neighbors. The Applicants stated they intend to farm the balance of the property's acreage, and had already planted grass for next season to feed their cattle. The Applicant's further reaffirmed their desire to be good neighbors, to listen and understand their neighbors' concerns presently and in the future and to resolve issues with the special event center in a timely manner if they were to arise. The Applicants stated that their special event facility would be supervised at -all -times by one of the property owners or their designee to ensure safety of guests, outside vendors and others. The Applicant noted they would also be vigilant to the property and clean up any trash and keep the facility attractive to guest and neighbors. The Applicants concluded highlighting the financial benefit of this type of facility to the Frederick County and Winchester economies, stating it would not only support their family farm, but also other small businesses in the community such as photographers, caterers, and other vendors. In response to additional questions by the Planning Commission, Staff noted that CUP's "run with the land" and that any future sale or transfer of the property would include the CUP for a special event facility. Staff clarified the recourse for CUP's that are in violation of their conditions, noting it was ultimately up to the Board of Supervisors to revoke an approved CUP. Commissioner Kenney expressed his concern with the proposal, specifically the opposition from neighbors, the traffic along Woodchuck Lane and the impact on adjacent residences, and the perception of locating a "commercial" type use in a rural/residential area. Commissioner Marston stated his support for the proposal, citing the work put into the application to address concerns of neighbors and his confidence in the Applicant to run a successful business. There was no further discussion by the Planning Commission. The Planning Commission voted 9-1-3 (Commissioner Kenney opposed; Commissioners Oates, Thomas and Unger absent) to forward the item to the Board of Supervisors with a recommendation of approval with conditions. Page 11 CUP #07-17, Caroline Dixie Scheulen — Special Event Facility December 5, 2017 EXECUTIVE SUMMARY & PLANNING COMMISSION RECOMMENDATION FOR THE 12/13/17 BOARD OF SUPERVISORS MEETING: Following the Planning Commission Public Meeting on November 1, 2017 at the request of the Applicant, Planning & Development Staff requested VDOT comment on a change in the proposed entrance from Barracks Lane to use of the Applicants private access to Round Hill Road (across property presently owned by the Round Hill Volunteer Fire Company). In an email dated November 7, 2017, VDOT confirmed they had no objection to the use of the Applicant's 50 foot (FT) -wide private access easement to Round Hill Road as the main entrance to the proposed special event facility. As required under the County's Zoning Ordinance "Supplemental Use Regulations for Special Event Facilities" (Section § 165-204.03 (E)), special event facilities that share a private access easement with another property owner/s must show the easement allows a use of this type or written permission must be obtained by the sharing parties. The County Attorney notes the Applicant's deed provides a private 50-FT access easement from the property directly to Round Hill Road for use, thus satisfying the above requirement. In conclusion, this is a request for a Conditional Use Permit (CUP) for a special event facility in the RA (Rural Areas) Zoning District. Should the Board of Supervisors find this application for a special event facility to be appropriate, the Planning Commission recommends that the following conditions'be attached to the CUP: 1. All review agency comments shall be complied with at all times. 2. An engineered site plan, in accordance with the requirements of Article VIII of the Fredrick County Zoning Ordinance, shall be submitted to and approved by Frederick County prior to the establishment of the use. Building permits are also required for all buildings and structures. 3. Events shall start no earlier than 10 a.m. and all events and related activities shall conclude by midnight. 4. All outside music shall conclude by 9 p.m. Music may continue indoors until the conclusion of the event. 5. All lighting shall be downcast to avoid glare onto adjacent properties and residences. 6. Access to the site shall be provided to Woodchuck Lane (Route 654) via Barracks Lane (private internal access drive). The Applicant shall relocate Barracks Lane on PIN 52-A- 261 to ensure the access drive to the event center is not immediately adjacent,to the southern property boundary of Parcel 52-A-280A in general conformance with the layout below: Page 12 CUP #07-17, Caroline Dixie Scheulen — Special Event Facility December 5, 2017 7. In the future, should the owner of parcel 52-A-261 be able to secure private access to Cather Lane (Route 711), Round Hill Road (Route 803), or Woodchuck Lane (Route 654) through a recorded deed of easement or written consent from the property owner, a new CUP would not be required to implement such access. 8. Events may accommodate up to and not to exceed 280 persons. 9. One (1) monument style sign with a maximum sign area not to exceed 50 square feet (SF) and not to exceed 10 feet (FT) in height is permitted. 10. Any expansion or modification of this use will require the approval of a new CUP. Following this public hearing, a decision regarding this Conditional Use Permit application by the Board of Supervisors would be appropriate. The Applicant should be prepared to adequately address all concerns raised by the Board of Supervisors. CUP #07-17 0 r� °"= N PIKE"` Caroline "Dixie" Scheulen 2- ROUND ND HILL RD PIN: RD 2-A-261 Special Events Facilities 33 83; Location Map R L Ho y CA GATHER LN 200 ,CATHER LN 622 ODCHUCKLN CUP #07-17 285 FOX MEADOW LN 2793 W. Gl NORTHWESTERN!+NORTHWESTERN 2727 269I NORTHWE PIKE NORTHWESTERN PSI 62, NORTHWESTERN PIKE j P RHOUSE RD 119 PIKE 2633 w '�T60, PINGLEY LN 2693 185 NORTHV PIKE'"-ijI -POORHOUSE RD NORTHWESTERN 175 PINGLEY LN MO ��',.. 121 PIKE PINGLEY LN .VIST. 110 PINGLEY LN _ I63 182 )RHOUSE RD `fi 696 PINGLEY LN PINGLEY LN ROUND 135 I64 C 712%jHI114RD PINGLEY LN PINGLEY 745 ROUN67v$,84 VIST, AROUND HILL RD ROUND PINGLEY GLEY LN rHILL RD ' HILLRD 668 32 729 PINGLEY LNP I34 MO ROUND IND ROUND +r VIST% 120 HILL RD 622 MOUNT RD HIU7RD VISTA DR V WOODCHUCK LN ROUND 57; 39 126 HILORD`: `TROUT to WOODCHUCK LN 109 HILL WOODCHUCK LN ROUND 599 e,', 4 S71Jl HILL RD ROUND -ROUNL 158 —137 HIL&RD HILLrRC wnnnruurr iu WOODCHUCK LN It .1~ CUP#07 - 17 a Caroline "Dixie" Scheulen PIN: -A-261 )a Special Events Facilities 3 ND Zoning Map HILLRD HILLh �w 227 CATHER LN 2 i CATHER ill .y 235 CATHER 285 FOX "MEADOW . �• HWES_TERN NORTHWESTERN 2727 269! PIKE• PIKE 'NORTHWESTERN !62 NORTHWESTERN pE C 'OORHOUSE R�D, ...� PIKE i0 PINGLEYLLN' 2693 4185� USE RD NO 1'75 P,ING,-LEY LN !Ir 21r PIKE PINGLEY�LN4 k PWGLEY LN.. y1 4, . RD 696 PINGLEYiLN PING ROUND 135'�+,ate`' 164� 712 HILL RD PINGLEY LN, PINGLEY ROUND _{684 123.. rS�HILLIRD�' ROUN�D PI.NGLEv LN .f% �7-. w— 432 K ROUNDS �r�n�ler Irv- 134 ;^T 120��` HILL RD 622 MOUNT vIST )DCHUCK LN -ROUND VISTA DR 5i 121S HILL RD 4ROL �HUCK LN 109 '�' _ "HILL WOODCHUCK LN �6-rS �a 599. ROUND* � � � ROURD:ROUNI t is HILL RD HILL R -ROUNj Tyler Klein From: Smith, Matthew, P.E. (VDOT) <Matthew.S nith@vdot.virginia.gov> Sent: Wednesday, October 11, 2017 7:5; AM To: Tyler Klein Cc: Rhodes, Timothy (VDOT); John Bishcp Subject: RE: Request for Additional Comments - Barracks Lane Follow Up Flag: Follow up Flag Status: Flagged Tyler, The existing entrance (Barracks Lane) meets the minimum sight distance requirements for a commerc al entrance/street connection. Moving the entrance east along the property frontage on Woodchuck Lane would present more challenges to overcome, foremost obtaining substantial permanent sight distance easements from the neighbor across the street and the neighbor to the east. The Round Hill Road option isn't a great location either with the undesiraole skew of the railroad tracks which are located in the functional area of the intersection. Let me know if you have any other questions. Thanks, Matt Matthew B. Smith, P.E. Area Lund Use Engineer VDOT - Land Development Clarke, Frederick, Shenandoah & Warren Counties 14031 Old Valley Pike Edinburg, VA 22824 Phone # (540) 984-5615 Fax # (540) 984-5607 From: Tyler Klein [mailto:tklein@fcva.us] Sent: Tuesday, October 03, 2017 3:23 PM To: Smith, Matthew, P.E. (VDOT); Rhodes, Timothy (VDOT) Cc: John Bishop Subject: Request for Additional Comments - Barracks Lane Matt & Tim, following our recap this morning of the discussion of pending CUP #07-17 (Caroline Dixie Scheulen) for 283 Barracks Lane; can you please confirm the current configuration of Barracks Lane as the private -access drive onto Woodchuck Lane is acceptable VDOT and that moving the entrance east along the property frontage on Woodchuck Lane may otherwise not be appropriate. Also, please confirm access from the property across the old Round Hill Fire Station (& railroad tracks) onto Round Hill Road is not desirable given site distance and grade. If we need to discuss further, please let me know. This item goes back to the Plaining Commission on November 1; if possible please provide a written response in the next few business days. Thank you. M. Tyler Klein, AICP Planner Department of Planning & Development Frederick County, Virginia 107 N. Kent Street Winchester, VA 22601 (5L0)722-8248 tkleinna.fcva.us �GX oar CONDITIONAL USE PERMIT #07-17 Caroline (Dixie) Scheulen - Special Event Facility x � Staff Report for the Planning Commission w Prepared: October 20, 2017 Staff Contact: M. Tyler Klein, AICP, Planner This report is prepared by the Frederick County Planning Staff to provide information to the Planning Commission and the Board of Supervisors to assist them in making a decision on this request. It may also be useful to others interested in this zoning matter. Reviewed Planning Commission: 09/20/17 Planning Commission: 11/01/17 Board of Supervisors: 12/13/17 EXECUTIVE SUMMARY: Action Public Hearing Held; Postponed Public Meeting Pending This is a request for a Conditional Use Permit (CUP) for a special event facility in the RA (Rural Areas) Zoning District. Should the Planning Commission find this application for a special event facility to be appropriate, Staff recommends that the following conditions be attached to the CUP: 1. All review agency comments shall be complied with at all times. 2. An engineered site plan, in accordance with the requirements of Article VIII of the Fredrick County Zoning Ordinance, shall be submitted to and approved by Frederick County prior to the establishment of the use. Building permits are also required for all buildings and structures. 3. Events shall start no earlier than 10 a.m. and all events and related activities shall conclude by midnight. 4. All outside music shall conclude by 9 p.m. Music may continue indoors until the conclusion of the event. 5. All lighting shall be downcast to avoid glare onto adjacent properties and residences. 6) Access to the site shall be provided to Woodchuck Lane (Route 654) via Barracks Lane (private internal access drive). The Applicant shall relocate Barracks Lane on PIN 52-A- 261 to ensure the access drive to the event center is not immediately adjacent to the southern property boundary of Parcel 52-A-280A in general conformance with the layout below: Page 2 CUP #07-17, Caroline Dixie Scheulen — Special Event Facility October 20, 2017 7) In the future, should the owner of parcel 52-A-261 be able to secure private access to Cather Lane (Route 711), Round Hill Road (Route 803), or Woodchuck Lane (Route 654) through a recorded deed of easement or written consent from the property owner, a new CUP would not be required to implement such access. 8) Events may accommodate up to and not to exceed 280 persons. 9) One (1) monument style sign with a maximum sign area not to exceed 50 square feet (SF) and not to exceed 10 feet (FT) in height is permitted. 10) Any expansion or modification of this use will require the approval of a new CUP. Following this public meeting, it would be appropriate for the Planning Commission to offer a recommendation concerning this application to the Board of Supervisors. Page 3 CUP #07-17, Caroline Dixie Scheulen — Special Event Facility October 20, 2017 LOCATION: This approximately 135-acre property is located at 283 Barracks Lane, Winchester, Virginia, immediately south of Route 50 (Northwestern Pike) and Round Hill Road and immediately west of Woodchuck Lane. MAGISTERIAL DISTRICT: Back Creek PROPERTY ID NUMBER: 52-A-261 PROPERTY ZONING & PRESENT USE: Zoned: RA (Rural Areas) Land Use: Agriculture/Open Space ADJOINING PROPERTY ZONING & PRESENT USE: North: RA (Rural Areas) South: RA (Rural Areas) East: RP (Residential Performance) West: RA (Rural Areas) PROPOSED USE: Use: Agricultural/Vacant Use: Residential/Agricultural Use: Residential Use: Residential/Agricultural This is a request for a Conditional Use Permit (CUP) to enable the establishment of a special event center for weddings and other similar type events in the RA (Rural Areas) Zoning District. Improvements to the property will include construction of a 5,000-square foot (SF) event center (including restrooms, kitchen and storage), a 600 SF detached bridal suite, a concrete patio and gazebo. The Applicant intends to develop this project in phases. REVIEW EVALUATIONS: Virginia Department of Transportation: (10-11-17 VDOT Comment Letter) The existing entrance (Barracks Lane) meets the minimum sight distance requirements for a commercial entrance/street connection. Moving the entrance east along the property frontage on Woodchuck Lane would present more challenges to overcome, foremost obtaining substantial permanent sight distance easements from the neighbor across the street and the neighbor to the east. The Round Hill Road option isn't a great location either with the undesirable skew of the railroad tracks which are located in the functional area of the intersection. (06-30-17 VDOT Comment Letter) The application for the Conditional Use Permit for this property appears to have a measurable impact on Route 803 (Round Hill Road), the VDOT facility which would provide access to the property. Prior to operation of the business a commercial entrance must be constructed to our standards to allow for safe egress and ingress of the property. Any work performed on the State's right-of-way must be covered under a land use permit. The Page 4 CUP #07-17, Caroline Dixie Scheulen — Special Event Facility October 20, 2017 permit is issued by this office and requires an inspection fee and surety coverage. Frederick County Inspections: Please see attached comments from Mark Fleet, Building Code Official dated August 17, 2017. Winchester -Frederick County Health Department: Please see attached letter from Herbert Cormier, Environment Health Supervisor, Lord Fairfax Health District dated June 1, 2017. Frederick Water: No comments. Frederick County Fire Marshall: Please see attached comments from Kenneth Scott, Jr., Fire Inspector, Fire & Rescue dated June 5, 2017. City of Winchester: No comments. Winchester Regional Airport: No comments. Historic Resources Advisory Board: Please see attached letter from Candice E. Perkins, AICP, Assistant Director/Staff to HRAB, dated June 23, 2017. Planning and Zoning: This application is for a Conditional Use Permit (CUP) to permit the establishment of a special event facility for private events such as weddings. A special event facility is a permitted use in the RA (Rural Areas) Zoning District with an approved CUP. The Zoning Ordinance defines "special event facility" as a facility or site utilized for events that are typically conducted on a single day but which may be conducted for up to three consecutive days, for which attendance. is permitted only by invitation or reservation; special events include, but are not limited to, meetings, conferences, banquets, dinners, weddings and private parties. This proposed use will take place on a 135.8-acre property, which is currently being used for agricultural purposes (raising of cattle and farming hay). The special event facility will be accessed via Barracks Lane (a private drive), from Woodchuck Lane (State Route 654), a state-owned roadway. The Applicant intends to use a portion of the site for the proposed special event facility, while maintaining the remainder of the site as productive agricultural land. The Applicant proposes to erect an approximately 5,000 square foot (SF, 50' x 100') one-story event center, which includes a kitchen, permanent restrooms, banquet hall and storage, a separate approximately 600 SF bridal suite, and an outdoor concrete patio and gazebo. This facility may accommodate events up to 280 persons (note: actual occupancy, not to exceed 280 persons, will be determined at time of site plan). The Applicant states the design and architecture of the proposed event center and accessory buildings will be consistent with structures found in the County's rural areas. The Applicant also intends phase construction of the facility and accessory structures. All buildings relating to the proposed use, a special event facility, would require building permits and would not be eligible for an agricultural exemption. Page 5 CUP #07-17, Caroline Dixie Scheulen — Special Event Facility October 20, 2017 The property is surrounded by RA (Rural Areas) and RP (Residential Performance) zoned property, which includes open space, agricultural uses, and single-family detached residences. The 2035 Comprehensive Policy Plan of Frederick County (Comprehensive Plan) identifies this area of the County as "rural" and is to remain agricultural in nature and is not part of any land use study. The Board of Supervisors added "special event facilities" to the conditional use list for the County's Rural Areas Zoning District in May 2017 to support additional opportunities for agribusiness and agritourism. The proposed use is consistent with the goals and strategies expressed in the 2035 Comprehensive Plan and the surrounding properties. STAFF CONCLUSIONS FOR THE 09/20/17 PLANNING COMMISSION MEETING: Should the Planning Commission find this use appropriate, Staff would suggest the following conditions be placed on the CUP: 1. All review agency comments shall be complied with at all times. 2. An engineered site plan, in accordance with the requirements of Article VIII of the Fredrick County Zoning Ordinance, shall be submitted to and approved by Frederick County prior to the establishment of the use. Building permits are also required for all buildings and structures. 3. Events shall start no earlier than 10 a.m. and all events and related activities shall conclude by midnight. 4. Events may accommodate up to and not to exceed 280 persons. 5. One (1) monument style sign with a maximum sign area not to exceed 50 square feet (SF) and not to exceed 10 feet (FT) in height is permitted. 6. Any expansion or modification of this use will require the approval of a new CUP. PLANNING COMMISSION SUMMARY AND ACTION OF THE 09/20/17 MEETING: The Planning Commission held a public hearing on September 20, 2017. Planning Staff provided an overview of the proposed use, noting the Applicant had satisfied all County requirements and comments from review agencies. The Applicant, Mrs. Caroline "Dixie" Scheulen also spoke, noting her desire to open a special event facility for weddings at 238 Barracks Lane, and to maintain the rural character of the property, and be a good neighbor along Woodchuck Lane. Mrs. Claire Boyd, the property owner and co -applicant, also spoke on the merits of the application, and a demand for a wedding venue to support visitors from Northern Virginia, and nearby states, in addition to local residents. Page 6 CUP #07-17, Caroline Dixie Scheulen — Special Event Facility October 20, 2017 During the public hearing, several members of the public spoke in opposition of the proposed special event facility, citing concerns regarding traffic along Woodchuck Lane, vehicle safety entering and leaving the site, noise from live music, outdoor lighting shining onto adjacent homes and trash. Planning Staff responded to several of the concerns raised by the public, specifically vehicle access, safety, noise, and lighting: Vehicle Access & Safety: As evaluated by the Virginia Department of Transportation (VDOT) as part of the CUP application, Barracks Lane is the preferred point -of -access due to appropriate sight distance onto Woodchuck Lane, and from Woodchuck Lane onto Round Hill Road (old Route 50). Barracks Lane is also a private drive on the Applicants property. Staff noted one solution may be the relocation of Barracks Lane along the property frontage and away from the neighboring residence, however, this would require an additional review from VDOT to ensure it would be appropriate. Other alternative vehicle access evaluated by VDOT and Planning Staff included: shared private access to existing Cather Lane to Round Hill Road; shared private access across the old Round Hill Volunteer Fire Station property to Round Hill Road; and proposed private access across an adjacent owner's property to Round Hill Road. Staff noted that under the County's Zoning Ordinance's "Supplemental Use Regulations for Special Event Facilities," shared access across adjacent property would also require the Applicant to have written consent from those owners to utilize a private easement and as such these other points of access may not be feasible. Staff further stated that VDOT had informally commented that these alternatives also may present issues with site distance onto Round Hill Road. The Planning Commission directed Staff to work with the Applicant, and VDOT, to consider relocation of Barracks Lane east along the property frontage to have less impact on an adjacent property. Noise: Staff noted noise was evaluated during the CUP application. The proposed buildings would need to adhere to the Virginia (VA) Statewide Building Code requirements, and a Condition had been included regarding hours of operation. Staff also noted the location of the proposed building was more than 1,300 FT from the nearest residence. The Planning Commission directed Staff to work with the Applicant to further restrict outdoor music, as applicable, to not adversely impact adjacent residences. Lighting: Staff noted outdoor lighting would be evaluated during review of the site plan application, and that the County's Zoning Ordinance contained provisions for outdoor lighting standards. Staff also noted the location of the proposed building was more than 1,300 FT from the nearest residence. The Planning Commission directed Staff to work with the Applicant to further restrict outdoor lighting, as applicable, to not adversely impact adjacent residences. Page 7 CUP #07-17, Caroline Dixie Scheulen — Special Event Facility October 20, 2017 The Planning Commission continued to discuss the merits of the application, and concerns raised by members of the public. The Planning Commission voted 8-3-1 (Commissioners Marston, Ambrogi & Manual objecting; Commissioner Oates absent) to postpone action for 30-days on the CUP application, and requested Staff work to with the Applicant to include additional Conditions of Approval to address comments and concerns raised during the public hearing and Planning Commission discussion. Staff noted the application would come back to the Planning Commission at the November 1, 2017 meeting. STAFF CONCLUSIONS FOR THE 11/01/17 PLANNING COMMISSION MEETING: Following the Planning Commission Public Hearing and discussion on September 20, Staff sought additional written comments from VDOT (attached, dated 10-11-17) regarding the proposed point - of -access using Barracks Lane, and alternative points -of -access. Per VDOT's comments, the current location of the Barracks Lane ingress from and egress to Woodchuck Lane is preferred as it meets sight distance requirements for vehicle safety. Alternative points -of -access (i.e. to Round Hill Road through the old Round Hill Volunteer Fire Station property or relocating Barracks Lane to the east) have restricted lines of sight which may impede vehicle safety exiting the property and would require the Applicant to acquire sight distance easements from neighboring properties. Additional points -of -access evaluated by Staff included: Cather Lane (State Roadway 711), direct access to Round Hill Road (State Roadway 803) or another connection to Woodchuck Lane (Route 654). Cather Lane is currently an unpaved roadway, of minimal width, with an un-signalized railroad crossing. Based on Staff s research, it does not appear the Applicant's property has direct access to Cather Lane through a private access agreement or recorded deed -of -easement. Direct access from the subject property to Round Hill Road, or to Woodchuck Lane at a different location, would require the Applicant to obtain ownership of adjacent private property or written permission from the adjoining property owner to access the state road network. As required under the County's Zoning Ordinance "Supplemental Use Regulations for Special Event Facilities" (Section § 165- 204.03(E)), special event facilities that share a private access easement with another property owner/s must show the easement allows a use of this type or written permission must be obtained by the sharing parties. To address comments identified at the September 20t" Planning Commission Public Hearing, Staff has drafted additional conditions (see numbers 4, 5, 6, & 7 below). These new conditions further prohibit outdoor music after 9 p.m.; would require any outdoor lighting to be downcast to avoid glare onto adjacent properties and residences; and would realign the internal access drive (Barracks Lane) to avoid traffic passing directly by and vehicle headlights shining directly onto an adjacent residence. Further, Staff has included a condition to allow a new point -of -access without requiring a new CUP should the Applicant be able to secure a deed of easement or written consent from an adjacent property owner for use. Page 8 CUP #07-17, Caroline Dixie Scheulen — Special Event Facility October 20, 2017 Should the Planning Commission find this use appropriate, Staff would suggest the following conditions be placed on the CUP: 1. All review agency comments shall be complied with at all times. 2. An engineered site plan, in accordance with the requirements of Article VIII of the Fredrick County Zoning Ordinance, shall be submitted to and approved by Frederick County prior to the establishment of the use. Building permits are also required for all buildings and structures. 3. Events shall start no earlier than 10 a.m. and all events and related activities shall conclude by midnight. 4) All outside music shall conclude by 9 p.m. Music may continue indoors until the conclusion of the event. 5) All lighting shall be downcast to avoid glare onto adjacent properties and residences. 6) Access to the site shall be provided to Woodchuck Lane (Route 654) via Barracks Lane (private internal access drive). The Applicant shall relocate Barracks Lane on PIN 52-A- 261 to ensure the access drive to the event center is not immediately adjacent to the southern property boundary of Parcel 52-A-280A in general conformance with the layout below: 7) In the future, should the owner of parcel 52-A-261 be able to secure private access to Cather Lane (Route 711), Round Hill Road (Route 803), or Woodchuck Lane (Route 654) through a recorded deed of easement or written consent from the property owner, a Page 9 CUP #07-17, Caroline Dixie Scheulen — Special Event Facility October 20, 2017 new CUP would not be required to implement such access. 8) Events may accommodate up to and not to exceed 280 persons. 9) One (1) monument style sign with a maximum sign area not to exceed 50 square feet (SF) and not to exceed 10 feet (FT) in height is permitted. 10) Any expansion or modification of this use will require the approval of a new CUP. 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W �t}1 ' it C' I TT O I INO'RTHW NORTHW 2793 2755 v N PIKE PIKE NORTHWESTERN NORTHWESTERN 2727 2691 11 • II 858 844 UND PIKE 162 PIKE NORTHWESTERN NORTHWESTERN NORTHWE Caroline Dixie Scheulen 2 ROUND HIILLL RD4RD POORHOUSE RD 119 PIKE PIKE 2633 ND HILL RD 160 PINGLEY LN 2693 185 NORTHV PI N. RD 127RHOUSE RD NORTHWESTERN 175 PINGLEY LN PIKEPOORHO121 PIKE PINGLEY LN Mg 52- A - 261 �RiiY1l/1 105 PINGLEYLN163182VISL/POORHOUSSE RD 696 PINGLEY. LN PINGLEY LNSpecial Events Facilities 3 837 ROUND 135 . ND ROUND 799789712 HILL RD PINGLEY LN PINGLEY+LN 'MC Zoning Map RD HILL RD ROUNDRO5 ROUND 684 123 VIST, HILL RD HILL RD ROUND HILL RD PINGLEY LNG' HILL RD HILL RROUND _D 769 , HILL RD HILL RD 132 _ ROUND 749 729 668 .PINGLEY LN j 34 MO HILL RD ROUND ROUND R U D MOUNT 'VISTL CATHER LN 759 HILL RD HILL RD 120 HILL RD 622 VISTA�DRi�i WOODCHUCK LN ROUND 739 R— UND� 57: HILL RD ROUND 126 HILL RD • ._ IROUI WOODCHUCK LN 109 HILL. 615 HILL RD WOODCHUCK LN 57�1�� ROUND I t 775 ROUND .ROUNL 200 ROUND 158 137 HILL RD HILL RD HIL ti HILL RD _� - CATHER LN �� � WOODCHUCK LN WOODCHUCK LN s5 � ^F.. 235 ' - - - 16 'ROL CATHER LN 190 WOODCHUCK LN HILL WOODC UCKLN 180 7- JRD DD .- 200 WOODCHUCK LN 4''d -HILL RD-,, 210,WOODCHUCKLN v- i 16- WOODCHUCKL - WOODCHUCK LN 275 .� WOODCHUCK LN 238 i ER IN . Y. - PV2-0 7 GEEIWOORC117N Ij 622 CHUCKLN 52 A 261 404 `561 WOODCHUCK LN 285 FOX MEADOW LN LN WOODCHUCK435 P IROU'D 50 R hkL RD 0y ZP ?V Note: Frederick County Dept of heulen Planning & Developmennt 107 N Kent St r" Submittal Deadline 8 6 11 P/C Meeting 2 o t '7 BOS Meeting `dl) i il APPILICATION FOR CONDITIONAL USE PERMIT FREDERICK COUNTY, VIRGINIA 1. Applicant (check one): Property Owner Other NAME: Caroline Dixie Scheulen (daughter of property owners) ADDRESS: 285 Fox Meadow Lane; Winchester VA 22602 TELEPHONE: 540-664-2145 2. Please list all owners, occupants, or parties in interest of the property: Robert & Claire Boyd Caroline Dixie Boyd Scheulen 3. The property is located at: (please give exact directions and include the route number of your road or street) 283 Barracks Lane; Winchester VA 22602 Take US-50 (Northwestern Pike) to VA-803/Round Hill Road, turn onto Woodchuck Lane in order to get to Barracks Lane. 4. The property has a road frontage of 300 feet and a depth of 2400 feet and consists of 135.87 acres. (Please be exact) 5. The property is owned by Robert & Claire Boyd as evidenced by deed from Franklin Lewis (previous owner) recorded in deed book no. 727 on page 715 , as recorded in the records of the Clerk of the Circuit Court, County of Frederick. 6. Property Identification Number (P.I.N.) 52 A 261 Magisterial District Back creek Current Zoning RA 5 7. Adjoining Property: USE North residential East residential South agriculture/farming West agriculturelfarming ZONING 99 Rural preservation RA RA 8. The type of use proposed is (consult with the Planning Dept. before completing): Special Event Facilities 9. It is proposed that the following buildings will be constructed: Event Center (50' X 100') with adjoining 20' X 30' bridal suite and eventually an additional bridal suite, concrete patio Gazebo 10. The following are all of the individuals, firms, or corporations owning property adjacent to both sides and rear and in front of (across street from) the property where the requested use will be conducted. (Continue on back if necessary.) These neot)le will be notified by mail of this aonlication: Name and Property Identification Number Address Name < �� nN e )L �- 1 r Ct Property # Name Property # Name Property # Name Property # Name Property # Name Property # Name Property # 2 Caroline Dixie Scheulen CUP #07-17 -tame and Property Identification Number Address Name K & M Enterprises Property # 52-A-124 Name Louise Cather Trust Property# 52-A-298 Name property# 52-9-B Name Daniel & Av Property# 52-A-286 Name Kelroek LLC Property # 52-A-261. Name Kellie Keplinger Property# 52-A-280A Name Barbara Singhas Property# 52-A-287B Name DTS LC Property # 52-A-300 Name Robert & Donna Properties Property# 52-A-262A & 262 Name Lisa Dreher Bell Property# 52-17-2-11 & Name Srava & rAfhPrin, Property# 52-16-1-2 Name Anthony Riley Property# 52-16-1-3 Name Richard Newlin ProP=1Y# 52-16-1-3 Name Judith Malone Property# 52-17-2-5A Name and Property Identification Number Address iName Richard Singhas Property # 52-17-2-5B Name Willard & Robin Link Property # 517-2-6A Name Carol Crocker Property # 52-17-2-6B Name Gregory & Marsha Miller Property # 52-17-2-7 Name Robert & Michelle Loy property # 52-17-2-8 Name Lois Sargent Property # 52-17-2-9 Name George & Linda Lashbaugh Property # 52-17-2-10 Name Michael Alexander Property # 52-17-2-13 Name Stephen Clark Property # 52-A-260 Name DTS LC Property # 52-A-300 Name Craig & KathySmith Property # 52-10-2-7 Name Property # Name Property # Name Property # ,," IXT27PGlIT ` -orl..*.SO' ' VA. 65 1359879 ,w ACRES r w d Q s t� r '0 r .—Wmm inuw 11b. Please use this partA for your sketch of the property. Show proposed and/or existing structures on the prop" ty, including measurements to a.. property lines. } {' • 41F 4 34" From Frederick County GIS i o Septic ! • Fief aze q� '%ravei Parking lot ��•� vent '1300, Center • 4, J' W t��t ' ' 4 0 f , 'Vft 360 Panoramic Views from Center of Event Center 12. Additional comments, if any: t hope to bring tourism to Frederick county and allow caents to witness on -site agricultural production increasing awareness of working farms in this area. We hope to provide a positive outlook and answer any questions regarding grain, hay, or livestock production. We plan to be very conscientious of excessive noise, light, and late hours, keeping adjacent neighbors in mind and communication open. In hopes to maintain this property and mortgage as farmland in Frederick county we will need to subsidize farm income. We think the 138 acre buffer will adequately minimize any disturbances to neighbors and the community at large. I (we), the undersigned, do hereby respectfully make application and petition the governing body of Frederick County, Virginia to allow the use described in this application. I understand that the sign issued to me when this application is submitted must be placed at the front property line at least seven (7) days prior to the first public hearing and maintained so as to be visible until after the Board of Supervisors' public hearing. Your application for a Conditional Use Permit authorizes any member of the Frederick County Planning Commission, Board of Supervisors or Planning and Development Department to inspect your property where the proposed use will be conducted. Signature of Applicant Signature of Owner � _,�,e �_� Owners' Mailing Address 2368 Cedar Cree Grade Owners' Telephone No. 540-327-7980 TO BE COMPLETED BY THE ZONING ADMINISTRATOR: USE CODE: RENEWAL DATE: Special Limited Power of Attorney County of Frederick, Virginia Frederick Planning Website: www.co.frederick.va.us Department of Planning & Development, County of Frederick, Virginia 107 North Kent Street, Winchester, Virginia 22601 Phone (540) 665-5651 Facsimile (540) 665-6395 Know All Men By These Presents: That 1 (We) (Name) Robert & Claire Boyd (Phone) 540-327-7980 (Address) 283 Barracks Lane, Winchester VA 22602 the owner(s) of all those tracts or parcels of land ("Property") conveyed to me (us), by deed recorded in the Clerk's Office of the Circuit Court of the County of Frederick, Virginia, by Instrument No. 727 on Page 717 , and is described as Parcel: Lot:261 Block: Section do hereby make, constitute and appoint: (Flame) Caroline Dixie Boyd Scheulen Subdivision: (Phone) 540-664-2145 (Address) 285 Fox Meadow Lane; Winchester, VA 22602 To act as my true and lawful attorney -in -fact for and in my (our) name, place and stead with full power and authority I (we) would have if acting personally to file planning applications for my (our) above described Property, including: 71 _Rezoning (including proffers) Conditional Use Permit Master Development Plan (Preliminary and Final) _Subdivision .Site Plan Variance or Appeal My attomey-in-fact shall have the authority to offer proffered conditions and to make amendments to previously approved proffered conditions except as follows: This authorization shall expire one year from the day it is signed, or until it is otherwise rescinded or modified. In witness thereof, I (we) have hereto set my (our) hand and seal this ' day of , 20_LL, <Z\ r-1-% n Signature(s) State of Virginia, City/County of Frederick , To -wit: a Notary Public in and for the jurisdiction aforesaid, certify that the person(s) who signed to the foregoing instrument personally appeared before me and has (acknowledged the same before me in the jurisdiction aforesaid this ��day of 20 4�J—. My Commission Expires: >✓4 2-U Notary Public Ixt to • No1681w = CMRIMiA YARIE 4EPOM _w 1irw 1►Yv10id �� COMMONwE/Y N oP vl AM a1aOd�1 �111A1LLMHO MY CowA1um WOW" AUd $1, sm I COMMIee10 e m il2w From: Smith, Matthew, P.E. (VDOT) To: IylrrKlein ii Cc: LL 1AnD2VyMD; John Shoo Subject: RE: Request for Additional Comments - Barracks Lane Date: Wednesday, October 11, 2017 7:56:40 AM Tyler, The existing entrance (Barracks Lane) meets the minimum sight distance requirements for a commercial entrance/street connection. Moving the entrance east along the property frontage on Woodchuck Lane would present more challenges to overcome, foremost obtaining substantial permanent sight distance easements from the neighbor across the street and the neighbor to the east. The Round Hill Road option isn't a great location either with the undesirable skew of the railroad tracks which are located in the functional area of the intersection. Let me know if you have any other questions. Thanks, Matt Matthew B. Smith, P.E. Area Land Use Engineer VDOT - Land Development Clarke, Frederick, Shenandoah & Warren Counties 14031 Old Valley Pike Edinburg, VA 22824 Phone # (540) 984-5615 Fax # (540) 984-5607 From: Tyler Klein [mailto:tklein@fcva.us] Sent: Tuesday, October 03, 2017 3:23 PM To: Smith, Matthew, P.E. (VDOT); Rhodes, Timothy (VDOT) Cc: John Bishop Subject: Request for Additional Comments - Barracks Lane Matt & Tim, following our recap this morning of the discussion of pending CUP #07-17 (Caroline Dixie Scheulen) for 283 Barracks Lane, can you please confirm the current configuration of Barracks Lane as the private -access drive onto Woodchuck Lane is acceptable VDOT and that moving the entrance east along the property frontage on Woodchuck Lane may otherwise not be appropriate. Also, please confirm access from the property across the old Round Hill Fire Station (& railroad tracks) onto Round Hill Road is not desirable given site distance and grade. If we need to discuss further, please let me know. This item goes back to the Planning Commission on November 1; if possible please provide a written response in the next few business days. Thank you. M. Tyler Klein, AICP Planner Department of Planning & Development Frederick County, Virginia 107 N. Kent Street Winchester, VA 22601 (540)722-8248 tklein_Ofcva us REQUEST.FOR CONDITIONAL USE PERMIT COMMENTS Virginia Department of 7 ransportation Mail tu: V'irgiaia 1-)ej arrx t ofTranspoftnon Attn: Pay -,-Id ant Fjk9ineer 14031 Oki Valley pit; c Edinburg, Virginia —2824 Hand de6vct- to. V4irir iia C-optu-Un:;:,L ,,f-Transportation Attn: ResidM ln),ittcc: 2275 Northwestern Pilo: Winchester, Virgitvtt 1160.1 Tire local office of the Transports ion Daptttnent i:t ky, aced at 2275 Northwestern Wi whwt,-r if you p to hand &Hva this -foml. Applicant! it is ye'atl' L" i -Y W compirxe tlur fi)rrti as amUna te.1V nL, Pos3ih1e itt agency itb their tvvicw. Ab% please attach two (2) copies of your appl►cutiott foram, locattu: _ . an outer ptsrtmotqaft� NOUN lion. Applicant's Nxne: 54cti-684-214: Mei,lg Address: Wo i.r, . VA 22W2 Name of developimnt andlar Jmription of lice request: p b _ � r-vsrrt :en::a c3 eeeamncoate rppraximaaUy 2r� -3JG paoc�k+ isc:yinoss :neebrgs, wax,,::. � .,:.; attw VW off"*" had feends %mW be its m. a=raloTina% 4WI WOW bet Cver vveeker4v (Fridays '3Tto ouiitNrlp w�fuid tx� �it!�a:c cct�traursd w�oti res;rcarx�. Location ofFropeM: t slat 1J•S6J (Nattiw�rn taYaa) eo Yk80�1+AOcrd � Rta�ti _hnr, urto Vrowl.�►t,dt L,ata :n c►rcier to per'. to liar arXx i.:i w. �'l � M't OtTlt!'tspel'tiftAB C'.��BtrR: TTie apptica. or: a Condiftnai Use Permit r s properW appears tea t,ave a measurable impart —Rid'u" + ." Ji7Ui'taZYiltV�Nft ti T�t��1Gr"�3t ova cesz :or-t}re )7tv;xn- q. - Prkn -tip vpertrtiep & i h e . business :.amrnerclal entrance must be constructed to our standards to allow for safe egress and!" tr>gMSS-01-1tW pt'operty. - Ary wom perfcrr wd-oa thw5tate`s-r%fim7f-wts , use permit. The permit is issued by this office and requires an inspection fee arld surety coverage. ; Thank you for allowing us the oppaortueity to comment. NAdiee rat N2)OT .• Pic.wtt v 17 M Form to .Appfiatat REQUEST FOR CONDITIONAL USE PERMIT COMMENTS Frederick County Inspections Department Mail to: Frederick County Inspections Department 107 North Kent Street, 2nd Floor Winchester, Virginia 22601 (540)665-5650 Hand deliver to: Frederick County Inspections Department Attn: Building Official 107 North Kent Street, 2nd Floor Winchester, Virginia Applicant: It is your responsibility to complete this form as accurately as possible in order to assist the agency with their review. Also, please attach two (2) copies of your application form, location map and all other pertinent information. Applicants Name: Caroline "Dixie" Boyd Scheulen Mailing Address: 285 Fox Meadow Lane Winchester, VA 22602 Telephone: 540-664-2145 Name of development and/or description of the request: Seeking approval to develop an event venue to accommodate up to 280 people. Business meetings, weddings, and other gatherings of families and friends would be its use. Predominate use would be over weekends (Fridays through Sundays) The building would be climate controlled with restrooms. An engineered site plan with follow the CUP. Location of Property: 283 Barracks Lane; Winchester, VA 22602 Take US-50 (Northwestern Pike) to VA-803/Round Hill Road, turn onto Woodchuck Lane in order to get to Barracks Lane, Building Official's Comments: a3Ai'30313 Building Official's Signature & Date: Notice to Inspections Department - Please Return This Form to the Applicant 12 Buildings shall comply with The Virginia Uniform Statewide Building Code, and Section 303 - A,Assembly Use Group of the Virginia Building Code/2012. Other Code that applies are the International Energy Code, ICC/ANSI A] 17.1-09 Accessible and Usable Buildings and Facilities. Design plans submitted for permit application shall be sealed by a Virginia Licensed Design Professional. Occupant load and fire egress plans shall be indicated on sealed plans at time of submittal. New assembly building shall meet height and area for the type of construction as allowed in T503 with applicable increases. Multi -level buildings and facilities shall meet Section 1104.4 for an accessible route. Building shall comply with Section 903, Automatic Sprinkler System. All required egress shall meet ANSI A 117.1-09 for slopes. 60% of all public entrances shall be accessible. Vestibule or air lock is required for entrances opening into a space exceeding 3000 sq ft. A detailed site plan is required to indicate the finished floor elevation(s) and accessible parking/unloading area, accessible route to main entrances, and elevations at fire exits. Site plan shall indicate the location and size of any equipment/tank associated with the fire suppression system. Sidewalks that exceed a 1:20 slope shall be designed as a ramp with details submitted. Curb ramps shall maintain a 1:12 maximum slope. Parking is provided in accordance with T1106.1(1) of the IBC. Where buildings have multiple accessible entrances with adjacent parking, accessible parking spaces shall be dispersed and located near the accessible entrance. A minimum of one van accessible parking and unloading is required. Max slope of accessible parking and unloading areas shall not exceed 2%. Signage for parking shall be provided as required per USBC 1106.8. Maximum %" door threshold is allowed per ANSI A 117.1-09 Demolition of any structure requires a building permit and an asbestos inspection. Restroom quantities shall be determined by Assembly Use Group Use based on the occupant load. Health Department approval for the sanitation system is required Please note the requirements in Chapter 17 of IBC for special inspection requirements on the type of structure.( Soils, concrete etc..). 8/17/17 Single story Assembly broken into fire areas (minimum 2 hour requirement) to reduce fire area to less than 5000 sq foot in lieu of providing the suppression system. Fire barrier shall comply with Section 707 of the 2012 Virginia Building Code for construction and termination. Multiple buildings located more than 20' away. Gazebo and storage building requires a building permit. All bathing facilities/restrooms shall meet ANSI Al 17.1-09 for accessibilities requirements. All building plans submitted shall be designed by a registered design professional. S:1Site Plan comments\2012\A.ssem CUP Event Center.doc GRAVEL PARKING LOT Iro ,.w roft •MI f GROOM �--� N I SUITE I o BRIDAL -- ,AvRt 4 !� 1 SUITE w- 1 =twottt d. OCC a -- 4� 32''i' GAZEBO I I� FAKE SUOING MAN+OAS IL 5� CONCRETE PATIO i 30L' STORAGE '7 tY toy/a• _ - rSb spa > g ooc -T5b3 .i 903 `5ti` i 2 q o� ✓ �)0c) .,-:l I �11 �es���M = (�aA Project shall comply with ANSI A 117.1 - 2Q!�9 For accessible and usable 1{t` buildings and facilities Itl•:Ol YST FOR CONDITIONAL USE (-U1%11j1V.\TS Win chc5ter-Frccicric.k Cntaniv �fc:alfh 1)tp:,t•tnscnt �•laii ttt: 1 rctfcrick-�1 inchcarr 11ca1tla 0chariment /111n: tianitatiun 1:r.irlccr 107 Noilh Kent Street N'indicstcr, vll'r}Jli l 22601 (540) 722-3.180 1-l:u}tl dC111'l'r fo: I*rcuicrick-Winchester Ilealih Delmi-townt Alin: S;wlmlion Engineer 107 Norlh Kent Street. Suitc 201 Wifi locstcr. Virtziniit Applicant: 11 is yow resptamibilit.". to cowpicle this Conn ns accuratcly ;as Passible in order In :assist the ageraa`•\ �%ith their rcvicw. Aiso. PIcasc allach lwo (2) copics ill'your ;11tp)ication firm, loc;atioll In;}I) :Iw;, ;all o►lici pcnincrit information. Applicant's Name] : CanDame'Dixw-' Boyd Schrruaon A.,hi l ing Address: 21r) Fox Me:xlow Lam! lMnrtx?ste•r. VA 22602 ( cla rhailie: 540464-2145 Nam,o of,developilicm anti./or description of tllc reu.(ucsc Seeking approval io develop an avonl venue to dccomnwdate epproxrnately 250 •300 people t3usiness mee(4Vs, weddings. and ottrer gatherings of families and friends would be its use. Predominate use would hr. over weekends (Fridays through Sundays.) The buildtnq would be cirrgte enrWrApri mth restraoms Location olTroperty: 28:1 Barracks lane. Winchmirr. VA 22602 Take US-50 (Norgtwestern Pike) to VA4iO,1'Rr„ind Hill Rond, turn onto WrxxWu)ck lane in currier to get to Batracks Lone. l`rederich-Winchester ltc.-Ash Department's Comments; I leahli DLpt. Signature & Dude: i\otic-c to Iltalih Department - Mense Return This Form I 13 LOU FAHUAX HH:ALTH DISTRICT Lord Fairfax Heald. District Frederick / %% inchesler Environmental Eicalth VD VIRGINIA III I Noith Kcnc tilicrt tiurik- Nll 1EPARTMEN \� ini hc•.Irr. \ II;,I u:I 2 "of) i no)F HEALTH _"- Icl. 1544)1 7t !tit! I.a.% I i-lt►1 72_'- t.f7`� PrufcctiRg Wand Murt=nlirunnnl w��rt�•.��Ih.� ir��inia.�,�n 1 .I Ic;11111 iX-parunc11C." Conrat•ilci]t;: 'I h s _I_Ic alth tii:P.arl]]acnt logs nn ieNycd the rc-kpu-�xt iior comments liar filar shrclal !went Facilily. icicafetl 2s" Itacrcacks l_.am`Wincl)r-,ict, Vey 22602. Tax-Ndah,t: 52-,\-261..'f_his I ealth ft anmem has no objections it) the construction of the structure I'Or hau4im, the venue. I Iom.-ever. ili filar ex•rnt the a pplicaut_tiesires lo► po v�•itii: liuxl sere Rx in tlic• i;arilit� att scan iafa►rc dale. this health Department_ ml_hix`hcr QSFiPF, should I-w notified nrior it) -Inv li+ralicr -work_ is claane on 11le Prciq<l. 'Fhc rea>wn is that Fx)d strKI 111 �aiastvc►,at�r values will local I„ be liicloreci into the k',I.. s ,cp11c dtcsl n calcul,]lions. Also. the rcv We Process by this I lealth Jkl2anment .is inccim�l�tc pendim.: submittal )fy,3reliminarc- iota►• >itc &- slid %%ork. Agency tiil!'.�1;1111I.�: �,\ t t�'lIC'I: Its:\t;i:�t'i PI.EAS1•:Itl•.Il'RN IIIISFOl":\l REQUEST FOR CONDITIONAL USE PERMIT COMMENTS Frederick County Fire Marshal Mall to: Frederick Count• Fire Marshal 1800 Coverstone Dr4e Winchester, Virginia 22602 (540) 665-6350 )land deliver to: 1 rederick CcnttZtV Fire & Rescue Dept. Altn: Fire Marshal Public Safety Building 1800 Coverstone Drive Winchester. Virginia Applicant: h is your responsibility to complete this form as accurately as possible in order to assist the agency with their rep iew. Aiso, please attach t"o (2) copies ol'-your application form. location map and all other pertinent information. applicant's Name.- Caroline "D x:e" Boyd Scneulen M ai I in,g Address: gas Fox Meadow Lane Windtester, VA 226N Telephone: 540-664-2145 — Name of'development and/or description ofthe request: Seekinc appraVa to develop ar eveni venue to accommodate oroximate!y 250 -300 people 8.,siness meetings, weddings, a other gatherings of families and friends would be its use- Predorr nate use would be over weekends (Fridays Through Sun�.-ays ?he oui;ding would be climate controlled wi'.h restrooms. Location w' Property: 283 Barracks Lane Winchester, VA 22602 Take US-50 (Northweslerr, Pike) to VA-803/Round Hill Road, tum onto Woodchuck Lane in order to get to Barracks Lane. l: ire Marshal's Comments: 11 lfee 4 I fire tars Si miture & D — -� - �/ S t -7 Notice to Fire Marshal - Please Return This Form to the Applicant 11 Frederick County Department of Fire and Rescue Office of the Fire Marshal 1080 Coversione Dare N inehesrer, VA 22602 (540) 665-6350 Fax: (540) 678-4739 Enrrril: fmo(&' fcva.k.s Plan Review & Comments Date Received 5/26/2017 Plan/Permit Type Conditional Use Permit 05-26-17 Name Caroline "Dixie" Boyd Scheul-en Address 283 Barracks LN Winchester Project Name Applicant Name & Nur-�-)er RE# Permit Number Emergency Vehicle Access Hydrant Location: Siamese Location: Fire Lanes Required: Plan Approval Status Event Venue Adequate Inadequate N`A Adequate Inadequate 1''XA Adequate Inadequate I�IlA/ Yes No w-1 Date Reviewed 6/5/2017 VA 22602 Comments A Site Plan will be needed to be submitted. The structure shall have to comply with the Frederick County Fire Prevention Code and Frederick County Local Code Section 90 r Signature: Reviewed By. Kenneth Scott, Jr. Title: ' i COUNTY ofFR�EDERICK .Department of Planning and Development 540/ 665-5651 Fax: 540/ 665-6395 June 23, 2017 Robert & Claire Boyd 2368 Cedar Creek Grade Winchester, Virginia 22602 RE: Request for Historic Resources Advisory Board (HRAB) Comments Conditional Use Permit — Event Center at 283 Barracks Lane; PIN 952-A-261 Zoning: RA (Rural Areas) District Dear Mr. & Mrs. Boyd: The Frederick County Historic Resources Advisory Board (HRAB) considered the above referenced Conditional Use Permit application during their meeting on June 20, 2017. The HRAB reviewed information associated with the Rural Landmarks Survey, information from the Virginia Department of Historic Resources (VDHR) and information provided by the Applicant. This application seeks to operate an event center at 283 Barracks Lane, Winchester. This property is within the Gainesboro Magisterial District. Historic Resources Advisory Board Comments: The Study of Civil War Sites in the Shenandoah Valley, published by the National Park Service, does not identify the proposed site or the surrounding areas as being part of a battlefield. The Rural Landmarks Survey Report for Frederick County, Virginia, identifies five historic structures located within the vicinity of the proposed Conditional Use Permit, with the neighboring structure eligible for the National Register of Historic Places. After reviewing this information and the Applicant's materials and proposals, the Historic Resources Advisory Board (HRAB) recommended approval of the Conditional Use Permit with the condition that the Applicant utilize materials that keep with the rural agricultural nature of the area; specifically wood construction with a standing seam metal roof. Thank you for the chance to comment on this application. Please call if you have any questions or concerns. Sincerely, Candice E. Perkins, AICP, CZA Assistant Director CEP/pd 107 North Kent Street, Suite 202 • Winchester, Virginia 22601-5000 a-8-17 Tyler Klein Frederick County Planning Department I'm writing to confirm that my wife and i have met with Caroline Mile 5cheuien once and had several a -mails In reference to her request for a Conditional Use Perrnit at 283 Barracks Lane, Winchester, We have discussed our concerns to her and her parents. We have showed her several options to help relive our traffic concerns and they would still have complete access to their Event Center, but based on Dixie's time frame, she is not interested in any of them. We have offered trading property and assisting with cost of the gravel road giving them access to Round Hill Road, eliminating traffic concerns beside our house and excess traffic on Woodchuck Lane, and not putting extra cost on Dixie and her family, plus increase their property valve[ Her reason for not looking at this is the County of Frederick making her go back thru the process (starting over) fees related to starting over. I would hope that the County of Frederick staff would work with Dixie, not to start over, if it was a better option. Not sure what the hurry since her mother already has a barn to use. Yes, I understand that Dixie can put in a Winery, but when you look at the cost of the startup, labor and equipment to maintain that type of business, I'm not sure she is ready for that. Just my thoughts. My wife and I want Dixie and tier family to succeed in this busifiess venture, but we also need it to be a nice addition to our community and not a burden to me or our neighbors. We have been in contact with our Frederick County board of Supervisor representative (Gary Lofton) and I look Forward to speaking at the planning commission meeting on Sept. 20" 2017. Thanks Rocky Ke; Inger Tyler Klein Frederick County Planninp Depar-trnent I'm writing this letter to oppose the +Conditional Use, Porrnit that is going bafare the Frederick County Planning commission on September 201a 2017, for an Event Center on Barracl, Lane off Woodcbuclt lane, Winchester, Virginia 22602 for Refgalo LLC (131xie Scheulen) i live at 2213 Woodchuck Lane and the present Barrack Lane Road runs alongside our house 170 feet from road to house), that side of the house Is where all the tsedroorns are. }-laving evennt traffic for 2130 people, running by our badroorn every Friday and Saturday witf not work. Another concern Is the extra traf is an a dead end road where children play an the weeltends. In havin; a conversation mrith you on 9-31-17 via phone, you told nip that the Barrack, Lane was the road that will be used for this Conditional Use Pen -nit, and that the }Manning cornnilsslon could not tell the land owner which way to run the road thou private property after VOO a- approved the entrance. I find that hard to believe, with all the other restOrtions that Frederick County rewires. You suggested that we wont with Pixte to resoiva the roadway location. We have contacted Dixie several times via e-mail and we have yet to meet and discuss £iris issue, We Have offered several different options to Delp negato LLC JD[xie Scheulan) ciaarige the roadway to the Event Center, even including a land swap giving Ref alo LLC,access directly to hound dill !load thru property we owns (Kelrock LLC) I think ftegalo LLC is interested in that option, but when she was told that; she would lose all her Conditional Use Permit fees and would have to start over by the Frederick County Planning Department, it was reason for Dixie not to consider that option. Nellie and I are for ilegalo LLC (Dixie Scheulen) having the Event Center, but until we have a resolution as to where the exact roadway will be In writing, we are opposed ko this Conditional Use Permit. We feel that before Frederick County Planning Approves this Conditional Use Permit the roadway accessing the property needs to be determined the exact location for the traffic. Rocky Kepli er K � liar plinger Dixie Scheulen 285 Fax Meadow lane; Wircne:strr, VA 226021 [54.0)664-2145 ; dixieschc-ule ubmazi.rnrn. August 18, 2017 Keirock LLC, Keplinger Family 218 Woodchuck Lane Winchester, VA 22602 To Mr. & Mrs. Keplinger, As you know._ my name is Dixie Scheulen and 1 am seeking approval with the county to develop an event venue. Currently, my mom, Claire Boyd has been renting her barn 'Cloverdale Baru." Business meetings, weddings, and other gatherings of families and friends would be its use. Predominate use would be over weekends (Fridays through Sundays). We plan to be very conscientious of excessive noise, light, and late hours, keeping adjacent neighbors in mind and communication open. In hopes to maintain the Integrity of this property as farmland in Frederick county we will need to subsidize farm income. When the property was for sale we knew it would not be an easy investment but we could not forego the once In a lifetime opportunity to purchase adjacent farmland despite the substantial monthly mortgage for a farmer (Dad) and a teacher (Mom). We think the 138-acre buffer will adequately minimize any disturbances to neighbors and the community at large. Below you will see the approximate proposed location and I think you will find It to be isolated. From Fred*" County 615 Please do not hesitate to contact me for any questions or to address any concerns. I appreciate your time and help In making this possible. The proposal will go to the Board ofSupervisors. if possible, I would love to meet or discuss any objections prior to the meeting. We hope to be 'neighbor friendly` and maybe with any rate of success I would Ilke to ultimately offer discounts for your family reunions, weddings, birthday parties, etc Sincerely, Caroline Dlxle Boyd Scheulen Sales Department From: Sales Department <sales@keplirgerfire.com> Sant: Tuesday, September 05, 2017 4:02 PM To: 'Dixie Scheulen' Cc: 'Claire.devereuxboyd@gmail.com' Subject: RE: FW: Farm Event Attachments: Regalo LLC option that Kellie & Rocky can accept. 9-5-17 ,pdf Dixie, thanks for meeting with us on Monday, sorry we could not get something worked out on this issue, If you find a way to move the road away from the front of our house and go straight thru the field toward large tree (eliminating using the gravel turns beside our house) Kellie and 1 can live with this. We were hoping that we could have come up with some way to help offset the cost of this road, keeping your startup cost down, but it is apparent that we can be of no help to your cause. I hope you can work out this road issue before the Frederick County Public hearing on Sept. 20", 2017. Thanks Rocky From: Dixie Scheulen[mailto:dixiescheulen@gmail.comj Sent: Friday, September 01, 2017 9:30 PM To: Sales Department <sales@keplingerflre.com> Subject: Re: FW: Farm Event Monday should work great! See you at 6PM, just let me know if you need to go later we are flexible! On Fri, Sep 1, 2017 at 4:15 PM, Dixie Scheulen <dixiescheulen(a:umail.com> wrote: I'll ask mom and dad tonight... may be better anyways as I wasn't really thinking about Dad's feeding schedule when I said morning On Fri, Sep 1, 2017 at 4:12 PM, Sales Department <sales aykcplinaerfire.com> wrote: Dixie, I will not be available until Monday evening, as our grandkids are in town and we are camping. So if Monday evening around 6 pm works for you all, I can make it work. Let me know. I will check emails occasionally when I can. Rocky Sent from my Sprint Samsun: Oalaxv SO) f•. -------- Original message ------- From: Dixie Scheulen <dixicscheulen(k-wail.com�> Date: 9/1/17 4:08 PM (GMT-05:00) To: Sales Department <s,., to a kgR im�erfire.com•> Subject. Re: FW: Farm Event Hey Rocky, I am sure we can work out some time Monday to meet, maybe Monday morning- you pick the time. I think meeting at the shed or at your office would work great as I admittedly didn't even know ?here was land behind that row of houses until you drew the driveway there. I did speak with the county on how this would affect my CUP application and they said the choice is mine but it would delay everything 3 months to get the approvals from each of the agencies again (VDOT, fire marshal], building/inspections, sanitation authority, etc). I am not really willing to make this sacrifice. I don't get the feeling my parents are too ambitious to do any immediate changes but regardless I think it would be worth hearing you out as I know it is something you really want. Thanks again, On Wed, Aug 30, 2017 at 4:16 PM, Sales Department <salcs;&eplingerfire.com> wrote: Dixie, I just got back into town from a business trip with customers, this weekend is not going to work, we go camping with family every Labor day weekend. Note sure of your mom's and your schedule, but I'm available tomorrow (Thursday) afternoon and evening, Monday evening Sept. 4'h and every day or evening next week. We don't have to go out for lunch (it would be nice) but just meet and look at and discuss options to make this work for everyone now and in the future. Let me know what will work. Thanks Rocky From: Dixie Scheulen(mailto:dixiescheulenC&Rmail.coml Sent: Tuesday, August 29, 2017 8:44 PM To: Sales Department <sales@kePhneerfire.com> Subject: Re: FW: Farm Event Sorry for the delay in getting back, I went out of town without the kids and expected lots of down time but that did not end up being the case. Your proposed road is definitely more ideal for an event center but I am not sure Mom/Dad's plans, etc. And my biggest concern is I have been working on this project since March and have not made it any further than this and would worry about this furthering delays. I would be concerned that by the time both properties are surveyed for the trade, attorney fees, road and/or well that it will be very costly for you. Maybe we can meet Saturday or Sunday around lunch time? I will bring mom. Just let me know what works well for you. Thanks and song to take so long to get back to you! Dixie On Sun, Aug 27, 2017 at 9:11 PM, Sales Department , sales(a_keylimterfire.com- wrote: Dixie, still waiting to see if we can have a meeting to look at some options. I'm trying to look at this in a way that helps all of us in the future, not knowing what the future brings, I have a few options 1 would like to show you. (1) one option would be to work with you and your mom to get a 100 foot wide land trade going all the way to Round Hill Road, in exchange for land next to our house, This option keeps the traffic off Woodchuck lane, give you a driveway that attaches directly to Round Hill Road that you all will own, Keeps traffic away from the side of my house. We are open to discuss, us installing the gravel roadway up to the end of our property at our expense, (you would be responsible for the State approved entrance at Round Hill Road) This option also if in the future something happens and you all would need to sell the property, you all would own land to Round Hill Road making it a perfect access for development. Less hassle, for those wanting to develop the land. I hope that never happens, but we just don't know what the future brings. Kellie and I want you all to have your event center, we what to do our part to help make it easier on everyone with out issues, but we need some answers before the Frederick County planning commission meeting in September. Waiting to hear from you. Rocky From: Sales Department [mail to: sal es(ki kealinnerfire.comI Sent: Thursday, August 24, 2017 8:35 AM To: 'Dixie Scheulen' <dixiescheulen(a�,gmail.com> Cc: 'Kellie Keplinger' -�.kellig keplingerfire.com> Subject: RE: Faun Event Dixie, Kellie and I would still like to have a meeting to see where you think the road will be going, I know from experience with our church, the County of Frederick has (1) requirement about road entrances and then all has to be approved by VDOT which has another painful set of requirements that usually override the County of Frederick. Helping with road work, (to help Kim & Marietta) we basically rent them the dump truck with a driver by the hour ($40.00) per hour, and charge the gravel and material to their account at Stuart M. Parry. (It cost $75.00 per dump truck load, If Stuart M. Perry delivers) I would charge S25.00 a hour rent and operate my Track loader. This is one fanner helping another. In our spare time. You would be responsible for any soil disturbance permits, or related permits, and silt fencing if required. (Basically you are the contractor) I did talk briefly with Mr. Riley and he agreed to meet with you to discuss this project and what he might be able to help with. I would be glad to arrange the meeting and introduce you to him. I think he can be very helpful and he also know a lot of VDOT people. When is the county meeting to discuss this event? When can you stop by to show Kellie and me you plans. Thanks Rocky From: Dixie Scheulen [mailto:dixiescheulen(a-Mail.coml Sent: Wednesday, August 23, 2017 12:19 PM To: Sales Department <sales(4.ket>linaerfire. om> Subject: Re: Faun Event Hey Rocky, Thank you so much for bringing your concerns up now so hopefully your mind can be more at ease and there is a better understanding. My hopes were to access the event center through the fire department but since that is not going to be easily achieved 1 think we will probably have an entrance 30' or so further down Woodchuck lane than the existing entrance assuming this doesn't upset the budget as this is truly my preference as well. The county is going to require a commercial entrance wherever my entrance is so I would suspect that will mean it will be paved to a certain extent anyways. In terms of the land trade you will need to talk to mom 540-327-7980 or email her your idea at Claire.devereux.bovdfgiamail.com, but I don't think she is super anxious to makes any changes right now. in terms of hours of operation this may be subjective ess there is always set up and clean up that can take hours upon hours and I will never ward off those cleaning. Most weddings that I attend seem to wrap up by midnight so I would expect that to be a pretty safe &mess. I o-✓ould expect the noise to be Iess than what you are likely used to from the Firehall (bingo nights, events, etc.) given the increased distance. The building wilt be insulated so I do not foresee this being an issue, Of course I will never mind a callltyxt if the renters are being; unreasonable about noise and I will be sure to include this in my event contracts so it will not be a surprise to them either. Dad plans to fence the property to bring ffie cattle over soon so I do imagine there will a gate, but similar to my own house I don't see a lot of lucrative things in the barn that people will be coming for so I doubt the gate will be tip year round but I will have the ability to lock lip the barn. If I find it to become an issue I will put up a monitoring system or whatever means necessary to and the criminals as it is illegal to trespass, speed, or litter. Unfortunately, I have little control over people's prerogatives and integrity but can guide the law in doing so if I think necessary. Mom does not have airy problems with littering and i imagine the long road on the property to the building will tape the brunt of any litter. It will cost at minimum $5,000 for a site plan so I am not planning to do the site plan until I have made it through the county's meetings- this will have the specifics of the road etc when we do it. It will be in the back of the property as approximated by the map I sent with a little expected change for wherever the excavators think is the most logical place is in that general vicinity. I can probably show you a general idea though. You had mentioned an interest in laying gravel at one point and I was going to start working on the road as I'd like to get a well/electricity in for the cattle. If that is something you are still interested in please let me know and maybe we can work on a quote as I am meeting somebody tomorrow and met with, somebody last week. I know you helped Marietta with her farm road .and did a great job, i; Alternatively speaking there is a Iot of agriculture exemptions that allow for weddings and events without any process. If I ind the county to have too many requirements outside of my budget or too many limitations restricting a successful business I am strongly considering instead doing a vineyard, brewery, coffee shop, meat market or something that avoids all of these steps and still allows the venue. Of coarse I have been trying to comply with the new Conditional Use hermit for Frederick County since March in order to maintain my time in the hospital at least 2 days a week as that would be near impossible if I had to maintain a market open every day. In terms of children playing, cte. the parents can let me know their cell phones etc, if they want ine to notify them when events are but I feel like it only takes one car and that could happen on any given day at any time of the day so I am hopeful that the children in the road itself are older and have sonic traffic competency (hopefully better than my children who lack it entirely). I sure have seen trucks and cars Fly down Woodchuck Lane! Hope this helps. Sorry that everything is still very preliminary as this has been such a lengthy process! Dixie Sent from my iPhone On Aug 22, 2017, at 9:45 AM, Sales Department <sales take wrote: Dixie, Kellie and I are very excited that your fancily has purchased the farm off Woodchuck Lane near our property, having it stay as a farm is a lot better than being turned into a residential housing development. We do have some concerns and would like to address then3 with you and your farnily before it goes to Frederick County for consideration. Some of our concerns are: 1-What is going to be the Qraain entrance access for traffic to access the building, (at present the farm lane off Woodchuck lane runs within I00 feet of the side of our house where our bed room is) Plus in front of our house is a dirt road and the added traffic would cause a dust issue. So if we can address this would be helpful. A- Suggest asphalting road in front of our house to keep dust down. B- Recommend moving road beside our house to go straight up thru field past old house site (we have equipment to help relocate the road, and are willing to help, let's discuss options) C- We trade land giving you complete access to Round Hill [toad thru our alfalfa field, eliminating some of the concerns that will be coming up at the Frederick County Meeting using Woodchuck Lane. 2- What are going to be the hours of operation! (how late at night will people be going lira atxl out) 3- How are you planning on securing access to property when not in use (gate at entrance?) 4- We would like to see a larger set of plans and property layout for the roads and access to the building before the county meeting. I 5- How are you going to address the extra traffic on Woodchuck Lane? There is a lot of ! families with small children playing on Woodchuck Lane on the weekends. d- There is already ail issue with trash being thrown out on Woodchuck Lane, will this be address? 6 We want to be good neighbors and hope that we can address these issues, so that when it comes before the Frederick County planning officials, we have a plan that everyone can accept and support you as neighbors. We are waiting to hear from you. My cell 540-974-31 14 Kellie Cell 540-974-3118 Thanks Rocky Keplinger image041.jpg> Virginia Dealer # 27881 Rocky Keplinger President Office I-800-650-5538 Cell 1-540-974-31 14 rRTA UST r <image003Jpr ,a■a� �� Property Map - Frederick County, VA �•- QUKJ-M ii A 1 o 0� 1�d�tl�tt�uNli�b�tillo�TRhrrieOMs + 1 N7 K Kwt U W In cNrstar. M13f01 t �MlW�1v►CJtpp at�t7�Yt�.Q1 11 P. iJ 01J ` :ja F9f1 arena iyaanSCrri IK�RarJSga7 !� r C1NY aia n/a/tlOf.L hil'�m ai 1 Page 1 of 1 Za A447 a': httpJ/gist.co. frederick.va.uslarcgisweblrestldirectorieslarcgisoutputlUtilitiestPrintingTools... 9/27/2017 I Property Map - Frederick County, VA Frododck County Informotbn Techook9leaa 107 H Kong tat VWnehostor, VA 22001 640-8694614 R^rabact Cnnry fawn nd /N Ory 4PPmxm s ru%aa ,drwe" mO�tani qW,qsawr,ww t"mm)d olo.y AiW rfAhAn ar `dn«rM oorvnnp /7 o r o/M FirdwW Cawry Gt4 cots Q 0 155 310 4" Feat 1 �,100 Abg. Intersection of Barrack Lane and Woodchuck Lane looking south We are not opposed if Barrack Lane entrance is moved to the east and then go straight up field past the trees, this will keep the 40 to 100 cars from driving by our house on the weekend. r Looking West on Barrack Lane, South side of our House 70 feet from house to road, would you want 100 cars going by your bedroom on the weekend (280 person event center with 2 people per car equals 140 cars plus event staff vehicles) From: webmastr@fcva.us Subject: Frederick County: Email from Frederick County Website Date: Sunday, September 17, 2017 9:03:12 PM A new entry to a form/survey has been submitted. Form Name: Email Planner - Tyler Klein Date & Time: 09/17/2017 9:03 PM Response #: 18 Submitter ID: 29842 IP address: 73.251.141.109 Time to complete: 36 min. , 38 sec. Survey Details Page 1 Frederick County uses the form below for email communications instead of traditional links within the pages due to the use of software on the internet which collects mail addresses from web pages to send unsolicited commercial email, or "spam". To better assist you, fields marked with an asterisk are required. 1. Your Name Greg & Marsha Miller 2. Your Email gm75miller@yahoo.com 3. Your Phone Number 540-550-6768 4. Subject CUP #07-17, Dixie Scheulen 5. Message Dear Mr. Tyler, Having lived on Woodchuck Lane for 39 years, we would like to offer our opinion for consideration at the upcoming meeting on Wed, Sep 20, 2017. Our main concerns regarding Ms. Scheulen's proposed business, are the traffic on Woodchuck Lane, and the noise that most certainly will be heard across the field from the event center. While we are certainly in favor of a business, this type of business will bring undue discomfort to neighboring land -owners. Woodchuck Lane would be overwhelmed with the possibility of 140+ cars at multiple events each weekend, with the potential of music, lights, and traffic until 12:00 midnight. After reading through the materials for this meeting, we are also very concerned that Ms. Scheulen will not even consider Mr. Keplinger's offer to move the access road to Round Hill Rd. She stated in a letter to residents bordering her property that she was eager to be "very conscientious of excessive noise, light and late hours, keeping adjacent neighbors in mind and communication open''. Her refusal of his offer does not in —clicate :his. Thank you for your consideration. Sincerely, Greg & Marsha Miller 388 Woodchuck Lane Winchester, VA 22602 The County of Frederick respects your privacy. Other than as required by the Virginia Freedom of Information Act or as may be reasonably anticipated in connection with the conduct of the County business to which your communication relates, Frederick County does not disclose, sell, share or trade any information from communications sent to the County. Please note, though, that any written communication, including any e-mail message, sent to a public official and/or employee of Frederick County becomes a public document and may be subject to the Virginia Freedom of Information Act. This means that a copy of any such message could be requested by a citizen, or a member of the media, may be subject to disclosure, and if disclosed could be reprinted and/or used in a public forum by the requestor. If you need immediate assistance or have questions about the Virginia Freedom of Information Act and its impact on this communication, please call (540) 665-5600. Thank you, Frederick County This is an automated message generated by the Vision Content Management System'". Please do not reply directly to this email. � � /„1 `l� C O2R.6s pOAJPAN CE pt Lc°N°L D �S I K ,z VE A�1 �P �� Tyler Klein From: June Wilmot <june.wilmot@gmail.com> Sent: Wednesday, November 01, 2017 9:08 AM To: Tyler Klein Subject: FW: Frederick County: Email from Frederick County Website To add to the others. Do you have a current total on how many we have received? Thanks much, June From: june.wilmot@gmail.com [mailto:june.wilmot@gmail.com] Sent: Wednesday, November 1, 2017 7:04 AM To: june.wilmot@gmail.com Subject: Frederick County: Email from Frederick County Website A new entry to a form/survey has been submitted. Form Name: Email Planning Commission Chairman - June Wilmot Date & Time: 11/01/2017 7:03 AM Response #: 28 Submitter ID: 31675 IP address: 73.148.78.38 Time to complete: 20 min. , 51 sec. Survey Details Page 1 Frederick County uses the form below for email communications instead of traditional links within the pages due to the use of software on the internet which collects mail addresses from web pages to send unsolicited commercial email, or "spam". To better assist you, fields marked with an asterisk are required. 1. Your Name Craig & Kathy Smith 2. Your Email kathysmith210@comcast.net 3. Your Phone Number 540.931.5164 4. Subject CUP#07-17 5. Message 1 Dear June, I hope all is well with you. I know you have received many letters from other homeowners and residents of Woodchuck Lane, we believe this CUP #07-17 will significantly impact the character and quality of our neighborhood too. Our objection is based on several important factors (I know you have heard) that I hope the planning commission will take into consideration. Firstly, I would like to express that we are not opposed to event centers. However, I do not like the proximity to the RP zoned properties, noise pollution, traffic, our children coming home on the same roads at the time the event is over, how much drinking will occur? Also, the reduction in our property resale value. We must also protect our neighbors. The proposed site should have sought support from the closest neighbors before going forward with this application. As we live in this community, we should be concerned about our impacts on others. It works both ways. Sincerely, Craig and Kathy Smith 210 Woodchuck Lane The County of Frederick respects your privacy. Other than as required by the Virginia Freedom of Information Act or as may be reasonably anticipated in connection with the conduct of the County business to which your communication relates, Frederick County does not disclose, sell, share or trade any information from communications sent to the County. Please note, though, that any written communication, including any e-mail message, sent to a public official and/or employee of Frederick County becomes a public document and may be subject to the Virginia Freedom of Information Act. This means that a copy of any such message could be requested by a citizen, or a member of the media, may be subject to disclosure, and if disclosed could be reprinted and/or used in a public forum by the requestor. If you need immediate assistance or have questions about the Virginia Freedom of Information Act and its impact on this communication, please call (540) 665-5600. Thank you, Frederick County This is an automated message generated by the Vision Content Management System'"^. Please do not reply directly to this email. Tyler Klein From: June Wilmot <june.wilmot@gmail.com> Sent: Wednesday, November 01, 2017 9:09 AM To: Tyler Klein Subject: FW: Frederick County: Email from Frederick County Website Another, J From: june.wilmot@gmail.com [mailto:june.wilmot@gmail.com] Sent: Tuesday, October 31, 2017 10:39 PM To: june.wilmot@gmail.com Subject: Frederick County: Email from Frederick County Website A new entry to a form/survey has been submitted. Form Name: Email Planning Commission Chairman - June Wilmot Date & Time: 10/31/2017 10:38 PM Response #: 27 Submitter ID: 31668 IP address: 73.152.252.78 Time to complete: 0 min. , 56 sec. Survey Details Page 1 Frederick County uses the form below for email communications instead of traditional links within the pages due to the use of software on the internet which collects mail addresses from web pages to send unsolicited commercial email, or "spam". To better assist you, fields marked with an asterisk are required. 1. Your Name Michelle Loy 2. Your Email michelleloyl@yahoo.com 3. Your Phone Number 540-535-9192 4. Subject CUP #07-17 5. Message 1 Planning Commission, I have reviewed CUP #07-17, Caroline Dixie Scheulen — Special Event Facility, dated 10/20/2017 and I would like to express my opposition to the implementation of this facility on Woodchuck Lane, Winchester, VA. My 2 main reasons are below. Noise: The Staff noted that if approved by the Planning Commission, Staff would suggest the following condition on the CUP to note "All outside music shall conclude by 9 p.m. Music may continue indoors until the conclusion of the event." Due note that the events can start as early as 10 am and last throughout the day. There is no stipulation noting that outside music and event noise needs to be restrained at any time throughout the day. There is no restriction on how loud the noise can be. I have researched noise levels and how they travel with no obstructions and good weather conditions. Sites note that "In "good" conditions a 110-dB sound could easily be heard 10 or 20 km away. " Note 1 km = 0.62 miles and 10 km = 6.21 miles. I live 1300 ft. (.25 ml) from the building site. With outdoor music being in an open field with no sound barriers, it is possible that event music/noise will literally be like living in the city with my next -door neighbor blaring their TV or stereo every day/eve of the weekend. I understand the owner is initially proposing her business will only be operational on Fri — Sun; however, this will indeed be her business and she can certainly operate it 365 days a year should she wish to do so. In addition, I understand the suggestion by Staff to have outdoor music moved indoors by 9 pm. Please note that indoor music/bands may play at "80 - 90dB SPL for a typical wedding or dinner -dance band (typical audience position)." The facility drawing notes there will be 8 French door openings onto an outdoor concrete patio. What is to keep the venue occupants from opening those doors after 9 pm to allow the indoor music to their patio guests? Even though the music may be buffered by the indoors, the 8 French doors offer up to a 50 ft. of opening allowing possibly 40 dB of sound to travel with no restrictions causing a nuisance to the community during later hours. In addition, Staff mentioned at the first meeting that there were no complaints from the "Festival permits" that were approved for the events occurring in the Middletown area. Please note these are festivals. They occur a few times a year; not 52 weekends of the year or even 365 days a year. The community is aware of these festivals. The residents know it's a "temporary" change to their lifestyle. They are either participating in the event or they chose to leave the area if they do not wish to participate in noise and traffic. The Barack's Lane event venue is a permanent facility with the potential to operate year-round. This is not an apple to apples comparison. Traffic: Woodchuck Lane is a small, 2-way "lane" with no road markings. This small lane is now subject to a 280-guest facility with an unknown amount of facility attendants (band, food prep, facility help, etc.). In the CUP, VDOT noted that Round Hill road will sustain "measurable impact on Route 803 (Round Hill Road)". If a 2-way marked road will sustain "measurable impact" with the implementation of an event venue in the vicinity, then what is the impact on an unmarked narrow Lane? There can potentially be 175-200 vehicles travelling to and from the proposed event venue multiple times throughout the day. There is nothing stating that there could not be up to 3-4 events throughout the day, although discussions have focused on only 2 events per day. Even at 2 events per day, the traffic of these events will the affect the families in 30 households residing on Woodchuck Lane. As I discussed with Dixie personally, I noted to her that I'm now going to have to alter my lifestyle around the events being held at the facility. I noted to her that I can no longer project to leave or re-enter my home at the normal time frames but will have to be aware of when events were starting and ending as this will alter my schedule significantly while trying to make appointments and commitments of my own. I joked with her that she's going to have to post to a website the event times and details, so I know the severity of traffic for each event. She kindly agreed and even offered to send emails to all residents of event times. I told her that it would be like a train of traffic that I had to wait through before and after each event. She agreed that it would be a train but would only be for 30 minutes at a time. Do you see the ridiculousness in this? I now must view event times and project how long it's going to take me to get from point A to point B due to traffic. There is only one exit out of Woodchuck Lane and it is the exit to Round Hill road shared by Barack's Lane and now possibly 280 venue guests. It took me 3 mins to drive the speed limit on Round Hill road and Woodchuck lane from the Walmart, Rt. 50 stop light to the beginning of Barack's Lane. How long do you think it's going to take to exit 200+ vehicles out of Woodchuck Lane (.25 ml) (1320 ft.) onto Round Hill road (1.06 ml) (5596 ft.)? This is a total of 6,916 ft. If you allow 30 ft. per vehicle (w/ conservative space buffer) for 200 vehicles, this is a road space consumption of 6,000 ft. The train of event venue traffic would consume the entrance of Woodchuck Lane and most of Round Hill road through to the stop light. In addition, this could occur up to 4 times a day with the starting and ending of events. That's ridiculous. On a final note, with the possibility of 52 weekends out of the year noise and traffic congestion, I feel that these factors will have a great impact on my property value. The new venue may look nice in an open field, but I may have a hard time hiding the noise and traffic on a sunny Saturday afternoon showing. Thank you for your time and thoughtful consideration of my concerns. Michelle Loy 404 Woodchuck Lane 540-535-9192 The County of Frederick respects your privacy. Other than as required by the Virginia Freedom of Information Act or as may be reasonably anticipated in connection with the conduct of the County business to which your communication relates, Frederick County does not disclose, sell, share or trade any information from communications sent to the County. Please note, though, that any written communication, including any e-mail message, sent to a public official and/or employee of Frederick County becomes a public document and may be subject to the Virginia Freedom of Information Act. This means that a copy of any such message could be requested by a citizen, or a member of the media, may be subject to disclosure, and if disclosed could be reprinted and/or used in a public forum by the requestor. If you need immediate assistance or have questions about the Virginia Freedom of Information Act and its impact on this communication, please call (540) 665-5600. Thank you, Frederick County This is an automated message generated by the Vision Content Management SysternTM. Please do not reply directly to this email. Tyler Klein From: webmastr@fcva.us Sent: Tuesday, October 31, 2017 9:29 PM To: Tyler Klein Subject: Frederick County: Email from Frederick County Website A new entry to a form/survey has been submitted. Form Name: Date & Time: Response #: Submitter ID: IP address: Time to complete: Survey Details Page 1 Email Planner - Tyler Klein 10/31/2017 9:28 PM 21 31660 67.166.182.206 3 min. , 6 sec. Frederick County uses the form below for email communications instead of traditional links within the pages due to the use of software on the internet which collects mail addresses from web pages to send unsolicited commercial email, or "spam". To better assist you, fields marked with an asterisk are required. 1. Your Name Catherine Glynn 2. Your Email cglynn54@yahoo.com 3. Your Phone Number 540-539-0516 4. Subject regarding conditional use permint #07-17 5. Message Dear Commissioners: My name is Catherine Glynn and I live at 126 Woodchuck Lane, Winchester VA. I live in the first house on the right on Woodchuck Lane once you turn off of Round Hill Road (Rt. 803). 1 wish the best for Mrs. Scheulen and I do not want her to fail in her business endeavors, but when these business endeavors cause unrest within the community I feel like perhaps other plans could be made. I am speaking of her plans to build a special even facility (conditional use permit #07-17). There are several reasons that I am concerned about this facility being approved and built. The first concern I have is that extra traffic plaguing our road will make for dangerous conditions for our residents, their family and pets, and the planned event patrons themselves. There is more foot traffic than you would think on our road as it 1 is a great place to take a walk on a beautiful afternoon as long as you are vigilant and watch for traffic. If traffic is increased the way it is to be planned (as many as 100 or more cars per event) then taking a walk would become unsafe. The second concern I have is that the building of this facility will most certainly cause property value in the area to go down. If I ever did want to move, this facility will plummet the property value of my home which I have worked very hard to keep in an above average state. This is my only home and if I needed to sell it, I would expect to get fair market value for it and an event center would most definitely cause this not to happen. Once homebuyers find out that an event center of this scale is so close with so many concerns, it will either cause me to not be able to sell my home, or drive the price down considerably. The third and biggest concern I have is that our water could become depleted because of events taking place at the proposed center. Everyone in this area uses well water for everything. We all use it for drinking, laundry, cooking, cleaning, flushing, and outdoor use. If a large event takes place that draws water from the same system that everyone else in the neighborhood uses, it can cause problems with our water system. If we don't have water, we cannot live -we would have to go and buy bottled water, spending a fortune on something we should already have. It makes me very uneasy to think that at any weekend following any event I could possibly lose the ability to live regularly just because someone wanted to put in an event center without really considering what will happen to the neighbors. If this were planned properly, every angle would be looked at -including the water system and any regular person would think that maybe this needs to be reassessed so as to not cause so many issues for the people who have already been living in the area for years. As I stated earlier, I do not wish any ill will to Mrs. Scheulen and I hope that she is successful in her endeavors because as human beings we should all want that for each other. However, I think that she needs to reassess her plans for this center. I would suggest she use the route to her facility that Mr. Keplinger is happy to build for her. That way traffic would not plague our area. I would also suggest if she must go forward with this, she find an alternative for her water system or make it so that the renters must rent out porter pottys. These alternatives would be safer and better for everyone in our area. Thank you, Catherine Glynn The County of Frederick respects your privacy. Other than as required by the Virginia Freedom of Information Act or as may be reasonably anticipated in connection with the conduct of the County business to which your communication relates, Frederick County does not disclose, sell, share or trade any information from communications sent to the County. Please note, though, that any written communication, including any e-mail message, sent to a public official and/or employee of Frederick County becomes a public document and may be subject to the Virginia Freedom of Information Act. This means that a copy of any such message could be requested by a citizen, or a member of the media, may be subject to disclosure, and if disclosed could be reprinted and/or used in a public forum by the requestor. If you need immediate assistance or have questions about the Virginia Freedom of Information Act and its impact on this communication, please call (540) 665-5600. Thank you, Frederick County This is an automated message generated by the Vision Content Management System". Please do not reply directly to this email. Tyler Klein From: webmastr@fcva.us Sent: Tuesday, October 31, 2017 9:25 PM To: Tyler Klein Subject: Frederick County: Email from Frederick County Website A new entry to a form/survey has been submitted. Form Name: Email Planner - Tyler Klein Date & Time: 10/31/2017 9:24 PM Response #: 20 Submitter ID: 31659 IP address: 67.166.182.206 Time to complete: 6 min. , 45 sec. Survey Details Page 1 Frederick County uses the form below for email communications instead of traditional links within the pages due to the use of software on the internet which collects mail addresses from web pages to send unsolicited commercial email, or "spam". To better assist you, fields marked with an asterisk are required. 1. Your Name Melissa Clark 2. Your Email melissa.glynn510@yahoo.com 3. Your Phone Number 540-539-7725 4. Subject regarding conditional use permit #07-17 S. Message Dear Commissioners: Our names are Zach and Melissa Clark. We live at 126 Woodchuck Lane, Winchester Va. Our house is the first house on the right on Woodchuck Lane after turning in from Round Hill Road (rt. 803). Our concerns laid out in this letter are regarding Mrs. Scheulen's building of a special event center (conditional use permit application #07-17). Though we do not wish her to have failure in her business ventures, we feel that certain things should have been taken into account before moving forward with this. We have several concerns including depletion of our water supply, property value of our home, and the fact that there are already three event centers in a very close vicinity. Our most profound concern however, is the disturbance to the neighborhood that this proposed facility will most certainly 1 cause. These disturbances are both with traffic and with noise. We regularly go on walks down our road -especially on the weekends because that is when we have the most time and energy since we have not been working all day. The addition of the proposed event center would most definitely make this unsafe since hundreds of cars would be travelling down our road with drivers that are unfamiliar with the area. It is becoming especially concerning as we are expecting our first child in February. We plan to take her on walks with us as well but have become fearful of doing so because of the traffic that will be coming to and from the event center. Making sure our child gets to have experiences like going on walks with her parents is important to us, but it probably won't get to happen because of the danger. We are also fearful of the traffic because our house lies fairly close to the road. Our daughter's nursery is going to be located at the front of the house and all of that traffic coming and going will obviously cause noise that will wake her up. Even worse than that, these events will be unsupervised which means that patrons to certain events will get drunk, which leads to drunk driving and an accident that could not only occur right in our front yard but, God forbid, right into our baby's room. We don't understand how others could not think of this sort of thing and perhaps rethink what they are proposing. We know that Mr. Keplinger made Mrs. Scheulen an offer that included him building an alternative route to the facility. While this does not solve the other problems that will come with this facility, that would at least take the stress off of us residents that fear all of that traffic right in front of our houses. As a mother herself, we don't see how Mrs. Scheulen couldn't understand that and opt for an option that poses the least danger to other children and their parents. As we stated before, we do not wish for failure for Mrs. Scheulen. It is good to take advantage of an opportunity if you have it, but NOT at the expense or safety of others who have lived in the area for years. Thank you for your time, Melissa and Zach Clark The County of Frederick respects your privacy. Other than as required by the Virginia Freedom of Information Act or as may be reasonably anticipated in connection with the conduct of the County business to which your communication relates, Frederick County does not disclose, sell, share or trade any information from communications sent to the County. Please note, though, that any written communication, including any e-mail message, sent to a public official and/or employee of Frederick County becomes a public document and may be subject to the Virginia Freedom of Information Act. This means that a copy of any such message could be requested by a citizen, or a member of the media, may be subject to disclosure, and if disclosed could be reprinted and/or used in a public forum by the requestor. If you need immediate assistance or have questions about the Virginia Freedom of Information Act and its impact on this communication, please call (540) 665-5600. Thank you, Frederick County This is an automated message generated by the Vision Content Management SystemTM. Please do not reply directly to this email. Tyler Klein From: webmastr@fcva.us Sent: Tuesday, October 31, 2017 9:32 PM To: Tyler Klein Subject: Frederick County: Email from Frederick County Website A new entry to a form/survey has been submitted. Form Name: Date & Time: Response #: Submitter ID: IP address: Time to complete: Survey Details Page 1 Email Planner - Tyler Klein 10/31/2017 9:31 PM 22 31661 67.166.182.206 2 min. , 53 sec. Frederick County uses the form below for email communications instead of traditional links within the pages due to the use of software on the internet which collects mail addresses from web pages to send unsolicited commercial email, or "spam". To better assist you, fields marked with an asterisk are required. 1. Your Name Lawrence Hofsiss 2. Your Email lawrencehofsiss@gmail.com 3. Your Phone Number Not answered 4. Subject regarding conditional use permit #07-17 5. Message Dear Commissioners: My name is Lawrence Hofsiss and I live at 126 Woodchuck Lane, Winchester VA. I live in the first house on the right after turning in from Round Hill road (rt. 803). 1 am not opposed to Mrs. Scheulen wanting to better her business ventures, however I do have several concerns regarding the proposed special event center (conditional use permit application #07- 17). My first concern is that an event center in our neighborhood will cause increased noise. The cars themselves will cause a large increase in noise, especially if they are all leaving at 12am or even later. Many of the houses on Woodchuck Lane are in close proximity to the road and every vehicle passing can be heard even if you are inside your house. This is fine right now as 1 our road stays relatively quiet with only the neighbors using the road. My second concern is that the event patrons are not going to be supervised and therefore excessive drinking could take place causing trespassing on nearby properties and drunk driving. This would then have an increased number of phone calls going out to the police. Once the police notice a pattern that our neighborhood is getting a large activity of vandalism, drunk driving, accidents etc. that will put a bad name on our peaceful neighborhood and cause problems for the police department who could be taking care of other important issues in our town. My biggest concern is that visibility on the hill where my house lies is already not the best when pulling out of the driveway. Most everyone who lives on the road knows this and knows to take precautions, however if we get hundreds of people from out of town, they do not know these roads and will not be paying attention because they are looking for their destination. I fear this will cause increased accidents involving vehicles and pedestrians. I have varying hours depending on my work schedule and I could be leaving to go to work when an event starts or ends and I am concerned all this extra traffic will cause an accident that will not only inconvenience or injure myself, but the patrons to the event. As stated before, I wish for Mrs. Scheulen to have success in her business endeavors, however this particular event center does not seem well planned enough to move forward. When building an event center you want the support of the community for business and with all of the problems that this event center will cause, it will not have the support needed. Thank you for your time, Lawrence Hofsiss The County of Frederick respects your privacy. Other than as required by the Virginia Freedom of Information Act or as may be reasonably anticipated in connection with the conduct of the County business to which your communication relates, Frederick County does not disclose, sell, share or trade any information from communications sent to the County. Please note, though, that any written communication, including any e-mail message, sent to a public official and/or employee of Frederick County becomes a public document and may be subject to the Virginia Freedom of Information Act. This means that a copy of any such message could be requested by a citizen, or a member of the media, may be subject to disclosure, and if disclosed could be reprinted and/or used in a public forum by the requestor. If you need immediate assistance or have questions about the Virginia Freedom of Information Act and its impact on this communication, please call (540) 665-5600. Thank you, Frederick County This is an automated message generated by the Vision Content Management System•"^. Please do not reply directly to this email. Tyler Klein From: June Wilmot <june.wilmot@gmail.com> Sent: Monday, October 30, 2017 3:23 PM To: Tyler Klein Subject: FW: Frederick County: Email from Frederick County Website Another Monday one. Think we have heard from her before. J From: june.wilmot@gmail.com [mailto:june.wilmot@gmail.com] Sent: Monday, October 30, 2017 12:15 PM To: june.wilmot@gmail.com Subject: Frederick County: Email from Frederick County Website A new entry to a form/survey has been submitted. Form Name: Email Planning Commission Chairman - June Wilmot Date & Time: 10/30/2017 12:14 PM Response #: 25 Submitter ID: 31618 IP address: 199.193.144.50 Time to complete: 1 min. , 50 sec. Survey Details Page 1 Frederick County uses the form below for email communications instead of traditional links within the pages due to the use of software on the internet which collects mail addresses from web pages to send unsolicited commercial email, or "spam". To better assist you, fields marked with an asterisk are required. 1. Your Name Greg & Marsha Miller 2. Your Email marshamiller75@gmail.com 3. Your Phone Number 540-550-6768 4. Subject CUP # 07-17 5. Message 1 Dear Ms. Wilmot, After reviewing the revised CUP #07-17, we still oppose this CUP based on the following reasons: 1. Traffic on Woodchuck Lane —the lane is just not built for that kind of traffic, with the potential of 140+ cars in and out for multiple events every weekend, and possibly during the week. 2. Noise during times when residents are home and wish to enjoy their property. The field is completely open with no noise barrier whatsoever, and sound carries all over the neighborhood whenever there is an event in the area. 3. Will this affect our water wells? Has anyone been consulted about drilling a new well for an event center that will have the load of 3-4 events per weekend of the potential of 280 persons per event? How much water will be used? Will this affect our wells? 4. Is this location really putting forth the best face for our county? Is it really a good fit for this neighborhood? 5. The current condition of the land. The promise to maintain and use the rest of the land agriculturally is not currently being carried out, as it is growing up in weeds and looks very unsightly. Dixie Scheulen visited us on Saturday evening to discuss the situation and let us know that if the CUP is not approved, they plan to do it anyway as a vineyard or farm market with the event center as a secondary use of the property. Since neither Ms. Scheulen nor her parents live on this property, they will not be personally affected by these changes, and since the property is currently in an unkempt condition, we feel their interests lie solely in a business to make money, and not in improving or even preserving the quality of life in our area. We have no personal animosity towards Dixie or her family, and recognize her right to use her land in any way she is legally entitled to do so. This action is our only recourse to preserve and protect our interests in our community. We believe these concerns are valid, and must be addressed before any decision is reached. Thank you, Greg & Marsha Miller 388 Woodchuck Lane Winchester, VA 22602 The County of Frederick respects your privacy. Other than as required by the Virginia Freedom of Information Act or as may be reasonably anticipated in connection with the conduct of the County business to which your communication relates, Frederick County does not disclose, sell, share or trade any information from communications sent to the County. Please note, though, that any written communication, including any e-mail message, sent to a public official and/or employee of Frederick County becomes a public document and may be subject to the Virginia Freedom of Information Act. This means that a copy of any such message could be requested by a citizen, or a member of the media, may be subject to disclosure, and if disclosed could be reprinted and/or used in a public forum by the requestor. If you need immediate assistance or have questions about the Virginia Freedom of Information Act and its impact on this communication, please call (540) 665-5600. Thank you, Frederick County This is an automated message generated by the Vision Content Management System'". Please do not reply directly to this email. Tyler Klein From: June Wilmot <june.wilmot@gmail.com> Sent: Monday, October 30, 2017 9:02 AM To: Tyler Klein Subject: FW: Frederick County: Email from Frederick County Website Tyler, another. J From: june.wilmot@gmail.com [mailto:june.wilmot@gmail.com] Sent: Monday, October 30, 2017 12:38 AM To: june.wilmot@gmail.com Subject: Frederick County: Email from Frederick County Website A new entry to a form/survey has been submitted. Form Name: Email Planning Commission Chairman - June Wilmot Date & Time: 10/30/2017 12:37 AM Response #: 24 Submitter ID: 31599 IP address: 75.150.53.185 Time to complete: 2 min. , 23 sec. Survey Details Page 1 Frederick County uses the form below for email communications instead of traditional links within the pages due to the use of software on the internet which collects mail addresses from web pages to send unsolicited commercial email, or "spam". To better assist you, fields marked with an asterisk are required. 1. Your Name Rick Lynch 2. Your Email rickdlynch@gmail.com 3. Your Phone Number 540-514-8474 4. Subject Conditional use permit 07-17 5. Message 1 Dear Frederick County Planning Commission: I am writing to you regarding the latest proposal for Conditional Use Permit 07-17. My name is Rick Lynch. My wife and I reside at 873 Round Hill Road, Back Creek District. Our family has resided there since April, 1985. While in close proximity to Winchester, we chose this community to raise our children based on the rural setting and agriculture based zoning. This is a quiet, peaceful neighborhood with a stable residential traffic flow compatible to enjoyable outdoor activity. We have been informed that a new event center with additional amenities to be added in phases has been proposed which could potentially impact the character of the neighborhood several times a week. I would like to inform you that I oppose the approval of Conditional Use permit 07-17 to change the use of the subject property for a building rented to the public without oversight for the following reasons. 1. The terrain of the land allows for sounds to carry great distances and certainly not limited just to adjoining properties. Large crowds and loud music would be disruptive during waking hours and would impact a substantial number of residents. 2. Events would result in high volume traffic and related noise at intermittent periods increasing the possibility of auto collisions. This would be heightening by unmonitored consumption of alcoholic beverages on private property. 3. 1 am unable to determine if the intended use of the property is compatible with the character and zoning of the surrounding properties. I have concerns for its present condition, and requirements for how it will be maintained after large events. 4. Perhaps my greatest objection is due to the high demand for well water. An event center with capacity up to 280 and the potential for an additional 20 residences would result in extraordinary water consumption. My well depth is 500 feet. I have been informed that there are water flow issues in the area. This could result in a loss of water source for the community. 5. 1 learned recently that sink holes are formed in areas with a high concentration of limestone. Soil can collapse when water levels drop and form a cavity below the land surface. The Round Hill rock formation coupled with intense water use would meet both of these conditions. The County of Frederick respects your privacy. Other than as required by the Virginia Freedom of Information Act or as may be reasonably anticipated in connection with the conduct of the County business to which your communication relates, Frederick County does not disclose, sell, share or trade any information from communications sent to the County. Please note, though, that any written communication, including any e-mail message, sent to a public official and/or employee of Frederick County becomes a public document and may be subject to the Virginia Freedom of Information Act. This means that a copy of any such message could be requested by a citizen, or a member of the media, may be subject to disclosure, and if disclosed could be reprinted and/or used in a public forum by the requestor. If you need immediate assistance or have questions about the Virginia Freedom of Information Act and its impact on this communication, please call (540) 665-5600. Thank you, Frederick County This is an automated message generated by the Vision Content Management System•". Please do not reply directly to this email. October 27, 2017 Frederick County Planning Commission 107 Kent Street Winchester, VA 22601 Dear Ms. Wilmot and Commissioners: ID) Noc� L� OCT 2 7 2017 FREDERICK COINTy ArJD DFVFI-,PMr-R1T I am writing in reference to the conditional use permit application #07-17 for a special event facility to be built by Caroline (Dixie) Scheulen on property owned by Regalo LLC (Claire Boyd as the registered agent). I am strongly opposed to this permit for several reasons including traffic, public safety, and noise disturbance. In addition, there were several issues that were introduced at the Commission meeting on 9/20/2017 that need to be addressed. The increased amount of traffic caused by this event center directly affects my property at the corner of Round Hill Road and Woodchuck Lane. My driveway on Woodchuck Lane is a few yards downhill from a hill crest approximately 30 yards to the south. Currently, I have neighbors who drive this road every day who forget about my driveway as they crest that hill. Many times in the past eight years my neighbors have swerved to avoid my car backing out of my driveway. If Ms. Scheulen's goal is to have large events with 100-200 vehicles per event entering and exiting her property from Woodchuck Lane, with a large number of them from outside the Winchester area, this will increase the number of people unaware of that blind hill and the safety issue with my driveway. It puts me and my personal property at a much greater risk. In addition, the increased out-of-town traffic will also experience a potential danger entering Round Hill Road from Woodchuck Lane. There is a blind hill a few yards to the west of the intersection on a road that regularly has traffic exceeding the speed limit to 50 mph or more including dump trucks and large farming equipment (including weekends). In the winter, many vehicles slide through the stop sign into Round Hill Road. The likelihood of an accident at that intersection will increase drastically. It is putting the event center clientele at risk along with those who regularly travel Round Hill Road. The increased traffic for an event center would be greatly concentrated. At times prior to and following an event, cars entering or exiting Woodchuck Lane would be in an extremely long line. Exiting vehicles will incur a long wait due to the stop sign at the intersection with Round Hill Road. Residents along this part of Woodchuck Lane will be blocked from entering and exiting their properties. The CUP stipulates that events must end by midnight (p. 1). Although not every event will take place in the evening, but many wedding receptions do. They can continue quite late. All of the remaining vehicles will exit at the same time, with a great increase of light and noise disturbance to our neighborhood. The VDOT Comment Letter included on page three of the CUP indicates that there would be "a measureable impact on Route 803 (Round Hill Road)." If there will be a measureable impact on that road where there are two approaches to Woodchuck Lane, then it stands to reason that the impact would be multiplied for Woodchuck Lane and the twelve families between that intersection and the proposed entrance to the property. By definition a lane is a narrow, roadway. On Woodchuck Lane, there is no exit. There are no sidewalks. It was not intended for heavy traffic use. Without significant investment by the County in terms of sidewalks, surface improvements, and gutters, it will not bear the impact of this new business well. Although the current CUP addresses the VDOT statement about safe sight distance for egress, it may be the better course of action to have a more complete VDOT Traffic Impact Statement (24VAC30-155-60) of the "measureable impacts" on not only Route 803/Round Hill Road, but also Woodchuck Lane. With Ms. Scheulen's goal of "bring[ing] tourism to Frederick county" [sic] (p. 25), her clients will not have the vested interest in the safety and respect for our community as do our neighbors. With an increase of visitors from outside the local community, there is an increased risk of damage to our properties. This will negatively impact our property values as well as safety. The Frederick County code with regard to noise is weak. It does ensure that "complaint from any person annoyed, disturbed or vexed by unnecessary and unreasonable noise" (§188-1) be addressed by the Sheriff's office. An event center with a wall of doors opening to a large patio does not ensure that noise from events will be contained to the building. Even if the band or DJ is located inside the building, on days with good weather those doors will be open and the sound will travel. The increased traffic on Woodchuck Lane means increased noise (and light) as the large number of cars slowly progress to the stop sign at Round Hill Road when leaving an event, which is 20 feet from my bedroom window. On page 6, added notes regarding both noise and lighting indicate, "Staff also noted that the location of the proposed building was more than 1,300 FT from the nearest residence." However, on page 17, the diagram indicates only 650 feet to the home directly to the south of the property just over the property line. The home is visible in the image on the same page. The eight south -facing doors from the facility open toward that home. Noise and light are great issues for this family. Noise impact is greater for my neighbors down the lane, who will bear the brunt of the annoyance and the responsibility for reporting disturbances to the Sherriff's office. With each report, all of our property values go down and insurance rates go up. While there are three successful businesses in our neighborhood, all operate during normal business hours during the week (mainly 8am to 5pm). The owners and their families live in the neighborhood, and have for decades. The proposed new business intends to operate primarily outside of normal business hours, "Predominate use would be over weekends (Fridays through Sundays)," during the times when residents what to enjoy the peace and quiet of our rural neighborhood. Does the applicant intend to live in our neighborhood and manage her business? Who will monitor the use of the facility during events? The combined effects of the increased traffic of non-residents, increased risk to the safety of residents and increased noise disturbance from the proposed events center poses a risk to property values for the adjacent properties and the residential properties along Woodchuck Lane and Round Hill Road that do not abut the Regalo property but are close enough to be directly impacted. One additional issue that has not been addressed is that on page four of the current CUP with regard to zoning, it states that that the property "is currently being used for agricultural purposes (raising of cattle and farming hay)." The applicant stated on 9/20 that the property was being used to farm hay. Having lived on Woodchuck Lane for more than eight years, I have seen the property used for agricultural purposes in years past, most recently for corn. That was several years ago. I have not seen hay bales come from that property. In fact, the grass and weeds are currently overgrown and unmanaged. I have not seen any cattle, other than the small piece that has been recently leased to someone else (not Regalo LLC) for that purpose. Where is the documentation or evidence for the current agricultural use of this property by Regalo LLC? Where are their cattle? Where is the Regalo farming equipment? Aside from the misinformation about current use, there are more pressing questions about future use. The applicant wishes to, "allow clients to witness on -site agricultural production increasing awareness of working farms in this area" (p. 25), and she would be "maintaining the remainder of the site as productive agricultural land" (p. 4). Many questions remain: Is there a business plan for this activity? Will there be buildings or structures for agricultural use? Who will be employed to farm it? If there will be cattle, who will maintain them? How many will there be? Where will they be fed? When will they arrive? Where will they be kept in relation to the neighboring properties? If this is indeed the intent, to have crops or cattle on the property in addition to the event center, it would likely increase the number of heavy trucks accessing the property with further impact on Round Hill Road and Woodchuck Lane. Would these additional vehicles use the main entrance or one of the other access points? The County's 2035 Comprehensive Plan supports Agribusiness Business Development to "further promote the evolution of agriculture in the County's Rural Area It further states in the goals that each Rural Community Center, of which Round Hill is one, "remain the focal point of the rural community and their character and scale should be preserved" (p. 13). Perhaps the biggest question is: What guarantee do we as neighbors have that the property will be used for agriculture in addition to this business? How does the County ensure appropriate agribusiness use? The County's plan does not indicate how the goals and strategies would be assessed and managed. These, however, are important questions in light of the current codes and 2035 Comprehensive Plan. It would be useful to see documentation for the answers to these questions rather than taking the applicant's word for it and trusting that the County will police the conditions of the CUP. I am finding it difficult to believe that this property will be used for agriculture in conjunction with her business. There is no documentation, no physical evidence. There are too many conflicting statements in the correspondence as well as in the applicant's statements at the meeting on 9/20. Given the current CUP application, it does not appear that the property was bought with the intention of agricultural use, but rather a strict business use of this event center. At one point in the meeting on 9/20, one of the commissioners commented that the increase in traffic would be less with this event center than a housing development. Without direct input from residents, he was inferring that we would be happier with the event center traffic rather than the daily traffic from a housing development if the property were sub -divided and sold for that purpose. This is in error for two reasons. According to the current Frederick County zoning codes, the property in question, zoned as a Rural Area for 138.87 acres, could possibly be developed for housing at one dwelling unit per five acres (§165- 302.03.1-1). This would result in a maximum number of 26 homes if the entire property were subdivided with room for roads. If every home had two vehicles that were operated on a daily basis, that would equate to approximately the same number of vehicles accessing our road each week as an average of three events at the event center. It is not the enormous difference that the commissioner indicated. Neighbors driving on Woodchuck Lane and Round Hill Road would also not be doing so all at the same time. Use would be dispersed. The difference between event center clients coming from ;out of town and residents who are neighbors is large. I would much rather have more neighbors with a vested interest in the community driving past my home than event center clientele who have no connection with our neighborhood. This difference also is evident in the resulting impact on property values; the event center would have a negative impact and a housing development would have a positive impact. It is my understanding that should this CUP be approved and an event center built, the property owner can still subdivide the remaining acreage into five -acre residential lots without further consideration from the Planning Commission. That would preclude any farming on the property. It would, however, be a convenient way to pay for the event center. This seems quite a likely scenario and is a clear intent to use the property for business for which it is not zoned and not for "maintaining the remainder of the site as productive agricultural land." What recourse is there to prevent misuse? There are many issues that have not been properly addressed by the applicant or the planning staff. It is the duty of the commissioners to ensure the application is thoroughly vetted and all concerns from property owners are addressed. Although this application is for a Conditional Use Permit, by definition not permanent, it would be difficult to undo a 5,000 square foot endeavor should it prove to be the wrong decision. For these reasons, I strongly oppose the current CUP application. Respectfully submitted, Stephanie Standerfer 109 Woodchuck Lane Winchester, VA 22602 Tyler Klein From: Candice Perkins Sent: Friday, October 27, 2017 7:50 AM To: Tyler Klein Subject: Fwd: Frederick County: Email from Frederick County Website Follow Up Flag: Follow up Flag Status: Completed Sent from my Whone Begin forwarded message: From: <webmastr@fcva.us> Date: October 26, 2017 at 8:40:15 PM EDT To: <cperkins@co.frederick.va.us> Subject: Frederick County: Email from Frederick County Website A new entry to a form/survey has been submitted. Form Name: Email Planning Assistant Director - Candice Perkins Date & Time: 10/26/2017 8:40 PM Response #: 98 Submitter ID: 31540 IP address: 73.152.25.79 Time to complete: 1 min. , 3 sec. Survey Details Page 1 Frederick County uses the form below for email communications instead of traditional links within the pages due to the use of software on the internet which collects mail addresses from web pages to send unsolicited commercial email, or "spam". To better assist you, fields marked with an asterisk are required. 1. Your Name Robin Llnk 2. Your Email robinlink8l@gmail.com 3. Your Phone Number 540-247-4628 1 4. Subject CUP 07-17 5. Message Ms. Perkins, I would like to express my opposition to the revised Conditional Use Permit #07-17 for the Caroline Dixie Scheulen Special Event Facility. I have lived at 364 Woodchuck Lane in Winchester for 16 years and am the property owner of the said address. I have two children who ride their bikes on Woodchuck Lane and take family walks as well. If an event center werE to be approved, I would have concern regarding noise and traffic. Even though I live past where the entrance would be located, I'm sure cars will take a drive to the end of our street not realizing it's a dead end. As far as the noise and the perrr stating that music will move to the indoors beginning at 9pm, who is going to monitor that this will take place? The propert of the proposed event center has evolved from peach trees, apple trees, feed corn, and now grown up grass with a proposed event center. I'm hoping this land will still be used and maintained for agriculture as it is zoned for. Agriculture land owners receive special tax relief/benefits and should still be farmed for its zoned purpose. Please consider the concerr that the citizens in our community have as you plan to place your vote on November 1, 2017. Sincerely, Robin Link The County of Frederick respects your privacy. Other than as required by the Virginia Freedom of Information Act or as may be reasonably anticipated in connection with the conduct of the County business to which your communication relates, Frederick County does not disclose, sell, share or trade any information from communications sent to the County Please note, though, that any written communication, including any e-mail message, sent to a public official and/or employee of Frederick County becomes a public document and may be subject to the Virginia Freedom of Information Act. This means that a copy of any such message could be requested by a citizen, or a member of the media, may be subject to disclosure, and if disclosed could be reprinted and/or used in a public forum by the requestor. If you need immediate assistance or have questions about the Virginia Freedom of Information Act and its impact on this communication, please call (540) 665-5600. Thank you, Frederick County This is an automated message generated by the Vision Content Management System'". Please do not reply directly to this email. Tyler Klein From: June Wilmot <june.wilmot@gmail.com> Sent: Thursday, October 26, 2017 9:26 AM To: Tyler Klein Subject: FW: Frederick County: Email from Frederick County Website Number 3 for the record, June From: june.wilmot@gmail.com [mailto:june.wilmot@gmail.com] Sent: Thursday, October 26, 2017 9:23 AM To: june.wilmot@gmail.com Subject: Frederick County: Email from Frederick County Website A new entry to a form/survey has been submitted. Form Name: Email Planning Commission Chairman - June Wilmot Date & Time: 10/26/2017 9:22 AM Response #: 20 Submitter ID: 31508 IP address: 73.31.246.24 Time to complete: 1 min. , 19 sec. Survey Details Page 1 Frederick County uses the form below for email communications instead of traditional links within the pages due to the use of software on the internet which collects mail addresses from web pages to send unsolicited commercial email, or "spam". To better assist you, fields marked with an asterisk are required. 1. Your Name Rocky Keplinger 2. Your Email sales@keplingerfire.com 3. Your Phone Number 540-974-3114 4. Subject CUP 07-17 5. Message 1 We have reviewed the revised CUP 07-17 for Dixie Scheulen Event Center at 283 Barracks Lane, relocating Barracks Lane to straight in front of my house resolves cars going by my bedroom window every weekend. But by not moving Barracks Lane east 100 feet, (because of VDOT) will result in dust, noise and trash in my front yard, and this still does not resolve the extra traffic the this event center is going to put on Woodchuck Lane and Round Hill Road. Another concern of the citizens of the Round Hill Community is if the event center is approved, there is no way Frederick County can keep the Boyd family from developing the remaining of the property into 5 acre lots after the event center is built. The Boyd Family will set aside 30 acres around the event center and have approx. (20) 5 acre lots. Selling the lots will, pay off Mortgage on original investment and most of the cost to build event center. This is why they did not consider building on the 801 Acres that the Boyd Family owns off Cedar Creek Grade. This also explains why there has been no farming done on the property since purchase (10 months ago) except for planting grass that needs to be mowed now. Mrs. Scheulen said at the Planning Commission meeting 9-20-17 that no cows were coming for 2 years, yes this is agricultural property, but are they really planning on farming it. It was purchased Jan. 2017 and in March started a process to build an event center. If you read the e- mails that she and I had, in the revised planning commission file, you will find that this is nothing more than a commercial building (looking like a barn) sitting on farm land, that she plans on renting, Mrs. Scheulen's comment to me, if my renters cause any problems you can call or text me. That's tells me that there will be no management from the Regalo LLC, Boyd or Scheulen family at the event center while it's being used. Her e-mail states that she wants to keep her full time job, and she can't afford to have a full time market, winey or coffee shop. The Round Hill community is experiencing ground water issues and the community has concerns that the event center and possible more houses would deplete the ground water to our homes. Then what will the County of Frederick do to help with our ground water issue. Because of all the above concerns and the lack of Mrs. Scheulen being responsive to the resident of our community, we are opposed to this Conditional Use Permit. Rocky and Kellie Keplinger 218 Woodchuck Lane Winchester, Virginia The County of Frederick respects your privacy. Other than as required by the Virginia Freedom of Information Act or as may be reasonably anticipated in connection with the conduct of the County business to which your communication relates, Frederick County does not disclose, sell, share or trade any information from communications sent to the County. Please note, though, that any written communication, including any e-mail message, sent to a public official and/or employee of Frederick County becomes a public document and may be subject to the Virginia Freedom of Information Act. This means that a copy of any such message could be requested by a citizen, or a member of the media, may be subject to disclosure, and if disclosed could be reprinted and/or used in a public forum by the requestor. If you need immediate assistance or have questions about the Virginia Freedom of Information Act and its impact on this communication, please call (540) 665-5600. Thank you, Frederick County This is an automated message generated by the Vision Content Management System'". Please do not reply directly to this email. Tyler Klein From: June Wilmot <june.wilmot@gmail.com> Sent: Wednesday, October 25, 2017 4:50 PM To: Tyler Klein Subject: FW: Frederick County: Email from Frederick County Website For the record, #2 From: june.wilmot@gmail.com [mailto:june.wilmot@gmail.com] Sent: Wednesday, October 25, 2017 12:40 PM To: june.wilmot@gmail.com Subject: Frederick County: Email from Frederick County Website A new entry to a form/survey has been submitted. Form Name: Email Planning Commission Chairman - June Wilmot Date & Time: 10/25/2017 12:39 PM Response #: 18 Submitter ID: 31470 IP address: 204.111.85.82 Time to complete: 5 min. , 21 sec. Survey Details Page 1 Frederick County uses the form below for email communications instead of traditional links within the pages due to the use of software on the internet which collects mail addresses from web pages to send unsolicited commercial email, or "spam". To better assist you, fields marked with an asterisk are required. 1. Your Name Mrs Sandra Westenkirchner 2. Your Email pwestenk@hotmail.com 3. Your Phone Number 540-877-2416 4. Subject CUP #07-17 S. Message 1 Reference: CUP 0717 Caroline (Dixie) Scheulen- Special Event Facility I reside at 545 Singhass Road and I am totally opposed to the development of the property known as CUP 0717 Caroline (Dixie) Scheulen Special Event Center for the following reasons. The proposed Special Event Facility will set in close proximity to my property. When there are venues for the events of Apple Blossom and events at a near by Cedar Creek venue the noise from the music and voices travel and can be heard at my house. This proposed Event Center being even closer will produce even louder noise not just from the music but also from the amount of people attending, their voices, their vehicles etc. There is no guarantee that this noise will quit at 9:OOpm and if the music stops then there will be the added noise of the attendees leaving the center. The vehicle noise, the radios blaring and more then likely that added litter that will be thrown from these vehicles. For this I oppose this development. The County of Frederick respects your privacy. Other than as required by the Virginia Freedom of Information Act or as may be reasonably anticipated in connection with the conduct of the County business to which your communication relates, Frederick County does not disclose, sell, share or trade any information from communications sent to the County. Please note, though, that any written communication, including any e-mail message, sent to a public official and/or employee of Frederick County becomes a public document and may be subject to the Virginia Freedom of Information Act. This means that a copy of any such message could be requested by a citizen, or a member of the media, may be subject to disclosure, and if disclosed could be reprinted and/or used in a public forum by the requestor. If you need immediate assistance or have questions about the Virginia Freedom of Information Act and its impact on this communication, please call (540) 665-5600. Thank you, Frederick County This is an automated message generated by the Vision Content Management System'"^. Please do not reply directly to this email. Tyler Klein From: June Wilmot <june.wilmot@gmail.com> Sent: Wednesday, October 25, 2017 4:48 PM To: Tyler Klein Subject: FW: Frederick County: Email from Frederick County Website For the records (1) From: june.wilmot@gmail.com [mailto:june.wilmot@gmail.com] Sent: Wednesday, October 25, 2017 1:42 PM To: june.wilmot@gmail.com Subject: Frederick County: Email from Frederick County Website A new entry to a form/survey has been submitted. Form Name: Email Planning Commission Chairman - June Wilmot Date & Time: 10/25/2017 1:42 PM Response #: 19 Submitter ID: 31476 IP address: 73.152.109.81 Time to complete: 4 min. , 3 sec. Survey Details Page 1 Frederick County uses the form below for email communications instead of traditional links within the pages due to the use of software on the internet which collects mail addresses from web pages to send unsolicited commercial email, or "spam". To better assist you, fields marked with an asterisk are required. 1. Your Name Bonnie S. Willison 2. Your Email bonniewillison(@comcast.net 3. Your Phone Number 540-662-4025 4. Subject Conditional Use Permit #07-17 Caroline Dixie Scheulen 5. Message 1 My husband and I are residents of the Round Hill RD community. I am writing to you to let you know our concerns about the Conditional Use Permit #07-17 for the Caroline Dixie Scheulen Special Event Center submitted for Barracks LN. We are of course concerned about the change to our community for noise, traffic, will her business well affect our wells and changing our neighborhood from living in the county atmosphere. We are quite concerned because the special event center events will be unsupervised. When I take my 5 year old grandson to the backyard to swing now I need to think about who is at the special event center. I am asking you to please consider the change this city type of business will have on our county neighborhood. Bonnie S. Willison 739 Round Hill RD Winchester, VA 22602 The County of Frederick respects your privacy. Other than as required by the Virginia Freedom of Information Act or as may be reasonably anticipated in connection with the conduct of the County business to which your communication relates, Frederick County does not disclose, sell, share or trade any information from communications sent to the County. Please note, though, that any written communication, including any e-mail message, sent to a public official and/or employee of Frederick County becomes a public document and may be subject to the Virginia Freedom of Information Act. This means that a copy of any such message could be requested by a citizen, or a member of the media, may be subject to disclosure, and if disclosed could be reprinted and/or used in a public forum by the requestor. If you need immediate assistance or have questions about the Virginia Freedom of Information Act and its impact on this communication, please call (540) 665-5600. Thank you, Frederick County This is an automated message generated by the Vision Content Management SysternTM. Please do not reply directly to this email. * 0'U r4 , Li:k""4v� zirv�.a�Gz t.� P C aw ago i j. i'. �' �� � \ � �, _� �'� 20�� ` �`� � C 0� ,,. N� �Nr r� � �� r v` Q� � `--��� P' � N - --- - a7i�eW / ,1v 47 Zhe (4/0 ��e � 4ti ------ a� -1�' Ae &e �k6,.,Aor e�"Iev- Cif Mlei CatCer .'s eeka -- r'oxgA q-1e1v he f4w-e 7wrJ dvatle o,M A% ismeowrters Ar Ae twi-iYV. __,QwnPd 6Aere 0(//' kalc Co.,l kh hope deeo- can i�wwar's v " -gtvf -�k—eep ow- fie,4146441ok Cho d(/Wn 54, o Zo, 7 t ' - .a �. .. `\ �\\,\\t. .`j ` , ,� � . l/; �, �� 2 � ` . Michael Oates 18o Woodchuck Lane, Winchester, VA 540-545-8820 October 26, 2017 Tyler Klein Frederick County Planning Department This letter is in reference to Caroline Dixie Scheulen's request for a Conditional Use Permit at 283 Barracks Lane, Winchester, VA. I am extremely concerned if this permit is issued. The multiple concerns that I am expressing are most reasonable and legit, not only to myself, but also to the neighborhood as a whole. My concerns are as follows: 1. Alcoholic beverages that will be served and how it will affect the behaviors of the people who are consuming them. We would all like to think that people know their limitations of alcohol but we know it would be faulty thinking on our part to believe so. We also know that alcohol can create negative behaviors in people such as driving under the influence and arguments leading to physical fights spilling over into the lives of my neighbors and me. What really concerns me is the fatalities that could happen to the children who walk or ride their bikes on Woodchuck Lane while individuals are driving under the influence. Also who will monitor speeding on Woodchuck Lane? 2. Another concern is the noise that this event center will produce. What time will these events be held? Will the events be allowed to run late in the night while my neighbors and I are sleeping? 3. My neighbors and I have tried to keep our neighborhood clean and presentable. So the other concern is the trash that will be discarded from vehicles. Who wants broken bottles, cans, papers, etc. lying in their yards, on the side of the roads, or even in the roads of their neighborhood? I will thank you in advance for your time and effort in reading my letter and considering my concerns. Sincerely, Michael K. Oates Dixie Scheulen 285 Fox Meadow Lane; Winchester, VA 22602 1 (540)664-2145 1 dixiescheulen@gmail.com August 18, 2017 Kelrock LLC, Keplinger Family 218 Woodchuck Lane Winchester, VA 22602 To Mr. & Mrs. Keplinger, As you know.... my name is Dixie Scheulen and 1 am seeking approval with the county to develop an event venue. Currently, my mom, Claire Boyd has been renting her barn 'Cloverdale Barn." Business meetings, weddings, and other gatherings of families and friends would be its use. Predominate use would be over weekends (Fridays through Sundays). We plan to be very conscientious of excessive noise, light, and late hours, keeping adjacent neighbors In mind and communication open. In hopes to maintain the integrity of this property as farmland in Frederick county we will need to subsidize farm income. When the property was for sale we knew it would not be an easy investment but we could not forego the once in a lifetime opportunity to purchase adjacent farmland despite the substantial monthly mortgage for a farmer (Dad) and a teacher (Mom). We think the 138-acre buffer will adequately minimize any disturbances to neighbors and the community at large. Below you will see the approximate proposed location and l think you will find it to be isolated. From Frederick County GIS Please do not hesitate to contact me for any questions or to address any concerns. I appreciate your time and help In making this possible. The proposal will go to the Board of Supervisors. if possible, I would love to meet or discuss any objections prior to the meeting. We hope to be "neighbor friendly" and maybe with any rate of success 1 would like to ultimately offer discounts for your family reunions, weddings, birthday parties, etc. Sincerely, Caroline Dixie Boyd Scheulen 9-1-17 Tyler Klein Frederick County Planning Department I'm writing this letter to oppose the Conditional Use Permit that is going before the Frederick County Planning commission on September 20a` 2017, for an Event Center on Barrack Lane off Woodchuck Lane, Winchester, Virginia 22602 for Regalo LLC (Dixie Scheulen) I live at 218 Woodchuck Lane and the present Barrack Lane Road runs alongside our house (70 feet from road to house), that side of the house is where all the bedrooms are. Having event traffic for 280 people, running by our bedroom every Friday and Saturday will not work. Another concern is the extra traffic on a dead end road where children play on the weekends. In having a conversation with you on 9-31-17 via phone, you told me that the Barrack Lane was the road that will be used for this Conditional Use Permit, and that the planning commission could not tell the land owner which way to run the road thru private property after VDOT approved the entrance. I find that hard to believe, with all the other restrictions that Frederick County requires. You suggested that we work with Dixie to resolve the roadway location. We have contacted Dixie several times via e-mail and we have yet to meet and discuss this issue. We have offered several different options to help Regalo LLC (Dixie Scheulen) change the roadway to the Event Center, even including a land swap giving Regalo LLC access directly to Round Hill Road thru property we own (Kelrock LLC) I think Regalo LLC is interested in that option, but when she was told that she would lose all her Conditional Use Permit fees and would have to start over by the Frederick County Planning Department, it was reason for Dixie not to consider that option. Kellie and I are for Regalo LLC (Dixie Scheulen) having the Event Center, but until we have a resolution as to where the exact roadway will be in writing, we are opposed to this Conditional Use Permit. We feel that before Frederick County Planning Approves this Conditional Use Permit the roadway accessing the property needs to be determined the exact location for the traffic. Rocky Kepli er K li plinger �LL,_� 10-25-17 Tyler Klein Frederick County Planning Staff I'm writing this letter to oppose the Conditional Use Permit #07-17 that is going before the Frederick County Planning commission on Novemberlst 2017, for an Event Center on Barrack Lane off Woodchuck Lane, Winchester, Virginia 22602 for Regalo LLC (Dixie Scheulen) I live at 235 Cather Lane. I will be within 1600 feet of the event center, I have lived on Cather Lane since 1962, and my concerns are noise on weekends even during day time, having additional event traffic (approx. 50 to 140 Cars) traveling on Round Hill Road my access to Cather Lane. Another concern is this event center next to my property will decrease the property valve of my home. The events that are being planned for the CUP bring concerns about the alcohol, drinking and driving that these types of events normally have, plus bringing out of town people to our community is not a good fit for our quiet neighborhood. I would prefer more houses than an event center. I'm extremely upset to hear that there is a chance that the traffic entrance might come out Cather Lane right by my house. Me and my late husband built on Cather Lane for the peace and quite, not to have a parade of cars every weekend. C7rO ZeeA-O— IS' e'r"� Louise Cather 10-23-17 Tyler Klein Frederick County Planning Department I'm writing this letter to oppose the Conditional Use Permit #07-17 that is going before the Frederick County Planning commission on Novemberlst 2017, for an Event Center on Barrack Lane off Woodchuck Lane, Winchester, Virginia 22602 for Regalo LLC (Dixie Scheulen) I live at 352 Woodchuck Lane. Having event traffic for 280 people (approx. 140 Cars) traveling in and out would be like a parade of cars, tying Woodchuck Lane and Round Hill Road intersection. Another concern is this event center in my backyard will decrease the property valves of the resident on Woodchuck Lane. In looking at the event center site plan furnished by your department, it shows a place for outdoor activities, which will bring excessive noise to our community. I have concerns about the alcoholic, drinking and driving that these types of events normally have. The excessive traffic, noise and bringing out of town people to our community is not a good fit for our quiet neighborhood. I would prefer more houses than an event center. Richard Singhas t Matthew D. Keefer 148 Woodchuck Lane Winchester VA 22602 10/13/2017 Frederick County Planning and Development Commission 107 N. Kent Street Suite 202 Winchester VA 22601 To Whom It May Concern: This letter is to express my concern regarding the event center that is being planned for 283 Barracks Lane by Caroline Scheulen. I am most concerned about the traffic that will go by my home that will be a result of having the entrance to this event center off of Barracks Lane. Woodchuck Lane is a small, narrow road with a speed limit of 40 mph. ] feel that Woodchuck Lane, for being a dead end road, already has a high traffic volume now with the residents and visitors that pass by my home. This event center is planned to have a maximum capacity of 280 persons. At 2 people per vehicle that will be 140 cars using the roadway to enter and exit the event center. I am very much against having a large line of traffic in fiont of my home for extended periods of time while the patrons are entering and exiting the event center. I should not have to be inconvenienced by this increase especially since there are other viable options that have been introduced to Caroline, but are not being considered by her. As we all know, most weddings have alcohol that is being served due to the celebration of a marriage. I have three children who spend most of their time outside with the other children who live on the stretch of Woodchuck Lane that is going to be affected by this increase in traffic flow. I am deeply concerned by the potential of having many intoxicated drivers pass by my home and endanger my children. Their active outdoor lifestyle should not have to suffer because of this event center. I am a county employee with the Sheriff's Office. With the world the way it is concerning my job, I also feel that my safety is being compromised by having this increase in traffic flow by my home. The event center will bring in people who may or may not have a negative outlook on my profession. I do not want my family or I targeted because of my profession by allowing non -county residents to pass by my home and ` �' oc�� 21 2 [Recipient Name] [Date] Page 2 identify that I am a Deputy Sheriff. I chose Woodchuck Lane to live on because of safety, I don't want that diminished. The intersection of Woodchuck Lane and Round Hill Road will see many accidents due to this event center. As I mentioned before, there will be a long line of traffic looking to exit Woodchuck Lane with possibly intoxicated drivers behind the wheel. Intoxicated, impatient drivers will be blowing the horns late at night in front of my home, littering, and causing property damage with their vehicles. There are other entrance options available for this event center. These options do not affect the lives of the tax paying citizens of Frederick County that live on Woodchuck Lane. I am also concerned about the noise that will be generated by the event center. Woodchuck Lane is a quiet roadway. I would like to see it stay that way. In summary, I have no issue with Mrs. Scheulen's business adventure, and I wish her good luck going forward. I have an issue with the increased traffic on Woodchuck Lane. There needs to be another entrance created that will give Mrs. Scheulen an entrance off of Round Hill Road to the event center. I believe other land owners in the area have proposed such an entrance. This entrance will not only help Mrs. Scheulen, but will help out the neighbors who Mrs. Scheulen's business will affect if Woodchuck Lane is used as an entrance point. Sincerely Matthew D. Keefer f BARBARA C SINGHAS 775 ROUND HILL ROAD WINCHESTER, VA 22602 OCTOBER 23, 2017 COUNTY OF FREDERICK DEPARTMENT OF PLANNING AND DEVELOPMENT 107 NORTH KENT STREET WINCHESTER, VA 22601 RE: CONDITIONAL USE PERMIT APPLICATION #07-17 FOR CAROLINE DIXIE SCHEULEN I AM WRITING THIS LETTER TO EXPRESS MY CONCERNS WITH REGARD TO THE ABOVE APPLICATION FOR AN EVENT CENTER TO BE BUILT ADJACENT TO MY PROPERTY. 1. 1 AM CONCERNED THAT MY RIGHT OF WAY MAYBE CONSIDER AS A POSSIBILITY FOR THE INGRESS/EGRESS FOR THE PROPOSED EVENT CENTER. 2. 1 AM CONCERNED THAT THE NOISE WILL BE DISRUPTIVE TO THE QUIET ENJOYMENT OF ALL SURROUNDING HOMES. 3. 1 AM CONCERNED THAT THE INCREASED TRAFFIC IN THE NEIGHBORHOOD MAY CAUSE A HAZARD FOR THE CHILDREN, ESPECIALLY SINCE THE MAJORITY OF THE TRAFFIC WILL BE IN THE EVENINGS AND WEEKENDS WHEN THE CHILDREN ARE OUT OF SCHOOL. 4. 1 AM CONCERNED THAT THE EVENT CENTER WILL DRAW EVENTS THAT WILL PROVIDE ALCOHOL CONSUMPTION THAT MAY BE HAZARDOUS TO ANYONE ON THE ROADS AFTER THE EVENT IS OVER AS THEY TRAVEL HOME. 5. 1 AM CONCERNED THAT THE EVENT WILL DRAW LARGER EVENTS DURING THE APPLE BLOSSOM FESTIVITIES, INCREASING TRAFFIC, DRUNK DRIVING AND POSSIBLE BRAWLS. THIS IS ALWAYS A CONCERN AT ANY EVENT WHERE THERE IS ALCOHOLIC BEVERAGES CONSUMED BY THE ATTENDEES. 6. 1 AM CONCERNED AS TO THE EFFECT ON THE PROPERTY VALUES AND REAL ESTATE TAXES IF THIS EVENT CENTER IS APPROVED. 7. AT THE LAST MEETING IT WAS MENTIONED THAT THEY COULD PUT IN AN ADDITIONAL 20 HOMES WITHOUT ANYONE NEEDING TO APPROVE. I BELIEVE I WOULD PREFER THAT TO THE EVENT CENTER, AT LEAST THAT WOULD IMPROVE PROPERTY VALUES AND LESSEN THE TRAFFIC POTENTIAL. 8. 1 AM CONCERNED THAT THE PROPERTY IS NOT BEING FARMED AS THE GROUND SURROUNDING MY HOME HAS BECOME AN UNTENDED WEED PATCH. I WILL BE ATTENDING THE NEXT PUBLIC MEETING ON NOVEMBER 1, 2017 AND WILL BE INTERESTED TO SEE HOW THIS PLAYS OUT. RESP CTFULLY, BARBARA C. SINGI . r �---�' OCR z, 20,, �u �F�Fp�` �1D DF�1F1 nPt� Pl_A����' � .,.-- Toby's Letter.docx 1 / 1 r u 1[ X October 11, 2017 Frederick County Planning Commission 107 Kent Street Winchester, VA 22601 Dear Commissioners: My name is Toby Cunningham. I live at 138 Woodchuck Lane, Winchester, VA. I live in the second house on the right on Woodchuck Lane after you turn off of Round Hill Road (Rt. 803). am not opposed to Ms. Scheulen building the special event facility (conditional use permit application #07-17), but to the use of Woodchuck Lane as access. I live at the top of a blind hill on Woodchuck Lane and getting out of my driveway is tricky now. It will be a lot harder and dangerous with all the extra traffic. There are also people who walk their dogs, jog, and walk with their children on this road. The intersection at Round Hill Road and Woodchuck Lane is dangerous now with the traffic and blind hill to the west. With all the traffic leaving at one time on the night of an event, the cars will be backed up passed my house trying to get onto Round Hill. There will probably be a lot of wrecks at the intersection. I think the best way for Ms. Sheulen to get to her special event facility would be to use the lane that Mr. Rocky Keplinger would build for Ms. Sheulen to use. Mr. Keplinger mowed a path in his field to show the neighborhood where it would go. I walked down to it and it would lead straight into her land. I hope the County will make the change of the right of way for Ms. Scheulen to get to her facility from Woodchuck Lane to the lane that Mr. Keplinger will build for her. The change would be a lot safer for everyone. Thank you, Toby Cunningham 138 Woodchuck Lane CQ Gk �FRtDER O npm OF October 20, 2017 To the Frederick County Planning Commission: The thought of an event venue on Barracks Lane has the residents of Woodchuck Lane and property owners in a tizzy. I too am a property owner on the east side of Woodchuck Lane. Traffic on Woodchuck Lane would affect my tenants minimally, however, being said, it was stated in the proposal that less than 50 vehicles would have a majority impact on travel along Woodchuck Lane. Multiply that times two, 50 vehicles arriving and 50 vehicles exiting. Not to mention the fact that few people carpool anymore and with an occupancy of 280 people allowed, it is more likely there will be in excess of 100 vehicles going each way. My opinion only. One concern that I do have is the noise from a live band. I believe one of the Commissioners likened this venue to a country club where, virtually, no sound was heard from the outside. This may be true of that particular establishment, however, can we be assured we can expect the same? An outside gazebo was to be a part of this venue. Rules and regulations will, I am sure, be established by the proprietors, however, in my many years of catering events, once the overseers exit the premises rules become moot. Younger participants, especially those in their twenties, take it upon themselves to believe more fun is to be had out of doors and in this instance a gazebo is a perfect to place for a band, radio, CD player and yes the old standby the boom box. Ever heard of karaoke? A microphone voice carries and carries. I believe Mr. Unger brought up the fact that should the venue not carry there was a possibility that a small subdivision could take its place in the future. I ask you, Mr. Unger, would I have a better chance of selling my property with an event venue behind me or a subdivision? These are my opinions and my concerns. I would hope that the Commission carefully ponder the pros and cons of the citizens of Frederick County and most particularly the residents of Woodchuck Lane and make a decision that is beneficial to all concerned. Respectfully, I" qt Judi Malone, Property Owner, 340 Woodchuck Lane, Winchester, VA b H .L Oi i 2 7 2017 1L FREDERICK COUNTY October 26, 2017 County of Frederick Planning Commission 107 N. Kent Street Winchester, VA 22601 To whom it may concern: I would like to express my opposition to the revised Conditional Use Permit #07-17 for the Caroline Dixie Scheulen Special Event Facility. I have lived at 364 Woodchuck Lane in Winchester for 16 years and am the property owner of the said address. I have two children who ride their bikes on Woodchuck Lane and take family walks as well. If an event center were to be approved, I would have concern regarding noise and traffic. Even though I live past where the entrance would be located, I'm sure cars will take a drive to the end of our street not realizing it's a dead end. As far as the noise and the permit stating that music will move to the indoors beginning at 9pm, who is going to monitor that this will take place? The property of the proposed event center has evolved from peach trees, apple trees, feed corn, and now grown up grass with a proposed event center. I'm hoping this land will still be used and maintained for agriculture as it is zoned for. Agriculture land owners receive special tax relief/benefits and should still be farmed for its zoned purpose. Please consider the concerns that the citizens in our community have as you plan to place your vote on November 1, 2017. Sincerely, �22t Robin Link 364 Woodchuck Lane Winchester, VA 22602 �Di�c��av�► �. OCT 2 7 2017 `U FREDERICK COUNTY PLANNING AND DFVELr`PMFNT Tyler Klein From: Lisa Dreher Bell <kabnngee@gmail.com> Sent: Wednesday, September 20, 2017 4:30 PM To: Tyler Klein Subject: New Event Center Hi Tyler, I am aware of the new event center at 283 barracks lane being proposed this evening in a meeting. I own three homes on woodchuck Lane which backs up to this property. I am relieved it's another farmer who bought this land and would like to run an event center instead of selling for another subdivision in the area. I'm sure my tenants would not have a problem with such a place conducting business on this land. Most event centers have to be finished by 11 PM, and that's not a problem for us. Let me know if I can be of further assistance. Lisa Dreher Bell LK Wine Sales & Tours PO Box 287 Millwood, VA 22646 540-431-7549 Kabnnqee ,gmail.com Tyler Klein From: webmastr@fcva.us Sent: Sunday, September 17, 2017 9:03 PM To: Tyler Klein Subject: Frederick County: Email from Frederick County Website Follow Up Flag: Follow up Flag Status: Completed A new entry to a form/survey has been submitted. Form Name: Date & Time: Response #: Submitter ID: IP address: Time to complete: Survey Details Page 1 Email Planner - Tyler Klein 09/17/2017 9:03 PM 18 29842 73.251.141.109 36 min. , 38 sec. Frederick County uses the form below for email communications instead of traditional links within the pages due to the use of software on the internet which collects mail addresses from web pages to send unsolicited commercial email, or "spam". To better assist you, fields marked with an asterisk are required. 1. Your Name Greg & Marsha Miller 2. Your Email gm75miller@yahoo.com 3. Your Phone Number 540-550-6768 4. Subject CUP #07-17, Dixie Scheulen S. Message Dear Mr. Tyler, Having lived on Woodchuck Lane for 39 years, we would like to offer our opinion for consideration at the upcoming meeting on Wed, Sep 20, 2017. Our main concerns regarding Ms. Scheulen's proposed business, are the traffic on Woodchuck Lane, and the noise that most certainly will be heard across the field from the event center. While we are certainly in favor of a business, this type of business will bring undue discomfort to neighboring land -owners. Woodchuck Lane would be overwhelmed with the possibility of 140+ cars at multiple events each weekend, with the potential of music, lights, and traffic 1 until 12:00 midnight. After reading through the materials for this meeting, we are also very concerned that Ms. Scheulen will not even consider Mr. Keplinger's offer to move the access road to Round Hill Rd. She stated in a letter to residents bordering her property that she was eager to be "very conscientious of excessive noise, light and late hours, keeping adjacent neighbors in mind and communication open". Her refusal of his offer does not indicate this. Thank you for your consideration. Sincerely, Greg & Marsha Miller 388 Woodchuck Lane Winchester, VA 22602 The County of Frederick respects your privacy. Other than as required by the Virginia Freedom of Information Act or as may be reasonably anticipated in connection with the conduct of the County business to which your communication relates, Frederick County does not disclose, sell, share or trade any information from communications sent to the County. Please note, though, that any written communication, including any e-mail message, sent to a public official and/or employee of Frederick County becomes a public document and may be subject to the Virginia Freedom of Information Act. This means that a copy of any such message could be requested by a citizen, or a member of the media, may be subject to disclosure, and if disclosed could be reprinted and/or used in a public forum by the requestor. If you need immediate assistance or have questions about the Virginia Freedom of Information Act and its impact on this communication, please call (540) 665-5600. Thank you, Frederick County This is an automated message generated by the Vision Content Management System'"". Please do not reply directly to this email. Mr & Mrs Paul L. Willison 739 Round Hill RD Winchester, VA 22602 October 25, 2017 To: Tyler Klein Frederick County Planning Commissioner & Frederick County Planning Commission members My wife and I live at 739 Round Hill RD in Frederick County where the Conditional Use Permit #07-17 for the Caroline Dixie Scheulen Special Event Center has been submitted for Barracks LN. We are very concerned about the change the special event center will have on our neighborhood concerning increased noise and traffic. And the question will the commercial grade well affect our wells? We also are concerned because the special event center will be unsupervised. Would you want someone to put an unsupervised event center in your backyard? Who will be responsible to monitor for example the hours in the rental agreement for noise or call the Fire Department if no representative of the special event center is present at any of the events? Please give this Conditional Use Permit consideration to how it will affect the current residents and how they will deal with this going forward. Paul L. Willison Bonnie S. Willison 739 Round Hill RD Winchester, VA 22602 545 Singhass Rd Winchester, VA 22602-2149 October 25, 2017 Dear M. Tyler Klein, AICP, Planner Reference: CUP 0717 Caroline (Dixie) Scheulen- Special Event Facility I reside at 545 Singhass Road and I am totally opposed to the development of the property known as CUP 0717 Caroline (Dixie) Scheulen Special Event Center for the following reasons. The proposed Special Event Facility will set in close proximity to my property. When there are venues for the events of Apple Blossom and events at a near by Cedar Creek venue the noise from the music and voices travel and can be heard at my house. This proposed Event Center situated even closer to my property would produce even louder noise not just from the music but also from the amount of people attending, their voices, their vehicles etc. There is no guarantee that this noise will quit at 9:OOpm. If the music does stop at 9PM then there will be the added noise of the attendees leaving the center. The voices from the people leaving, the vehicle noise, the radios blaring and more then likely that added litter that will be thrown from these vehicles. For this I oppose this development. The additional traffic that this Event Center will produce will also be an added nuisance. I am sure that my road (Singhass RD) will receive some of the added traffic making it a nuisance with the added noise at all times of night and day. The safety concerns for my neighbors and me as we try to cross the road to retrieve or mail or making it difficult to come and go from our residences. The added traffic on Round Hill Road and Poorhouse Road will also mean added congestion for all that live in the area making it difficult to come and go. At this time it is difficult to access Route 50 at Poorhouse Road because of the traffic on Route 50. This will only add to that and in so making it even more dangerous with backed up traffic. For this I oppose this development. My concerns also are the affects on my property values. If this development goes through my neighborhood will no longer be the quiet family friendly community it is now and making my property value decrease. I also may add my concerns for the safety of the children in the area who now can walk and play with the minimal neighborhood traffic. The added presence from people outside our community may bring people that may target our children as well as the residences of the community in such a way making it unsafe. Since our community is situated in a mostly unknown area in respect to crime this development would now make it more visible for many crimes. I am sure there will be alcoholic beverages served at these venues making for more possibilities of drinking and driving and disturbances from the consumption of such beverages. The concern also being that illegal drugs are a problem in today's life there may be more presence at these venues. The concern also being that the County Sherriff s Dept. is strained with the vast amount of jurisdiction it has to cover and the lack of officers it now has. This added development would bring more calls for many different reasons adding to that strain. For this I oppose this development. In conclusion, I am not pleased that the residences of Singhass Road were not contacted by letter concerning the development of this Event Center being that we too would greatly be affected by the noise, the traffic and the overall feelings of peace in our now quiet community. In my opinion this Event Center would bring only negative value to the community surrounding it. Also please note that were are now at least 3 other event centers in the close vicinity making the added event center not being needed. Thank you for taking the time to read and consider the concerns I have on this matter. Please do not approved this development and in so keeping our community a true residential/agricultural county quiet family friendly community it is now. Respectively, Mrs. Sandra Westenkirchner pwestenk@ hotmail.co m C07 q October 12, 2017 Frederick County Planning Commission Reference: CUP 07-17 Dixie Scheulen Even Center 365 Barracks Lane Winchester, Va. 22602 Dear Commission: We are residents of 611 Singhass Road and we are strongly opposed to the approval of this CUP 07-17. We moved to the Round Hill Community ten years ago for the peace and quite on five acres. We lived in Winchester across from Jim Barnett Park on Hollingsworth Drive. The church located on Pleasant Valley Avenue built a event center behind our house. There was always noise coming from this building. Bands used the building to practice at all hours of the day and night,and the functions at any time during the month which caused a parking problem in front of our home and up and down the street. We were so glad to leave all of that behind us. The narrow Woodchuck Lane, Round Hill Road and Singhass Road struggle to accommodate everyday traffic. We cannot imagine the impact 120 additional cars will have on our community. Our mail and paper boxes have been knocked down by passing traffic three times already by passing traffic. What will happen when intoxicated people leave this event center and travel the narrow roads in the community? Nothing will be safe -- our pets and the wild life that we enjoy watching in our yards. The farm was bought in January 2017 and we heard the new owners were farmers and would continue to farm the property. In March 2017 a CUP 07-17 was requested for this event center. There is no farming or livestock on this property. I have not seen a tractor and I do not believe the fences are sufficient to keep livestock on the property. The community was fooled into thinking the farm would continue to be farmed and we would continue to be a quiet, safe neighborhood. We have heard that his event center will run itself. The owner will not be present at the events to enforce the noise curfew and conduct of the people who rent this center. Has anyone thought about where is the water coming from and how long will the homes of our community continue to have precious water if the event center is okayed and starts drawing on our water supply? This event center is NOT for our community and we strongly ask that this CUP not be approved. Please think of the citizens that have lived here for years and vote NO to this event center. 00 Vote NO for the event center, the extra traffic, the noise, loud music , the crime element and the use of our precious water supply. This is not in the best interest of the citizens who live in this community. Thank you, Linda and Justice Russell 611 Singhass Road Winchester, Va. 22602 540 667 4951 October 24, 2017 Frederick County Planning Commission To whom it may concern, My name is Ronny Clowser and I live at 221 Cather Lane. I am writing to you in regards of the events center that is being considered to be built on Barracks Lane. I am opposed to Cather Lane being considered as a way to gain access to the events center. My wife and I have lived on Cather Lane for 55 years, we are in our early 80's. Cather Lane has always been a quiet back road with minimal traffic. Our concern would be the amount of traffic coming up and down the road late at night, creating a lot of noise and dust. Increased traffic on Cather Lane also means increased traffic on Round Hill Road and if alcohol is provided at any of these events that could increase the chances of accidents happening, especially late at night. Also there is a concern with people littering along the road and into our front yard. These are my concerns and I hope the Planning Commission carefully considers not only my concerns but everyone else who would be affected by this proposed events center. Hopefully a solution can be found that would be in the best interest of all parties involved. Thank you, Ronny Clowser 221 Cather Lane Sales Department From: Sales Department <sales@keplingerfire.com> Sent: Tuesday, September 05, 2017 4:02 PM To: 'Dixie Scheulen' Cc:'Claire.devereux.boyd@gmail.com' Subject: RE: FW: Farm Event Attachments: Regalo LLC option that Kellie & Rocky can accept. 9-5-17 .pdf Dixie, thanks for meeting with us on Monday, sorry we could not get something worked out on this issue, If you find a way to move the road away from the front of our house and go straight thru the field toward large tree (eliminating using the gravel turns beside our house) Kellie and I can live with this. We were hoping that we could have come up with some way to help offset the cost of this road, keeping your startup cost down, but it is apparent that we can be of no help to your cause. I hope you can work out this road issue before the Frederick County Public hearing on Sept. 20", 2017. Thanks Rocky From: Dixie Scheulen[mailto:dixiescheulen@gmail.com] Sent: Friday, September 01, 2017 9:30 PM To: Sales Department <sales@keplingerfire.com> Subject: Re: FW: Farm Event Monday should work great! See you at 6PM, just let me know if you need to go later we are flexible! On Fri, Sep 1, 2017 at 4:15 PM, Dixie Scheulen <dixiescheulen((i gmail.com> wrote: I'll ask mom and dad tonight... may be better anyways as I wasn't really thinking about Dad's feeding schedule when I said morning On Fri, Sep 1, 2017 at 4:12 PM, Sales Department <sales(akeplinberfire.com> wrote: Dixie, I will not be available until Monday evening, as our grandkids are in town and we are camping. So if Monday evening around 6 pm works for you all, I can make it work. Let me know. I will check emails occasionally when I can. Rocky Sent from my Sprint Samsung Galaxy SO 6. -------- Original message ----____ From: Dixie Scheulen <dixiescheulen(a 6-mail.com> Date: 9 ' 1 ' 17 4:08 PM (GMT-05:00) To: Sales Department < sales(a..keplinscrfire.com> Subject: Re: FW: Farm Event Hey Rocky, I am sure we can work out some time Monday to meet, maybe Monday morning- you pick the time. I think meeting at the shed or at your office would work great as I admittedly didn't even know there was land behind that row of houses until you drew the driveway there. I did speak with the county on how this would affect my CUP application and they said the choice is mine but it would delay everything 3 months to get the approvals from each of the agencies again (VDOT, fire marshall, building/inspections, sanitation authority, etc). I am not really willing to make this sacrifice. I don't get the feeling my parents are too ambitious to do any immediate changes but regardless I think it would be worth hearing you out as I know it is something you really want. Thanks again, Dixie On Wed, Aug 30, 2017 at 4:16 PM, Sales Department <sales c keplingerfire.com> wrote: Dixie, I just got back into town from a business trip with customers, this weekend is not going to work, we go camping with family every Labor day weekend. Note sure of your mom's and your schedule, but I'm available tomorrow (Thursday) afternoon and evening, Monday evening Sept. 41h and every day or evening next week. We don't have to go out for lunch (it would be nice) but just meet and look at and discuss options to make this work for everyone now and in the future. Let me know what will work. Thanks Rocky From: Dixie Scheulen(mailto:dixiescheulen@gmail.coml Sent: Tuesday, August 29, 2017 8:44 PM To: Sales Department <sales@keplingerfire.com> Subject: Re: FW: Farm Event Sony for the delay in getting back, I went out of town without the kids and expected lots of down time but that did not end up being the case. Your proposed road is definitely more ideal for an event center but I am not sure Mom/Dad's plans, etc. And my biggest concern is 1 have been working on this project since March and have not made it any further than this and would worry about this furthering delays. I would be concerned that by the time both properties are surveyed for the trade, attorney fees, road and/or well that it will be very costly for you. Maybe we can meet Saturday or Sunday around lunch time? I will bring mom. Just let me know what works well for you. Thanks and sorry to take so long to get back to you! DIxie On Sun, Aug 27, 2017 at 9:11 PM, Sales Department <sales(u keplinberfire.com> wrote: Dixie, still waiting to see if we can have a meeting to look at some options. I'm trying to look at this in a way that helps all of us in the future, not knowing what the future brings, I have a few options I would like to show you. (1) one option would be to work with you and your mom to get a 100 foot wide land trade going all the way to Round Hill Road, in exchange for land next to our house, This option keeps the traffic off Woodchuck lane, give you a driveway that attaches directly to Round Hill Road that you all will own, Keeps traffic away from the side of my house. We are open to discuss, us installing the gravel roadway up to the end of our property at our expense, (you would be responsible for the State approved entrance at Round Hill Road) This option also if in the future something happens and you all would need to sell the property, you all would own land to Round Hill Road making it a perfect access for development. Less hassle, for those wanting to develop the land. I hope that never happens, but we just don't know what the future brings. Kellie and 1 want you all to have your event center, we what to do our part to help make it easier on everyone with out issues, but we need some answers before the Frederick County planning commission meeting in September. Waiting to hear from you. Rocky From: Sales Department[mail to: sales(u:kepIingerfire. coml Sent: Thursday, August 24, 2017 8:35 AM To: 'Dixie Scheulen' <dixiescheulen u,amail.com> Cc: 'Kellie Keplinger' <kellieekeplingerfire.com; Subject: RE: Farm Event Dixie, Kellie and I would still like to have a meeting to see where you think the road will be going, I know from experience with our church, the County of Frederick has (1) requirement about road entrances and then all has to be approved by VDOT which has another painful set of requirements that usually override the County of Frederick. Helping with road work, (to help Kim & Marietta) we basically rent them the dump truck with a driver by the hour (540.00) per hour, and charge the gravel and material to their account at Stuart M. Parry. (It cost 575.00 per dump truck load, If Stuart M. Perry delivers) I would charge 525.00 a hour rent and operate my Track loader. This is one farmer helping another. In our spare time. You would be responsible for any soil disturbance permits, or related permits, and silt fencing if required. (Basically you are the contractor) I did talk briefly with Mr. Riley and he agreed to meet with you to discuss this project and what he might be able to help with. I would be glad to arrange the meeting and introduce you to him. I think he can be very helpful and he also know a lot of VDOT people. When is the county meeting to discuss this event? When can you stop by to show Kellie and me you plans. Thanks Rocky From: Dixie Scheulen [mailto:dixiescheulenia gmail.coml Sent: Wednesday, August 23, 2017 12:19 PM To: Sales Department <sales(a keplingerfire.com> Subject: Re: Farm Event Hey Rocky, Thank you so much for bringing your concerns up now so hopefully your mind can be more at ease and there is a better understanding. My hopes were to access the event center through the fire department but since that is not going to be easily achieved I think we will probably have an entrance 30' or so further down Woodchuck lane than the existing entrance assuming this doesn't upset the budget as this is truly my preference as well. The county is going to require a commercial entrance wherever my entrance is so I would suspect that will mean it will be paved to a certain extent anyways. In terms of the land trade you will need to talk to mom 540-327-7980 or email her your idea at Claire.devereux.boNd a.wnail.com, but I don't think she is super anxious to makes any changes right now. In terms of hours of operation this may be subjective as there is always set up and clean up that can take hours upon hours and I will never ward off those cleaning. Most weddings that I attend seem to wrap up by midnight so I would expect that to be a pretty safe guess. I would expect the noise to be less than what you are likely used to from the Fireball (bingo nights, events, etc.) given the increased distance. The building will be insulated so I do not foresee this being an issue. Of course I will never mind a call/text if the renters are being unreasonable about noise and I will be sure to include this in my event contracts so it will not be a surprise to them either. Dad plans to fence the property to bring the cattle over soon so I do imagine there will a gate, but similar to my own house I don't see a lot of lucrative things in the barn that people will be coming for so I doubt the gate will be up year round but I will have the ability to lock up the barn. If I find it to become an issue I will put up a monitoring system or whatever means necessary to find the criminals as it is illegal to trespass, speed, or litter. Unfortunately, I have little control over people's prerogatives and integrity but can guide the law in doing so if I think necessary. Mom does not have any problems with littering and I imagine the long road on the property to the building will take the brunt of any litter. It will cost at minimum $5,000 for a site plan so I am not planning to do the site plan until I have made it through the county's meetings- this will have the specifics of the road etc when we do it. It will be in the back of the property as approximated by the map I sent with a little expected change for wherever the excavators think is the most logical place is in that general vicinity. I can probably show you a general idea though. You had mentioned an interest in laying gravel at one point and I was going to start working on the road as I'd like to get a well/electricity in for the cattle. If that is something you are still interested in please let me know and maybe we can work on a quote as I am meeting somebody tomorrow and met with somebody last week. I know you helped Marietta with her farm road and did a great job. Alternatively speaking there is a lot of agriculture exemptions that allow for weddings and events without any process. If I find the county to have too many requirements outside of my budget or too many limitations restricting a successful business I am strongly considering instead doing a vineyard, brewery, coffee shop, meat market or something that avoids all of these steps and still allows the venue. Of course I have been trying to comply with the new Conditional Use Permit for Frederick County since March in order to maintain my time in the hospital at least 2 days a week as that would be near impossible if I had to maintain a market open every day. In terms of children playing, etc. the parents can let me know their cell phones etc. if they want me to notify them when events are but I feel like it only takes one car and that could happen on any given day at any time of the day so I am hopeful that the children in the road itself are older and have some traffic competency (hopefully better than my children who lack it entirely). I sure have seen trucks and cars fly down Woodchuck Lane! Hope this helps. Sorry that everything is still very preliminary as this has been such a lengthy process! Dixie Sent from my iPhone On Aug 22, 2017, at 9:45 AM, Sales Department <sales@keplinaerfire.com> wrote: Dixie, Kellie and 1 are very excited that your family has purchased the farm off Woodchuck Lane near our property, having it stay as a farm is a lot better than being turned into a residential housing development. We do have some concerns and would like to address them with you and your family before it goes to Frederick County for consideration. Some of our concerns are: 1- What is going to be the main entrance access for traffic to access the building, (at present the farm lane off Woodchuck lane runs within 100 feet of the side of our house where our bed room is) Plus in front of our house is a dirt road and the added traffic would cause a dust issue. So if we can address this would be helpful. A- Suggest asphalting road in front of our house to keep dust down. 13- Recommend moving road beside our house to go straight up thru field past old house site (we have equipment to help relocate the road, and are willing to help, let's discuss options) C- We trade land giving you complete access to Round Hill Road thru our alfalfa field, eliminating some of the concerns that will be corning up at the Frederick County Meeting using Woodchuck Lane. 2- What are going to be the hours of operation (how late at night will people be going in and out) 3- How are you planning on securing access to property when not in use (gate at entrance?) 4- We would like to see a larger set of plans and property layout for the roads and access to the building before the county meeting. 5- How are you going to address the extra traffic on Woodchuck Lane? There is a lot of families with small children playing on Woodchuck Lane on the weekends. b- There is already an issue with trash being thrown out on Woodchuck Lane, will this be address? We want to be good neighbors and hope that we can address these issues, so that when it comes before the Frederick County planning officials, we have a plan that everyone can accept and support you as neighbors. We are waiting to hear from you. My cell 540-974-3114 Kellie Cell 540-974-3118 Thanks Rocky Keplinger image001jpg> Virginia Dealer # 27881 Rocky Keplinger President Office 1-800-650-5538 Cell 1-540-974-3114 E----jN >ATA4 UST <image003 Jpg> .�rua.►ur �..;.,�,.0 Page 1 of 1 Property Map - Frederick County, VA R � s� 0 ab f wdsrlakCounto labnnatlanTechselagNs H1 � K Kant st WInchestar, VA 22601 RMIIV mM XWWb A=r-lvseaavrvaa.arvt 0 113 n� s t3s7isst mw ttsu raasnaeea sacs ttra usq en cr�ar� a - wl*mf 1 i00 ry a vonl h7aKJ Lki4► Gtt m . ,71,i� http:l/gis2.co. frederick.va.uslarcgisweblrest/directories/arcgisoutput/Utilities/PrintingTools... 8/27/2017 Property Map - Frederick County, VA R ��rRKltRO J ay� Frederick County Informatlon Technologies 1OT N Kent El Winchester, VA 22601 640-6664914 F.eabrichCaurymanapbe4onrwpmsSWOrtpledme"Mee, 0 155 310 420Feet Jbs- COIC *On& r0fsta"2M. namWJWO?wVAIrd staertvy. v L� otnernee mnwnnpnYarMOtMFnderkkCnuWGtSAlta 13,600 I Property Map - Frederick County, VA r.. Frederick County Infannallon Tecknologles 107 N Kent St tMnchester. VA 22601 � � 540466-8614 FredrickCwebtbmadpro"ap mdmurpied*eeernea 0 1S6 310 620Feet wrdleantr�eaenbione, n baTidetotanyekd. dmbicry rr L Cnwwaa mmemng&Voa9a(MeFnda*--*CounfyQSOita 17600 Ut Looking West on Barrack Lane, South side of our House 70 feet from house to road, would you want 100 cars going by your bedroom on the weekend (280 person event center with 2 people per car equals 140 cars plus event staff vehicles) w �s Tyler Klein From: Dixie Scheulen <dixiescheulen@gmail.com> Sent: Monday, October 30, 2017 7:27 AM To: Tyler Klein Subject: Fwd: neighbor complaint In reference to wells - Sent from my iPhone Begin forwarded message: From: Stephen White <slwhite@greenwayeng.com> Date: October 30, 2017 at 6:53:56 AM EDT To: Dixie Scheulen <dixiescheulen@gmail.com> Subject: RE: neighbor complaint Hi Dixie, sorry to hear that news. A couple comments regarding the well concern from the neighbor. The first being that the well permit has been reviewed and approved by the health department that meets all the required setbacks. A representative from the Virginia Department of Health's Office of Drinking Water made a site visit with me and approved the well location. The regulations actually do not require any set back distance from well to well. However, the proposed well is several hundred feet away from any of the neighboring existing wells. Another comment is, the well is primarily going to be used during the weekends so it won't be used for a majority of the week and since there is no commercial kitchen, your water use will primarily be from restroom use and possibly the caterers making tea and lemonade. One other thing to mention, I am working on a couple of other wedding event centers in the county and talking with those owners, they indicated that if they stay less than 299 total occupancy, then they don't have to receive any special approval from the county. I'm not sure if that is accurate or if their situation is different than yours, but both of those clients have expressed that same thing to me. Might be something you may want to look into. Not sure if you have hired a planning consultant, but you may want to consider that to help you through the process, even though it is short notice given your hearing this week. Let me know if you have any other questions. Hopefully this information is helpful for you. I will be in Richmond at a conference until Tuesday evening, but I'll be back in the office Wednesday morning and will be checking my email during breaks and after my conference each day. From: Dixie Scheulen [mailto:dixiescheulen@gmail.comj Sent: Friday, October 27, 2017 5:05 PM To: Stephen White <siwhite@greenwayeng.com> Subject: neighbor complaint Hi again, I have my planning commission meeting next Wednesday and have had an organized neighborhood coalition against the event center. Aside from not having a commercial kitchen and having mostly offside caterers is there anything you can tell me regarding the well as that is a neighbor concern that they will lose their water. Obviously you would think the giant quarry would be a bigger concern, but anyhow... I will review your notebook but obviously its mostly foreign to me as to what is good and what is bad. Dixie 4�G cod, CONDITIONAL USE PERMIT #07-17 y� Caroline (Dixie) Scheulen - Special Event Facility Staff Report for the Planning Commission J Prepared: October 20, 2017 Staff Contact: M. Tyler Klein, AICP, Planner nu This report is prepared by the Frederick County Planning Staff to provide information to the Plauuing Commission and the Board of Supervisors to assist them ill making a decision on this request. It may also be useful to others interested in this zoning matter. Reviewed Planning Commission: 09/20/17 Planning Commission: 11/01/17 Board of Supervisors: 12/13/17 EXECUTIVE SUMMARY: Action Public Hearing Held; Postponed Public Meeting Pending This is a request for a Conditional Use Permit (CUP) for a special event facility in the RA (Rural Areas) Zoning District. Should the Planning Commission find this application for a special event facility to be appropriate, Staff recommends that the following conditions be attached to the CUP: 1. All review agency comments shall be complied with at all times. 2. An engineered site plan, in accordance with the requirements of Article VIII of the Fredrick County Zoning Ordinance, shall be submitted to and approved by Frederick County prior to the establishment of the use. Building permits are also required for all buildings and structures. 3. Events shall start no earlier than 10 a.m. and all events and related activities shall conclude by midnight. 4. All outside music shall conclude by 9 p.m. Music may continue indoors until the conclusion of the event. 5. All lighting shall be downcast to avoid glare onto adjacent properties and residences. 6) Access to the site shall be provided to Woodchuck Lane (Route 654) via Barracks Lane (private internal access drive). The Applicant shall relocate Barracks Lane on PIN 52-A- 261 to ensure the access drive to the event center is not immediately adjacent to the southern property boundary of Parcel 52-A-280A in general conformance with the layout below: Page 2 CUP #07-17, Caroline Dixie Scheulen — Special Event Facility October 20, 2017 7) In the future, should the owner of parcel 52-A-261 be able to secure private access to Cather Lane (Route 711), Round Hill Road (Route 803), or Woodchuck Lane (Route 654) through a recorded deed of easement or written consent from the property owner, a new CUP would not be required to implement such access. 8) Events may accommodate up to and not to exceed 280 persons. 9) One (1) monument style sign with a maximum sign area not to exceed 50 square feet (SF) and not to exceed 10 feet (FT) in height is permitted. 10) Any expansion or modification of this use will require the approval of a new CUP. Following this public meeting, it would be appropriate for the Planning Commission to offer a recommendation concerning this application to the Board of Supervisors. Page 3 CUP #07-17, Caroline Dixie Scheulen — Special Event Facility October 20, 2017 LOCATION: This approximately 135-acre property is located at 283 Barracks Lane, Winchester, Virginia, immediately south of Route 50 (Northwestern Pike) and Round Hill Road and immediately west of Woodchuck Lane. MAGISTERIAL DISTRICT: Back Creek PROPERTY ID NUMBER: 52-A-261 PROPERTY ZONING & PRESENT USE: Zoned: RA (Rural Areas) Land Use: Agriculture/Open Space ADJOINING PROPERTY ZONING & PRESENT USE: North: RA (Rural Areas) South: RA (Rural Areas) East: RP (Residential Performance) West: RA (Rural Areas) PROPOSED USE: Use: Agricultural/Vacant Use: Residential/Agricultural Use: Residential Use: Residential/Agricultural This is a request for a Conditional Use Permit (CUP) to enable the establishment of a special event center for weddings and other similar type events in the RA (Rural Areas) Zoning District. Improvements to the property will include construction of a 5,000-square foot (SF) event center (including restrooms, kitchen and storage), a 600 SF detached bridal suite, a concrete patio and gazebo. The Applicant intends to develop this project in phases. REVIEW EVALUATIONS: Virginia Department of Transportation: (10-11-17 VDOT Comment Letter) The existing entrance (Barracks Lane) meets the minimum sight distance requirements for a commercial entrance/street connection. Moving the entrance east along the property frontage on Woodchuck Lane would present more challenges to overcome, foremost obtaining substantial permanent sight distance easements from the neighbor across the street and the neighbor to the east. The Round Hill Road option isn't a great location either with the undesirable skew of the railroad tracks which are located in the functional area of the intersection. (06-30-17 VDOT Comment Letter) The application for the Conditional Use Permit for this property appears to have a measurable impact on Route 803 (Round Hill Road), the VDOT facility which would provide access to the property. Prior to operation of the business a commercial entrance must be constructed to our standards to allow for safe egress and ingress of the property. Any work performed on the State's right-of-way must be covered under a land use permit. The Page 4 CUP #07-17, Caroline Dixie Scheulen — Special Event Facility October 20, 2017 permit is issued by this office and requires an inspection fee and surety coverage. Frederick County Inspections: Please see attached comments from Mark Fleet, Building Code Official dated August 17, 2017. Winchester -Frederick County Health Department: Please see attached letter from Herbert Cormier, Environment Health Supervisor, Lord Fairfax Health District dated June 1, 2017. Frederick Water: No comments. Frederick County Fire Marshall: Please see attached comments from Kenneth Scott, Jr., Fire Inspector, Fire & Rescue dated June S, 2017. City of Winchester: No comments. Winchester Regional Airport: No comments. Historic Resources Advisory Board: Please see attached letter from Candice E. Perkins, AICP, Assistant Director /Staff to HRAB, dated June 23, 2017. Planning and Zoning: This application is for a Conditional Use Permit (CUP) to permit the establishment of a special event facility for private events such as weddings. A special event facility is a permitted use in the RA (Rural Areas) Zoning District with an approved CUP. The Zoning Ordinance defines "special event facility" as a facility or site utilized for events that are typically conducted on a single day but which may be conducted for up to three consecutive days, for which attendance is permitted only by invitation or reservation; special events include, but are not limited to, meetings, conferences, banquets, dinners, weddings and private parties. This proposed use will take place on a 135.8-acre property, which is currently being used for agricultural purposes (raising of cattle and farming hay). The special event facility will be accessed via Barracks Lane (a private drive), from Woodchuck Lane (State Route 654), a state-owned roadway. The Applicant intends to use a portion of the site for the proposed special event facility, while maintaining the remainder of the site as productive agricultural land. The Applicant proposes to erect an approximately 5,000 square foot (SF, 50' x 100') one-story event center, which includes a kitchen, permanent restrooms, banquet hall and storage, a separate approximately 600 SF bridal suite, and an outdoor concrete patio and gazebo. This facility may accommodate events up to 280 persons (note: actual occupancy, not to exceed 280 persons, will be determined at time of site plan). The Applicant states the design and architecture of the proposed event center and accessory buildings will be consistent with structures found in the County's rural areas. The Applicant also intends phase construction of the facility and accessory structures. All buildings relating to the proposed use, a special event facility, would require building permits and would not be eligible for an agricultural exemption. Page 5 CUP #07-17, Caroline Dixie Scheulen — Special Event Facility October 20, 2017 The property is surrounded by RA (Rural Areas) and RP (Residential Performance) zoned property, which includes open space, agricultural uses, and single-family detached residences. The 2035 Comprehensive Policy Plan of Frederick County (Comprehensive Plan) identifies this area of the County as "rural" and is to remain agricultural in nature and is not part of any land use study. The Board of Supervisors added "special event facilities" to the conditional use list for the County's Rural Areas Zoning District in May 2017 to support additional opportunities for agribusiness and agritourism. The proposed use is consistent with the goals and strategies expressed in the 2035 Comprehensive Plan and the surrounding properties. STAFF CONCLUSIONS FOR THE 09/20/17 PLANNING COMMISSION MEETING: Should the Planning Commission find this use appropriate, Staff would suggest the following conditions be placed on the CUP: 1. All review agency comments shall be complied with at all times. 2. An engineered site plan, in accordance with the requirements of Article VIII of the Fredrick County Zoning Ordinance, shall be submitted to and approved by Frederick County prior to the establishment of the use. Building permits are also required for all buildings and structures. 3. Events shall start no earlier than 10 a.m. and all events and related activities shall conclude by midnight. 4. Events may accommodate up to and not to exceed 280 persons. 5. One (1) monument style sign with a maximum sign area not, to exceed 50 square feet (SF) and not to exceed 10 feet (FT) in height is permitted. 6. Any expansion or modification of this use will require the approval of a new CUP. PLANNING COMMISSION SUMMARY AND ACTION OF THE 09/20/17 MEETING: The Planning Commission held a public hearing on September 20, 2017. Planning Staff provided an overview of the proposed use, noting the Applicant had satisfied all County requirements and comments from review agencies. The Applicant, Mrs. Caroline "Dixie" Scheulen also spoke, noting her desire to open a special event facility for weddings at 238 Barracks Lane, and to maintain the rural character of the property, and be a good neighbor along Woodchuck Lane. Mrs. Claire Boyd, the property owner and co -applicant, also spoke on the merits of the application, and a demand for a wedding venue to support visitors fi•om Northern Virginia, and nearby states, in addition to local residents. Page 6 CUP #07-17, Caroline Dixie Scheulen — Special Event Facility October 20, 2017 During the public hearing, several members of the public spoke in opposition of the proposed special event facility, citing concerns regarding traffic along Woodchuck Lane, vehicle safety entering and leaving the site, noise from live music, outdoor lighting shining onto adjacent homes and trash. Planning Staff responded to several of the concerns raised by the public, specifically vehicle access, safety, noise, and lighting: Vehicle Access & Safety: As evaluated by the Virginia Department of Transportation (VDOT) as part of the CUP application, Barracks Lane is the preferred point -of -access due to appropriate sight distance onto Woodchuck Lane, and from Woodchuck Lane onto Round Hill Road (old Route 50). Barracks Lane is also a private drive on the Applicants property. Staff noted one solution may be the relocation of Barracks Lane along the property fiontage and away from the neighboring residence, however, this would require an additional review from VDOT to ensure it would be appropriate. Other alternative vehicle access evaluated by VDOT and Planning Staff included: shared private access to existing Cather Lane to Round Hill Road; shared private access across the old Round Hill Volunteer Fire Station property to Round Hill Road; and proposed private access across an adjacent owner's property to Round Hill Road. Staff noted that under the County's Zoning Ordinance's "Supplemental Use Regulations for Special Event Facilities," shared access across adjacent property would also require the Applicant to have written consent from those owners to utilize a private easement and as such these other points of access may not be feasible. Staff further stated that VDOT had informally commented that these alternatives also may present issues with site distance onto Round Hill Road. The Planning Commission directed Staff to work with the Applicant, and MOT,_ to consider relocation of Barracks Lane east along the property frontage to have less impact on an adjacent property. Noise: Staff noted noise was evaluated during the CUP application. The proposed buildings would need to adhere to the Virginia (VA) Statewide Building Code requirements, and a Condition had been included regarding hours of operation. Staff also noted the location of the proposed building was more than 1,300 FT from the nearest residence. The Planning Commission directed Staff to work with the Applicant to further restrict outdoor music, as applicable, to not adversely impact adjacent residences. Lighting: Staff noted outdoor lighting would be evaluated during review of the site plan application, and that the County's Zoning Ordinance contained provisions for outdoor lighting standards. Staff also noted the location of the proposed building was more than 1,300 FT from the nearest residence. The Planning Commission directed Staff to work with the Applicant to further restrict outdoor lighting, as applicable, to not adversely impact adjacent residences. Page 7 " CUP #07-17, Caroline Dixie Scheulen — Special Event Facility October 20, 2017 The Planning Commission continued to discuss the merits of the application, and concerns raised by members of the public. The Planning Commission voted 8-3-1 (Commissioners Marston, Ambrogi & Manual objecting; Commissioner Oates absent) to postpone action for 30-days on the CUP application, and requested Staff work to with the Applicant to include additional Conditions of Approval to address comments and concerns raised during the public hearing and Planning Commission discussion. Staff noted the application would come back to the Planning Commission at the November 1, 2017 meeting. STAFF CONCLUSIONS FOR THE 11/01/17 PLANNING COMMISSION MEETING: Following the Planning Commission Public Hearing and discussion on September 20, Staff sought additional written comments from VDOT (attached, dated 10-11-17) regarding the proposed point - of -access using Barracks Lane, and alternative points -of -access. Per VDOT's comments, the current location of the Barracks Lane ingress from and egress to Woodchuck Lane is preferred as it meets sight distance requirements for vehicle safety. Alternative points -of -access (i.e. to Round Hill Road through the old Round Hill Volunteer Fire Station property or relocating Barracks Lane to the east) have restricted lines of sight which may impede vehicle safety exiting the property and would require the Applicant to acquire sight distance easements from neighboring properties. Additional points -of -access evaluated by Staff included: Cather Lane (State Roadway 711), direct access to Round Hill Road (State Roadway 803) or another connection to Woodchuck Lane (Route 654). Cather Lane is currently an unpaved roadway, of minimal width, with an un-signalized railroad crossing. Based on Staff's research, it does not appear the Applicant's property has direct access to Cather Lane through a private access agreement or recorded deed -of -easement. Direct access from the subject property to Round Hill Road, or to Woodchuck Lane at a different location, would require the Applicant to obtain ownership of adjacent private property or written permission from the adjoining property owner to access the state road network. As required under the County's Zoning Ordinance "Supplemental Use Regulations for Special Event Facilities" (Section § 165- 204.03(E)), special event facilities that share a private access easement with another property owner/s must show the easement allows a use of this type or written permission must be obtained by the sharing parties. To address comments identified at the September 20th Planning Commission Public Hearing, Staff has drafted additional conditions (see numbers 4, 5, 6, & 7 below). These new conditions further prohibit outdoor music after 9 p.m.; would require any outdoor lighting to be downcast to avoid glare onto adjacent properties and residences; and would realign the internal access drive (Barracks Lane) to avoid traffic passing directly by and vehicle headlights shining directly onto an adjacent residence. Further, Staff has included a condition to allow a new point -of -access without requiring a new CUP should the Applicant be able to secure a deed of easement or written consent fiom an adjacent property owner for use. Page 8 CUP #07-17, Caroline Dixie Scheulen — Special Event Facility October 20, 2017 Should the Planning Commission find this use appropriate, Staff would suggest the following conditions be placed on the CUP: 1. All review agency comments shall be complied with at all times. 2. An engineered site plan, in accordance with the requirements of Article VIII of the Fredrick County Zoning Ordinance, shall be submitted to and approved by Frederick County prior to the establishment of the use. Building permits are also required for all buildings and structures. 3. Events shall start no earlier than 10 a.m. and all events and related activities shall conclude by midnight. 4) All outside music shall conclude by 9 p.m. Music may continue indoors until the conclusion of the event. 5) All lighting shall be downcast to avoid glare onto adjacent properties and residences. 6) Access to the site shall be provided to Woodchuck Lane (Route 654) via Barracks Lane (private internal access drive). The Applicant shall relocate Barracks Lane on PIN 52-A- 261 to ensure the access drive to the event center is not immediately adjacent to the southern property boundary of Parcel 52-A-280A in general conformance with the layout below: 7) In the future, should the owner of parcel 52-A-261 be able to secure private access to Cather Lane (Route 711), Round Hill Road (Route 803), or Woodchuck Lane (Route 654) through a recorded deed of easement or written consent from the property owner, a Page 9 CUP #07-17, Caroline Dixie Scheulen — Special Event Facility October 20, 2017 new CUP would not be required to implement such access. 8) Events may accommodate up to and not to exceed 280 persons. 9) One (1) monument style sign with a maximum sign area not to exceed 50 square feet (SF) and not to exceed 10 feet (FT) in height is permitted. 10) Any expansion or modification of this use will require the approval of a new CUP. Following this public meeting, it would be appropriate for the Planning Commission to offer a recommendation concerning this application to the Board of Supervisors. 291 2835 CUP# 07 — 17 NORTHWESTERN NO'-�RT��HWESTERN2798' '275.5 'PIKE PIKEWESTERN NORTHWESTERN 2727 NORTHWESTERN NORTHWE Caroline "Dixie" S c h e u l e n 858 ` 84 P`pORHOUSEPRD I NORTHWESTERN IKE 19 PIKE 2633 ROUND 2 ROUND HILL RD ND HILL RD �'\�,6`1E� PINGLEY, LN yb93 188 NORT8V RD 127 4� . �PIOIOR�HO�U[SE RD +•" PIKE I; PIN. NORTHWESTERN 'T75 PINGLEY LN POORHOUSE RD! .. -„ 52 - A - 261 21 PIKE PINGLEY LN• MO 1O 110 PINGLEY LN,_ rZ163�w�,. ; .182 VIST. POORHOUSE RD POORHOUSE RD 'e 696 PINGLEY LN PING LEY LN Special Events Facilities 3 837� ROUND 135 ND ROUND �78,9 �1LE Location Ma RD HILL RD �99 ROUND 712 HILL PINGLEY LN 64 PINGLEY LN MO p ROUND HILHRD 745 ROUND ,�684 123 VIST. _ _ _ HILLIRD ROUND HILL RD ROUND PINGLEY IN �.._ HIU RD�HILL RD 769 HILLIRD _ HILL RD 732 , ROUND 749� •�7 668 PINGLEY (N 134 MO 221 HILL RD ROUND ROUND ROUND / ;.i-: VIST< HILL RD 1 120 HaL RD 622 MOUNT C-A7HERLN 759 r �RD WOODCHUCK LN ROUND VISTA'DR,-- 57, ROUND' HILL- �739 126 HILL-RDiROUI ROUND WOODCHUCK LN 109 �I� HILL HILURD WOODCHUCK LN 615 599 571 ; ROUND 775 -ROUNC � ROUND`: HILL RD „� ROUND I58 137 HILL D HIl(T0 _,- CaLH,RLN HILLrRD WOODCHUCKyWOODCHUUCKLN_ `' -40 ;',mN1PW-� WOODCHUCK IN 238 290 LATHER LN� WOODCHUCK IN i 304 314 WOODCHUCK IN 52 A 26 t WOODCHUCK�LN 328 I Ia j 340 WOODCHUCKIN 1�. iF WOODCH�'�'t WOODCHUCK•LN WOODCHUEKILN 364 `388WOMODCHUCK/LN t WOODCHU. LN WOODCHUCKLN 430 WOODCHU 454 WOODCHUCKLN WOODCHUCKLLN WOODCHUCKLN 00 760 WOODC UCCK1N WOODCHUCKLN .�mpwqw-� 435 WOODCHUCKLN I 622 t � WOODCHUCK'LN _ �, 561 • fWOODCHUCK.LN ' • FO k FOX ' �. MEADOW LN CUP # 07 7 NORTHWESTERN NORTHWESTERN' 2 93 2755 N PIKE PIKE NORTHWESTERN NORTHWESTERN 2727 2691 PIKE NORTHWESTERN NORTHWE PIKEOWA-2 NORTHWESTERN Caroline "Dixie" Scheulen 2 ROUND HIOLLRD� ,�, ~ 119 POORHOUSE RD PIKE PIKE 2633 ND HILL RD 160 - PINGLEY LN 2693 185 N KE PI N. RD 127 t; ` POORHOUSE RD NORTHWESTERN 175 PINGLEY LN P RD IKE 1; POORHOUSE 52 - A - 261 �u 121 PINGLEY LN PINGLEY LN MO 105�" 110 ! PIKE 163 182 VIST. 'POORHO__ USE,RD POORHOUSE RD 696 PINGLEY LN PINGLEY LN Special Events Facilities 3 83- IF ROUND 135 164 ND ROUND M9 789� -- :.'ter 712�,HILLRD. PINGLEY LN PINGLEY LN MC Zoning Map RD HILL RD ROUND ROUND 7q5 ROUNGrw 123 VIST, _ HILL�RD HILHRD ROUND HILL RD'" PINGLEY LN HILLikp�HlLL RD 769 HILLIRD ROUND 132 -- �_ _ ROUND 7g91� S.j79 O HILL'RD, 1668 PINGLEY LN 134 M 221_., HILL RD ROUND ROUND v6u C ATHER LN 759 HILLrD RD - 120 H.,"RD 622 MOUNT ROUND'Y WOODCHUCK LN ROUND 57; HILL RD �739 126 .HILNRD ROUI ROUND WOODCHUCK LN : " 109 �w1' aLH �' / ~ �; WOODCHUCK�LN' ROUND 59� 571 775 n. �' .r ROUND,, ROUNL 200 ROUND 1581+ 137 HILL RD HIU RD HILL�� CATHER LN HILLRD WOODCHUGK�LN �WOODCHUCKLN S 235- J WOODCH;.'�.. y 285 FOX MEADOW LN Submittal Deadline 6*6 0 P/C Meeting t7 Z? 0 1-7 BOS Meeting 67 APPLICATION FOR CONDITIONAL USE PERMIT FREIDERICK COUNTY, VIRGINIA 1. Applicant (check one): Property Owner Other NAME: Caroline Dixie Scheulen (daughter of property owners) ADDRESS: 285 Fox Meadow Lane; Winchester VA 22602 TELEPHONE: 540-664-2145 2. Please list all owners, occupants, or parties in interest of the property: Robert & Claire Boyd Caroline Dixie Boyd Scheulen 3. The property is located at: (please give exact directions and include the route number of your road or street) 283 Barracks Lane; Winchester VA 22602 Take US-50 (Northwestern Pike) to VA-803/Round Hill Road, turn onto Woodchuck Lane in order to get to Barracks Lane. 4. The property has a road frontage of 300 feet and a depth of 2400 feet and consists of 135.87 acres. (Please be exact) 5. The property is owned by Robert & Claire Boyd as evidenced by deed from Franklin Lewis (previous owner) recorded in deed book no. 727 on page 715 , as recorded in the records of the Clerk of the Circuit Court, County of Frederick. 91 Property Identification Number (P.I.N.) 52 A 261 Magisterial District Back creek Current Zoning RA 5 7. Adjoining Property: USE ZONING North residential RA East South West residential agriculture/farming Rural preservation RA agriculture/farming RA S. The type of use proposed is (consult with the Planning Dept. before completing): Special Event Facilities 9. It is proposed that the following buildings will be constructed: Event Center (50' X 100') with adjoining 20' X 30' bridal suite and eventually an additional bridal suite, concrete patio Gazebo 10. The following are all of the individuals, firms, or corporations owning property adjacent to both sides and rear and in front of (across street from) the property where the requested use will be conducted. (Continue on back if necessary.) These people will be notified by mail of this application: Name and Property Identification Number Address Name fJ �; ��i e)[' �— '' a Property # Name Property # Name Property # Name Property # Name Property # Name Property # Name Property # Caroline Dixie Scheulen CUP #07-17 PTM S9-A-991 .Name and Property Identification Number Address Name K & M Enterprises Property # 52-A-124 Name Louise Cather Trust Property# 52-A-298 Name Round Bill Commillit;y Fir-p Property# 52-9-B Name Daniel & Ava Sullivan Property# 52-A-286 Name Kelrock LLC Property # 5 2 -A-2 61A Name Kellie Keplinger Property# 52-A-280A Name Barbara Singhas Property# 52-A-287B Name DTS LC property# 52-A-300 Name Robert & Donna Properties Property# 52-A-262A & 262 Name Lisa Dreher Bell Property# 52-17-2-11 & 12 Name Property# 52-16-1-2 Name Anthony Riley Property# 52-16-1-3 Name Richard Newlin Property # 52-16-1-3 Name Judith Malone Property# 52-17-2-5A Name and Property Identification Number Address Name Richard Singhas Property# 52-17-2-5B Name Willard & Robin Link Property # 52-17-2-6A Name Carol Crocker Property # 52-17-2-6B Name Gregory & Marsha Miller Property # 52-17-2-7 Name Robert & Michelle Loy Property # 52-17-2-8 Name Lois Sargent Property# 52-17-2-9 Name George & Linda Lashbaugh Property # 52-17-2-10 Name Michael Alexander Property # 52-17-2-13 Name Stephen Clark Property # 52-A-260 Name DTS LC Property # 52-A-300 Nam' -Craig & KathySmith Property # 52-10-2-7 Name Property # Name Property # Name Property # .TAIL U?2?pct 17 OX-C!+r° 2 RT.6S 0= i_ 135,879 ACRES 3- 0-00 /N tt+0 w 11b. Please use this pa^e for your sketch of the property. Show proposed and/or existing structures on the prop.., ty, including measurements to ai.. property lines. # ',^►, , Septic • Field Gaze�p _ !l v Gravel Rark J Event Center From Frederick County GIS ,7�!� ai Septic ♦ • % Fiel �4,r Gaze 4 ravel Parking Lot ,moo y . b�vent '13p0, Center e w,N- 1 4# t 411 , x V 4 A - 41 'f • y. <. a _M aee. R �k t �'r. ry_t SSA ria a• .T �"'F �Ay! 12. Additional comments, if any: 1 hope to bring tourism to Frederick county and allow chenls to witness on -site agricultural production increasing awareness of working farms in this area. We hope to provide a positive outlook and answer any questions regarding grain, hay, or livestock production. We plan to be very conscientious of excessive noise, light, and late hours, keeping adjacent neighbors in mind and communication open. In hopes to maintain this property and mortgage as farmland in Frederick county we will need to subsidize farm income. We think the 138 acre buffer will adequately minimize any disturbances to neighbors and the community at large. I (we), the undersigned, do hereby respectfully make application and petition the governing body of Frederick County, Virginia to allow the use described in this application. I understand that the sign issued to me when this application is submitted must be placed at the front property line at least seven (7) days prior to the first public hearing and maintained so as to be visible until after the Board of Supervisors' public hearing. Your application for a Conditional Use Permit authorizes any member of the Frederick County Planning Commission, Board of Supervisors or Planning and Development Department to inspect your property where the proposed use will be conducted. Signature of Applicant Signature of Owner Owners' Mailing Address Owners' Telephone No. 2368 Cedar Creek Grade 540-327-7980 TO BE COMPLETED BY THE ZONING ADMINISTRATOR: USE CODE: RENEWAL DATE: g Special Limited Power of Attorney County of Frederick, Virginia Frederick Planning Website: www.co.frederick.va.us Department of Planning & Development, County of Frederick, Virginia 107 North Kent Street, Winchester, Virginia 22601 Phone (540) 665-5651 Facsimile (540) 665-6395 Know All Men By These Presents: That I (We) (Name) Robert & Claire Boyd (Phone) 540-327-7980 (Address) 283 Barracks Lane, Winchester VA 22602 the owner(s) of all those tracts or parcels of land ("Property") conveyed to me (us), by deed recorded in the Clerk's Office of the Circuit Court of the County of Frederick, Virginia, by Instrument No. 727 on Page 717 , and is described as Parcel: Lot: 261 Block: Section: Subdivision: do hereby make, constitute and appoint: (Name) Caroline Dixie Boyd Scheulen (Phone) 540-664-2145 (Address) 285 Fox Meadow Lane; Winchester, VA 22602 To act as my true and lawful attorney -in -fact for and in my (our) name, place and stead with full power and authority I (we) would have if acting personally to file planning applications for my (our) above described Property. including: I I Rezoning (including proffers) Conditional Use Permit Master Development Plan (Preliminary and Final) _Subdivision Site Plan Variance or Appeal My attorney -in -fact shall have the authority to offer proffered conditions and to make amendments to previously approved proffered conditions except as follows: This authorization shall expire one year from the day it is signed, or until it is otherwise rescinded or modified. In witness thereof, I (we) have hereto set my (our) hand and seal this day of fA gAX 20_LL, ^ — - Signature(s) State of Virginia, City/County of Frederick To -wit: I, ,U,� �-'1 A:n,[-- , a Notary Public in and for the jurisdiction aforesaid, certify that the person(s) who signed to the foregoing instrument personally appeared before me and has acknowledged the same before me in the jurisdiction aforesaid this _E40tlday of�_, 20 1�. My Commission Expires: ,A�-7� 1-0 W Notary Public out lu • K CHRM;TINA YARIE LEPOW otoa Ite Vnly sawwa Naspr� sMy anorw �uvloW Krn Or-WIM s► 3aOd3'1 tipN1111 t3 Mr ooMlr MOM ExwnEs AMs1, 200 00MM15$M I m 12" From: Smith, Matthew, P.E. (VDOI) To: Tyler Klein Cc: Rhodes. Timothy MOT); John Bishop Subject: RE: Request for Additional Comments - Barracks Lane Date: Wednesday, October 11, 2017 7:56:40 AM Tyler, The existing entrance (Barracks Lane) meets the minimum sight distance requirements for a commercial entrance/street connection. Moving the entrance east along the property frontage on Woodchuck Lane would present more challenges to overcome, foremost obtaining substantial permanent sight distance easements from the neighbor across the street and the neighbor to the east. The Round Hill Road option isn't a great location either with the undesirable skew of the railroad tracks which are located in the functional area of the intersection. Let me know if you have any other questions. Thanks, Matt Matthew B. Smith, P.E. Area Land Use Engineer VDOT - Land Development Clarke, Frederick, Shenandoah & Warren Counties 14031 Old Valley Pike Edinburg, VA 22824 Phone # (540) 984-5615 Fax # (540) 984-5607 From: Tyler Klein [mailto:tklein@fcva.us] Sent: Tuesday, October 03, 2017 3:23 PM To: Smith, Matthew, P.E. (VDOT); Rhodes, Timothy (VDOT) Cc: John Bishop Subject: Request for Additional Comments - Barracks Lane Matt & Tim, following our recap this morning of the discussion of pending CUP #07-17 (Caroline Dixie Scheulen) for 283 Barracks Lane; can you please confirm the current configuration of Barracks Lane as the private -access drive onto Woodchuck Lane is acceptable VDOT and that moving the entrance east along the property frontage on Woodchuck Lane may otherwise not be appropriate. Also, please confirm access from the property across the old Round Hill Fire Station (& railroad tracks) onto Round Hill Road is not desirable given site distance and grade. If we need to discuss further, please let me know. This item goes back to the Planning Commission on November 1; if possible please provide a written response in the next few business days. Thank you. M. Tyler Klein, AICP Planner Department of Planning & Development Frederick County, Virginia 107 N. Kent Street Winchester, VA 22601 (540)722-8248 tklein@fcva.us REQUEST FOR CONDITIONAL USE PE1041T COMMENTS Virginia Department of Transportation Mail to: Virginia Department of Transportation Attn: Resident Engineer 14031 Old Valley Pike Edinburg, Virginia 22824 Hand deliver to: Virginia Department of Transportation Attn: Resident Engineer 2275 Northwestern Pike Winchester, Virginia 22603 The local office of the Transportation Department is located at 2275 Northwestern Pike in Winchester if you prefer to hand deliver this form. Applicant: It is your responsibility to complete this form as accurately as possible in order to assist the agency with their review. Also, please attach two (2) copies of your application form, location map and all other pertinent information. Applicant's Name: Caroline'Dix,e" Boyd Scheulen Telephone: 540-664-2145 Mailing Address: 285 Fox Meadow Lane Wwx;hester, VA 22602 Name of development and/or description of the request: Seeking approval to develop an event venue to accommodate approximately 250 -300 people. Business meetings, weddings and other gatherings of families and friends would be its use. Predominate use would be over weekends (Fridays through Sundays) The buikkng would be climate eontrotled with restrown. Location of Property: 283 Barracks Lane; YJinchester, VA 22602 Take US-50 (Northwestern Pike) to VA-803/Round Hilt Road, turn onto Woodchuck Lane in order to get to Barracks Lane. Virginia Department of Transportation C99m eats: The application for a ConditionaT Use Permit for t�is property appears to have a measurable impact on —T ou�e C3, i +e II7 tact t - wt7icYt wouttt pruvi&--access-tcrth-e-property. Prior-to-ope"Rion of Oe business a commercial entrance must be constructed to our standards to allow for safe egress and, __ iitgre�s-6f Ttfr3 pro�erey. �''� wt7rk pt?rfarme>:torrttte StateY right-of-way rmrst �e-ea�refe� +der a �d use permit. The permit is issued by this office and requires an inspection fee and surety coverage. Thank you for allowing us the opportunity to comment. VDOT Signature & Date: �0.3d• ! 7 NotAilT - Pleale Ret n Form to Applicant 1 fl REQUEST FOR CONDITIONAL USE PERMIT COMMENTS Frederick County Inspections Department Mail to: Frederick County Inspections Department 107 North Kent Street, 2nd Floor Winchester, Virginia 22601 (540) 665-5650 Hand deliver to: Frederick County Inspections Department Attn: Building Official 107 North Kent Street, 2nd Floor Winchester, Virginia Applicant: It is your responsibility to complete this form as accurately as possible in order to assist the agency with their review. Also, please attach two (2) copies of your application form, location map and all other pertinent information. Applicant's Name: Caroline "Dixie" Boyd Scheulen Mailing Address: 285 Fox Meadow Lane Winchester, VA 22602 Telephone: 540-664-2145 Name of development and/or description of the request: Seeking approval to develop an event venue to accommodate up to 280 people. Business meetings, weddings, and other gatherings of families and friends would be its use. Predominate use would be over weekends (Fridays through Sundays) The building would be climate controlled with restrooms. An engineered site plan with follow the CUP. Location of Property: 283 Barracks Lane; Winchester, VA 22602 Take US-50 (Northwestern Pike) to VA-803/Round Hill Road, turn onto Woodchuck Lane in order to get to Barracks Lane. Building Official's Comments: i+k++ 9U011� IVA 0 9" G3AI3038 Building Official's Signature & Date:lkz 8 Notice to Inspections Department - Please Return This Form to the Applicant 12 Buildings shall comply with The Virginia Uniform Statewide Building Code, and Section 303 - A,Assembly Use Group of the Virginia Building Code/2012. Other Code that applies are the International Energy Code, ICC/ANSI A117.1-09 Accessible and Usable Buildings and Facilities. Design plans submitted for permit application shall be sealed by a Virginia Licensed Design Professional. Occupant load and fire egress plans shall be indicated on sealed plans at time of submittal. New assembly building shall meet height and area for the type of construction as allowed in T503 with applicable increases. Multi -level buildings and facilities shall meet Section 1104.4 for an accessible route. Building shall comply with Section 903, Automatic Sprinkler System. All required egress shall meet ANSI Al 17.1-09 for slopes. 60% of all public entrances shall be accessible. Vestibule or air lock is required for entrances opening into a space exceeding 3000 sq ft. A detailed site plan is required to indicate the finished floor elevation(s) and accessible parking/unloading area, accessible route to main entrances, and elevations at fire exits. Site plan shall indicate the location and size of any equipment/tank associated with the fire suppression system. Sidewalks that exceed a 1:20 slope shall be designed as a ramp with details submitted. Curb ramps shall maintain a 1:12 maximum slope. Parking is provided in accordance with T1106.1(1) of the IBC. Where buildings have multiple accessible entrances with adjacent parking, accessible parking spaces shall be dispersed and located near the accessible entrance. A minimum of one van accessible parking and unloading is required. Max slope of accessible parking and unloading areas shall not exceed 2%. Signage for parking shall be provided as required per USBC 1106.8. Maximum %z" door threshold is allowed per ANSI A 117.1-09 Demolition of any structure requires a building permit and an asbestos inspection. Restroom quantities shall be determined by Assembly Use Group Use based on the occupant load. Health Department approval for the sanitation system is required Please note the requirements in Chapter 17 of IBC for special inspection requirements on the type of structure.( Soils, concrete etc..). 8/17/17 Single story Assembly broken into fire areas (minimum 2 hour requirement) to reduce fire area to less than 5000 sq foot in lieu of providing the suppression system. Fire barrier shall comply with Section 707 of the 2012 Virginia Building Code for construction and termination. Multiple buildings located more than 20' away. Gazebo and storage building requires a building permit. All bathing facilities/restrooms shall meet ANSI Al17.1-09 for accessibilities requirements. All building plans submitted shall be designed by a registered design professional. S:1Site Plan comments\20121Assem CUP Event Center.doc GRAVEL PARKING LOT so,_D. o GROOM N ; SUITE d FIREWALL C3 BRIDAL r N SUITE L SIDEWALK DOFiFo- C.MVEI .CE6F {DII IIIF DER W•5/8" aoC0 i 32-4," GAZEBO oG` 30'-( C —%'•i 1/4" T 33'-10 3/4' BREEZEWAY / fYl L boo FAKE SLIDING ILON DpORS 5� co CONCRETE PATIO -r- -7 scI6 y 8000 TSc 3 f q C3 1-6 �+ LZW) ✓ �)t)ot 1 Project shalt comply with' ANSI A117.1-_2009 For accessible and usable buildings and facilities EIFF Ftt ftl?wil{S'r FOR CONDITIONAL usE PE%Nji,r COMMENTS :S Winchester -Frederick ('d>unly Health Department Mail to; 1 re�Iericl:-W inchi�ttcr I is tlth Deirtrlment Ann: Sainitation Engineer 107 North Kent Street Winchc s(er. Virginia 22601 (540) 722- 48t) Hand deliver to: - Frederick -Winchester ilc.atlth Dep;ariment Alln: S'witaation }ingincer 107 North Kent Street. Suite 201 Winchester, Virginia Applicuntt It is your responsibility to complete this lbrin as accurately aas pr)ssible in order to assist the agency with their review. Also, please anuch mo (2) copics o}'your atpplication }corm. location neap and all other pertinent inforniation. Applicant's Name: Carotire'Dixie" Boyd Schoulen 540-664-2145 Mailing Address: 205 Ftm W..,xlow Lam! Winchester, VA 22W2 \'amc oi'dev>`lopnnnt andioT description ofthe request: Socking approval to develop an evern venue to accommodate approximately 250 -300 people:- Business meetings, weddings, and other gatherings of families and friends would be ds use. Predominate use woidd be over weekends (Fridays through Sundays) The bkakbng would be cl mate contrfltled w+lh restrooms. I,ocaation of Property: 283 Barracks t-anc, tlWinchesitx, VA 22602 Take US-50 (Akwtftwestem Pike) to V/14WRound Hill Road, turn onto WWooddurck Larne in order to get to Barracks Lana. Fredcrick-Winchesler ffealdi Depaartina:nt's Comments: I Ica lib l cpi. Signature -,& bate. Nolicc to Health 13cii;artment - Please Return This Form to the Applicant 13 Lord hairfax Hcalb. District LORD Frederick / Winchester hn%iromntcntal t1e:0111 VIDHOF VIRGINIA �r�IRF�I I)►7 �„rth ti�•nt tiir�•�•i Suit�• : 't►1 DEPARTMENT �1 ins lir�lrr. i) �inri „001 HEALTH HFAL'I ll DIS1 RICT I�•I. )�-If1) >> {tit► I a is It►i 7'_'-479 and tourfni•irminrnl FrcdCTit:k-NN"inehe,tcr 1 le.0th Dvparimcnt'y Comments: This I lealth Ler.mrtimm h.t5 reviewed the retltiest for comments k r 9.lic Speck I Event I':iril iv. ltar:.ititi 281 Kimicks 1_.arn . Winrhrster, VA IM-302; Tux M.iplf: 52-A-261. This Health Po-m-tmew h.i., no ob,iections to the consirtiction of the strncttarr ii►r housing, the L%nmje. 11om.ct_er. in ific ex -cm the ppplitcnit desires 11, provide liunt sen ici in tlit laciliv, :it.stl/rot i'utUri-_d:3tt_ thi ilealtli -�nrtn3ciit a.nd hi lierOSF/PE -should tsr notified for it) any further wivi•k is dime on the project. The reason is that fwd strength �t_;astet1�.itcr valttrs ,rill need t„ 1w l joorcd inin the f'_I•.."s septic design _ci lcuhilions. Also. the revic%%. process by this I fc. lth 1)-!P m ent is incomplete ren�iin�� submittal of.l prelimimiin copy of_his, bg OSl•.'s site h; sail %\ ork. Agency Sigemlize: 1'\Q 1 tNOTICE'!t).'1OUN •Y I'1.1::�S1:Itl.I1'I.1 I1IltiFUR�11-t)71II :�i'l'I.I{':1'�l) REQUEST FOR CONDITIONAL USE PERMIT COMMENTS Frederick County Fire Marshal Mail to: Frederick County Fire Marshal 1800 t 'overstone Drive Winchester, Virginia 22602 (540)665-6350 Hand deliver to: Frederick County Fire & Rescue Dept. Attn: Fire Marshal Public Safety Building 1800 Coverstone Drive Winchester, Virginia Applicant: It is your responsibility to complete this lorm as accurately as possible in order to assist the agency with their review. Also. please attach two (2) copies of your application form. location map and all other pertinent information. Applicant's Name: Caroane -gibe• Boyd Sc eulen Mailing Address: 285 Fox Meadow Lame Winchester, VA 22602 Telephone: 640-6sa-2145 Name ol'dcti elopmcnt and/or description of the request: Seeking approval to develop an event venue to accommodate approximately 250 -300 people. Business meetings, weddings, and other gatherings of families and friends would be its use. Predominate use would be over weekends (Fridays through Sundays) The building would be climate controlled with restrooms. t .oeation of Property: 283 Barracks Lane; Winchester, VA 22602 Take US-50 (Northwestern Pike) to VA-803/Round Hill Road, turn onto Woodchuck Lane in order to get to Barracks Lane. Fire Marshal's Comments: }Fire Marshal's Signature & Da Notice to Fire Marshal - Please Return This Form to the Applicant 11 Frederick County Department of Fire and Rescue Office of the Fire Marshal 1080 Coverstone Drive Whichemer, lit 22602 (540) 665-6350 fax: (540) 678-4739 Enrriil: fino(dfcPa. its Plan Review & Comments Date Received 5/26/2017 P1an/Permit Type Conditional Use Permit 05-26-17 Name Caroline "Dixie" Boyd Scheulen Address 283 Barracks LN Winchester Project Name Applicant Name & Number R E# Permit Number Emergency Vehicle Access: Hydrant Location: Siamese Location: Fire Lanes Required: Plan Approval Status Event Venue Adequate Inadequate NLtr /ty/A Adequate Inadequate Adequate Inadequate )VA Yes No WA Date Reviewed 5/5/2017 VA 22602 Comments A Site Plan will be needed to be submitted. The structure shall have to comply with the Frederick County Fire Prevention Code and Frederick County Local Code Section 90 Signature: _ Reviewed By: Kenneth Scott, Jr. Ti'.le' CJ 45 �! r .�✓�4r_...ti';�i �' June 23, 2017 Robert & Claire Boyd 2368 Cedar Creek Grade Winchester, Virginia 22602 COUNTY of FREDERICK Department of Planning and Development 5401665-5651 Fax: 540/ 665-6395 RE: Request for Historic Resources Advisory Board (HRAB) Comments Conditional Use Permit — Event Center at 283 Barracks Lane; PIN #52-A-261 Zoning: RA (Rural Areas) District Dear Mr. & Mrs. Boyd: The Frederick County Historic Resources Advisory Board (HRAB) considered the above referenced Conditional Use Permit application during their meeting on June 20, 2017. The HRAB reviewed information associated with the Rural Landmarks Survey, information from the Virginia Department of Historic Resources (VDHR) and information provided by the Applicant. This application seeks to operate an event center at 283 Barracks Lane, Winchester. This property is within the Gainesboro Magisterial District. Historic Resources Advisory Board Comments: The Study of Civil War Sites in the Shenandoah Valley, published by the National Park Service, does not identify the proposed site or the surrounding areas as being part of a battlefield. The Rural Landmarks Survey Report for Frederick County, Virginia, identifies five historic structures located within the vicinity of the proposed Conditional Use Permit, with the neighboring structure eligible for the National Register of Historic Places. After reviewing this information and the Applicant's materials and proposals, the Historic Resources Advisory Board (HRAB) recommended approval of the Conditional Use Permit with the condition that the Applicant utilize materials that keep with the rural agricultural nature of the area; specifically wood construction with a standing seam metal roof. Thank you for the chance to comment on this application. Please call if you have any questions or concerns. Sincerely, Candice E. Perkins, AICP, CZA Assistant Director CEP/pd 107 North Kent Street, Suite 202 e Winchester, Virginia 22601-5000 9-8-17 Tyler Klein Frederick County Planning Department I'm writing to confirm that my wife and I have met with Caroline Dixie Scheulen once and had several a -mails in reference to her request for a Conditional Use Permit at 283 Barracks Lane, Winchester, We have discussed our concerns to her and her parents. We have showed her several options to help relive our traffic concerns and they would still have complete access to their Event Center, but based on Dixie's time frame, she is not interested in any of them. We have offered trading property and assisting with cost of the gravel road giving them access to Round Will Road, eliminating traffic concerns beside our house and excess traffic on Woodchuck Lane, and not putting extra cost on Dixie and her family, plus increase their property valvel Her reason for not looking at this is the County of Frederick making her go back thru the process (starting over) fees related to starting over. I would hope that the County of Frederick staff would work with Dixie, not to start over, if it was a better option. Not sure what the hurry since her mother already has a barn to use. Yes, I understand that Dixie can put in a Winery, but when you look at the cost of the startup, labor and equipment to maintain that type of business, I'm not sure she is ready for that. Just my thoughts. My wife and I want Dixie and her family to succeed in this business venture, but we also need it to be a nice addition to our community and not a burden to me or our neighbors. We have been in contact with our Frederick County Board of Supervisor representative (Gary Lofton) and I look forward to speaking at the planning commission meeting on Sept. 20th 2017. Thanks Rocky Ke inger 9.1-17 Tyler Klein Frederick County Planning Department I'm writing this letter to oppose the Conditional Use Permit that Is going before the Frederick County Planning commission on September 20th 2017, for an Event Center on Barrack Lane off Woodchuck lane, Winchester, Virginia 22602 for Regalo LLC (Dixie Scheuien) I live at 218 Woodchuck Lane and the present Barrack Lane Road runs alongside our house (70 feet from road to house), that side of the house is where all the bedrooms are. Having event traffic for 280 people, running by our bedroom every Friday and Saturday will not work. Another concern is the extra traffic on a dead end road where children play on the weekends. In having a conversation with you on 9-31-17 via phone, you told me that the Barrack Lane was the road that will be used for this Conditional Use Permit, and that the planning commission could not tell the land owner which way to run the road thru private property after VDOT approved the entrance. I find that hard to believe, with all the other restrictions that Frederick County requires. You suggested thatwe work with Dixie to resolve the roadway location. We have contacted Dixie several times via e-mail and we have yet to meet and discuss this issue. We have offered several different options to help Regalo LLC (Dixie Scheulen) change the roadway to the Event Center, even including a land swap giving Regalo LLC access directly to Round Hill Road thru property we own (Kelrock LLC) I think Regalo LLC is interested in that option, but when she was told that she would lose all her Conditional Use Permit fees and would have to start over by the Frederick County Planning Department, it was reason for Dixie not to consider that option. Mille and I are for Regalo LLC (Dixie Scheulen) having the Event Center, but until we have a resolution as to where the exact roadway will be In writing, we are opposed to this Conditional Use Permit. We feel that before Frederick County Planning Approves this Conditional Use Permit the roadway accessing the property needs to be determined the exact location for the traffic. Rocky Kepli 9ger YKIIIYplln�ger I Lu ` Dixie Scheulen 285 Fox Meadow Lane; Winchester, VA 22602 1 (540)664-2145 1 dixiescheulen@gmail.com August 18, 2017 Kelrock LLC, Keplinger Family 218 Woodchuck Lane Winchester, VA 22602 To Mr. & Mrs. Keplinger, As you know.... my name Is Dixie Scheulen and 1 am seeking approval with the county to develop an event venue. Currently, my mom, Claire Boyd has been renting her barn 'Cloverdale Barn." Business meetings, weddings, and other gatherings of families and friends would be Its use. Predominate use would be over weekends (Fridays through Sundays). We plan to be very conscientious of excessive noise, light, and late hours, keeping adjacent neighbors in mind and communication open. In hopes to maintain the integrity of this property as farmland in Frederick county we will need to subsidize farm income. When the property was for sale we knew it would not be an easy investment but we could not forego the once in a lifetime opportunity to purcbase adjacent farmland despite the substantial monthly mortgage for a farmer (Dad) and a teacher (Mom). We think the 138-acre buffer will adequately minimize any disturbances to neighbors and the community at large. Below you will see the approximate proposed location and 1 think you will find it to be isolated. From Frederick County G1S Please do not hesitate to contact me for any questions or to address any concerns. I appreciate your time and help In making this possible. The proposal will go to the Board of Supervisors. If possible, I would love to meet or discuss any objections prior to the meeting. We hope to be "neighbor friendly' and maybe with any rate of success 1 would like to ultimately offer discounts for your family reunions, weddings, birthday parties, etc. Sincerely, Caroline Dixie Boyd Scheulen Sales Department From: Sales Department <sales@keplingerfire.com> Sent: Tuesday, September 05, 2017 4:02 PM To: 'Dixie Scheulen' Cc:'Claire.devereux.boyd@gmaii.com' Subject: RE: FW: Farm Event Attachments: Regalo LLC option that Kellie & Rocky can accept. 9-5-17 .pdf Dixie, thanks for meeting with us on Monday, sorry we could not get something worked out on this issue, If you find a way to move the road away from the front of our house and go straight thru the field toward large tree (eliminating using the gravel turns beside our house) Kellie and I can live with this. We were hoping that we could have come up with some way to help offset the cost of this road, keeping your startup cost down, but it is apparent that we can be of no help to your cause. I hope you can work out this road issue before the Frederick County Public hearing on Sept. 20' 2017. Thanks Rocky From: Dixie Scheulen[mailto:dixiescheulen@gmail.com] Sent: Friday, September 01, 2017 9:30 PM To: Sales Department <sales@keplingerfire.com> Subject: Re: FW: Farm Event Monday should work great! See you at 6PM, just let me know if you need to go later we are flexible! On Fri, Sep 1, 2017 at 4:15 PM, Dixie Scheulen <dixiescheulenrtc -*rnail.com> wrote: I'll ask mom and dad tonight... may be better anyways as I wasn't really thinking about Dad's feeding schedule when I said morning On Fri, Sep 1, 2017 at 4:12 PM, Sales Department - sales6akcplingerfire.com> wrote: Dixie, I will not be available until Monday evening, as our grandkids are in town and we are camping. So if Monday evening around 6 pm works for you all, I can make it work. Let me know. I will check emails occasionally when I can. Rocky Sent from my Sprint Samsung Galaxy S@ 6. -------- Original message ----____ From: Dixie Scheulen <dixieschculenyi�L►mail.com> Date: 9-1 J 7 4:08 PM (GMT-05:00) To: Sales Department <sales(akeplinserfire.com> Subject: Re: FW: Farm Event Hey Rocky, I am sure we can work out some time Monday to meet, maybe Monday morning- you pick the time. I think meeting at the shed or at your office would work great as I admittedly didn't even know there was land behind that row of houses until you drew the driveway there. I did speak with the county on how this would affect my CUP application and they said the choice is mine but it would delay everything 3 months to get the approvals from each of the agencies again (VDOT, fire marshal], building/inspections, sanitation authority, etc). I am not really willing to make this sacrifice. I don't get the feeling my parents are too ambitious to do any immediate changes but regardless I think it would be worth hearing you out as I know it is something you really want. Thanks again, Dixie On Wed, Aug 30, 2017 at 4:16 PM, Sales Department <salesOwkeplingerfire.com> wrote: Dixie, I just got back into town from a business trip with customers, this weekend is not going to work, we go camping with family every Labor day weekend. Note sure of your mom's and your schedule, but I'm available tomorrow (Thursday) afternoon and evening, Monday evening Sept. 4`h and every day or evening next week. We don't have to go out for lunch (it would be nice) but just meet and look at and discuss options to make this work for everyone now and in the future. Let me know what will work. Thanks Rocky From: Dixie Scheulen[mailto:dixiescheulen@email.com] Sent: Tuesday, August 29, 2017 8:44 PM To: Sales Department <sales@keplineerfire.com> Subject: Re: FW: Farm Event Sony for the delay in getting back, I went out of town without the kids and expected lots of down time but that did not end up being the case. Your proposed road is definitely more ideal for an event center but I am not sure Mom/Dad's plans, etc. And my biggest concern is I have been working on this project since March and have not made it any further than this and would worry about this furthering delays. I would be concerned that by the time both properties are surveyed for the trade, attorney fees, road and/or well that it will be very costly for you. Maybe we can meet Saturday or Sunday around lunch time? I will bring mom. Just let me know what works well for you. Thanks and sorry to take so long to get back to you! DIxie On Sun, Aug 27, 2017 at 9:11 PM, Sales Department <sales(ukeplinberfire.com> wrote: Dixie, still waiting to see if we can have a meeting to look at some options. I'm trying to look at this in a way that helps all of us in the future, not knowing what the future brings, I have a few options I would like to show you. (I) one option would be to work with you and your mom to get a 100 foot wide land trade going all the way to Round Hill Road, in exchange for land next to our house, This option keeps the traffic off Woodchuck lane, give you a driveway that attaches directly to Round Hill Road that you all will own, Keeps traffic away from the side of my house. We are open to discuss, us installing the gravel roadway up to the end of our property at our expense, (you would be responsible for the State approved entrance at Round Hill Road) This option also if in the future something happens and you all would need to sell the property, you all would own land to Round Hill Road making it a perfect access for development. Less hassle, for those wanting to develop the land. I hope that never happens, but we just don't know what the future brings. Kellie and I want you all to have your event center, we what to do our part to help make it easier on everyone with out issues, but we need some answers before the Frederick County planning commission meeting in September. Waiting to hear from you. Rocky From: Sales Department[mailto: sal es(& ken I i ngerfi re. coml Sent: Thursday, August 24, 2017 8:35 AM To: 'Dixie Scheulen' <dixiescheulen a amail.com> Cc: 'Kellie Keplinger' <kellie(@keplinl;erfire.com> Subject: RE: Farm Event Dixie, Kellie and I would still like to have a meeting to see where you think the road will be going, I know from experience with our church, the County of Frederick has (1) requirement about road entrances and then all has to be approved by VDOT which has another painful set of requirements that usually override the County of Frederick. Helping with road work, (to help Kim & Marietta) we basically rent them the dump truck with a driver by the hour ($40.00) per hour, and charge the gravel and material to their account at Stuart M. Parry. (It cost $75.00 per dump truck load, If Stuart M. Perry delivers) I would charge $25.00 a hour rent and operate my Track loader. This is one fanner helping another. In our spare time. You would be responsible for any soil disturbance permits, or related permits, and silt fencing if required. (Basically you are the contractor) I did talk briefly with Mr. Riley and he agreed to meet with you to discuss this project and what he might be able to help with. I would be glad to arrange the meeting and introduce you to him. I think he can be very helpful and he also know a lot of VDOT people. I When is the county meeting to discuss this event? When can you stop by to show Kellie and me you plans. Thanks Rocky From: Dixie Scheulen[mailto:dixiescheulen(amail.coml Sent: Wednesday, August 23, 2017 12:19 PM To: Sales Department <sales,a`keplinperfire.com> Subject: Re: Farm Event Hey Rocky, Thank you so much for bringing your concerns up now so hopefully your mind can be more at ease and there is a better understanding. My hopes were to access the event center through the fire department but since that is not going to be easily achieved I think we will probably have an entrance 30' or so further down Woodchuck lane than the existing entrance assuming this doesn't upset the budget as this is truly my preference as well. The county is going to require a commercial entrance wherever my entrance is so I would suspect that will mean it will be paved to a certain extent anyways. In terms of the land trade you will need to talk to mom 540-327-7980 or email her your idea at Claire.devereux.boyd{at,wnail.com, but I don't think she is super anxious to makes any changes right now. In terms of hours of operation this may be subjective as there is always set up and clean up that can take hours upon hours and I will never ward off those cleaning. Most weddings that I attend seem to wrap up by midnight so I would expect that to be a pretty safe guess. I would expect the noise to be less than what you are likely used to from the Fireball (bingo nights, events, etc.) given the increased distance. The building will be insulated so I do not foresee this being an issue. Of course I will never mind a call/text if the renters are being unreasonable about noise and I will be sure to include this in my event contracts so it will not be a surprise to them either. Dad plans to fence the property to bring the cattle over soon so I do imagine there will a gate, but similar to my own house I don't see a lot of lucrative things in the barn that people will be coming for so I doubt the gate will be up year round but I will have the ability to lock up the barn. If I find it to become an issue I will put up a monitoring system or whatever means necessary to find the criminals as it is illegal to trespass, speed, or litter. Unfortunately, I have little control over people's prerogatives and integrity but can guide the law in doing so if I think necessary. Mom does not have any problems with littering and I imagine the long road on the property to the building will take the brunt of any litter. It will cost at minimum $5,000 for a site plan so I am not planning to do the site plan until I have made it through the county's meetings- this will have the specifics of the road etc when we do it. It will be in the back of the property as approximated by the map I sent with a little expected change for wherever the excavators think is the most logical place is in that general vicinity. I can probably show you a general idea though. You had mentioned an interest in laying gravel at one point and I was going to start working on the road as I'd like to get a well/electricity in for the cattle. If that is something you are still interested in please let me know and maybe we can work on a quote as I am meeting somebody tomorrow and met with somebody last week. I know you helped Marietta with her farm road and did a great job. Alternatively speaking there is a lot of agriculture exemptions that allow for weddings and events without any process. If I find the county to have too many requirements outside of my budget or too many limitations restricting a successful business I am strongly considering instead doing a vineyard, brewery, coffee shop, meat market or something that avoids all of these steps and still allows the venue. Of course I have been trying to comply with the new Conditional Use Permit for Frederick County since March in order to maintain my time in the hospital at least 2 days a week as that would be near impossible if I had to maintain a market open every day. In terms of children playing, etc. the parents can let me know their cell phones etc. if they want me to notify them when events are but I feel like it only takes one car and that could happen on any given day at any time of the day so I am hopeful that the children in the road itself are older and have some traffic competency (hopefully better than my children who lack it entirely). I sure have seen trucks and cars fly down Woodchuck Lane! Hope this helps. Sorry that everything is still very preliminary as this has been such a Iengthy process! Dixie Sent from my iPhone On Aug 22, 2017, at 9:45 AM, Sales Department <sales(rr},keplingerfire.com> wrote: Dixie, Kellie and I are very excited that your family has purchased the farm off Woodchuck Lane near our property, having it stay as a farm is a lot better than being turned into a residential housing development. We do have some concerns and would like to address them with you and your family before it goes to Frederick County for consideration. Some of our concerns are: 1- What is going to be the main entrance access for traffic to access the building, (at present the farm lane off Woodchuck lane runs within 100 feet of the side of our house where our bed room is) Plus in front of our house is a dirt road and the added traffic would cause a dust issue. So if we can address this would be helpful. A- Suggest asphalting road in front of our house to keep dust down. 13- Recommend moving road beside our house to go straight up thru field past old house site (we have equipment to help relocate the road, and are willing to help, let's discuss options) C- We trade land giving you complete access to Round Hill Road thru our alfalfa field, eliminating some of the concerns that will be coming up at the Frederick County Meeting using Woodchuck Lane. 2- What are going to be the hours of operation (how late at night will people be going in and out) 3- How are you planning on securing access to property when not in use (gate at entrance?) 4- We would like to see a larger set of plans and property layout for the roads and access to the building before the county meeting. 5- How are you going to address the extra traffic on Woodchuck Lane? There is a lot of families with small children playing on Woodchuck Lane on the weekends. 6- There is already an issue with trash being thrown out on Woodchuck Lane, will this be address? We want to be good neighbors and hope that we can address these issues, so that when it comes before the Frederick County planning officials, we have a plan that everyone can accept and support you as neighbors. We are waiting to hear from you. My cell 540-974-31 14 Kellie Cell 540-974-3118 Thanks Rocky Keplinger <= image00I jpg> Virginia Dealer # 27881 Rocky Keplinger President Office 1-800-650-5538 Cell 1-540-974-3114 bL -7 PA SP�A T` UST image003.jpg> ,arnaaui•� Property Map - Frederick County, VA R [? j OVND-11I 3� t] 1 �a frr dens► C ounti Inbamltlon Tschoo log Ns 197NKod$IWlncnatd,W8122401 • r 540-695-56" s Ttotro CbfAfmYWrYH77 sr71s�vrtia m".01 0 3N Oa'0 Q43 FNi �Wfi loasfa7a �tt#G1tM F►Ly 1rtfO tm M - - a�aod we sn sash f�ecra taa teoa 1 t 2 b Page I of 1 S1 A 4A v = http://gis2.co. frederick.va.us/arcgisweb/resVdirectories/arcgisoutput/Utilities/PrintingTools... 8/27/2017 Property Map - Frederick County, VA R ��`H�CI.•RD :Y 2� V Frederick County lntormatbnTech nologlas — 10T N Kant Et Wlnchsslar, VA 22901 r 640-66645614 s 14ebrr tcourrf'dmecmfOwa yOPISSWormva"wreroes, 0 S55 310 a20Feot mditons, rp+sSsAWOM. nMrmUoo/Irydrd starry, tr t r. r a0itt m wnwnnpwyoYofMFrodakkCantyGISOita 1�,Ei00 Property Map - Frederick County, VA Frederick County Inrorn allon Technologies W7 N Kant St Winchester, VA 22601 5404664614 R -ab. 6 Carnry tbm na owe any aPsaael ar wrp1ed "ee*faea 0 1 s5 310 620 Feet 49 mrduontnvmswwon exteMefafesylled.tfofbry,cr f f r amuse mnsemn g M ararofeeFndek# Cana OS a4 13 a00 Intersection of Barrack Lane and Woodchuck Lane looking south We are not opposed if Barrack Lane entrance is moved to the east and then go straight up field past the trees, this will keep the 40 to 100 cars from driving by our house on the weekend. Looking West on Barrack Lane, South side of our House 70 feet from house to road, would you want 100 cars going by your bedroom on the weekend (280 person event center with 2 people per car equals 140 cars plus event staff vehicles) From: webmastr@fcva.us To: Tyler Klein Subject: Frederick County: Email from Frederick County Website Date: Sunday, September 17, 2017 9:03:12 PM A new entry to a form/survey has been submitted. Form Name: Date & Time: Response #: Submitter ID: IP address: Time to complete Survey Details Page 1 Email Planner - Tyler Klein 09/17/2017 9:03 PM 18 29842 73.251.141.109 36 min., 38 sec. Frederick County uses the form below for email communications instead of traditional links within the pages due to the use of software on the internet which collects mail addresses from web pages to send unsolicited commercial email, or "spam". To better assist you, fields marked with an asterisk are required. 1. Your Name Greg & Marsha Miller 2. Your Email gm75miller@yahoo.com 3. Your Phone Number 540-550-6768 4. Subject CUP #07-17, Dixie Scheulen S. Message Dear Mr. Tyler, Having lived on Woodchuck Lane for 39 years, we would like to offer our opinion for consideration at the upcoming meeting on Wed, Sep 20, 2017.Our main concerns regarding Ms. Scheulen's proposed business, are the traffic on Woodchuck Lane, and the noise that most certainly will be heard across the field from the event center. While we are certainly in favor of a business, this type of business will bring undue discomfort to neighboring land -owners. Woodchuck Lane would be overwhelmed with the possibility of 140+ cars at multiple events each weekend, with the potential of music, lights, and traffic until 12:00 midnight. After reading through the materials for this meeting, we are also very concerned that Ms. Scheulen will not even consider Mr. Keplinger's offer to move the access road to Round Hill Rd. She stated in a letter to residents bordering her property that she was eager to be "very conscientious of excessive noise, light and late hours, keeping adjacent neighbors in mind and communication open". Her refusal of his offer does not indicate this. Thank you for your consideration. Sincerely, Greg & Marsha Miller 388 Woodchuck Lane Winchester, VA 22602 The County of Frederick respects your privacy. Other than as required by the Virginia Freedom of Information Act or as may be reasonably anticipated in connection with the conduct of the County business to which your communication relates, Frederick County does not disclose, sell, share or trade any information from communications sent to the County. Please note, though, that any written communication, including any e-mail message, sent to a public official and/or employee of Frederick County becomes a public document and may be subject to the Virginia Freedom of Information Act. This means that a copy of any such message could be requested by a citizen, or a member of the media, may be subject to disclosure, and if disclosed could be reprinted and/or used in a public forum by the requestor. If you need immediate assistance or have questions about the Virginia Freedom of Information Act and its impact on this communication, please call (540) 665-5600. Thank you, Frederick County This is an automated message generated by the Vision Content Management System " . Please do not reply directly to this email. 9-8-17 Tyler Klein Frederic County Planning Department I'm writing to confirm that my wife and I have met with Caroline Dixie Scheulen once and had several a -mails in reference to her request for a Conditional Use Permit at 283 Barracks lane, Winchester, We have discussed our concerns to.her and her parents. We have showed her several options to help relive our traffic concerns and they would still have complete access to their Event Center, but based on Dixie's time frame, she is not interested in any o hem. We have offered tradi property and assisting with cost of the gravel road giving them access to Round Hill Road, eliminating traffic concerns beside our house and excess traffic on Woodchuck Lane, and not putting extra cost on Dixie and her family, plus increase their property valve) Her reason for not looking at this is the County of Frederick making her go back thru the process (starting over) fees related to starting over. I would hope that the County of Frederick staff would work with Dixie, not to start over, if it was a better option. Not sure what the hurry since her mother already has a barn to use. Yes, I understand that Dixie can put in a Winery, but when you look at the cost of the startup, labor and equipment to maintain that type of business, I'm not sure she is ready for that. Just my thoughts. My wife and I want Dixie and her family t� ucceed in this business venture, but we also need it to be a nice addition to our community and not a burde�to me or our neighbors. We have been in contact with our Frederick Co% forward to speaking at the planning commission Thanks Rocky Ke inger Board of Supervisor representative (Gary Lofton) and I look eting on Sept. 20"' 2017. Intersection of Barrack Lane and Woodchuck Lane looking south We are not opposed if Barrack Lane entrance is moved to the east and then go straight up field past the trees, this will keep the 40 to 100 cars from driving by our house on the weekend. X Looking West on Barrack Lane, South side of our House The fire hall has been empty for some time. We have heard from many of the neighbors that they are delighted to see new owners taking over the building, which clearly needs renovation and upgrades. Several neighbors have reached out to us to say that they are very pleased that a school, in particular, is taking over the fire hall, as it will improve the quality of life in the neighborhood. Had we been alerted to the change in the CUP earlier, we would certainly have made our concerns known. However, we heard from neighbors in the last couple of days, and we are responding in as timely a manner as possible. We have not, however, had sufficient time to consult with our engineers to work through the ramifications of this proposed change to the CUP. The Round Hill Fire Department has served our community with distinction for many years. It is our understanding that the funds from the sale of the property will go to upgrade their equipment. ISW has served the community for 10 years and looks forward to expanding our services in our new location. It would be a shame if this change in CUP imposes negative consequences for not one, but two local non -profits, not to mention the neighborhood, which would be left with the attractive nuisance of an empty building. We respectfully request that the Board of Supervisors remove the fire hall property as the main driveway for the event center and reconsider the Cather Lane option. We look forward to speaking with you tomorrow night at the CUP meeting. Sincerely, FKate Grego Chair, Board of Directors Claire McDonald Head of School Lenore Kornreich Board Member 130 Carriebrooke Stephens City, VA 22655 - www iswva.org • 0:54o-877-5552 • F:855-685-7279 � �a WE VED DEC �017 k Coup ` Adm'n`7at� 0C Independent School CIWiP of Winchester December 12, 2017 Dear Board of Supervisors, We are writing in regard to the proposed CUP (07-17) allowing Dixie Scheulen to use the current right-of-way through the Fire Hall for the proposed events center (and, potentially, for housing units to be built on that property as well). As you may know, the fire hall is currently under contract, to be sold to The Independent School of Winchester, with a closing date in mid -February. We are very concerned about the change in the CUP to allow the use of the fire hall ROW. We have a number of concerns about the event center using the ROW through school property, the most important of which is the health and safety of our students. As it stands, the driveway currently has very limited traffic. With the advent of an event center, we would undoubtedly see many more vehicles driving through the property. The event center can begin events as early as 9 AM with as many as 280 people. The driveway is not a road, and it is our understanding that we would therefore not have the ability to post a speed limit, to build a speed bump/ditch, or to install a cross walk. It also seems likely that the event center would allow the consumption of alcohol, and hence we could be dealing with intoxicated drivers. We are also concerned that, in an effort to safeguard our students, ISW will incur a number of costs not otherwise necessary —fencing, extra personnel, etc. The potential cost of maintaining the driveway with an additional 280 cars on a regular basis is also a serious issue. Frankly, we are surprised that the this option is under consideration, given that VDOT's comment was that "The Round Hill Road option isn't a great location either with its undesirable skew of the railroad tracks which are located in the functional area of the intersection." 130 Carriebrooke Stephens City, VA 226S5 • www iswva.org • 0:54o-877-5552 ' F:855-685-7279 REGBii'_ED December 8, 2017 DEG7 44 Frederick County Board of Supervisors 107 Kent Street Winchester, VA 22601 ��9EIz Dear Supervisors: I am writing in reference to the conditional use permit application #07-17 for a special event facility to be built by Caroline (Dixie) Scheulen on property owned by Regalo LLC (Claire Boyd as the registered agent). Although I submitted a letter to the Planning Commission to be included in the application file, I wanted to make sure that you also received a letter detailing my concerns. I am strongly opposed to this permit for several reasons including traffic, public safety, and noise disturbance. In addition, there were several issues that were introduced at the Commission meeting on 9/20/2017 and again on 11/1/2017 that need to be addressed as well as issues with the impacts in using the right of way on the current fire hall property. The increased amount of traffic caused by this event center directly affects my property at the corner of Round Hill Road and Woodchuck Lane. My driveway on Woodchuck Lane is a few yards downhill from a hill crest approximately 30 yards to the south. Currently, I have neighbors who drive this road every day who forget about my driveway as they crest that hill. There have been many instances in the past eight years my neighbors have swerved to avoid my car backing out of my driveway. If Ms. Scheulen's goal is to have large events with 100-200 vehicles per event entering and exiting her property from Woodchuck Lane, with a large number of them from outside the Winchester area, this will increase the number of people unaware of that blind hill and the safety issue with my driveway. It puts me and my personal property at a much greater risk. In addition, the increased out-of-town traffic will also experience a potential danger entering Round Hill Road from Woodchuck Lane. There is a blind hill a few yards to the west of the intersection on a road that regularly has traffic exceeding the speed limit to SO mph or more including dump trucks and large farming equipment (including weekends). In the winter, many vehicles slide through the stop sign into Round Hill Road. The likelihood of an accident at that intersection will increase drastically. It is putting the event center clientele at risk along with those who regularly travel Round Hill Road such as my neighbors and myself. The increased traffic for an event center would be greatly concentrated. At times prior to and following an event, cars entering or exiting Woodchuck Lane would be in an extremely long line. Exiting vehicles will incur a long wait due to the stop sign at the intersection with Round Hill Road (next to my house, specifically my bedroom, window). Residents along this part of Woodchuck Lane will be blocked from entering and exiting their properties. The CUP stipulates that events must end by midnight (p. 1). Although not every event will take place in the evening, but many wedding receptions do. They can continue quite late. All of the remaining vehicles will exit at the same time, with a great increase of light and noise disturbance to our neighborhood. The VDOT Comment Letter included on page three of the CUP indicates that there would be "a measureable impact on Route 803 (Round Hill Road)." If there will be a measureable impact on that road where there are two approaches to Woodchuck Lane, then it stands to reason that the impact would be multiplied for Woodchuck Lane and the twelve families between that intersection and the proposed entrance to the property. By definition a lane is a narrow, roadway. On Woodchuck Lane, there is no exit. There are no sidewalks. It was not intended for heavy traffic use. Without significant investment by the County in terms of sidewalks, surface improvements, and gutters, it will not bear the impact of this new business well. Although the current CUP addresses the VDOT statement about safe sight distance for egress, it may be the better course of action to have a more complete VDOT Traffic Impact Statement (24VAC30-155-60) of the "measureable impacts" on not only Route 803/Round Hill Road, but also Woodchuck Lane. This request was made at the 11/1 Planning Commission meeting. That request along with any information about the impact to roads and travel in our community have been ignored. The most current solution of allowing commercial business access to the Regalo property via the current fire hall property on Round Hill Road will impact the property in a significant way. The standing contract with the Independent School of Winchester for sale of the property would ensure an established school with financial stability and positive community impact. I much prefer this organization as a neighbor than see an event center with questionable plans and clientele. Should the County allow the commercial access through the property without considering the Cather Lane option, it may jeopardize the sale of the property. Have these two entities been consulted about the plans and impacts of this option? With Ms. Scheulen's goal of "bring[ing] tourism to Frederick county" [sic] (p. 25), her clients will not have the vested interest in the safety and respect for our community as do our neighbors. With an increase of visitors from outside the local community, there is an increased risk of damage to our properties. This will negatively impact our property values as well as safety. The Frederick County code with regard to noise is weak. It does ensure that "complaint from any person annoyed, disturbed or vexed by unnecessary and unreasonable noise" (§188-1) be addressed by the Sheriff's office. An event center with a wall of eight double French doors opening to a large patio does not ensure that noise from events will be contained to the building. Even if the band or DJ is located inside the building, on days with good weather those doors will be open and the sound will travel. The increased traffic on Woodchuck Lane means increased noise (and light) as the large number of cars slowly progress to the stop sign at Round Hill Road when leaving an event, which is 40 feet from my bedroom window. On page 6, added notes regarding both noise and lighting indicate, "Staff also noted that the'location of the proposed building was more than 1,300 FT from the nearest residence." However, on page 17, the diagram indicates only 650 feet to the home directly to the south of the property just over the property line. The home is visible in the image on the same page. The eight south -facing doors from the facility open toward that home. Noise and light are great issues for this family. Granted, those residents are renters and the property owner has made no public statement about support or opposition of the CUP. The family, however, have been long-term residents and have managed that farm property for many years. They had not been made aware of the CUP until recently. Due to language barriers, they are not likely to write or voice their concerns. But they are highly concerned. Noise impact is greater for my neighbors down the lane, who will bear the brunt of the annoyance and the responsibility for reporting disturbances to the Sherriff's office. With each report, all of our property values go down and insurance rates go up. While there are three successful businesses in our neighborhood, all operate during normal business hours during the week (mainly Sam to 5pm). The owners and their families live in the neighborhood, and have for decades. The proposed new business intends to operate primarily outside of normal business hours, "Predominate use would be over weekends (Fridays through Sundays)," during the times when residents what to enjoy the peace and quiet of our rural neighborhood. Does the applicant intend to live in our neighborhood and manage her business? Who will monitor the use of the facility during events? Who will make sure her renters do not post signs in my yard, "Chuck & Sally's Wedding Turn Here!"? Signs that will inevitably be posted and left. The combined effects of the increased traffic of rion-residents, increased risk to the safety of residents and increased noise disturbance from the proposed events center poses a risk to property values for the adjacent properties and the residential properties along Woodchuck Lane and Round Hill Road that do not abut the Regalo property but are close enough to be directly impacted. One additional issue that has not been addressed is that on page four of the current CUP with regard to zoning, it states that that the property "is currently being used for agricultural purposes (raising of cattle and farming hay)." The applicant stated to the Planning Commission on 9/20 that the property was being used to farm hay. Having lived on Woodchuck Lane for more than eight years, I have seen the property used for agricultural purposes in years past, most recently for corn. That was several years ago. I have not seen hay bales come from that property. In fact, the grass and weeds have been overgrown and unmanaged. I have not seen any cattle, other than the small piece that has been recently leased to someone else (not Regalo LLC) for that purpose. Where is the documentation or evidence for the current agricultural use of this property by Regalo LLC? Where are their cattle? Where is the Regalo farming equipment? There has been no evidence that this is the intent for this property. Statements in the application, communication records in the file, and during Planning Commission meetings conflict. Answers are unclear or Aside from the misinformation about current use, there are more pressing questions about future use. The applicant wishes to, "allow clients to witness on -site agricultural production increasing awareness of working farms in.this area" (p. 25), and she would be "maintaining the remainder of the site as productive agricultural land" (p. 4). Many questions remain: Is there a business plan for this activity? Will there be buildings or structures for agricultural use? Who will be employed to farm it? If there will be cattle, who will maintain them? How many will there be? Where will they be fed? When will they arrive? Where will they be kept in relation to the neighboring properties? If this is indeed the intent, to have crops or cattle on the property in addition to the event center, it would likely increase the number of heavy trucks accessing the property with further impact on Round Hill Road and Woodchuck Lane. Would these additional vehicles use the main entrance or one of the other access points? The County's 2035 Comprehensive Plan supports Agribusiness Business Development to "further promote the evolution of agriculture in the County's Rural Areas." It further states in the goals that each Rural Community Center, of which Round Hill is one, "remain the focal point of the rural community and their character and scale should be preserved" (p.13). Perhaps the biggest question is: What guarantee do we as neighbors have that the property will be used for agriculture in addition to this business? How does the County ensure appropriate agribusiness use? The County's plan does not indicate how the goals and strategies would be assessed and managed. These, however, are important questions in light of the current codes and 2035 Comprehensive Plan. It would be useful to see documentation for the answers to these questions rather than taking the applicant's word for it and trusting that the County will police the conditions of the CUP. I am finding it difficult to believe that this property will be used for agriculture in conjunction with her business. There is no documentation, no physical evidence. There are too many conflicting statements in the correspondence as well as in the applicant's statements at the meetings on 9/20 and 11/1. Given the current CUP application, it does not appear that the property was bought with the intention of agricultural use, but rather a strict business use of this event center. This was confirmed in statements by the applicant and her father at the 11/1 meeting At one point in the meeting on 9/20, one of the commissioners commented that the increase in traffic would be less with this event center than a housing development. Without direct input from residents, he was inferring that we would be happier with the event center traffic rather than the daily traffic from a housing development if the property were sub -divided and sold for that purpose. This is in error for two reasons. According to the current Frederick County zoning codes, the property in question, zoned as a Rural Area for 138.87 acres, could possibly be developed for housing at one dwelling unit per five acres (§165- 302.03.1-1). This would result in a maximum number of 26 homes if the entire property were subdivided with room for roads. If every home had two vehicles that were operated on a daily basis, that would equate to approximately the same number of vehicles accessing our road each week as an average of three events at the event center. It is not the enormous difference that the commissioner indicated. Neighbors driving on Woodchuck Lane and Round Hill Road would also not be doing so all at the same time. Use would be dispersed. The difference between event center clients coming from out of town and residents who are neighbors is large. I would much rather have more neighbors with a vested interest in the community driving past my home than event center clientele who have no connection with our neighborhood. This difference also is evident in the resulting impact on property values; the event center would have a negative impact and a housing development would have a positive impact. It is my understanding that should this CUP be approved and an event center built, the property owner can still subdivide the remaining acreage into five -acre residential lots without further consideration from the County. That would preclude any farming on the property. It would also be a convenient way to pay for the event center. This seems quite a likely scenario and is a clear intent to use the property for business for which it is not zoned and not for "maintaining the remainder of the site as productive agricultural land." What recourse is there to prevent misuse? There are many issues that have not been properly addressed by the applicant or the planning staff. We implore the Board of Supervisors to ensure the application is thoroughly vetted and all concerns from property owners are addressed, including the fire department and their potential buyer. Although this application is for a Conditional Use Permit, by definition not permanent, it would be difficult to undo a 5,000-square foot endeavor should it prove to be the wrong decision. For these reasons, I strongly oppose the current CUP application and encourage the Board of Supervisors to, at minimum table, the decision on 12/13 in order to further investigate the other access options and overall fit for the Round Hill community. Respectfully submitted, Stephanie Stande fer 109 Woodchuck Lane Winchester, VA 22602 Hasler FIRST-CLASS MAIL COUNTY of FREDERICK 12/08/2ol7 -• 1 $00.674 Department of Planning & Development 107 North Kent Street, Suite 202 Winchester, Virginia 22601 L JA N 3 2018 L __ FHLDLRICK COUNify Mr. Robert Boyd Ms. Claire Bovd 283 Barra( WinchestE NIXIE 207 DC 1 NMR; 22601i5000 . irk: •�i� ZIP 22601 011 D11646815 0012I29/17 RETURN TO SENDER NO MAIL RECEPTACLE UNABLE TO FORWARD 8C.: 22601500099 *2192-08403-29-35 ii,,,gli�ll�li��i�li��ii��iili;isi�iiiii�l►�����i��i►►�i'i��'1's„iii 4W AGENDA REGULAR MEETING �_FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, DECEMBER 13, 2017 7:00 P.M. BOARD ROOM, COUNTY ADMINISTRATION BUILDING 107 NORTH KENT STREET, WINCHESTER, VIRGINIA Call To Order Invocation Pledge of Allegiance Adoption of Agenda: Pursuant to established procedures, the Board should adopt the Agenda for the meeting. Consent Agenda: (Tentative Agenda Items for Consent are Tabs: A, D, E, F, G, H, I J and Q) Citizen Comments (Agenda Items Only, That Are Not Subject to Public Hearing.) Board of Supervisors Comments Minutes: (See Attached)------------------------------------------------------------------------------- A 1. Closed Session and Regular Meeting, October 11, 2017. 2. Regular Meeting, October 25, 2017. County Officials: 1. Employee of the Month for December, 2017. (See Attached) ------------------ B 2. Committee Appointments. (See Attached) ------------------------------------------- C 3. Acknowledgement of Receipt of Certified Copies of the Abstracts of Votes J AGENDA REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, DECEMBER 13, 2017 PAGE 2 from the November 7, 2017 General Election. (See Attached)----------------- D Committee Reports: 1. Information Technologies Committee. (See Attached) --------------------------- E 2. Human Resources Committee. (See Attached) ------------------------------------ F 3. Public Safety Communications Committee. (See Attached) -------------------- G 4. Landfill Oversight Committee. (See Attached) -------------------------------------- H 5. Public Works Committee. (See Attached) -------------------------------------------- 6. Transportation Committee. (See Attached)------------------------------------------ J 7. Parks and Recreation Commission. (See Attached) ------------------------------ K Planning Commission Business: Public Hearing: 1. tonditional Use Permit #07-17 for Caroline (Dixie) Scheulen, Submitted for Construction of a Special Event Facilities. The Property is Located at 283 Barracks Lane, Winchester, Virginia and is Identified with Property Identification Number 52-A-261 in the Back Creek Magisterial District. (See Attached)-------------------------------------------------------------------------------- L 2. Rezoning #04-17 for Carbaugh Business Center, Submitted by Stowe Engineering, PLC, to Rezone Two Parcels of Land that Total 107.21 +/- Acres from the RA (Rural Areas) District to the M1 (Light Industrial) District with Proffers. The Site has an Address of 831 Shady Elm Road (Route 651) and is Located on the Eastern Side of Shady Elm Road, Approximately 1.11 Miles Southwest of the Intersection of Shady Elm Road and Apple Valley Road (Route 652). The Eastern Portion of the Site is Bounded by the CSX Railroad. The Properties are Identified by Property Identification Numbers 74-A-68 and 74-A-69 and are Located in the Back Creek Magisterial District. (See Attached) ------------------------------------------- M 3. 2017-2022 Capital Improvement Plan (CIP). The CIP is a Prioritized List of Capital Projects Requested by Various County Departments and t AGENDA REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, DECEMBER 13, 2017 PAGE 3 Agencies. The Plan is Created as an Informational Component of the 2035 Comprehensive Plan. (See Attached) ----------------------------------------- N 4. Eastern Road Plan/Comprehensive Plan Amendment - A Proposed Amendment to the Frederick County 2035 Comprehensive Plan to Update and Clarify a Number of Items on the Eastern Road Plan. The Eastern Road Plan Guides Road Projects in Frederick County that Address the Long -Range Transportation Needs of the County. (See Attached) ----------- O 5. Proposed Ordinance Amendment to the Frederick County Code — Chapter 165 Zoning, Article II Supplementary Use Regulations; Parking; Buffers; and Regulations for Specific Uses, Part 203 - Buffers and Landscaping; Section 165-203.02 Buffer and Screening Requirements. Revisions to the Frederick County Zoning Ordinance to Modify Requirements for Residential Separation Buffers in the RP (Residential Performance) Zoning District. (See Attached)-------------------------------------------------------------------------------- P Other Planning Items: 1. Road Resolution — Round Hill Fire Station. (See Attached)--------------------- Q Board Liaison Reports (If Any) Citizen Comments Board of Supervisors Comments Adjourn ,off COG CONDITIONAL USE PERMIT #07-17 ev4 2� Caroline (Dixie) Scheulen - Special Event Facility w Staff Report for the Planning Commission x w Prepared: December 5, 2017 µ° ^ Staff Contact: M. Tyler Klein, AICP, Planner ma This report is prepared by the Frederick County Planning Staff to provide information to the Planning Commission and the Board of Supervisors to assist them in making a decision on this request. It may also be useful to others interested in this zoning matter. Reviewed Action Planning Commission: 09/20/17 Public Hearing Held; Postponed Planning Commission: 11/01/17 Recommended Approval Board of Supervisors: 12/13/17 Pending EXECUTIVE SUMMARY & PLANNING COMMISSION RECOMMENDATION FOR THE 12/13/17 BOARD OF SUPERVISORS MEETING: This is a request for a Conditional Use Permit (CUP) for a special event facility in the RA (Rural Areas) Zoning District. Should the Board of Supervisors find this application for a special event facility to be appropriate, Staff recommends that the following conditions be attached to the CUP: 1. All review agency comments shall be complied with at all times. 2. An engineered site plan, in accordance with the requirements of Article VIII of the Fredrick County Zoning Ordinance, shall be submitted to and approved by Frederick County prior to the establishment of the use. Building permits are also required for all buildings and structures. 3. Events shall start no earlier than 10 a.m. and all events and related activities shall conclude by midnight. 4. All outside music shall conclude by 9 p.m. Music may continue indoors until the conclusion of the event. 5. All lighting shall be downcast to avoid glare onto adjacent properties and residences. 6. Access to the site shall be provided to Woodchuck Lane (Route 654) via Barracks Lane (private internal access drive). The Applicant shall relocate Barracks Lane on PIN 52-A- 261 to ensure the access drive to the event center is not immediately adjacent to the southern property boundary of Parcel 52-A-280A in general conformance with the layout below: Page 2 CUP #07-17, Caroline Dixie Scheulen — Special Event Facility December 5, 2017 7. In the future, should the owner of parcel 52-A-261 be able to secure private access to Cather Lane (Route 711), Round Hill Road (Route 803), or Woodchuck Lane (Route 654) through a recorded deed of easement or written consent from the property owner, a new CUP would not be required to implement such access. 8. Events may accommodate up to and not to exceed 280 persons. 9. One (1) monument style sign with a maximum sign area not to exceed 50 square feet (SF) and not to exceed 10 feet (FT) in height is permitted. 10. Any expansion or modification of this use will require the approval of a new CUP. Following this public hearing, a decision regarding this Conditional Use Permit application by the Board of Supervisors would be appropriate. The Applicant should be prepared to adequately address -all concerns raised by4he Board of. Supervisors. Page 3 CUP #07-17, Caroline Dixie Sclieulen — Special Event Facility December 5, 2017 LOCATION: This approximately 135-acre property is located at 283 Barracks Lane, Winchester, Virginia, immediately south of Route 50 (Northwestern Pike) and Round Hill Road and immediately west of Woodchuck Lane. MAGISTERIAL DISTRICT: Back Creek PROPERTY ID NUMBER: 52-A-261 I. PROPERTY ZONING & PRESENT USE: Zoned' RA (Rural Areas) Land Use: Agriculture/Open Space ADJOINING PROPERTY ZONING & PRESENT USE: North: RA (Rural Areas) South: RA (Rural Areas) East: RP (Residential Performance) West: RA (Rural Areas) PROPOSED USE: Use: Agricultural/Vacant Use: Residential/Agricultural Use: Residential Use: Residential/Agricultural This is a request for a Conditional Use Permit (CUP) to enable the establishment of a special event center for weddings and other similar type events in the RA (Rural Areas) Zoning District. Improvements to the property will include construction of a 5,000-square foot (SF) event center (including restrooms, kitchen and storage), a 600 SF detached bridal suite, a concrete patio and gazebo. The Applicant intends to develop this project in phases. REVIEW EVALUATIONS: Virginia Department. of Transportation: _(10-1.1-17,YDO.T .Comment Letter) The existing entrance (Barracks Lane) meets the minimum sight distance requirements for a commercial entrance/street connection. Moving the entrance east along the property frontage on Woodchuck Lane would present more challenges to overcome, foremost obtaining substantial permanent sight distance easements from the neighbor across the street and the neighbor to the east. The Round Hill Road option isn't a great location either with the undesirable skew of the railroad tracks which are located in the functional area of the intersection. (06-30-17 VDOT Comment Letter) The application for the Conditional Use Permit for this property appears to have a measurable impact on Route 803 (Round Hill Road), the VDOT facility which would provide access to the property. Prior to operation of the business a commercial entrance must be constructed to our standards to allow for safe egress and ingress of the property. Any work performed on the State's right-of-way must be covered under a land use permit. The Page 4 CUP #07-17, Caroline Dixie Scheulen — Special Event Facility December 5, 2017 permit is issued by this office and requires an inspection fee and surety coverage. Frederick County Inspections: Please see attached comments from Mark Fleet, Building Code Official dated August 17, 2017. Winchester -Frederick County Health Department: Please see attached letter firom Herbert Cormier, Environment Health Supervisor, Lord FaiJfax Health District dated June 1, 2017. Frederick,.Water: No, comments..,,' Frederick County Fire Marshall: Please see attached comments from Kenneth Scott, Jr., Fire Inspector, Fire & Rescue dated June S, 2017. City of Winchester: No comments. Winchester Regional Airport: No comments. Historic Resources Advisory Board: Please see attached letter from Candice E. Perkins, AICP, Assistant Director/Staff to HRAB, dated June 23, 2017. Planning and Zoning: This application is for a Conditional Use Permit (CUP) to pei7nit the establishment of a special event facility for private events such as weddings. A special event facility is a permitted use in the RA (Rural Areas) Zoning District with an approved CUP. The Zoning Ordinance defines "special event facility" as a facility or site utilized for events that are typically conducted on a single day but which may be conducted for up to three consecutive days, for which attendance is permitted only by invitation or reservation; special events include, but are not limited to, meetings, conferences, banquets, dinners, weddings and private parties. This proposed use will take place on a 135.8-acre property, which is currently being used for agricultural purposes (raising of cattle and fanning hay). The special event facility will be accessed via Barracks Lane (a private drive), fiom Woodchuck Lane (State Route 654), a state-owned roadway. The Applicant intends to use a portion of the site for the proposed special event facility, while maintaining the remainder of the site as productive agricultural land. The Applicant proposes to erect an approximately 5,000 square foot (SF, 50' x 100') one-story event center, which includes a kitchen, permanent restrooms, banquet hall and storage, a separate approximately 600 SF bridal suite, and an outdoor concrete patio and gazebo. This facility may accommodate events up to 280 persons (note: actual occupancy, not to exceed 280 persons, will be determined at time of site plan). The Applicant states the design and architecture of the proposed event center and accessory buildings will be consistent with structures found in the County's rural areas. The Applicant also intends phase construction of the facility and accessory structures. All buildings relating to the proposed use, a special event facility, would require building permits and would not be eligible for an agricultural exemption. Page 5 CUP #07-17, Caroline Dixie Seheulen — Special Event Facility December 5, 2017 The property is surrounded by RA (Rural Areas) and RP (Residential Performance) zoned property, which includes open space, agricultural uses, and single-family detached residences. The 2035 Comprehensive Policy Plan of Frederick County (Comprehensive Plan) identifies this area of the County as "rural" and is to remain agricultural in nature and is not part of any land use study. The Board of Supervisors added "special event facilities" to the conditional use list for the County's Rural Areas Zoning District in May 2017 to support additional opportunities for agribusiness and agritourism. "Agritourism" is broadly defined in the Zoning Ordinance as: any activity carried out on a farm or ranch that allows members of the gehe' ri l public, for recreational, entertainment, or educational purposes, to view or enjoy rural activities, including farming, wineries, ranching, historical, cultural, harvest -your -own activities, or natural activities and attractions. An activity is an agritourism activity whether or not the participant paid to participate in the activity. The proposed use is consistent with the goals and strategies expressed in the 2035 Comprehensive Plan and the definitions and provisions included in the Frederick County Zoning Ordinance. STAFF CONCLUSIONS FOR THE 09/20/17 PLANNING COMMISSION MEETING: Should the Planning Commission.find this use appropriate, Staff would suggest the following conditions be placed on the CUP: 1. All review agency comments shall be complied with at all times. 2. An engineered site plan, in accordance with the requirements of Article VIII of the Fredrick County Zoning Ordinance, shall be submitted to and approved by Frederick County prior to the establishment of the use. Building permits are also required for all buildings and structures. 3. Events shall start no earlier than 10 a.m. and all events and related activities shall conclude by midnight. 4. Events may accommodate up to and not to exceed 280 persons. 5. One (1) monument style sign with a maximum sign area not to exceed 50 square feet (SF) and not to exceed 10 feet (FT) in height is permitted. 6. Any expansion or modification of this use will require the approval of a new CUP. Page 6 CUP #07-17, Caroline Dixie Scheulen — Special Event Facility December 5, 2017 PLANNING COMMISSION SUMMARY AND ACTION OF THE 09/20/17 MEETING: The Planning Commission held a public hearing on September 20, 2017. Planning Staff provided an overview of the proposed use, noting the Applicant had satisfied all County requirements and comments from review agencies. The Applicant, Mrs. Caroline "Dixie" Scheulen also spoke, noting her desire to open a special event facility for weddings at 238 Barracks Lane, and to maintain the rural character of the property, and be a good neighbor along Woodchuck Lane. Mrs. Claire Boyd, the property owner and co -applicant, also spoke on the merits of the application, and a demand for 'a wedding venue to'support visitors from Northern Virginia, and nearby states, in addition to local residents. During the public hearing, several members of the public spoke in opposition of the proposed special event facility, citing concerns regarding traffic along Woodchuck Lane, vehicle safety entering and leaving the site, noise from live music, outdoor lighting shining onto adjacent homes and trash. Planning Staff responded to several of the concerns raised by the public, specifically vehicle access, safety, noise, and lighting: Vehicle Access & Safety: As evaluated by the Virginia Department of Transportation (VDOT) as part of the CUP application, Barracks Lane is the preferred point -of -access due to appropriate sight distance onto Woodchuck Lane, and fiom Woodchuck Lane onto Round Hill Road (old Route 50). Barracks Lane is also a private drive on the Applicants property. Staff noted one solution may be the relocation of Barracks Lane along the property frontage and away from the neighboring residence, however, this would require an additional review from VDOT to ensure it would be appropriate. Other alternative vehicle access evaluated by VDOT and Planning Staff included: shared private access to existing Cather Lane to Round Hill Road; shared private access across the old Round Hill Volunteer Fire Station property to Round Hill Road; and proposed private access across an adjacent owner's property to Round Hill Road. Staff noted that under the County's Zoning Ordinance's "Supplemental Use Regulations for Special Event Facilities," shared access across adjacent property would also require the Applicant to have written consent from those owners to utilize a private easement and as such these other points of access may not be feasible. Staff further stated that VDOT had informally commented that these alternatives also may present issues with site distance onto Round Hill Road. The Planning Commission directed Staff to work with the Applicant, and VDOT, to consider relocation of Barracks Lane east along the property frontage to have less impact on an adjacent property. Noise: Staff noted noise was evaluated during the CUP application. The proposed buildings would need to adhere to the Virginia (VA) Statewide Building Code requirements, and a Condition had been included regarding hours of operation. Staff also noted the location of the proposed building was more than 1,300 FT from the nearest residential property line. Page 7 CUP #07-17, Caroline Dixie Scheulen — Special Event Facility December 5, 2017 The Planning Commission directed Staff to work with the Applicant to further restrict outdoor music, as applicable, to not adversely impact adjacent residences. Lighting: Staff noted outdoor lighting would be evaluated during review of the site plan application, and that the County's Zoning Ordinance contained provisions for outdoor lighting standards. Staff also noted the location of the proposed building was more than 1,300 FT from the nearest residence. The Planning Commission directed Staff to work *ith the Applicant to further restf+ict outdoor lighting, as applicable, to not adversely impact adjacent residences. The Planning Commission continued to discuss the merits of the application, and concerns raised by members of the public. The Planning Commission voted 8-3-1 (Commissioners Marston, Ambrogi & Manual objecting; Commissioner Oates absent) to postpone action for 30-days on the CUP application, and requested Staff work to with the Applicant to include additional Conditions of Approval to address comments and concerns raised during the public hearing and Planning Commission discussion. Staff noted the application would come back to the Planning Commission at the November 1, 2017 meeting. STAFF CONCLUSIONS FOR THE 11/01/17 PLANNING COMMISSION MEETING: Following the Planning Commission Public Hearing and discussion on September 20, Staff sought additional written comments from VDOT (attached, dated 10-11-17) regarding the proposed point - of -access using Barracks Lane, and alternative points -of -access. Per VDOT's comments, the current location of the Barracks Lane ingress from and egress to Woodchuck Lane is preferred as it meets sight distance requirements for vehicle safety. Alternative points -of -access (i.e. to Round Hill Road through the old Round Hill Volunteer Fire Station property or relocating Barracks Lane to the east) have restricted lines of sight which may impede vehicle safety exiting the property and would require the Applicant to acquire sight distance easements from neighboring properties. Additional points -of -access evaluated by Staff included: Cather Lane (State Roadway 711), direct access to Round Hill Road (State Roadway 803) or another connection to Woodchuck Lane (Route 654). Cather Lane is currently an unpaved roadway, of minimal width, with an un-signalized railroad crossing. Based on Staff s research, it does not appear the Applicant's property has direct access to Cather Lane through a private access agreement or recorded deed -of -easement. Direct access from the subject property to Round Hill Road, or to Woodchuck Lane at a different location, would require the Applicant to obtain ownership of adjacent private property or written permission from the adjoining property owner to access the state road network. As required under the County's Zoning Ordinance "Supplemental Use Regulations for Special Event Facilities" (Section §165- 204.03(E)), special event facilities that share a private access easement with another property owner/s must show the easement. allows a use of this type or written permission must be obtained by the sharing parties. Page 8 CUP #07-17, Caroline Dixie Scheulen — Special Event Facility December 5, 2017 To address comments identified at the September 20t" Planning Commission Public Hearing, Staff has drafted additional conditions (see numbers 4, 5, 6, & 7 below). These new conditions further prohibit outdoor music after 9 p.m.; would require any outdoor lighting to be downcast to avoid glare onto adjacent properties and residences; and would realign the internal access drive (Barracks Lane) to avoid traffic passing directly by and vehicle headlights shining directly onto an adjacent residence. Further, Staff has included a condition to allow a new point -of -access without requiring a new CUP should the Applicant be able to secure a deed of,easement or written consent fiom an adjacent property owner for use. Should the Planning Commission find this use appropriate, Staff would suggest the following conditions be placed on the CUP: 1. All review agency comments shall be complied with at all times. 2. An engineered site plan, in accordance with the requirements of Article VIII of the Fredrick County Zoning Ordinance, shall be submitted to and approved by Frederick County prior to the establishment of the use. Building permits are also required for all buildings and structures. 3. Events shall start no earlier than 10 a.m. and all events and related activities shall conclude by midnight. 4) All outside music shall conclude by 9 p.m. Music may continue indoors until the conclusion of the event. 5) All lighting shall be downcast to avoid glare onto adjacent properties and residences. 6) Access to the site shall be provided to Woodchuck Lane (Route 654) via Barracks Lane (private internal access drive). The Applicant shall relocate Barracks Lane on`PIN 52-A- 261 to ensure the access drive to the event center is not immediately adjacent to the southern property boundary of Parcel 52-A-280A in general conformance with the layout below: Page 9 CUP #07-17, Caroline Dixie Scheulen — Special Event Facility December 5, 2017 7) In the future, should the owner of parcel 52-A-261 be able to secure private access to Cather Lane (Route 711), Round Hill Road (Route 803), or Woodchuck Lane (Route 654) through a recorded deed of easement or written consent from the property owner, a new CUP would not be required to implement such access. 8) Events may accommodate up to and not to exceed 280 persons. 9) One (1) monument style sign with a maximum sign area not to exceed 50 square feet (SF) and not to exceed 10 feet (FT) in height is permitted. 10) Any expansion or modification of this use will require the approval of a new CUP. PLANNING COMMISSION SUMMARY AND ACTION OF THE 11/01/17 MEETING: The Planning Commission held a public meeting on the proposed CUP on November,1, 2017. The Planning Commission Chair acknowledged at the start of the meeting the receipt of more than 28 pieces of correspondence regarding the proposed CUP, and noted that a public hearing had been held on September 20th. During the "Public Comment" portion of the agenda seven (7) members of the public spoke in opposition to the proposed CUP citing the following concerns: outdoor music & noise, traffic along Woodchuck Lane & Round Hill Road, safety of residents, children & visitors, supervision (or perceived lack -there -of) during special events, water usage, and the lack of existing agriculture activities on the property. Staff provided a brief overview of the proposal, also acknowledged receipt of written public comment, and spoke to changes made to the application and additional recommended Conditions of Approval from the September 20th Planning Commission Public Hearing. Staff noted the Planning Commission had specifically raised three (3) concerns to be further evaluated, including: traffic, access & safety, noise, and site lighting; further Staff noted how new conditions provided Page 10 CUP #07-17, Caroline Dixie Scheulen — Special Event Facility December 5, 2017 sought to mitigate these concerns. The Planning Commission had several additional questions, which, Staff addressed regarding: water/septic use on site specific to a commercial kitchen; hours of operation; and how this "commercial" type use fit with the agricultural nature of the site and surrounding Round Hill Community. Staff reiterated that under the County's 2035 Comprehensive Plan and definition of "agritourism" in the Zoning Ordinance, this type of facility was envisioned as compatible, given the Applicant intended to continue to farm the balance of the site. Further Staff clarified that there were other uses, with similar or greater traffic generation, that would otherwise be allowed by -right- without requiring an approved CUP or�site plan, such as farm wineries/faim breweries, civic and other assembly type uses, and farmers markets. Staff noted for farm wineries and civic uses, weddings and other special events could be held as "accessory" type events. Staff clarified that in this request, the proposal is considered a commercial -type building for building classification purposes, as it does not meet the requirements for "agricultural exemption" as defined by the Virginia Statewide Building Code. The Applicants also spoke, clarifying comments raised during the "Public Comment" period and in e-mails/letters to the Planning Commission by neighbors. The Applicants stated they intend to farm the balance of the property's acreage, and had already planted grass for next season to feed their cattle. The Applicant's further reaffirmed their desire to be good neighbors, to listen and understand their neighbors' concerns presently and in the future and to resolve issues with the special event center in a timely manner if they were to arise. The Applicants stated that their special event facility would be supervised at -all -times by one of the property owners or their designee to ensure safety of guests, outside vendors and others. The Applicant noted they would also be vigilant to the property and clean up any trash and keep the facility attractive to guest and neighbors. The Applicants concluded highlighting the financial benefit of this type of facility to the Frederick County and Winchester economies, stating it would not only support their family farm, but also other small businesses in the community such as photographers, caterers, and other vendors. In response to additional questions by the Planning Commission, Staff noted that CUP's "run with the land" and that any future sale or transfer of the property would include the CUP for a special event facility. Staff clarified the recourse for CUP's that are in violation of their conditions, noting it was ultimately up to the Board of Supervisors to revoke an approved CUP. Commissioner Kenney expressed his concern with the proposal, specifically the opposition from neighbors, the traffic along Woodchuck Lane and the impact on adjacent residences, and the perception of locating a "commercial" type use in a rural/residential area. Commissioner Marston stated his support for the proposal, citing the work put into the application to address concerns of neighbors and his confidence in the Applicant to run a successful business. There was no further discussion by the Planning Commission. The Planning Commission voted 9-1-3 (Commissioner Kenney opposed; Commissioners Oates, Thomas and Unger absent) to forward the item to the Board of Supervisors with a recommendation of approval with conditions. Page 11 CUP #07-17, Caroline Dixie Scheulen — Special Event Facility December 5, 2017 EXECUTIVE SUMMARY & PLANNING COMMISSION RECOMMENDATION FOR THE 12/13/17 BOARD OF SUPERVISORS MEETING: Following the Planning Commission Public Meeting on November 1, 2017 at the request of the Applicant, Planning & Development Staff requested VDOT comment on a change in the proposed entrance from Barracks Lane to use of the Applicants private access to Round Hill Road (across property presently owned by the Round Hill Volunteer Fire Company). In an email dated November 7, 2017, VDOT confirmed they had no objection to the use of the Applicant's 50 foot (FT) -wide private access easement to Round Hill Road as the main entrance to the proposed special event facility. As required under the County's Zoning Ordinance "Supplemental Use Regulations for Special Event Facilities" (Section § 165-204.03(E)), special eventfacilities that share a private access easement with another property owner/s must show the easement allows a use of this type or written permission must be obtained by the sharing parties. The County Attorney notes the Applicant's deed provides a private 50-FT access easement from the property directly to Round Hill Road for use, thus satisfying the above requirement. In conclusion, this is a request for a Conditional Use Permit (CUP) for a special event facility in the RA (Rural Areas) Zoning District. Should the Board of Supervisors find this application for a special event facility to be appropriate, the Planning Commission recommends that the following conditions be attached to the CUP: 1. All review agency comments shall be complied with at all times. 2. An engineered site plan, in accordance with the requirements of Article VIII of the Fredrick County Zoning Ordinance, shall be submitted to and approved by Frederick County prior to the establishment of the use. Building permits are also required for all buildings and structures. 3. Events shall start no earlier than 10 a.m. and all events and related activities shall conclude by midnight. 4. All outside music shall conclude by 9 p.m. Music may continue indoors until the conclusion of the event. 5. All lighting shall be downcast to avoid glare onto adjacent properties and residences. 6. Access to the site shall be provided to Woodchuck Lane (Route 654) via Barracks Lane (private internal access drive). The Applicant shall relocate Barracks Lane on PIN 52-A- 261 to ensure the access drive to the event center is not immediately adjacent to the southern property boundary of Parcel 52-A-280A in general conformance with the layout below: Page 12 CUP #07-17, Caroline Dixie Scheulen — Special Event Facility December 5, 2017 7. In the future, should the owner of parcel 52-A-261 be able to secure private access to Cather Lane (Route 711), Round Hill Road (Route 803), or Woodchuck Lane (Route 654) through a recorded deed of easement or written consent from the property owner, a new CUP would not be required to implement such access. 8. Events may accommodate up to and not to exceed 280 persons. 9. One (1) monument style sign with a maximum sign area not to exceed 50 square feet (SF) and not to exceed 10 feet (FT) in height is permitted. 10. Any expansion or modification of this use will require the approval of a new CUP. Following this public hearing, a decision regarding this Conditional Use Permit application by the Board of Supervisors would be appropriate. The Applicant should be prepared to adequately address all concerns raised by the Board of Supervisors. Flu iF Y la ! YI i C i' Ba' p1aR a'q•C IER ei p'u 4ii 3, 3 S- maJ i UL 2 2C17 i _UERiCK COUNTY r`i \^dt7 C�rV�I ��p,nr_nr i � , - V__ /_ 4 W N ljsri �i Mr. Robert Boyd Ms. Claire Boyd 283 Barrack Lane Winchester, VA 22602 Hasler FIRST-CLASS MAIL 12/14/2017 $00.460 ZIP 22601 011D11646815 22 6 =i;_--?2 _':�=_i►�n1111111ii1-11111,,11111#fill, I1111FIIIJI111i11 COUNTY of FREDERICK Department of Planning and Development 540/ 665-5651 Fax: 540/ 665-6395 December 14, 2017 Caroline Dixie Scheulen 285 Fox Meadow Lane Winchester, VA 22602 Re: CLIP #07-17 Property Identification Number 52-A-261 Dear Ms. Scheulen: This letter .is to confirm action taken by the Frederick County Board of Supervisors at their meeting on December 13, 2017. Conditional Use Permit #07-17 was approved for a special even facility. Further conditions associated with the approval of the Conditional Use Permit include the following: 1. All review agency comments shall be complied with at all times. 2. An engineered site plan, in accordance with the requirements of Article VIII of the Fredrick County Zoning Ordinance, shall be submitted to and approved by Frederick County prior to the establishment of the use. Building permits are also required for all buildings and structures.. 3. Events shall start no earlier than 10 a.m. and all events and related activities shall conclude by midnight. 4. All outside music shall conclude by 9 p.m. Music may continue indoors until the conclusion of the event. 5. All lighting shall be downcast to avoid glare onto adjacent properties and residences. 6. Access to the property shall be provided to Round Hill Road (Route 803) via the 50-foot wide private right-of-way as specified in the deed recorded in Deed book 727, at Page 715, and identified in the plat attached to that deed, and also specified in the deed recorded as Instrument Number 170000640. The owner shall construct a commercial entrance from the foregoing private right-of-way onto Round Hill road to Virginia department of Transportation (VDOT) standards. The owner shall also restrict other points -of -access to the property (including, but not limited to, the existing entrance to Barracks Lane) as "private" and not for use by the special event facility. 107 North Kent Street, Suite 202 © Winchester, Virginia 22601-5000 f.. 7. Events may accommodate up to and not to exceed 280 persons. 8. One (1) monument style sign with a maximum sign area not to exceed 50 square feet (SF) and not to exceed 10 feet (FT) in height is permitted. 9. Any expansion or modification of this use will require the approval of a new CUP. If you have any questions regarding this action, please feel free to call this office. Sincerely, M. Tyler Klein, AICP Planner MTK/pd cc: Gary A. Lofton, Back Creek Board of Supervisor J. Rhodes Marston and Greg L. Unger, Back Creek Planning Commissioners Jane Anderson Commissioner of Revenue Inspection Department `Robert and Claire Boyd, 283 Barrack Lane, Winchester, VA 22602 RESOLUTION Action: PLANNING COMMISSION: November 1, 2017 Recommended Approval BOARD OF SUPERVISORS: December 13, 2017 ❑ APPROVED ❑ DENIED RESOLUTION CONDITIONAL USE PERMIT #07-17 CAROLINE (DIXIE) SCHEULEN SPECIAL EVENT FACILITY WHEREAS, Conditional Use Permit #07-17 for a Special Event Facility, submitted by Caroline (Dixie) Scheulen was considered. The Property is located at 283 Barracks Lane, Winchester, Virginia, immediately south of Route 50 (Northwestern Pike) and Round Hill Road and immediately west of Woodchuck Lane and is further identified with Property Identification Number 52-A-261, in the Back Creek Magisterial District; and WHEREAS, the Frederick County Planning Commission held a public hearing on the Conditional Use Permit on September 20, 2017 which was postponed, and action was taken on the request on November 1, 2017 and recommended approval of the Conditional Use Permit with conditions; and, WHEREAS, the Frederick County Board of Supervisors held a public hearing on this Conditional Use Permit during their regular meeting on December 13, 2017; and, WHEREAS, the Frederick County Board of Supervisors finds the approval of this Conditional Use Permit to be in the best interest of the public health, safety, welfare, and in conformance with the Comprehensive Policy Plan; NOW, THEREFORE, BE IT ORDAINED by the Frederick County Board of Supervisors that Chapter 165 of the Frederick County Code, Zoning, is amended to revise the zoning map to reflect that Conditional Use Permit Application #07-17 for a Special Events Facility on the parcel identified by Property Identification Number 52-A-261 with the following conditions: 1. All review agency comments shall be complied with at all times. 2. An engineered site plan, in accordance with the requirements of Article VIII of the Fredrick County Zoning Ordinance, shall be submitted to and approved by Frederick PDRes #44-17 r County prior to the establishment of the use. Building permits are also required for all buildings and structures. 3. Events shall start no earlier than 10 a.m. and all events and related activities shall conclude by midnight. 4. All outside music shall conclude by 9 p.m. Music may continue indoors until the conclusion of the event. 5. All lighting shall be downcast to avoid glare onto adjacent properties and residences. 6. Access to the property shall be provided to Round Hill Road (Route 803) via the 50-foot wide private right-of-way as specified in the deed recorded in Deed Book 727, at Page 715, and identified in the plat attached to that deed, and also specified in the deed recorded as Instrument Number 170000640. The owner shall construct a commercial entrance from the foregoing private right-of-way onto Round Hill Road to Virginia Department of Transportation (VDOT) standards. The owner shall also restrict other points -of -access to the property (including, but not limited to, the existing entrance to Barracks Lane) as "private" and not for use by the special event facility. 7. Events may accommodate up to and not to exceed 280 persons. 8. One (1) monument style sign with a maximum sign area not to exceed 50 square feet (SF) and not to exceed 10 feet (FT) in height is permitted. 9. Any expansion or modification of this use will require the approval of a new CUP. Passed this 13th day of December 2017 by the following recorded vote: Charles S. DeHaven, Jr., Chairman Gary A. Lofton J. Douglas McCarthy Judith McCann -Slaughter Gene E. Fisher Robert W. Wells PDRes #44-17 Blaine P. Dunn A COPY ATTEST Kris C. Tierney Frederick County Administrator P Tyler Klein From: Smith, Matthew, P.E. (VDOT) <Matthew.Smith@vdot.virginia.gov> Sent: Tuesday, November 07, 2017 127 PM To: Tyler Klein Cc: Ingram, Lloyd (VDOT); Rhodes, Timothy (VDOT); Funkhouser, Rhonda (VDOT) Subject: RE: Access to Special Event Facility Follow Up Flag: Follow up Flag Status: Completed Tyler, We have no objection to them using it as their main access. Thanks, Matt Matthew B. Smith, P.E. Area Land Use Engineer VDOT - Land Development Clarke, Frederick, Shenandoah & Warren Counties 14031 Old Valley Pike Edinburg, VA 22824 Phone # (540) 984-5615 Fax # (540) 984-5607 From: Tyler Klein [mailto:tklein@fcva.us] Sent: Tuesday, November 07, 2017 1:52 PM To: Smith, Matthew, P.E. (VDOT) Cc: Rhodes, Timothy (VDOT) Subject: RE: Access to Special Event Facility Matt, after seeing that proposed entrance in the field what did you think? -Tyler From: Smith, Matthew, P.E. (VDOT)[mailto:Matthew.Smith@vdot.virginia.gov Sent: Friday, November 03, 2017 6:58 AM To: Tyler Klein <tklein@fcva.us> Cc: Rhodes, Timothy (VDOT) <Timothy.Rhodes@vdot.virginia.gov> Subject: RE: Access to Special Event Facility Sure thing, see you Tuesday. Matthew B. Smith, P.E. Area Land Use Engineer VDOT - Land Development Clarke, Frederick, Shenandoah & Warren Counties 14031 Old Valley Pike Edinburg, VA 22824 Phone # (540) 984-5615 Fax # (540) 984-5607 From: Tyler Klein [mailto:tklein@fcva.us] Sent: Thursday, November 02, 2017 1:05 PM To: Smith, Matthew, P.E. (VDOT) Cc: Rhodes, Timothy (VDOT) Subject: Access to Special Event Facility Matt, the Applicant for the special event facility at Barracks Lane is inquiring on the use of her recorded deed of easement through the old Round Hill Volunteer Fire Station to Round Hill Road (see image below) as a point of access for the special event venue. In previous discussions, we citied the un-signalized railroad crossing as a potential concern for VDOT and staff. However, the Applicant has restated their desire to again use this entrance, in lieu of an entrance on Barracks Lane, for access to the special event facility. Can we plan to discuss briefly following our regularly scheduled meeting on Tuesday morning? Thanks. R' M. Tyler Klein, AICP Planner Department of Planning & Development Frederick County, Virginia 107 N. Kent Street Winchester, VA 22601 (540)722-8248 tklein .fcva.us COUNTY of FREDERICK Department of Planning and Development 540/ 665-5651 Fax: 540/ 665-6395 NOTIFICATION OF PUBLIC HEARING November 29, 2017 TO: THE APPLICANT(S) AND/OR ADJOINING PROPERTY OWNERS(S) RE: CONDITIONAL USE PERMIT APPLICATION #07-17 FOR CAROLINE DIXIE SCHEULEN On behalf of the Frederick County Board of Supervisors, you are hereby notified of a public hearing being held on Wednesday, December 13, 2017, at 7:00 p.m. in the Board Room of the Frederick County Administration Building at 107 North Kent Street, Winchester, Virginia to consider the following application: Conditional Use Permit #07-17 for Caroline (Dixie) Scheulen, submitted for construction of a special event facility. The property is located at 283 Barracks Lane, Winchester, Virginia and is identified with Property Identification Number 52- A -261 in the Back Creek Magisterial District. Any interested parties wishing to speak may attend this public hearing..,. -A copy of the application will be available for review at the Handley Library and the Bowman Library the week of the meeting or at the Department of Planning and Development located at 107 North Kent Street in Winchester, Virginia, telephone number (540) 665-5651. Information regarding this application will also be available via the Planning Department's website at www.fcva.us. Sincerely, M. Tyler Klein, AICP Planner MTK/pd 107 North Kent Street, Suite 202 o Winchester, Virginia 22601-5000 COUNTY of FREDERICK Department of Planning & Development 107 North Kent Street, Suite 202 Winchester, Virginia 22601 . ;4 PJ14 6 L 52-17-2-11 Bell Lisa Dreher 440 Warfield Ln Millwood VA 22646 140 1AA1L tRECE'Y T ACLE FIRST -LASS MAIL $00.462 ZIP 22601 011D11646815 `'cL+��si� l3i:' { `-0917-042'3v—Z3-4Z 3 s C. � *� C EA t G IIIIIlIIIIIIil11lIIIIIIIIIil9lllttltlilllllllllffllllllllllllllli ! ! I I I11 ! II i Intl i ,l l 1 1 JN U 6. A9 2018 COU,"!TY pt • Pam Deeter To: Gary Lofton; Rhodes Marston; Greg Unger Subject: CUP #07-17 Caroline Dixie Scheulen Attachments: Caroline (Dixie) Scheulen Approval.pdf Good afternoon, Please find attached a letter from Mr. Klein approving the CUP #07-17 Caroline Dixie Scheulen which is in your magisterial district. If you have any questions, please contact Mr. Klein. Pam Deeter Planning and Development 107 N. Kent Street, Suite 202 Winchester, VA 22601 (540) 665-5651 i 0 Pam Deeter From: Microsoft Outlook To: Gary Lofton Sent: Thursday, December 14, 2017 11:54 AM Subject: Delivered: CUP #07-17 Caroline Dixie Scheulen Your message has been delivered to the following recipients: Gary Lofton (glofton@fcva.us) Subject: CUP #07-17 Caroline Dixie Scheulen 0 0 Pam Deeter From: Microsoft Outlook To: Rhodes Marston Sent: Thursday, December 14, 2017 11:54 AM Subject: Relayed: CUP #07-17 Caroline Dixie Scheulen Delivery to these recipients or groups is complete, but no delivery notification was sent by the destination server: Rhodes Marston (jrmmarston(&gmail.com) Subject: CUP #07-17 Caroline Dixie Scheulen 0 Pam Deeter From: Microsoft Outlook To: Greg Unger Sent: Thursday, December 14, 2017 11:54 AM Subject: Relayed: CUP #07-17 Caroline Dixie Scheulen Delivery to these recipients or groups is complete, but no delivery notification was sent by the destination server: Greg Unger (greglunger@yahoo.com) Subject: CUP #07-17 Caroline Dixie Scheulen RESOLUTION Action: PLANNING COMMISSION: November 1, 2017 Recommended Approval BOARD OF SUPERVISORS: December 13, 2017 E APPROVED ❑ DENIED RESOLUTION CONDITIONAL USE PERMIT #07-17 CAROLINE (DIXIE) SCHEULEN SPECIAL EVENT FACILITY WHEREAS, Conditional Use Permit #07-17 for a Special Event Facility, submitted by Caroline (Dixie) Scheulen was considered. The Property is located at 283 Barracks Lane, Winchester, Virginia, immediately south of Route 50 (Northwestern Pike) and Round Hill Road and immediately west of Woodchuck Lane and is further identified with Property Identification Number 52-A-261, in the Back Creek Magisterial District; and WHEREAS, the Frederick County Planning Commission held a public hearing on the Conditional Use Permit on September 20, 2017 which was postponed, and action was taken on the request on November 1, 2017 and recommended approval of the Conditional Use Permit with conditions; and, WHEREAS, the Frederick County Board of Supervisors held a public hearing on this Conditional Use Permit during their regular meeting on December 13, 2017; and, WHEREAS, the Frederick County Board of Supervisors finds the approval of this Conditional Use Permit to be in the best interest of the public health, safety, welfare, and in conformance with the Comprehensive Policy Plan; NOW, THEREFORE, BE IT ORDAINED by the Frederick County Board of Supervisors that Chapter 165 of the Frederick County Code, Zoning, is amended to revise the zoning map to reflect that Conditional Use Permit Application #07-17 for a Special Events Facility on the parcel identified by Property Identification Number 52-A-261 with the following conditions: 1. All review agency comments shall be complied with at all times. PDRes #44-17 BOS Res. #043-17 2. An engineered site plan, in accordance with the requirements of Article VIII of the Fredrick County Zoning Ordinance, shall be submitted to and approved by Frederick County prior to the establishment of the use. Building permits are also required for all buildings and structures. 3. Events shall start no earlier than 10 a.m. and all events and related activities shall conclude by midnight. 4. All outside music shall conclude by 9 p.m. Music may continue indoors until the conclusion of the event. 5. All lighting shall be downcast to avoid glare onto adjacent properties and residences. 6. Access to the property shall be provided to Round Hill Road (Route 803) via the 50-foot wide private right-of-way as specified in the deed recorded in Deed Book 727, at Page 715, and identified in the plat attached to that deed, and also specified in the deed recorded as Instrument Number 170000640. The. owner shall construct a commercial entrance fi•om the foregoing private right-of-way onto Round Hill Road to Virginia Department of Transportation (VDOT) standards. The owner shall also restrict other points -of -access to the property (including, but not limited to, the existing entrance to Barracks Lane) as "private" and not for use by the special event facility. 7. Events may accommodate up to and not to exceed 280 persons. 8. One (1) monument style sign with a maximum sign area not to exceed 50 square feet (SF) and not to exceed 10 feet (FT) in height is permitted. 9. Any expansion or modification of this use will require the approval of a new CUP. Passed this 13th day of December 2017 by the following recorded vote: Charles S. DeHaven, Jr., Chairman Aye Gary A. Lofton Aye J. Douglas McCarthy Nay Judith McCann -Slaughter Aye Gene E. Fisher Aye Blaine P. Dunn Nay Robert W. Wells PDRes #44-17 BOS Res. #043-17 Aye A COPY ATTEST Kri C. Tie ey Frederick County Administrator ►a COUNTY of FREDERICK Department of Planning and Development 540/ 665-5651 Fax: 540/ 665-6395 December 14, 2017 Caroline Dixie Scheulen 285 Fox Meadow Lane Winchester, VA 22602 Re: CUP #07-17 Property Identification Number 52-A-261 Dear Ms. Scheulen: This letter is to confirm action taken by the Frederick County Board of Supervisors at their meeting on December 13, 2017. Conditional Use Permit #07-17 was approved for a special even facility. Further conditions associated with the approval of the Conditional Use Permit include the following: 1. All review agency comments shall be complied with at all times. 2. An engineered site plan, in accordance with the requirements of Article VIII of the Fredrick County Zoning Ordinance, shall be submitted to and approved by Frederick County prior to the establishment of the use. Building permits are also required for all buildings and structures. 3. Events shall start no earlier than 10 a.m. and all events and related activities shall conclude by midnight. 4. All outside music shall conclude by 9 p.m. Music may continue indoors until the conclusion of the event. 5. All lighting shall be downcast to avoid glare onto adjacent properties and residences. 6. Access to the property shall be provided to Round Hill Road (Route 803) via the 50-foot wide private right-of-way as specified in the deed recorded in Deed book 727, at Page 715, and identified in the plat attached to that deed, and also specified in the deed recorded as Instrument Number 170000640. The owner shall construct a commercial entrance from the foregoing private right-of-way onto Round Hill road to Virginia department of Transportation (VDOT) standards. The owner shall also restrict other points -of -access to the property (including, but not limited to, the existing entrance to Barracks Lane) as "private" and not'for use by the special event facility. 107 North Kent Street, Suite 202 o Winchester, Virginia 22601-5000 0 7. Events may accommodate up to and not to exceed 280 persons. 8. One (1) monument style sign with a maximum sign area not to exceed 50 square feet (SF) and not to exceed 10 feet (FT) in height is permitted. 9. Any expansion or modification of this use will require the approval of a new CUP. If you have any questions regarding this action, please feel free to call this office. Sincerely, / M. Tyler Klein, AICP Planner MTK/pd cc: Gary A. Lofton, Back Creek Board of Supervisor J. Rhodes Marston and Greg L. Unger, Back Creek Planning Commissioners Jane Anderson Commissioner of Revenue Inspection Department Robert and Claire Boyd, 283 Barrack Lane; Winchester, VA 22602 REQUEST FOR CONDITIONAL USE PERMIT COMMENTS Virginia Department of Transportation Mail to: Virginia Department of Transportation Attn: Resident Engineer 14031 Old Valley Pike Edinburg, Virginia 22824 Hand deliver to: Virginia Department of Transportation Attn: Resident Engineer 2275 Northwestern Pike Winchester, Virginia 22603 The local office of the Transportation Department is located at 2275 Northwestern Pike in Winchester if you prefer to hand deliver this form. Applicant: It is your responsibility to complete this form as accurately as possible in order to assist the agency with their review. Also, please attach two (2) copies of your application form, location map and all other pertinent information. Applicant's Name: Caroline *Dwe Boyd sd,eulen Mailing Address: gas Fox Meadow Lane Winchester. VA 22602 Telephone: 540-664-2145 Name of development and/or description of the request: Seeking approval to develop an event venue to accommodate approximately 250 -300 people. Business meetings. weddings, and other gatherings of families and fiends would be its use. Predominate use would be over weekends (Fridays through Sundays) The building would be climate controlled with restrooms. Location of Property: 283 Barracks Lane; Wind. VA 22602 Take US-50 (Northwestern Pike) to VA-803/Round FRU Road, trim onto Woodchudt Lane in order to get to Barracks Lane. Virginia Department of Transportation C m eats: The application for a ConditionaT Use Permit for this property appears to have a measurable impact on — Route MU3, the VUU I faciDWwfiicri -wautd-p -t Thee -property. flriorty operattart e€ -t'he business a commercial entrance must be constructed to our standards to allow for safe egress and ingresf tFit-property.-Anywui k perfun ned an the fnust-tye--c tee undera !a d use permit. The permit is issued by this office and requires an inspection fee and surety coverage. Thank you for allowing us the opportunity to comment. VDOT Signature & Date: 6. 3a. 1 7 No*toOT- QPlea nRet Form to Applicant In � 0 lu i • , VA. 14 FM 6S4 r 135*879 ACRES . �4 o ._" M,.m LUMB rx t N& ire 11b. Please use this p ^- for your sketch of the property dhow proposed and/or existing structures on the proty, including measurements to *roperty lines. ./+ '� � / il.se '� .1" � �� •� ma`s f� Septic r" fGaze o Field Gravel Parkin � %.� _.'-``' a ,�► � ,� Event t Center 4 ��, ,`, ' I '�'► ,,4, 0, J ML From Frederick County GIS 44RO-Itaft Oka 1 0 Septic d • Fiel Gaze ; g ravel ParkinLot • 4 � . \ i vent �t Center s\ \ i 4 All 360 Panoramic Views from Center of Event Center 4K t 14 r,4 P,,Fiy REE' Es.— Izg Tigs -Y P24-ina V.- cn Cirt Ni, - n OpL - m Ct-ngz EIE I Real Estate Ticket Detail 2017 REAL ESTATE DeptTiciet-' RE2on nz7zdo0ol Frequency- Ntrne IREGALO LLC Nhpr= Nma 21 Dill Dzte 0-41-2".-I-25-171 A(ldTm 1228B CEDAR CREEKGR DUa Dzie =.'112—.11 JVVI NC HESTER VA DE.135.E7 Zip 22m, Supplernent= E] Account -- Acreage 135870 I.Plovennw-, slavl000 Land Value, SE55.1co 00 Land Use 5135 Moo Nfinerals Moo O'kil.pill P.Y.Enb pi.dp.jBA.D_ Penalty bf—t BA-eeMe S4053 SDCIJ S40 S3 soon Soon S.*) S3 m --- - - - ------- C:g- c;.— Pay Real Estate Tax Bills .Nhp 52 A 2GI Vi-NI, REGALO LLC Sh_ C..t Ck D 0 sh—All Chewer. Total Due: E473.53 Enter Amount to Pay: 0 .0 Document Approval Form ib) 1 (,if loa AUG 7 FF?EDEFiICK COUNTY fi f'!..J DPVELOF'Mf NT PLEASE REMW THE ATTACHED DOCUAMNT. IF THIS DOCUMENT ]MEETS YO UR APPRO VAL PLEASE INITIAL AND PRO VIDE THE DA TE AND TIME OF YOUR APPROVAL. Candice Mark Dave Titer ` like John T Y0U WOULD LIKE Initials /k 70 12,. ILCAa& PKUl�IDE f vE COMPLETED: Bate & Time l7 0 Received by Clerical Staff (Bate &Time): MOtlice on BlackboxWormswocument Approval Form—6/7/2016) Dixie Sdheulen 0 285 Fox Meadow Lane; Winchester, VA 22602 I (540)664-2145 ( dixieseheuien@gmail.com August 18, 2017 Robert & Michelle Loy 404 Woodchuck Lane Winchester, VA 22602 Dear Mr. & Mrs. Loy, Hello, my name is Dixie Scheulen and I am seeking approval with the county to develop an event venue. Currently, my mom, Claire Boyd has been renting her barn "Cloverdale Barn." Business meetings, weddings, and other gatherings of families and friends would be its use. Predominate use would be over weekends (Fridays through Sundays). We plan to be very conscientious of excessive noise, light, and late hours, keeping adjacent neighbors in mind and communication open. In hopes to maintain the integrity of this property as farmland in Frederick county we will need to subsidize farm income. When the property was for sale we knew it would not be an easy investment but we could not forego the once in a lifetime opportunity to purchase adjacent farmland despite the substantial monthly mortgage for a farmer (Dad) and a teacher (Mom). We think the 138-acre buffer will adequately minimize any disturbances to neighbors and the community at large. Below you will see the approximate proposed location and I think you will find it to be isolated. 11 From Frederick County GIS Please do not hesitate to contact me for any questions or to address any concerns. I appreciate your time and help in making this possible. The proposal will go to the Board of Supervisors. If possible, I would love to meet or discuss any objections prior to the meeting. We hope to be "neighbor friendly" and maybe with any rate of success I would like to ultimately offer discounts for your family reunions, weddings, birthday parties, etc. Sincerely, Caroline Diane Boyd Scheulen LtVC���{lFPT Name: Marietta Walls/was Win -Fred Invs Property #: 13598 Name: Louise S Cather Trustee Property #: 13777 Name: Round Hill Community Fire Property M. 44818, 13841 Name: Dawn Mayhew Property #: 13764 Name: Daniel & Ava Sullivan Property #: 13763 Name: Stephen Cowgill Property #: 13766 Name: Kelrock LLC Property #: 13757, 29984 Name: Kellie Keplinger Property #: 13756 Name: Barbara Singhas Property #: 13785 Name: DTS LC Property #: 13778 Name: Robert & Donna Properties Property #: 13739 Name: Lisa Dreher Bell Property #: 13872, 13884, 13885 Name: Steve & Catherine Property #: 13873 Name: Anthony Riley Property #: 13874 Name: Richard Newlin Property #: 13875 Name: Judith Malone Property #: 13876 Name: Richard Singhas Property #: 13877 Name: Willard & Robin Link Property #: 13878 Name: Carol Crocker Property #: 13879 Name: Gregory & Marsha Miller Property #: 13880 Name: Robert & Michelle Loy Property #: 13881 Name: Lois Sargent Property #: 13882 Name: George & Linda Lashbaugh Property #: 13883 Name: Michael Alexander Property #: 13886 Name: Stephen Clark Property #: 13736 L 238 Cather Lane Winchester, VA 22602 235 Catheter Lane Winchester, VA 22602 769 Round Hill Fire Road Winchester, VA 22602 837 Round Hill Road Winchester, VA 22602 78$ Round Hill Road Winchester, VA 22602 799 Round Hill Road Winchester, VA 22602 218 Woodchuck Lane Winchester, VA 22602 218 Woodchuck Lane Winchester, VA 22602 775 Round Hill Road Winchester, VA 22602 760 Woodchuck Lane Winchester, VA 22602 587 Round Hill Road Winchester, VA 22602 290 (13872), 474 (13884), & 492 (13885) Woodchuck Lane Winchester, VA 22602 304 Woodchuck Lane Winchester, VA 22602 314 Woodchuck Lane Winchester, VA 22602 328 Woodchuck Lane Winchester, VA 22602 340 Woodchuck Lane Winchester, VA 22602 352 Woodchuck Lane Winchester, VA 22602 364 Woodchuck Lane Winchester, VA 22602 374 Woodchuck Lane Winchester, VA 22602 388 Woodchuck Lane Winchester, VA 22602 404 Woodchuck Lane Winchester, VA 22602 430 Woodchuck Lane Winchester, VA 22602 454 Woodchuck Lane Winchester, VA 22602 600 Woodchuck Lane Winchester, VA 22602 622 Woodchuck Lane Winchester, VA 22602 Name & Property Identification Number Address Name: Marietta Walls/was Win -Fred Invs 238 Cather Lane Property #: 13598 Winchester, VA 22602 Name: Louise S Cather Trustee 235 Catheter Lane Property #: 13777 Winchester, VA 22602 Name: Round Hill Community Fire 769 Round Hill Fire Road Property#: 44818, 13841 Winchester, VA 22602 Name: Dawn Mayhew 837 Round Hill Road Property #: 13764 Winchester, VA 22602 Name: Daniel & Ava Sullivan 789 Round Hill Road Property #: 13763 Winchester, VA 22602 Name: Stephen Cowgill 799 Round Hill Road Property #: 13766 Winchester, VA 22602 Name: Kelrock LLC 218 Woodchuck Lane Property #: 13757, 29984 Winchester, VA 22602 Name: Kellie Keplinger 218 Woodchuck Lane Property #: 13756 Winchester, VA 22602 Name: Barbara Singhas 775 Round Hill Road Property #: 13785 . Winchester, VA 22602 Name: DTS LC 760 Woodchuck Lane Property#: 13778 Winchester, VA 22602 Name: Robert & Donna Properties 587 Round Hill Road Property #: 13739 Winchester, VA 22602 Name: Lisa Dreher Bell 290 (13872), 474 (13884), & 492 (13885) Woodchuck Lane Property #: 13872, 13884, 13885 Winchester, VA 22602 Name: Steve & Catherine Welsh 304 Woodchuck Lane Property #: 13873 Winchester, VA 22602 Name: Anthony Riley 314 Woodchuck Lane Property #: 13874 Winchester, VA 22602 Name: Richard Newlin 328 Woodchuck Lane Property #: 13875 Winchester, VA 22602 Name: Judith Malone 340 Woodchuck Lane Property #: 13876 Winchester, VA 22602 Name: Richard Singhas 352 Woodchuck Lane Property #: 13877 Winchester, VA 22602 Name: Willard & Robin Link 364 Woodchuck Lane Property #: 13878 Winchester, VA 22602 Name: Carol Crocker 374 Woodchuck Lane Property #: 13879 Winchester, VA 22602 Name: Gregory & Marsha Miller 388 Woodchuck Lane Property #: 13880 Winchester, VA 22602 Name: Robert & Michelle Loy 404 Woodchuck Lane Property #: 13881 Winchester, VA 22602 Name: Lois Sargent 430 Woodchuck Lane Property #: 13882 Winchester, VA 22602 Name: George & Linda Lashbaugh 454 Woodchuck Lane Property #: 13883 Winchester, VA 22602 Name: Michael Alexander 600 Woodchuck Lane Property #: 13886 Winchester, VA 22602 Name: Stephen Clark 622 Woodchuck Lane Property #: 13736 Winchester, VA 22602 • COUNTY of FREDERICK Department of Planning and Development 540/ 665-5651 Fax: 540/ 665-6395 NOTIFICATION OF PUBLIC HEARING September 6, 2017 TO: THE APPLICANTS) AND/OR ADJOINING PROPERTY OWNERS(S) RE: CONDITIONAL USE PERMIT APPLICATION #07-17 FOR CAROLINE DIXIE SCHEULEN On behalf of the Frederick County Planning Commission, you are hereby notified of a public hearing being held on Wednesday, September 20, 2017, at 7:00 p.m. in the Board Room of the Frederick County Administration Building at 107 North Kent Street, Winchester, Virginia to consider the following application: Conditional Use Permit #07-17 for Caroline (Dixie) Scheulen, submitted for construction of a special event facility. The property is located at 283 Barracks Lane, Winchester, Virginia and is identified with Property Identification Number 52- A -261 in the Back Creek Magisterial District. Any interested parties wishing to speak may attend this public hearing. A copy of the application will be available for review at the Handley Library and the Bowman Library the week of the meeting or at the Department of Planning and Development located at 107 North Kent Street in Winchester, Virginia, telephone number (540) 665-5651. Information regarding this application will also be available via the Planning Department's website at www.feva.us. Sincerely, Yn, M. Tyler KlCP Planner MTK/pd C ,i 107 North Kent Street, Suite 202 ® Winchester, Virginia 22601-5000 11 COUNTY of FREDERICK Department of Planning & Development 107 North Kent Street, Suite 202 Winchester, Virginia 22601 1`40 'VIA 0 SEP'17 011 1 f 52 -17. 2. 12- BELL LISA DREHER 440 WARFIELD LN MILLWOOD VA 22646 Hasler - Rs7-CLASS MAIL 09/06/2017 $00.402 ZIP 22601 011D11646815 N1 YTF 2 e 7 DE 9 ALIno J7E 117 GGQ'3,n�nn� BC: RETURN TC SENDER ATTEMPTED - NOT KNOWN uNAtSLIt' -10 FUKWAtKLs ZZ601500999 *1417-02455-06-44 ��;�li�lllll�lill�lY�i116�i11�1111��1�11'I'Ilell'��d��1li8�l�e{,3 • TIO� SEP 2 5 2017 L ' ERICK COUNTY FRED n FNT PLA_ NNjNc AND DFVEL . PM • li] September 6, 2017 COUNTY of FREDERICK Department of Planning and Development 540/ 665-5651 Fax: 540/ 665-6395 NOTIFICATION OF PUBLIC HEARING TO: THE APPLICANT(S) AND/OR ADJOINING PROPERTY OWNERS(S) RE: CONDITIONAL USE PERMIT APPLICATION #07-17 FOR CAROLINE DIXIE SCHEULEN On behalf of the Frederick County Planning Commission, you are hereby notified of a public hearing being held on Wednesday, September 20, 2017, at 7:00 p.m. in the Board Room of the Frederick County Administration Building at 107 North Kent Street, Winchester, Virginia to consider the following application: Conditional Use Permit #07-17 for Caroline (Dixie) Scheulen, submitted for construction of a special event facility. The property is located at 283 Barracks Lane, Winchester, Virginia and is identified with Property Identification Number 52- A -261 in the Back Creek Magisterial District. Any interested parties wishing to speak may attend this public hearing. A copy of the application will be available for review at the Handley Library and the Bowman Library the week of the meeting or at the Department of Planning and Development located at 107 North Kent Street in Winchester, Virginia, telephone number (540) 665-5651. Information regarding this application will also be available via the Planning Department's website at www.fcva.us. Sincerely, M. Tyler Kldn, AICP Planner MTK/pd 107 North Kent Street, Suite 202 • Winchester, Virginia 22601-5000 COUNTY of FREDERICK Department of Planning & Development 107 North Kent Street, Suite 202 Winchester, Virginia 22601 LJ FL SEP 2 5 2017 ' FREDERICK COUNTY 1 PLANNING AND DFVELnPMFNT ANK PM .1 L 52 -17- 2. 11- BELL LISA DREHER 440 WARFIELD LN MILLW00D VA N7YTE Hasler 09/06/2017 22646 FIRST-CLASS MAIL $00.462 ZIP 22601 011D11646815 U 207 DE 1 00109/ 2e./ 17 DCTI�D70 T� y`�,vCD ATTEMPTED - NOT KNOWN jNAtsLt i V '-'uKwjkKU SC: 22601500099 *1417-02636-06-44 h,II��.,il����!li�ii „ iid „ „ "l�� „ ll�,��,li,,,lii,,,,,,, „ 11, 111 'ill "1'1 '" 11 1111 11' 11"I1 1' 1111i11