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Home My WebLink About16-09 Aikens - Claytor Whitehall - Hotel & Mini Mart Gas Station - Stonewall - BackfileSITE PLAN TRACKING SHEET Comment Sheets: GIS ✓ Sanitation Authority Inspections Public Works ✓ Parks & Rec v OPEN FILE: CLOSE FILE: 114log VDOT J" Winchester Stephens City )C_ Middletown K Airport X One copy of Site Plan application form Payment of site plan review fee One reproducible copy of Site Plan File Opened Reference Manual updated/number assigned D-base updated Application Action Summary updated Approved (or denied) letter mailed to applicant/copy to file and cc's File stamped "approved", "denied" or 11- ithdrawn" Reference Manual updated l D-base updated qjjjj0qApplication Action Summary updated '�1�511-3`t-A-aO U,fx-v� C 0 t � , m N O 2 a }? o o Q o V] Q O C) r /� 7111111��, Q) cd O 3n �J3 RECEIVED F OM ADDRESS ��X. ti1l tL& -1) n C�. �� t.'�CSlCci x v DOLLARS s .2 00-FOR C cv ❑ FOR RENT AMT. OF CASH 1 ACCOUNT AMT. PAID � CHECKMONE oC�;� E li ,E l �1�V� ORDER -L1\{ =�u-A-ate 3 4-A - a C COUNTY of FREDERICK Department of Planning and Development 540/665-5651 FAX: 540/665-6395 September 4, 2009 Ms. Joanne Maidens Patton Harris Rust & Associates, PC 117 E. Piccadilly Street, Suite 200 Winchester, Virginia 22601 Re: Approval of Site Plan #16-09; Akins-Claytor Property Identification Numbers (PINs): 34-A-2D, 2C Dear Joanne: The Frederick County Department of Planning and Development administratively approved the above referenced site plan on September 3, 2009. This site is approved for the development of a gasoline service station, restaurant and a hotel in the Whitehall Commerce Center in the Stonewall Magisterial District. The site is located off of Martinsburg Pike (Route 11) off of one right-in/right-out on Route 11 as well as a full entrance on Business Boulevard. Some of the required site improvements include the following: Lots 2D and 2C • Lot 2D -Gasoline service station with a 5,313sf building and five pumps (10 stations). • Lot 2D - Restaurant with 2,596sf and a drive-thru. • Lot 2C - A five story hotel with 82 rooms. • Construction of parking lots with a total of 147 spaces (7 handicap spaces), including curb and gutter, landscaping, striping, and handicap access. • Two loading spaces and two screened dumpster locations. • Sidewalks, landscaping and buffers as shown on the site plan. All requirements of the Frederick County Zoning Ordinance have been met in the approved site plan, including review agency comments from all relevant review agencies. I am providing you with four (4) copies of the approved site plan. Please forward these copies to the appropriate representative(s). 107 North Kent Street, Suite 202 • Winchester, Virginia 22601-5000 f' 0 • Ms. Joanne Maidens, PHR&A Re: Aikens-Claytor September 4, 2009 Page 2 Furthermore, advise the owner(s) that a copy should be kept for future reference, and an approved copy must be kept on the construction site throughout the development process. Once site development is complete, the owner(s) should contact this office to schedule an on -site inspection. Do not hesitate to contact me if you have any questions or concerns. Sincerely, ( I " . z�� Candice E. Perkins, AICP Senior Planner Attachments CEP/dlw cc: Jane Anderson, Real Estate Commissioner of Revenue Patrick Barker, Economic Development Commission Charles DeHaven, Stonewall District Supervisor Stonewall District Planning Commissioners -Gary Oates and Richard Ruckman Walter Aikens, PO Box 2468, Winchester VA 22604 Robert Claytor, PO Box 2038, Winchester VA 22604 Patton Harris Rust Associates Engineers, Surveyors. Planners. Landscape Architects. PT � 117 East Piccadilly Street HR Winchester, Virginia 22601 T 540.667.2139 F 540.665,0493 To: From: Date: Project Name/Subject: PHR+A Project file Number: cc: Candice, Candice Perkins, Frederick County Planning _Joanne Maidens August 19, 2009 Akins-Claytor Whitehall Development 15970-1-0 Memorandum Please find attached agency approvals and six signed and sealed copies of the Akins-Claytor Whitehall Development Plan for your approval. If you have any questions, please feel free to call me. Thank you. From:LIFESAFE 04l07/2009 12:40 #829 P.0011001 n c,.OU.v F"if";: im- ✓ii:cr- `ate: t' V"IRGitdlf�"„� Control number Date received SP09-00L4 4/7/2009 Project Name Akins-Claylor Whitehall Development Address City 117 East Piccadilly Street Winchester Type Application Tax ID Number Site Plan 34-A-21) Current Zoning Dale reviewed 4/7/2009 Applicant Patton Harris Rust & Associates Slate Zip VA 22602 Date Revised Applicant Phone 540.667-2139 Fire District Rescue District 13 13 B2 0 14 �- � Automatic Sprinkler System Yes Other recommendation Emergency Vehicle Access Adequate Siamese Location Adequate Emergency Vehicle Access Comments Access Comments Additional Comments Plan Approval Recommended Yes eceys�arn�s1 a �€ 910- Automatic Fire Alarm System Yes Hydrant Location Adequate Roadway/Aisleway Width Adequate Reviewed By Signature J. Neal Title Election District Stonewall Residential Sprinkler System No Fire Lane Required Yes Special Hazards No "j1,sE.r h�1'y: h,u �p Request for Site Plan Corriments Frederick County Public Works Department Vail to: Frederick County Engineering Dept. Attn. Director of Engineering 107 N. Kent Street Winchester VA 22601 (540) 665-5643 Hand deliver to: 107 N Kent St. Suite 200 North Building, 2'd Floor Winchester, VA (540) 665 -5643 Please fill out the information as accurately as possible in order to assist the agency with their review Please attach two(2) copies of the site plan with this sheet. Applicant s Name Address. Phone dumber Patton Harris Rust & Associates c/o Joanne :Maidens 117 E. Piccadilly Street, Suite 200 Winchester, VA 22601 (540) 667 2139 Name of development and/or description of the request: Aikens-Claytor Whitehall Location of property, Martinsburg Pike (Rt. 11), Frederick County, VA R,ECEI ED JUL 2 Q Za09 FREDERICK COUNTY pl1RIC WORK & INSPECTIONS • Request for Site Plan Comments • Frederick County Inspections Department .Nlailto: hand deliver to: Frederick County Inspections Dept. 107 N. Kent St., Suite 200 Attn: Building Official North Building, 2"d Floor 107 N. Kent Street Winchester, VA 22601 Winchester, VA 22601 (540) 665-5650 (540) 665-5650 Please fill out the information as accurately as possible in order to assist the agency with their review. Please attach one (1) copy of the site plan with this sheet. App licant's Name: Address: Patton Harris Rust & Associates c/o Joanne Maidens 117 E. Piccadilly Street, Suite 200 Winchester, VA 22601 Phone Number: (540) 667-2139 Name of development and/or description of the request: Aikens-Claytor Whitehall Location of property: Martinsburg Pike (Rt. 11), Frederick County, VA Inspections evelopment's Comments: Cc M Inspection Dept. use only Date received Date revision received.'' `-_ Incomplete Incomple Date reviewed Date v' N4 Signature and Date Signature and Date (revision) RECEIVED MAR 'r �.MI Y CO{m N GcWE� 1Nsvlcno� • l J Request for Site Plan Comments Frederick County -Winchester Health Department Mail to: Frederick -Winchester Health Dept. Attn: Sanitation Engineer 107 N. Kent St., Suite 201 Winchester, VA 22601 (540) 722-3480 Hand deliver to: 107 N. Kent St. Suite 201 Winchester, VA (540) 722-3480 Please fill out the information as accurately as possible in order to assist the agency with their review. Please attach one (1) copy of the site plan with this sheet. Applicant's Name Address: Patton Harris Rust& Associates c/o Joanne Maidens 117E Piccadilly Street Winchester, VA 22601 Phone Number: (540) 667-2139 Name of development and/or description of the request: Aikens — Claytor Whitehall Development Location of property: Intersection of Business Blvd. and Martinsburg Pike Health Dept's Comments: ; ,. tLL.s ,a + r , .. • T • 4-CA s 1 t i r '1 '1 ri gr: tife 7N - 4t w.1114 r '< < 1< 't i 1-1 � Impal.al f. Health Dept. use only Date received Incomplete Date reviewed Signature and Date Signature and Date (revisi Date revision received Incomplete Date wed Date approved i Joanne M. Maidens From: Funkhouser, Rhonda [Rhonda.Funkhouser@VDOT.Virginia.gov] on behalf of Hoffman, Gregory [Gregory.Hoffman@VDOT.Virginia.gov] Sent: Tuesday, June 02, 2009 2:54 PM To: Joanne M. Maidens Cc: Hoffman, Gregory; Ingram, Lloyd; Smith, Matthew, P.E.; Eric Lawrence Subject: Aikens-Claytor Whitehall Development Vie have received your revised site plan dated May 28, 2009 for the referenced project. It appears all of our earlier review comments have been satisfactorily addressed. Please advise the owner of our approval. Also please provide four (4) sets of approved construction plans with signed seal for VDOT distribution. The appropriate land use permit may now be applied for to cover work within the Route 11 right-of-way. The permit is issued by this office and will require a minimum processing fee, surety bond coverage, and the salary & expenses of a State assigned Inspector. A copy of any/all recorded plats of dedication for drainage easements or additional right- of-way required for implementation of this proposed project should be provided to VDOT prior to issuance of any land use permits. Dedication should be made to the Commonwealth of Virginia. Once satisfactory application has been made, a permit will normally take approximately thirty days to process and issue. Should you have any questions, do not hesitate to call. Gregory T. Hoffman, Supervisor Virginia Department of Transportation Edinburg Residency - Land Development 2275 Northwestern Pike Winchester, VA 22603 Phone #(540) 535-1824 Fax 11(540) 535-1846 FREARICK COUNTY SANITATION AfROPITY SITE PLAN REVIEW COMMENTS PO Box 1877, Winchester, VA 22604 540.868.1061 Voice 315 Tasker Road, Stephens City, VA 22655 540.868.1429 Fax Project liiYf , CL�YT� LYE/Ti,`=/�/��- �F.►��/�t1,��rrT Applicant /4/j1/ REVIEW STATUS attention review number ^ / 7lI7S 1 v�_ correct & resubmit approved as noted number of items to be corrected 4— approved You may submit_jusl cover sheet and the revised sheets. 4/1 DRAWINGS c� send me by aC 1. print of slieets 2. two CDs: each disc shall contain the following plan sheets a) One CD (containing all of the above noted slieets) shall be in PDF format. Each sheet shall be in its own file and be in landscape orientation. Each file sliall be titled with the project name and appropriate sheet number. b) One CD (containing all of the above noted slieets) shall be in DWG format. Each sheet shall be in its own file and each sheet shall be titled with the project name and with the appropriate sheet number. Each sheet shall (1) be in landscape orientation, (2) be without border, (3) be in state plane coordinate system NAD 83, and (4) be compatible with AutoCAD 2006. c) Each of the two CDs shall be labeled with its format and project name, and placed in its own paper CD envelope. EASEMENTS 49 N I need a copy of the recorded onsite water and / or sewer easement(s). Y 0 I need a copy of the recorded offsite water and / or sewer easement(s). I need a copy of the recorded deed(s) of easement before service will be authorized. OTHER Y This project also requires DEQ - Valley Region approval. 4411 Early Road, P.O. Box 3000, Harrisonburg, KA 22801 (540-574-7814) Y /t�% This project also requires VDI-I — Lexington Office approval. 131 HValker St., Lexinglon, VA 24450 (540-463-7136) Y /(1 This project has a sewer pump station that FCSA will own. Title to the pump station site shall be granted to the Authority in fee simple absolute. Also, I require (1) a copy of DEQ's Certificate to Construct, (2) a copy of DEQ's Certificate to Operate, and (3) two copies of the station's O & M manual. These documents must be received before water meters will be released. Date: d In G. Whitacre - Senior Engineer I I NOV 08 Patton Harris Rust & Associates F, I IS „...... f �.. 2 July 2009 Ms. Candice Perkins, AICP Frederick COunLy Planning 107 North Kent Street Vritnchester, Virginia 22601 RE: Aikens - Claytor Site Plan # 16-09 Dear Candice, We offer the following in response to your comments dated June 19, 2009. R011/e / / lm.l lolvllmnl.r. The pi-oposed median does uol appear adequale to rrshic'l all lel/ /nrllilrt; alolvmellls ill/o /he .rile."I/so, /he nlUaiale Roll/e / / seclioll rt)ill iucliide r/11r1/ lelLr V,C-!nt. OFFICES on/o ilesl Churrh I6c1rl, lhlir lanes and a Irgh/ /uni lace. 111dic•alc if adeglaNe ROII! /'S r11ailable fa• //Jl.i aul/ uihelher the sideu)alk. uee(/s to be .rhi%led back /i•onl Roule The proposed median in Route I is designed per VDOT con-unents. Adequate ROUX/ is provided for an additional lane along Route 11. The sidewalk has been positioned in relationship to the existing curb and would need to be relocated if Route 1I is expanded in the future. Shifting the sidewalk towardS the property would create issues relative to site grading as well as rock removal and also may necessitate the relocation Of Utlhty poles. L. —ATO:IES2. Sipua,�c.e Vales. On .rheel 3, lhen- rue llvo oplioual loc•aliou.r for si nagc oll 2C. Plovirlc a uole lbal rlali/ie.r Mal oltlp me sga (eilher oplion / or %lion 2) will be permilled. Signage note has been added to the plan. 7.t:.: t:.•.D OFFICES 3 I_i�. On .d�ee/ 3, arise /he bghllllg l0 /enloUC lhr "dlrl)�"/cll.r or/iou,r. The light detail has been revised. 1 �1u<r d+rpe P/run. On .+ leer! 3, label /be ac/illclivaelicle bu1�cr cnerl.r. Buffers have been labeled. Attached is one copy of the revised plan. Please call if you have any questions. OFFICE Sincerely, T -Q PAT'L(HARRIS RUS ASSOCIATES F _ / Patrick R. Sowers, AICP Enclosure MI= COUNTY of FREDERICK Department of Planning and Development 540/665-5651 FAX: 540/665-6395 June 19, 2009 Ms. Joanne Maidens Patton Harris Rust & Associates, PC 117 E. Piccadilly Street, Suite 200 Winchester, Virginia 22601 Re: Second Review Comments for Site Plan #16-09; Akins-Claytor Property Identification Numbers (PINS): 34-A-21), 2C Dear Joanne: Planning Staff has reviewed the above -referenced site plan to determine if administrative approval can be granted. At this time, administrative approval cannot be granted. This site plan is denied until the issues in this letter, as well as all issues of the other review agencies, have been adequately addressed. Please review Staffs comments listed below and then prepare a revised site plan which adequately addresses each concern. Review Comments: 1) Route 11 Improvements. The proposed median does not appear adequate to restrict all left turning movements into the site. Also, the ultimate Route 1 1 section will include dual lefts onto Rest Church Road, thru lanes and a right turn lane. Indicate if adequate ROW is available for this and whether the sidewalk needs to be shifted back from Route 11. 2) Si2nage Notes. On sheet 3, there are two optional locations for signage on 2C. Provide a note that clarifies that only one sign (either option 1 or option 2) will be permitted. 3) LijIhting. On sheet 5, revise the lighting to remove the "drop" lens options. 4) Landscape Plan. On sheet 5, label the active/inactive buffer areas. After you have revised the site plan, please resubmit one copy so that I may verify the information contained on the plan. I will need all approved review agency comment sheets and at least five copies of the final plan for approval. Comment sheets are required from the following agencies: the Frederick County Inspections Department, the Frederick County Department of Public Works (County Engineer), the Frederick County Fire Alarshal, the Frederick County Sanitation Authority, the Health Department, and the Virginia Department of Transportation. Do not hesitate to contact me if you have any questions or concerns regarding this letter. Sincerely, Candice E. Perkins, AICP Senior Planner Attachment CEP/bad cc: Walter Aikens, PO Box 2468, Winchester VA 22604 Robert Claytor, PO Box 2038, Winchester VA 22604 107 North Kent Street, Suite 202 • Winchester, Virginia 22601-5000 Patton Harrioust & Associates • PHIZA 27 May 2009 Nis. Candice Perkins, AICP Frederick County Planning 107 N. Kent Street Winchester, Virginia 22001 RE: Aikens-Claytor Site Plan #16-09 Dear Candice, We offer the following response to your comments dated May 21, 2009. 1) Etzsti>lg onditions. On sheet 2, provide the legal references for all etzsting easements. Indicate the ownership of the portion of land highlighted on sheet 2. Legal references have been added to the plan for all existing easements. Adjacent property ownership is shown on the plans. 2) Prty�d Srrmmarv. On sheet 3, revise the distur rued area, label the protided setbacks and show the provided interiorgreenspace (5010 minimum). The project summary has been revised. 3) Route 11 Entrance. This entrance is a proffered right in/out only. Acknowledged. Signage and median on Route 11 has been added to the plan for right in/out. 4) Hotel Indicate if the hotel will have any restaurant or meeting facilities. Label the height 0 t" and size of thefmnt canopy. No restaurants or meeting facilities are proposed for the hotel. ?) Restautan . Label the restaurant space and the size and protide "do not enter" signage for The drive through lane. The restaurant has been labeled. 6) Gas Station. Protide the location of the tanks (where tnrcks will access them) and °' ` locations of any air facilities. Label the height and f of the gas canopy. The tank location and canopy information have been added to the plan. 7) Pa_.Mg paces SM- All parking spaces need to be a minimum of 180 sf. All parking spaces are 180 sf. 8) Duoster Location. The dumpster• pm4ded for the trstawani/retail structure should be relocated as indicated on sheet 3. The dumpster is located to allow easy access for the garbage truck. • 9) lllorurmerrt Sipe. 1 he nlolllrmelrt sigh localion of sheel 3 heeds to be lelocaled. LlrsutV that all proposed signage is in co folmance with the Mery sigh regulations. Indicate if any discussions on conslrlrctirrg one multi -tenant complex sigh have occurred (ogre lalge sign at the corlrer of Rollie 11 /Business Boulevard.) for all 1he user:r in the paik instead of individual smaller signs. Individual signs are shown for each lot. No multi -tenant sign is proposed at this time. 10) GosswalkJ'. Provide crosswalks as indicated on sheel 3. Crosswalks have been added. PR.' b 11) Aisle Vidihs. Provide the n4d/hs of all lravel ways and aisles. Dimensions have been added. 12) Bu er Fence. Extend the beer fence as indicated on sheet 3 (near Route 11). The fence has been extended. 13) Business Boulevard. Indicate if sidewalks have already been installer/ along Business Boulevard. Sidewalks are existing along Business Blvd. 1 d) Indicate if arty brrildirrg moun/cdl lighlirrg is prbposerl. No building mounted lighting is proposed at this time. 15) Byer Landsoin�. T%Ie landsVin 1J J'h0r111 wllhlll I aC1 ve portion of the bl fer along The tear porliar of the site; landJ'caping heeds to be within the inactive bl feu: The beers also heed to be extended as indicated on sheet 5. Proposed landscape has been moved to inactive buffer. Buffers have been extended. 16) Bur er Detail A detail of 1he buffer needs to be provided. Buffer detail is shown on landscape plan. Attached is one copy of the revised site plan. Please call if you have any questions. Sincerely, PATT N HAR IS RUST & ASSOCIATES i �J anne M. Maidens 1MM/kf Enclosure C® ICI Department of Planning and Development 540/665-5651 FAX: 540/665-6395 May 21, 2009 Ms. Joanne Maidens Patton Harris Rust & Associates, PC 117 E. Piccadilly Street, Suite 200 Winchester, Virginia 22601 Re: Review Comments for Site Plan -816-09; Alcins-Claytor Property Identification Numbers (PINS): 34-A-21), 2C Dear Joanne: Plaiming Staff has reviewed the above -referenced site plan to determine if administrative approval can be granted. At this time, administrative approval cannot be granted. This site plan is denied until the issues in this letter, as well as all issues of the other review agencies, have been adequately addressed. Please review Staffs comments listed below and then prepare a revised site plan which adequately addresses each concern. Review Comments: 1) Existing Conditions. On sheet 2, provide the legal references for all existing easements. Indicate the ownership of the portion of land highlighted on sheet 2. 2) Protect Summary. On sheet 3, revise the disturbed area, label the provided setbacks and show the provided interior greenspace (5% minimum). 3) Route 11 Entrance. This entrance is a proffered right in/out only. 4) Hotel. Indicate if the hotel will have any restaurant or meeting facilities. Label the height and size of the front canopy. 5) Restaurant. Label the restaurant space and the size and provide "do not enter" signage for the drive through lane. 6) Gas Station. Provide the location of the tanks (where trucks will access them) and locations of any air facilities. Label the height and sf of the gas canopy. 7) Parking Space Size. All parking spaces need to be a minimum of 180sf. 8) Dumpster Location. The dumpster provided for the restaurant/retail structure should be relocated as indicated on sheet 3. 9) Monument Sign. The monument sign location on sheet 3 needs to be relocated. Ensure that all proposed signage is in conformance with the new sign regulations. Indicate if any discussions on constructing one multi -tenant complex sign have occurred (one large sign at the corner of Route I 1/Business Boulevard) for all the users in the park instead of individual smaller signs. 10) Crosswalks. Provide crosswalks as indicated on sheet 3. 11) Aisle Widths. Provide the widths of all travel ways and aisles. 107 North Kent Street, Suite 202 o Winchester, Virginia 22601-5000 • Ms. Joanne Maidens Patton Harris Rust & Associates, PC Re: Site Plan 1116-09 May 21, 2009 12) Buffer Fence. Extend the buffer fence as indicated on sheet 3 (near Route 11). 13) Business Boulevard. Indicate if sidewalks have already been installed along Business Boulevard. 14) Lighting. Indicate if any building mounted lighting is proposed. 15) Buffer Landscaping. The landscaping is shown within the active portion of the buffer along the rear portion of the site; landscaping needs to be within the inactive buffer. The buffers also need to be extended as indicated on sheet 5. 16) Buffer Detail. A detail of the buffer fence needs to be provided. Aftcr you have revised the site plan, please resubmit one copy so that I may verify the information contained on the plan. I Nvill need all approved review agency comment sheets and at least five copies of the final plan for approval. Comment sheets are required fi-om the following agencies: the Frederick C01.071y J77spectlons Department, the Frederick C011171y Department of Public 11"orks (Co71171y E17ghwe1), the Frederick County Fire Marshal, the Frederick County Sal7ilation Authority, the Health Department, and the Virginia Department of Transportaliol7. Do not hesitate to contact me if you have any questions or concerns regarding this letter. Sincerely, Candice E. Perkins, AICP Senior Planner Attachment CEP/bled cc: Walter Aikens, PO Box 2468, Winchester VA 22604 Robert Claytor, PO Box 2038, Winchester VA 22604 SITE PLAN APPLICA..TION Department of Planning and Development Use only. � �—� / to application received Application It _ Complete. Date of acceptance Incomplete. Date of return. Project Title: 2. Location of Property: (Address): 3. Property Owner: Address: Telephone: 4. Applicant/Agent: Address: Telephone: 5. Designer: Address: Telephone: Contact: Ailcens-Claytor Whitehall Development Martinsburg Pike (Rt. 11) Frederick County, VA Robert Claytor P.O. Box 2038, Winchester, VA 22604 Walter Ailcens P.O. Box 2468, Winchester, VA 22604 540.869.1552 / 540.667.3752 Patton Harris Rust & Associates 117 B. Piccadilly Street, Suite 200 Winchester, VA 22601 540-667-2139 Patton Harris Rust & Associates 117 F. Piccadilly Street, Suite 200 Winchester, VA 22601 540-667-2139 Joanne Maidens • 0 6a. Is this a standard or `minor' site plan? Standard X Minor 6b. Is this an original or revised site plan? Original X Revised 7a. Total acreage of parcel to be developed: 3.5 Acres 7b. Total acreage of parcel: 3.5 Acres S. Property Information: a) Property Identification Number: 34-A-21), 34-A-2C b) Current Zoning B-2 c) Present Use: Vacant d) Proposed Use: Hotel and Mini Mart Gas Station e) Adjoining Property Use(s) RA and M1 0 Adjoining Property Identification Number (s) 34-A-4, 33A-A-34 g) Magisterial District (s) Stonewall I have read the material included in this package and understand what is required by the Frederick County Planning Department. I also understand that all required material will be complete prior to the submission of my site plan. Signature Date • Special Limited Power of Attorney County of Frederick, Virginia Frederick Planning Web Site: www.co.frcderick.ya.us Department of Planning & Development, County of Frederick, Virginia, 107 North Kent Street, Winchester, Virginia 22601 Phone 540-665-5651 Facsimile 540-665-6395 Know All Men By Those Present: That I (We) (Name) Walter Aikens (Phone) 540.667.3752 (Address) P.O. Box 2468 Winchester, VA 22604 the owner(s) of all those tracts or parcels of land ("Property") conveyed to me (us), by deed recorded in the Clerk's Office of the Circuit Court of the County of Frederick, Virginia, by Instrument No. 070004279 on Page , and is described as Parcel: 34 Lot: A Block: 2C Section: Subdivision: do hereby make, constitute and appoint: (Name) Patton Harris Rust & Associates Phone: 540.667.2139 (Address) 117E Piccadilly Street Suite 200 Winchester VA 22601 To act as my true and lawful attorney -in -fact for and in my (our) name, place, and stead with full power and authority I (we) would have if acting personally to file planning applications for my (our) above described Property, including: Rezoning (including proffers) Conditional Use Permits Master Development Plan (Preliminary and Final) Subdivision X Site Plan My attorney -in -fact shall have the authority to offer proffered conditions and to make amendments to previously approved proffered conditions except as follows: This authorization shall expire one year from the day it is signed, or until it is otherwise rescinded or modified. " In witness thereof e) have heretp set jp)�%� hand and seal this _clay of 1�4 676 k , 200 . Signature(s) State of Virginia, City/County of Vu (Q.0 ek ,To -wit: Notary Public in and for the jurisdiction afore�lidJcertifytthat the persons) who signed to the foregoing instrument personally appeared before me rand has aeknowled ed tle same before me in the jurisclietion aforesaid this _clay of C11C , 200� (Z c o Commission Expires: lay\ t? Cl \1 Nntai} iblic Special Limited Power of Attorney County of Frederick, Virginia Frederick Planning Web Site: www.co.frederick.va.us Department of Planning & Development, County of Frederick, Virginia, 107 North Kent Street, Winchester, Virginia 22601 Plione 540-665-5651 Facsimile 540-665-6395 Know All Men By Those Present: That I (We) (Name) Robert Claytor (Phone) 540.869.1552 (Address) P.O. Box 2038 Winchester, VA 22604 _ the owner(s) of all those tracts or parcels of land ("Property") conveyed to me (us), by deed recorded in the Clerk's Office of the Circuit Court of the County of Frederick, Virginia, by Instrument No. 070004279 on Page , and is described as Parcel: 34 Lot: A Block: 2D Section: Subdivision: do hereby make, constitute and appoint: (Name) Patton Harris Rust & Associates Phone: 540.667.2139 (Address) 117E Piccadilly Street Suite 200 Winchester VA 22601 To act as my true and lawful attorney -in -fact for and in my (our) name, place, and stead with full power and authority I (we) would have if acting personally to file planning applications for Illy (our) above described Property, including: Rezoning (including proffers) Conditional Use Permits Master Development Plan (Preliminary and Final) Subdivision X Site Plan My attorney -in -fact shall have the authority to offer proffered conditions and to make amendments to previously approved proffered conditions except as follows: This authorization shall expire one year from the day it is signed, or until it is otherwise rescinded or modified. In witness thereof, I (we) hav, Signature(s) State of Virginia, I,3-�AAI)O( hereto set Illy (our) hand and seal this / �% clay of , 200�. i ounty of � (Ac c ck To -wit: otary Public in and for the jurisdiction afar ! arc , certif that the personO who signed to the foregoing instrument personally appeared before me Banc has acknow ed ed the same before me in the jurisdiction aforesaid this \C _day of fe. )2001—. My Commission Expires: —Noon ublic • • Request For Site Plan Comments Department of Planning and Development Mail to: Department of Planning and Development Attn: County Planner 107 N. Kent Street Winchester, VA 22601 (540)665-5651 Hand deliver to: 107 N. Kent St. North Building, 2nd Floor Winchester, VA (540) 665-5651 Please fill out the information as accurately as possible in order to assist the agency with their review. Please attach two (2) copies of the site plan with this sheet. Applicant's Name Address: Phone Number: Patton Harris Rust & Associates c/o Joanne Maidens 117E Piccadilly Street, Suite 200 Winchester, VA 22601 (540) 667-2139 Name of development and/or description of the request: Aikens-Claytor Whitehall Location of property: Martinsburg Pike (Rt. 11), Frederick County, VA Planning and Development's Comments: Planning and Development use only Date received Incomplete Date reviewed Signature and Date Signature and Date (revision) Date revision received Incomplete Date reviewed Date approved • Patton Harris Rust & Asscc�ates • PHR-A 6 April 2009 Mark Cheran Frederick County Planning 107 North Kent Street Winchester, VA 22601 RE: Akins-Claytor Whitehall Development Plans Dear Mr. Cheran, Enclosed are the construction plans and design calculations for the Akins-Caytor Whitehall Development plan. The plan proposes a hotel and a mini -mart gas station with related utilities and parking. An existing entrance with tum lane is provided on Route 11 for this site. An additional entrance is proposed on Business Boulevard. We believe this design meets all applicable County design guidelines and complies with all County Erosion and Sediment Control requirements. We have enclosed the site plan application, fee checks, Special Limited Power of Attorney forms and 2 copies of construction plans with calculations for your review. Please call if you have any questions or comments. Regards, PATT HARIYS RUST & ASSOCIATES e Maidens, E11T OC: File Enclosure SITE PLAN CHECKLIST The Site Plan Checklist, shown below, lists the information which is required to be on each site plan. Site plans which are incomplete or missing information, will be returned to the applicant (s) for revision. Project In formation Section V (1) A title that includes the name of the proposed or existing business and a subtitle which describes the proposed development. (2) The name, address, and phone number of the land owner, developer, and designer. (3) The Frederick County Property Identification Number (PIN) of all lots included on the site plan. A/A (4) The number and type of dwelling units included on the site plan for residential uses. (5) The total land area and total developed land area of all lots included on the site plan. VZ (6) A detailed description of the proposed use or uses of the development, as well as a description of the existing use or uses. v (7) A reference to any other site plan or master development plan approved by the county for the site. (8) The date the site plan was prepared and a list of all revisions made, including the date and a description of why the site plan was revised. t/ (9) A table of contents including all pages of the site plan. (10) A list of all proposed utility providers, with their address, name and phone number. t/ (1 1) An inset map showing the location of the site, along with the location of streets, roads and land uscs,within five hundred (500) feet of the property. (12) A statement listing all requirements and conditions placed on the land included in the site plan resulting from approval of conditional zoning or a conditional use permit. (13) A description of setbacks or conditions placed on the site as a result of an approved variance. (14) The name of the Magisterial District the property is located within. Calculations Section t� (15) Calculations showing the Floor Area Ration (FAR) of the site, including the maximum allowed FAR, total ground floor area, total floor area, and total lot area. 9 ✓ (16) Calculations showing the total number of required and proposed parking spaces, including the total number of existing and proposed spaces. (17) Calculations showing the total number of required handicap spaces, including the total number of existing and proposed spaces. (18) Calculations showing the total number of required loading spaces, including the total number of existing and proposed spaces. (19) Calculations showing the total number of required perimeter and interior trees required, including the number of provided trees. (20) Calculations showing the percentage of the property that will be landscaped and the percentage of woodlands disturbed. Site Plan & Details Section (21) The location of all adjoining lots with the owner's name, specific use, zoning, and zoning boundaries shown. (22) The location of all existing or planned right-of-ways and casements that adjoin the property, with street names, widths, and speed limits shown. (23) All nearby entrances that are within two hundred (200) feet of any existing or proposed entrances to the site. j (24) All existing and proposed driveways, parking and loading spaces, parking lots and a description of surfacing material and construction details to be used. The size and angle of parking spaces, aisles, maneuvering areas, and loading spaces shall be shown. V- (25) A North arrow. /= (26) A graphic scale and statement of scale. (27) A legend describing all symbols and other features that need description. (28) A boundary survey of the entire parcel and all lots included with distances described at least to the nearest hundredth of a fool. (29) The present zoning of all portions of tlic site, with the location of zoning boundaries. (30) The location of all existing and proposed struclures, with the height, specific use, ground floor area, and total floor area labeled, ft✓A (31) The location of all existing and proposed outdoor uses, with the height, specific use, and land area labeled. (32) Existing topographic contour lines at intervals acceptable to the Zoning Administrator. Proposed finished grades shall be shown by contour. 11/Z (33) The location of the front, side, and rear yard setback lines required by the applicable zoning district. m • (34) The location and boundaries of existing environmental features, including streams, floodplains, lakes and ponds, wetlands, natural stormwater retention areas, steep slopes, and woodlands. ✓ (35) The location of outdoor trash receptacles. _ (36) The location of all outdoor lighting fixtures. ✓ (37) The location, dimensions, and height of all signs. ✓ (38) The location of required buffers, landscaping buffers, and landscaped screens, including examples, typical cross sections or diagrams of screening to be used. The location and dimensions of required fencing, berms, and similar features shall be specified. _yA (39) The location of recreational areas and common open space. (40) The location of all proposed landscaping with a legend. The caliper, scientific name, and common name of all deciduous trees. The height at planting, scientific name, and common name of all evergreen trees and shrubs. (41) The height at planting, caliper, scientific name, and common name shall be provided for _�✓ all proposed trees. The height at planting, scientific name and common name shall be provided for all shrubs. v (42) The location of sidewalks and walkways. l✓ (43) The location and width of proposed casements and dedications. �✓ (44) A stormwater management plan describing the location of all stormwater management facilities with design calculations and details. �✓ (45) A soil erosion and sedimentation plan describing methods to be used. (46) The location and sire of sewer and water mains and laterals serving the site. (47) Facilities necessary to meet the requirements of the Fire Code. (48) A signed seal of the certified Virginia land surveyor, architect, or engineer who prepared the plan. ✓ (49) A space labeled "Approved by the Frederick County Zoning Administrator" for the signature of the Zoning Administrator, approval date, and a statement that reads "site plan valid for five (5) years from approval date." 0 0 AP o rCQ� Document Approval Form PLEASE REVIEW TEE ATTACHED DOCUMENT. IF THIS DOCUMENT MEETS YOUR APPROVAL PLEASE INITIAL AND PROVIDE THE DATE AND TIME OF YOUR APPROVAL. IF. THIS DOCUMENT DOES NOT MEET YOUR APPROVAL PLEASE PROVIDE COMMENTS AS TO WHAT YOU WOULD LIKE TO HA VE COMPLETED. LVITIALS DATE & TIME Mark Dana Eric Mike John Amber COMMENTS: Received by Clerical Staff (Date & Time): U:\Pam\Common\Document Approval Form.wpd