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HomeMy WebLinkAbout50-08 Fema - Security Gates - Stonewall - BackfileRECEIVED FROM ADDRESS�Qq S DOLLARS S boo. AMT. OF CASH ACCOUNT AMT. PAID J CHECK WO BALANCE MONEY DUE ORDER SITE PLAN TRACKING SHEET Date: /S— d File opened /S ©� Reference Manual updated/number assigned SJD D-base updated File given to Renee' to update Application Action Summary CLOSE OUT FILE: 7 Approval (or denial) letter mailed to applicant/copy made for file W j UT File stamped "approved", "denied" or "withdrawn" Reference Manual updated o� D-base updated 117 D File given to Renee' for final update to Application Action Summary c U:\B,\C0mm0n%Tsacl:ing chccts\Sim Plxn Tracking -Pd R—i&cd 02107/03 o6/&- SITE PLAT ATPIIICATION CHECKLIST The checklist shown below specifies the information which is required to be submitted as part of the site plan application_ The Department of Planning & Development will Tt�� w the application to ensure that it is complete prior to accepting it. If any portion of the application is not complete, it will be retuned to the applicant(s). (1) One (1) set of approved comment sheets are required from each relevant review agency prior to final approval of a site plan_ It is recommended that applicants contact the Department of Planning & Development to determine which review agencies' are relevant to their site plan application_ A list of potentially relevant renew agencies is shown below: Frederick. County Department of Planning & Development Department of GIS (G(,graphic Infounation Services) Frederick County Sanitatson Authority V Frederick County Building Inspections Deparfanent X Frederick County Department of Public WorLs Frederick County Fire Mai-,h-a Frederick County Health Department X Frederick County Department of ParLs & Rc-creaiion v' Virginia Department of Tr..nsportatim (VD07� X City of )7Tmrhester Town of Stephens City % Tow,u of h6ddletown �— Frederick County / N'Fmn hester Airport Authority One (1) copy of the Site Plan application form. v (3) Payment of the site plan review fee. `"/ (4) One (1) reproducible copy of the Site Plan (if required). s 0 MofwaLDERICK Department of Planning and Development 540/665-5651 FAX: 540/ 665-6395 November 17, 2008 Mr. Randy Kepler, PE Greenway Engineering 151 Windy Hill Lane Winchester, VA 22602 Re: Approval of Site Plan #50-08; FEMA Security Gates Property Identification Number (PIN): 43-A-111 Dear Randy: The Frederick County Department of Planning and Development administratively approved the above - referenced site plan on November 17, 2008. The site plan is for the addition of security gates at the site entrances for the FEMA complex on Martinsburg Pike and Market Street. All requirements of the Frederick County Zoning Ordinance have been met in the approved site plan, including review agency comments from all relevant review agencies. I am providing you with three (3) copies of the approved site plan. Please forward these copies to the appropriate representative(s). Furthermore, advise the owner(s) that a copy should be kept for future reference, and an approved copy must be kept on the construction site throughout the development process. Once site development is complete, the owner(s) should contact this office to schedule an on -site inspection. Do not hesitate to contact me if you have any questions or concerns. Sincerely, a""" �J'L-') Candice E. Perkins Senior Planner CEP/bad Attachment cc: Charles DeHaven Jr., Stonewall District Supervisor Gary Oates and Richard Ruckman, Stonewall District Planning Commissioners The Cowperwood Company, Attn: Ed Sussi, 375 Park Avenue, Suite 3701, New York, NY 10152 107 North lent Street, Suite 202 - Winchester, Virginia 22601-5000 GREENWAY ENGINEERING, IIIC. 151 Windy I till lane I Winchester, Virginia 22602 8 � Founded in 1971 October 29, 2008 County of• Frederick Department of Planning and Development 107 North Kent Street, Suite 202 Winchester, VA 22601 Attn: Candice Perkins, AICP, Senior Planner Re: FEMA Security Gates Site Plan Revision — File SP #50-08 Comment Response Lettcr Dear Ms. Perkins: We are Ill receipt of the comments Clatecl October 2, 2008 and offer the following responses: Comments from Frederick County Planning Comment l: Ownership: Revise the ownership irrfor-nration on the cover beet. Response: Cover sheet has been revised. Comment 2: Sheet Index: Refererrc•e the site plan number where the additional approved sheets caul be located. Response: Site plan number ol' the original approval has been ackled to the cover sheet. Comment 3: Guard Booth: The guard booth needs to be mover/ behind the 25 foot side BRL. Response: The guard booth has been moved back approximately 6.5' so the building is now located 6" behind the 25' side B RL. General Comment: After w�u have revised the site plan, please resubmit two copies so that I maY verify the hif winatiart contained on the plan. I will need all approved review agency comment sheets and at least five copies of the final plan for approval. Comment sheets acre required front the following agencies: the Frederick County Inspections Department, the Frederick Courtly Fire Marshal, and the Virginia Department of Transportation. Response: The requested approvals have been enclosecl. Thank you for your assistance. Contact us with any questions or neecl for acklitional information. Sincerely, Greenway Engineering, Inc. Randy L. Kepi i-, PE EnclOSLII-CS-Revised Site Plan, Agency Approval letters Cc: Es Sussi - Cowperwoocl Co. I:nginccrs Surveyors Planners I:nvironmental Scientists Telephone 5,10-662-4185 FAX 540-722-95 28 Pile It2795C/RLK/dlm www.greenwaycng.com A$� GREENWAY ENGINEERING 151 Windy Hill Lane Founded in 1971 Winchester, Virginia 22602 TRANSMITTAL Project Name: FEMA-Security Gate Site Plan File No: 2795C Date: Thu, Oct 30, 2008 To: FC Planning Attn: Candice Perkins Copied Ed Sussi-Cownerwood Mike Crough-Harvey Cleary Christian Evans -GSA Delivery: r Fed Ex ❑ U.S. Mail ❑ Other From: Randy Kepler/dlm GREENWAY ENGINEERING Phone: 540-662-4185 Fax: 540-722-9528 M Courier ❑ Pick Up ❑ Urgent ❑ For Your Review ❑ As You Requested ❑ Please Comment Message Candice, Per your request, attached is the following for final approval: -5 copies of the revised site plan per Planning comments dated October 2, 2008 -Approval letters from VDOT, Inspections, and Fire Marshal -Comment response letter As always, thank you for your assistance. Call with any questions. Hand Delivery and Pick Ups Only: Received by: Date: 1 U,1: Please Print Name: Control number SP08-0048 Project Name FEMA-Security Gales Address 151 Windy Hill Lane Type Application Site Plan Current Zoning M1 Automatic Sprinkler System No Other recommendation J t''t?+f in., and ;Ec'3C fJe �•.ai�.-i?": li:"•a SC'.i�:. .,rim i�.€)!i?i"S�.E:F!"t:: Date received Date reviewed Date Revised 9/10/2008 9/15/2008 Applicant Greenway Engineering City Slate Zip Applicant Phone Winchester VA 22602 54-662-4185 Tax ID Number Fire District Rescue District 43-A-111 13 13 Election District Recommendations Stonewall Automatic Fire Alarm System Residential Sprinkler System No No Emergency Vehicle Access Hydrant Location Fire Lane Required Adequate No Siamese Location Roadway/Aisleway Width Special Hazards No Emergency Vehicle Access Comments Access Comments I RECEIVED SEP 15 2008 Additional Comments GREENWAY ENGINEERING Plan Approval Recommended Reviewed By Signature Yes J. Neal u Title �. Fr Request For Site Plan Comments Frederick County Inspections Department Mail to: Frederick County Inspections Department Attn: Building Official 107 North Kent Street Winchester, VA 22601 (540) 665-5650 Hand deliver to: 107 North Kent Street Fourth Floor Winchester, VA (540) 665-5650 Please fill out the information as accurately as possible in order to assist the agency with their review. Please attach one (1) copy of the site plan with this sheet. Applicant's Name: Greenway Engineerin>; Address: 151 Windy Hill Lane Winchester, Virginia 22602 Phone Number: (540) 662-4185 Name of development and/or description of the request: FEMA-Security Gates Site Plan Location of property: Rutherford's Farm Industrial Park, Route 11 North Inspections Department's Comments: ;'Inspections Department usebnly "`„�=`.�",,k ff � xx': C r' Date approved Mtex&6ived, ;' f Da'te'revision iee "'wed Incomplete: I complete ;�,* "-` x +� �" ,. r r r gnature and Date ature. and Date.`, revision) : 15 ED GREENWAY ENGINEERING I SEP 2 4 2008 Untiticd Stationer • Page I of 1 Angela Pebler From: Randy Kepler Sent: Monday, October 13, 2008 6:39 AM To: Angela Pebler; Donna Meliso Subject: FW: FEMA - Security Gates Site Plan From: Funkhouser, Rhonda [maiito:Rhonda.Funkhouser@VDOT.Virginla.gov] On Behalf Of Hoffman, Gregory Sent: Wednesday, October 08, 2008 2:22 PM To: Randy Kepler Cc: Hoffman, Gregory; Candice Perkins; mcheran@co.frederick.va.us; esussi@cowperwood.com Subject: FEMA - Security Gates Site Plan Randy, We have reviewed your request. At this time we have no objections and approve the proposed gate locations. Should conditions change in the future, creating a hazard to the traveling public, modifications may be necessary. Please email a pdf of the plans for our files. Should you need additional information, do not hesitate to give me a call. l;r(,wrt y 7'. Ilt ffmrur, titpa rnisut Virginia fh•prtrttnrnl of Tirut..porlatinn Ldirtbnrti Rrsidenry fnmll)rt't•lopment 2275 Norlinrrstern PiAt' win(In-arr, 1'.1 22003 1'hont• S(510) 53:i-1 tibl Fax tl(5.10) 53:5-18-1(i 10/13/2008 • October 2, 2008 Mr. Randy Kepler, PE Greenway Engineering 151 Windy Hill Lane Winchester, VA 22602 • e RE (OF1 COUNTY of FREDERICK Department of Planning and Development 540/665-5651 FAX: 540/ 665-6395 Re: Review Comments for Site Plan #50-08; FEMA Security Gates Property Identification Number (PIN): 43-A-1I I Dear Randy: Planning Staff has reviewed the above -referenced site plan to determine if administrative approval can be granted. At this time, administrative approval cannot be granted. This site plan is denied until the issues in this letter, as well as all issues of the other review agencies, have been adequately addressed. Please review Staffs comments listed below and then prepare a revised site plan which adequately addresses each concern. Review Comments: 1) Ownership. Revise the ownership information on the coversheet. 2) Sheet Index. Reference the site plan number where the additional approved sheets can be located. 3) Guard Booth. The guard booth needs to be moved behind the 25 foot side BRL. After you have revised the site plan, please resubmit one copy so that I may verify the information contained on the plan. I will need all approved review agency comment sheets and at least five copies of the final plan for approval. Comment sheets are required from the following agencies: the Frederick County Inspections Department, the Frederick County Fire Marshal, and the Virginia Department of Transportation. Feel free to contact me if you have any questions. Sincerely, � 4'0 Candice E. Perkins, AICP Senior Planner - Attachment CEP/bad 107 North Kent Street, Suite 202 • Winchester, Virginia 22601-50M 77, 0 SITE PLAN APPLICATION Department of Planning and Development Use Only. *16( Application#Date application received ❑ Complete Date of Acceptance Date of return 1. Project Title: 2. Location of Property (street address) 3. Property Owner: Address: Telephone 4. Applicant/Agent Address Telephone 5. Designer: Address: Telephone: Contact: FEMA-Security Gates Rutherford's Farm Industrial Park, Route 11 North The Cowperwood Company 375 Park Avenue, Suite 3701 New York, NY 10152 212-953-0007 Greenway Engineering 151 Windy Hill Lane Winchester, VA 22602 540-662-4185 Greenway Engineering Same Same Randy Kepler, PE 6 _ 1 I • 6. Is this an original or revised site plan? 7a. Total acreage of parcel to be developed: 7b. Total acreage of parcel: 8. Property Information: a) Property Identification Number: b) Current Zoning: c) Present Use: d) Proposed Use: e) Adjoining Property Use(s) f) Adjoining Property Identification Number(s) g) Magisterial District(s) Original ❑ Revised 380 SF 77.87 acres 43-A-99, 43-A-111 M1, B2 Office and warehouse Security Gates Vacant, residential 43-A-99 43-A-108, 43-A-109, 43-A-110, 43-A-112A, 43-A-11213, 43-A-113 Stonewall I have read the material included in this package and understand what is required by the Frederick Count ann'ng DeI a/rn ent. I also understand that all required material will be complete nor tl subml, i of Iny site plan. Signature - Date: 7 0 • FEMA Office of Security VADOC Traffic Security Gates Operational Plan The new FEMA Virginia Disaster Operations Center in Winchester VA has been built with security as a priority. This facility is designated as a level 4 facility which means that high security was considered in all aspects of construction. One security aspect that has yet to be implemented is the control of vehicular traffic onto the grounds of the new facility. Two entry points into the property must be controlled to ensure the security of the site. To meet this objective, FEMA Security has proposed the installation and use of traffic security gates at both the East and South entrances into the property. These gates will be installed in a manner that will prevent unauthorized vehicles from entering the property. At the East entrance the gate will be located very close to the point where the access road meets the parking lot. The second gate will be installed at the South entrance just inside the property line. In response to VDOT concerns that traffic will be backed up into the right of way, FEMA Office of Security would like to offer the following operational plan. 1. Intercoms, cameras, and gate release buttons will be installed at each gate. These devices will allow visitors to request access at the gates and Security to open the gates from inside the facility. 2. The South gate will be opened during peak traffic times to allow staff to enter without stopping at the gate. These times will include shift changes and other recognized times. 3. The East gate will only be used for delivery traffic. The gate will be located 350, from Martinsburg Pike to allow trucks to stop at the gate without affecting road traffic. 4. The gates will open when an authorized access card is presented to the card reader. The gate will open and remain open long enough to allow the vehicle to enter the property. If the gate fails to open or the driver has forgotten their access card, access will be requested through the use of the intercom. Security will then open the gate remotely from inside the building. 5. The gates will open automatically when vehicles drive out of the property through the use of a loop detector in the road. 6. A roving Security Officer will have a vehicle to use to drive quickly to either gate when there are access problems. 7. A guard but (see attachment for but specs) will be installed to allow a Security Officer to remain at the gate out of the weather to check ID badges of those entering the property when needed. 8. The Fire Marshal has advised that a Knox box will not be needed for Fire Department access through any of the gates since Security Officers are on site twenty-four hours a day seven days a week. loft VADOC Traffic Security Gates Operational Plan 7/14/2008 • • FEMA Office of Security VADOC Traffic Security Gates Operational Plan 9. Signs will be installed at both entrances to advise of access into the property. The East entrance sign will indicate that this entrance is restricted to deliveries only. The South entrance sign will indicate that access is restricted to authorized staff and visitors only. Through the implementation of the operational plan, access into the property will be controlled while at the same time staff will be allowed to enter without vehicle back-ups into the right of ways. With the use of cameras, intercoms, remote release buttons, and the security vehicle, our Security Officers will be able to maintain order at both entrance points. 2of2 VADOC Traffic Security Gates Operational Plan 7/14/2008 • Request For Site Plan Comments Department of Planning and Development Mail to: Department of Planning and Development Attn: County Planner 107 North Kent Street Winchester, VA 22601 (540) 665-5651 Hand deliver to: 107 North Kent Street Fourth Floor Winchester, VA (540) 665-5651 Please fill out the information as accurately as possible in order to assist the agency with their review. Please attach two (2) copies of the site plan with this sheet. Applicant's Name: Greenway Engineering Address: 151 Windy Hill Lane Winchester, Virginia 22602 Phone Number: (540) 662-4185 Name of development and/or description of the request: FEMA-Security Gates Site Plan Location of property: Rutherford's Farm Industrial Park -Route 11 North Planning and Development's Comments: Planning and Development use only Date received Date revision received Date approved Incomplete Incomplete Date reviewed Date reviewed Signature and Date Signature and Date (revis 16 0 • I GREENWAY ENGINEERING, IBC. `-I-' 151 windy I fill Line Winchester, Virginia 22602 I nunrlcrl in 1971 Septenibel 1 1 , 2008 County of Frederick Department of Planning and Development 107 North Kent Street, Suite 202 Winchester, VA 22601 Attn: Candice Perkins, AICP, Senior Planner Re: FEMA-Security Gates Site Plan Submittal Dear Ms. Perkins Greenway Engineering is pleased to Submit this site plan revision to include Security gates to the FEMA Office and Wal-ChOLISC Site. FEMA has determined that additional SCCL11-ity Oil this Site is 11MICCI. We haVC disCLISsed this item with the appropriate local agencies to develop this design and hope it meets all requirements. We have also included in this Submittal a copy of the Security Gate Operational Plan issued by the FEMA Office Of Security. This Sllould address any comments that came up during the preliminary review. Thank YOU fOl' yOUI' assistance with this projcct. Contact LIS with any gLICStioIls or heed for additional information. Sincei , Greenway Ei �'ineerii g Inc. Randy L. Kepi(-(' , PE Enclosures -Site Plan, Site Plan Application, Operational Plan, Planning Comment Sheet, Fee Check Cc: Dennis Linaburg — Frederick County Fire and Rescue Matt Snlith — Virginia Department of Transportation John Trenary — Frederick County Inspections Ed SLISSI — The Cowperwood Co Engineers Surveyors Planners linviroll nuntal Scientists Tcicplumc 540-662-4185 FAX 5.10-722-9528 File #279501ZLK/dlm www.grccnwaycng.com - GREENWAY ENGINEERING d 151 Windy Hill Lane Founded in 1971 Winchester, Virginia 22602 TRANSMITTAL Project Name: FEMA-Security Gates Site Plan File No: 2795C Date: Thu, Sep 11, 2008 To: FC Planning Attn: Candice Perkins Copied Ed Sussi-The Cowperwood Co Delivery: F Fed Ex ❑ Other_ U.S. Mail S EP 1 1 2008 From: Randy Kepler/dim GREENWAY ENGINEERING Phone: 540-662-4185 Fax: 540-722-9528 [j Courier C] Pick Up Urgent ] For Your Review ❑ As You Requested Ev] Please Comment Message Candice, Attached is the following for your review and comments: -Revised Site Plan application -Cover letter -2 copies of the site plan A copy of the VADOC Traffic Security Gates Operational Plan -Application fee check for $500.00 -Planning comment sheet Thank you for your assistance. Call with any questions. Hand Delivery and Pick Ups Only: Received by: Date: Time: Please Print Name: Document Approval Form PLEASE REVIEW THE ATTACHED DOCUMENT. IF THIS DOCUMENT MEETS YOUR APPROVAL PLEASE INITIAL AND PROVIDE THE DATE AND TIME OF YOUR APPROVAL. IF THIS DOCUMENT DOES NOT MEET YOUR APPROVAL PLEASE PROVIDE COMMENTS AS TO WHAT YOU WOULD LIKE TO HAVE COMPLETED. Candice Mark Dana Eric Mike John Amber COMMENTS: INITIALS DATE & TIME T(l Received by Clerical Staff (Date & Time): 0 91 1 \ Iy X, U:\Pam\Common\Document Approval Form.wpd Please note: The site plans associated with this file are located in the file room.