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Home My WebLink About40-05 Harwill Food Services - Warehouse-Office-Whole-Retail - Gainesboro - Backfile4- A. Date: SITE PLAN TRACKING SHEET File opened n Reference Manual updated/number assigned In D-base updated File given to Renee' to update Application Action Summary CLOSE OUT FILE: 05,` Approval (or denial) letter mailed to applicant/copy made for file US` File stamped "approved", "denied" or "withdrawn" Reference Manual updated D-base updated ��/1"d File given to Renee' for final update to Application Action Summary U \f oTommon\Tracking shects\Sic Plan Tracking apd Revised O2/07103 SITE PLAN APPLICATION CHECKLIST The checklist shown below specifies the information which is required to be submitted as part of the site plan application. The Department of Planning & Development will review the application to ensure that it is complete prior to accepting it. If any portion of the application is not complete, it will be returned to the applicant(s). (1) One (1) set of approved comment sheets are required from each relevant review agency prior to final approval of a site plan. It is recommended that applicants contact the Department of Planning & Development to determine which review agenciesare relevant to their site plan application. A list of potentially relevant review agencies is shown below: Frederick County Department of Planning & Development Department of GIS (Geographic Information Services) ✓ Frederick County Sanitation Authority Frederick County Building Inspections Department Frederick County Department of Public Works Frederick County Fire Marshal Frederick County Health Department _ Frederick County Department of Parks & Recreation Virginia Department of Transportation (VDOT) -- F— City of Winchester Town of Stephens City Town of Middletown _ Frederick County / Winchester Airport Authority (2) One (1) copy of the Site Plan application form. (3) Payment of the site plan review fee. (4) One (1) reproducible copy of the Site Plan (if required). I NoCV O CD o DATE j� RECEIVED FROM DOLLARS ^ FOR RENT�� CS�'� 1�T/ FOR Ur Q Q - v G-,� U ACCOUNT OCASH F OM TO PAYMENT - (� ; r v v CHECK O BAL. DUE r n .= O ,- — o -ct OORDER BY M a 1182 [Fwd: Flanvell Food Service site] Subject: [Fwd: Harwell Food Service site] Flom: Candice Perkins <cperkins@co.fi-ederick.va.us> Date: Fri, 16 Jun 2006 13:27:48 -0400 To: Pamala Deeter <pdeeter@co.fi-ederick.va.us> ------- Original Message-------- Subject:Harwell Food Service site Date:Fri, 16 Jun 2006 09:19:52 -0400 Fi•om:Cric Lawrence <elawrenc a co.frederick.va.us> To:Kurt D. Pennington <kpennington@greenwayeng.com> CC:Candice Perkins <cperkins a,co.f-cderick.va.us>, Mark Cheran <mcheran a,co.frederick.va.us> Hi Kurt - Late yesterday afternoon (June 15, 2006) 1 received your request to allow a site modification to the Harwell Food Service site plan (Site Plan # 40-05) which would replace a portion of curb and gutter with a header curb. While your letter of request was dated April 21, 2005, Planning staff had only learned of the issue yesterday, June 15, 2006. Staff has reviewed the approved site plan, applicable ordinances, and the requested modifications identified in the April 21, 2005 letter. It has been determined that the installation of curb and gutter is clearly an ordinance requirement and the suggested resolution does not meet this ordinance requirement. Therefore, we are unable to accept the request for modification. Recognizing that the remaining improvements identified on the approved site plan have been satisfactorily constructed, and in an effort to expedite the zoning approval for a Certificate of Occupancy, we would accept the posting of a $10,000 monetary guarantee with the commitment that the approved curb and gutter (as depicted on site plan #40-05) be installed by August 30, 2006. Upon receipt of this monetary guarantee, this department will offer our approval for issuance of the Certificate of Occupancy. As you are aware, the site plan review and approval process is utilized to illustrate coordination and conformance with applicable ordinances. Any deviations from the approved site plan should be presented to staff in advance of implementation to seek assurance that ordinance requirements continue to be satisfied. We strongly encourage both the engineers and the contractors to contact this office in advance of implementing site improvements which deviated from the approved site plan. Failure to seek approval in advance may result in violations of the ordinance. Thank you. Eric Lawrence ------------------------------------------------------ Eric R. Lawrence, AICP Director, Department of Planning and Development Frederick County 107 N. Kent Street Winchester, VA 22601 540-665-5651 540-665-6395 (fax) I of 1 9/22/2006 8:20 AM COUNTY of FREDERICK Department of Planning and Development 540/665-5651 FAX: 540/ 665-6395 August 30, 2006 Kurt Pemlington Greenway Engineering 151 Windy Hill Lane Winchester, Virginia 22602 RE: Harwell Food Service, Site Plan 440-05 On -Site Construction, Modification Request Dear Kurt: I am in receipt of your site plan modification request, dated August 29, 2006, seeking approval for an on -site improvement which deviated from approved site plan 440-05 for Harwell Food Service. As explained in your letter, on -site grade variations were realized which made it difficult to implement the site plan -approved curb and gutter along the parking lot perimeter, immediately adjacent to the building's entrance. You have confirmed that the field -adjusted use of header curb, without the gutter pan, continues to provide for proper parking lot drainage. Please accept this letter as acceptance and approval of the field adjustment to the curb and gutter improvement. Please note that in the future, should site plan revisions be necessary, it is important that you seek approval from the County Planning Department prior to Constructing such improvements which do not conform to the approved site plan. Sincerely, i� Candice E. Perkins Planner II CEP/bad 107 North Kent Street, Suite 202 - Winchester, Virginia 22601-5000 191 GREENWAY ENGINEERING I �l \rind} IIiII lane windw%tcr. Virginia August 29.2006 Frederick County Department of Planning and Development 107 North Kent Street Suite 202 Winchester, VA 22601 Attn: Eric Lawrence. Planning Director Re: Harwill Food Service. Site Plan #40-05 Onsite Construction Modification Request Dear Mr. Lawrence: On behalf of our client, Harwill Food Service, we are requesting approval for onsite construction modifications to the above referenced site plan approved by the County on August 29, 2005. To compensate for an onsite grade variation and to assure a more uniform drainage and an esthetically pleasing look from the building to the parking lot header curb was installed along the sidewalk adjacent to the building. The approved plan calls for the use of reverse curb in this area. The use of header curb does not altering drainage patterns and allows the parking area to drain as designed. Thank you for your assistance with this project. Contact us with any questions or need for additional information. Sincerely, Greenway Engineering Kurt Pennington Cc: Terry Bishop — Valley Building Systems Allen Knotts — Harwill Food Service Engineers Surveyors Telephone 540.662-4185 FAX 540-722-9528 www.greenwayeng.com File #3848/KP/dlrn/3ks PROP. 3' CURS GUT all ADS5 ROOF DRAIN Y/6 TES LLC M1 :=TRIAL 'L� 20' FGSA E5P1T I-FH ASSEMBLY 2 4.0' TYP (Y - --{— 20.0' / PROP. CCs-12 li- 49 e4\ ,. f/ 150, ip SHW OROOM PROP. BUILDING 20,970 S.F. FF=738.00 a MAIN ENTRANCE PROP. HG PARK 51GN5 m SHOWROOM CULVERT "A" 30, - I5" RGP S� 4" SAN. LA � 2.O890 MI LAT Page 1 of 1 Eric Lawrence From: Eric Lawrence [elawrenc@co.frederick.va.us] Sent: Friday, June 16, 2006 8:20 AM To: Kurt D. Pennington Cc: Candice Perkins; Mark Cheran Subject: Harwell Food Service site Hi Kurt - Late yesterday afternoon (June 15, 2006) 1 received your request to allow a site modification to the Harwell Food Service site plan (Site Plan # 40-05) which would replace a portion of curb and gutter with a header curb. While your letter of request was dated April 21, 2005, Planning staff had only learned of the issue yesterday, June 15, 2006. Staff has reviewed the approved site plan, applicable ordinances, and the requested modifications identified in the April 21, 2005 letter. It has been determined that the installation of curb and gutter is clearly an ordinance requirement and the suggested resolution does not meet this ordinance requirement. Therefore, we are unable to accept the request for modification. Recognizing that the remaining improvements identified on the approved site plan have been satisfactorily constructed, and in an effort to expedite the zoning approval for a Certificate of Occupancy, we would accept the posting of a $10,000 monetary guarantee with the commitment that the approved curb and gutter (as depicted on site plan #40-05) be installed by August 30, 2006. Upon receipt of this monetary guarantee, this department will offer our approval for issuance of the Certificate of Occupancy. As you are aware, the site plan review and approval process is utilized to illustrate coordination and conformance with applicable ordinances. Any deviations from the approved site plan should be presented to staff in advance of implementation to seek assurance that ordinance requirements continue to be satisfied. We strongly encourage both the engineers and the contractors to contact this office in advance of implementing site improvements which deviated from the approved site plan. Failure to seek approval in advance may result in violations of the ordinance. Thank you Eric Lawrence Eric R. Lawrence, AICP Director, Department of Planning and Development Frederick County 107 N. Kent Street Winchester, VA 22601 540-665-5651 540-665-6395 (fax) 6/16/2006 I ri7�GREENWAY ENGINEERING 151 Wind),Ifill Line Winchester, Virginia 22602 I Founded in 1971 JUN 1 5 2005 April 21, 2005 Frederick County Department of Planning and Development 107 North Kent Street Winchester, VA 22601 Attn: Eric Lawrence, Planning Director Re: Harwill Food Service, Site Plan #40-05 Onsite Construction Modification Request Dear Mr. Lawrence: On behalf of our client, Harwill Food Service, we are requesting approval for onsite construction modification to the site plan approved by the County on August 29, 2005. The contractor installed header curb CG-2 along the building instead of the approved 6" reverse curb and gutter CG-6R. This was done to offset a grading modification on the plan to allow for proper drainage from the building to the parking lot. The CG-2 was installed along with the required sidewalk to compensate for this grade difference and does not compromise the integrity of the parking lot design. All parking lot drainage will conform to the approved site plan design. Thank you for your assistance with this project. Contact us with any questions or need for additional information. Sincerely, Green way' n&eering Mark D. Smith, PE, LS President Cc: 'ferry Bishop — Valley Building Systems Allen Knotts — Harwill Food Service Kurt Pennington - Grecnway Engineering Engineers StIrveyois Telephone 5,10-662-4185 FAX 5,10-722-9528 t�ww.grcenwaycng.com File #3848MP/dlm GREENWAY ENGINEERING ,I \\in,h Ifill 1.111, \tin, h,•uri. \ iigima _'_ (,02 -F2 ED c--- tce- C'c a N-r �( r� ►J i �C A-TTfj' ERLAwrzojcE J FREDERICK COUNTY SANITATION AUTHORITY JUL 2 5 2006 P.O. Box 1877 Winchester, VA 22604-8377 ROBERT P. MOWERY, C.P.A., Chairman JOHN STEVENS, Vice-chairman RICHARD A. RUCKMAN, P.E., Sec -treasurer JAMES T. ANDERSON DARWIN S. BRADEN Mr. & Mrs. Allen Knotts Harwill Food Service 194 Tyler Drive Clearbrook VA 22626 REFERENCE: Harwill Food Service SUBJECT: Bill of Sale Dear Mr. & Mrs. Knotts: Wellington H. Jones, P.E. Engineer -Director July 24, 2006 Ph. - (540) 868-1061 Fax - (540) 868-1429 A copy of the recorded Bill of Sale for the above noted project is enclosed. The Authority now owns the newly installed water and sewer facilities and appurtenances. Your one-year warranty period began on the date we signed the document. Respectfully, John G. Whitacre Engineer -Director /ths Enclosure cf: Zoning Administrator WATER AT YOUR SERVICE • A UG 16 2005 I Mr. Eric Gottshall Greenway Engineering 151 Windy Hill Lane Winchester, Virginia 22602 RE: Site Plan Comments - Harwill Food Frederick County, Virginia Dear Eric: COUNTY of FREDERICK f Department of Public Works 540/665-5643 FAX: 540/678-0682 August 15, 2005 Upon review of the revised site plan dated July 6, 2005, all of our previous comments have been addressed. Therefore, we recommend approval of the subject site plan. JCW/rls cc: Planning and Development file A:\hmuwrll rood com.R'rld Sincerely, ,C ( A ,V } Joe C. Wilder Deputy Director 107 North Kent Street • Winchester, Virginia 22601-5000 COUNT . f D( Cc � � �CK Department of Planning and Development 540/665-5651 FAX: 540/665-6395 29, 2005 Mr. Eric Gottshall Greenway Engineering 151 Windy Hill Lane Winchester, Virginia 22602 R1;: Approval of Site Plan 940-05; Haiivill Food Service Property Identification Number (PIN): 43-19-54 Dear Mr. Gottshall: The above -referenced site plan was approved on August 29, 2005. The site plan is approved for the construction of a new 20,970sf building located at the corner of McGhee Road and Lakesville Circle in Stonewall Industrial Park. This new building will have warehouse, office, wholesale and accessory retail uses (retail not to exceed 15%). Required site improvements include the following: Construction of a parking lot with 41 spaces (two handicap spaces), including curb and Gutter, striping, handicap access, sidewalks and landscaping. Two 12' x 45' loading spaces. A dunlpster site Nvith a six foot opaque fence for screening. I am providing you with six (6) copies of the approved site plan. Please forward these copies to the appropriate rep resentative(s). l:urtherinore, advise the owner(s) that a copy should be kept for future reference, and an approved copy must be kept on the construction site throughout the development process. Once site development is complete, the owners) should contact this office to schedule an on -site inspection. Please note that McGliee Road will have to be dedicated to VDOT before a Certificate of Occupancy will be granted for this site. Do not hesitate to contact nle if you have any questions or concerns. S,�ncerely, ' Candice E. Perkins Planner Ii CEP/bad cc: Jane Anderson, Real Estate Patrick Barker, Economic Development Commission Lynda J. Tyler, Stonewall District Supervisor John 1-1. Light, Stonewall District Planning Commissioner Allen & Debra Knotts, 194 Tyler Drive, Clearbrook, VA 22624 Enl: Charles S. Del-iaven Jr., Planning Commission Chairman Attachments 107 North Dent Street, Suite 202 o Winchester, Virginia 22601-5000 1 151 csh•Itill lane t Ir nn� \\'inchrstri, \'itpinia 22602 I t oundi'd to 1971 August 3, 2005 Frederick County Department of Planning and Development 107 North Kent Street Winchester, VA 22601 Attn: Candice Perkins, Planner II Re: Harwill Food Service Site Plan #40-05 Comments Dear Mrs. Perkins: We are in receipt of the comments dated July 29, 2005 and offer the following responses: Comments from Frederick County Planning Comment 1: Loading Spaces. Snipe the actual loading spaces. Response: All loading spaces have been striped. Comment 2: Outdoor Storage. Provide a statement that outdoor storage is prohibited in the large area labeled loading area. Response: A note to prohibit outdoor storage in the loading space has been provided. Comment 3: Showroom. It is unclear what file difference is between the showroom and the area labeled accessory retail. If items that arc for sale to the general public are in the showroom, which makes that area retail as well. Also, since the main entrance is located in this area, it appears that items located within both the accessory retail and showroom areas would be available to anyone. The products sold as well as the layout need to be clarified as this is all industrial district, not a commercial district, and retail uses are very limited. Response: The area labeled "Accessory Retail" on the site plan will display small wares, such as pots, pans, utensils or other general kitchen items that the public may occasionally buy. Sales to the general public are a small fraction of Harwill Food Service's business. The area labeled as "Showroom" is where items such as 10 burner stoves, large coolers and food staging tables are displayed. These items are almost exclusively sold to commercial businesses in the food service industry. Comment: Comment sheets are required from the following agencies: the Frederick County Department of Public Works (County Engineer). Response: Approval from the Frederick County Department of Public Works is pending and will be forwarded to your office once it is received at Greenway Engineering. Ln};imccis Surveyors IcICI)IMnc ;40-602-•1185 FAX 5,10-722-9528 File H3848/EG/dlrn w w.p,rcrmvaycn�.runt • Please contact us at your convenience if you have any questions or to schedule a meeting if any of the comments need I'urther discussion. Thank you for your time in this matter. Sincerely, Greenway Engineering Eric Gottshall Enclosures Cc: Mark Smith, PE, LS - Greenway Engineering Pile #3848/EG/dlm • Mr. Eric Gottshall Greenway Engineering 151 Windy Hill Lane Winchester, Virginia 22602 RE: Site Plan Comments - Harwill Food Frederick County, Virginia Dear Eric: u August 15, 2005 COUNTY of FREDERICK Department of Public Works 540/665-5643 FAX: 540/ 678-0682 Upon review of the revised site plan dated July 6, 2005, all of our previous comments have been addressed. Therefore, we recommend approval of the subject site plan. JCW/rls CC' Planning and Development file Sincerely, Joe C. Wilder Deputy Director �C�PUTi �r AUG 1 6 2005 IU ey�� AAhamillfoodcom.wpd 107 North Kent Street • Winchester, Virginia 22601-5000 E Request for Master Development Plan Comments Frederick County Department of Public Works Mail to: Hand deliver to: Frederick County 4` Floor Department of Public Works 107 N. Kent Street 107 N. Kent Street Winchester, VA Winchester, VA 22601 (540) 665-5643 Please fill out the information as accurately as possible in order to assist the agency with their review. Please attach three (3) copies of the MDP with the sheet. Applicant's Name: Greenway Engineering Address 151 Windy Hill Lane Winchester, VA 22602 Phone Number 540-662-4185 Name of development and/or description of the request: Sovereigngg Location of property: Senseny Road Route 657 of Public Works Comments: ,1� ly-c cicl`-� Department of Public Works use only Date reviewed I 05 Review Number 1 2 3 4 5 (please circle one) Date reviewed Date approved 811 05 Revision required Signature and Date �� i • COUNTY of FREDERICK Department of Planning and Development 540/665-5651 FAX: 540/665-6395 29, 2005 Mr. Eric Gottshall Greenway Engineering 151 Windy Hill Lane Winchester, Virginia 22602 RE, Second Review Comments for Site Plan #40-05; I-Iarivill Food Service Property Identification Number (PIN): 43-19-54 Dear Mr. Gottshall: Planning Staff has reviewed the above -referenced site plan to determine if administrative approval can be granted. At this time, administrative approval cannot be granted. This site plan is denied until the issues in this letter, as well as all issues of the other review agencies, have been adequately addressed. Please review Staff's comments listed below and then prepare a revised site plan which adequately addresses each concern. Review Comments: 1. Loading Spaces. Stripe the actual loading spaces. 2. Outdoor Storage. Provide a statement that outdoor storage is prohibited in the large area labeled loading area. 3. Showroom. It is unclear what the difference is between the showroom and the area labeled accessory retail. If items that are for sale to the general public are in the showroom, which makes that area retail as well. Also, since the main entrance is located in this area, it appears that items located within both the accessory retail and showroom areas would be available to anyone. The products sold as well as the layout need to be clarified as this is an industrial district, not a commercial district, and retail uses are very limited. After you have revised the site plan, please resubmit one copy so that I may verify the information contained on the plan. I will need all approved review agency comment sheets and at least five copies of the final plan for final administrative approval. Comment sheets are required from the following agencies: the Frederick County Department of Public Works (County Fngineei). Sincerely' (�a�ndice E. Perkins Planner II CEP/bad cc: Allen & Debra Knotts, 194 Tyler Drive, Clearbrook, VA 22624 Attachment 107 North Kent Street, Suite 202 • Winchester, Virginia 22601-5000 "I Windy I fill lane \V'indwc lci, Vitgini,t 22602 July 21. 2005 Frederick County Department of Planning and Development 107 North Kent Street Winchester, VA 22601 Attn: Candice Perkins. Planner 11 Re: }Iarwill Poocl Scrvlce Collllllents, Site Plan #40-05 Dear Ms. Perkins: We are in receipt of the comments dated July 1 I, 2005 and offer the following responses: Comments from Frederick County Planning Comment l: Special Limited Power of Attorney Form. Please have the propertY owner sign the attached Special Limited Power of Attorney Form prior to further relrielt' or approval. ThLr form should be notarized and completed to graw the applicaw (war) with atulhorizoton to represent them for this site plarl. Response: Please find the Special Limited Power of Attorney Form attached. Comment 2: Magisterial District llus property is locatcel within the Stonewall A9agistcrial District. not Gainesboro. Response: The M\ igisterial District has been changed to Stonewall. Comment 3: Surveyed Boundaries. The surveYed boundaries near to be provided on the site plan. Response: Surveyed belu1ld,11-iCS have been provided. Comment 4: Retail Use. On the coversheet under proposed use, use the term "accessorY retail (no more than 15ck)". instead of just retail. Response: The coversheet has been revised accordingly. Comment 5: Building Height. On the coversheet the actual height of this building needs to be provided. Response: The proposed building height was and still is provided on the coversheet. Comment 6: Utilities and Lighting. On the coversheet, there needs to be a statement that all Ittlttes must be underground and that ligillirlg must be shielded ro prevent glare on adjoining roads and properties. Response: Sec revised note on coversheet. I.n};inccts Stnveycns Iclephonc i.1ll-662--1185 IAX 540-7. 2-`)i28 Pile #3848/EG/dtm wwwgicenwayen}; ctmt Comment 7: Aaljoining Uses. On Shut 5. malty of the (ull'oilling properties are lister/ (Is "indlrst'ial ": some of Illese properlies are vacant. Also. am ent'mrces within 200' of this property need to be shonvr. Response: Plans have been revised arccn•clingl%. Comment 8: Roads. Provide the route narnbers and speed limits for McGhee Road and Lakesville C'irc•le. Also. the• 11DOT cormrtenl slated 1/1(11 this portion o/ r1/cGlu•e Room is not in the state system )'el. McGhee Road will have to he dedicated to VDO7 b(,fore a Cerl!licole of OcclrponcY will he grentled.lor this silt•. Response: Lakesville Circle and the portion ol' McGhee Raoul adjacent to (Ile site have net rcnite numbers of pclsted spCcd limits beCallSC they have not yet hecn incorporated into the staters Secondary Roads i ,laintenance Svstcm. However. hoth I-akesville Circle and Ihc portion ol' McGhec Roo d west of l-Aesville Circle arc dedicated State right-elf-svays (D13 X42. PG 1 124 and D13 865. PG 867). Comment V: 0%f7celRelail Arens. On Slteei 5. show where the office and retail areas arc located within Ilse building. Response: Plans have been revised accol-dinzl\ Conmtenl I0: Loading Spaces. 77te spares shown an the plan ore oldv 12' .s .3,5': loadhig spaces need to he o rninirnum of 12' x 45'. Also. the loading spaces should be locales/ aoljaccrtl to Ihc• loading dock. not the olller side of the pavement. The loading spaces shown on the plan amwar to be truck parking spaces and not actual loading spaces. Response: See revised sheet 5. Corm em I I: Outdoor Storage. 1t is unclear what the Iorge• pared area located br Ili(, loading dock will be used for. Please clarify i%it will he used fur and on/door sloragc or truck parking. 11'an.v parkilig of - outdoor sloroge is going to occur. this are needs to be s'c'reelled appr'aprialelY. Response: The paved area is a Iorulim-, area Ihat provides adCyuate space ton' I1MI1CLIVC11112 IraCle)r and wailers. There Will he not cxrtdcxlr steiraile here. Cornrncin 12: Dumpsler Ili -ea. The proposed dlimpster is labeled "recessed dumpsver... All thimpst•rs require a six foot board -on -board opaque screen. Please clarib. what a recessed ahallpst•r is and provide If dclail for the durnpsver scv'eening. Respclnsc: Sec reresscd clunlpster detail cut sheet 5. Conm em l?: Parking Lot Landscaping. A threc•.luol high opaque evergreen hcelge roue is re•yuircelalolig Ili(, parking .spares lhal fart• the road. Also. Ihe parking landscaping needs to he cull deciduous. Ihc• red cedars need to he rel•ised to a deciduous tree• or be, in addition to the required Irees. Response: See revised sheet 7. Commeni 14: Tree Location. Acre is a Irc•e thou is ver.v close to Ilse• curb by Ihe tics/ entrance than needs to be pushed hack (needs to be a minimmil of I/IIve.lect /sour ill(• curb). Also. trees need to be hlcarporalz•(l into Ihc• /sedge row along the parking area facing McGhee Road as I have depicted on Ihe landscape• plan. Respcsnsr. Sec revised sheet 7. Comment: Comment sheels are required.from the./ahlou•irrg agencies: Ihe Frederick Counts• Inspeclions Deparnnerrt and Ihe Frederick CounY Departrrenl of Public lNorks (Counly Engineer). Response: Please find the Frederick Counts 111spCC6011S Dcpartlncnl approval attached. I'llbliC \Volrks approval is still pending. Folr 3ti4ti/GGhlIm '- • • Please Contact us at your convenience if \vu haVe any queSlionS or Ill SChedule a nlectinz'�' if any of the Cl1I1llllclllS 11MI 1111-thel' diSCIISSi011. Thank you Ior your time in this nlauer. Sincere]\ . Cjreen\v,lV 1 112llleel'lllL' Lr1C Gottshall I.I1CIoSLINS: Special limited Power of Attorney I'ornl Fl-Cderick County IllSpectiollS I)cpartnlent Approval Cc: Allen and Debra Knotts Pilr !:38-118/I:G/JI111 GREENWAY ENGINEERING 151 Windy Hill Lane Winchester, Virginia 22602 T R A N S M I T T A L Project Name: Harwill Food Service File No: 3848 Date July 21, 2005 To: FC Planning From: Eric Gottshall/dlm Attn: Candice Perkins GREENWAY ENGINEERING Phone: 540-662-4185 Copied Fax: 540-722-9528 Delivery: ❑ Fed Ex ❑ U.S. Mail ❑ Other ❑ Urgent ® For Your Review Message: ® Courier ® As You Requested Candice, Attached is the following for the above project: -2 copies of the revised site plan -Comment response letter -Inspections approval letter -Special Limited Power of Attorney form Thank you for your assistance. Call with any questions. Hand Delivery and Pick Ups Only: Received By: Date: ❑ Pick Up ❑ Please Comment Special Limited Power of Attorney County of Frederick, Virginia Frederick Planning Web Site: www.co.frederick.va.us Department of Planning & Development, County of Frederick, Virginia, 107 North Kent Street, Suite 202 Winchester, Virginia 22601 Phone 540-665-5651 Facsimile 540-665-6395 Planning office, County of Frederick, Virginia, 107 I{ent Street, Winchester, Virginia 22601 Phone 540-665-5651 Facsimile 540-665-6395 Know All Men By These Presents: That I (We) (Name) A D Knotts Development. LLC (Phone)(540) 869-1124 (Address) 120 Lenoir Drive Winchester. VA 22603 the owner(s) of all those tracts or parcels of land ("Property") conveyed to me (us), by deed recorded in the Clerk's Office of the Circuit Court of the County of Frederick, Virginia, by Instrument No. 040001386 on Pape , and is described as Parcel: 43 Lot: 54 Block: 19 Section: Subdivision: do hereby make, constitute and appoint: (Name) Greenway Engineering (Phone)(540)662-4185 (Address) 151 Windy Hill Lane Winchester, VA 22602 To act as my true and lawful attorney - in - fact for and in my (our) name, place and stead with full power and authority I (we) would have if acting personally to file planning application for my (our) above described Property, including: ❑ Rezoning (Including proffers) ❑ Conditional Use Permits ❑ Master Development Plan (Preliminary and Final) ❑ Subdivision ® Site Plan ❑ Comprehensive Policy Plan Amendment My attorney -in -fact shall have the authority to offer proffered conditions and to make amendments to previously approved proffered conditions except as follows: This authorization shall expire one year from the day it is signed, or until it is otherwise rescinded or modified. Th In witness thereof, I (we) have hereto set my (our)yhand and sea] this day of JV11, 200 Jam. Signature(s) i State of Virginia, City Count. of nc4 0 -wit: -A .Gv,&a Notary Public in and for the jurisdiction aforesaid, certify that the person(s) who signed to the foregoing instrument and who I (are) known to me, persol.10y appeared before me and has CNI 1(iny"P2b foresaid this ICI— day of�)�ti��l , 200My Commission Expires: ov-olic JUL 2 1 2005 Request For Site Plan Comments jl lintv Inspe ctions ons De artment I Frederick CO p n Mail to: Frederick County Inspections Department Attn: Building Official 107 North Kent Street Winchester, VA 22601 (540) 665-5650 Hand deliver to: 107 North Kent Street Fourth Floor Winchester, VA (540) 665-5650 Please fill out the information as accurately as possible in order to assist the agency with their review. Please attacli one (1) copy of the site plan witli this sheet. Applicant's Name: Greenwa�oineering Address: 151 Wince Hill Ijine Winchester Virginia 22602 Phone Number: (540) 662-4185 Name of development and/or description of the request: I-Iarwill Food Service Location of property: Stonewall Industrial Park -intersection of Lakesville Circle, Kentmere Court, and McGhee Road Inspections Department's Comments: 01 / {' 4S `{ e-e °-)-` FJU'N 2 0 2005 15 ft a Building shall comply with The Virginia Uniform Statewide Building Code and section 309, use group M (Mercantile ) ,section 304, use group B (Business) and section 311 use group S (Storage) of the International Building Code/2000. Other code that apply are ICC/ ANSI Al 17.1-98 Accessible and Usable Buildings and Facilities. All required man egress doors and 50%of the entrances shall comply with accessibility under chapter 11 of the IBC and ICC /ANSI Al 17.1-98. All structural plans submitted for permit application shall be sealed by a VA Design Professional. Please note the requirements in Chapter 17 of the IBC for special inspections for this type of structure. HC parking space shall have a minimum van accessible area striped 8' wide and shall not slope more the 1 " in 48" across the area COUP Y�41a�11"�I�U�ICK Department of Planning and Development 540/665-5651 FAX: 540/665-6395 1 1, 2005 Mr. Eric Gottshall Greenway Engineering 151 Windy Hill Lane Winchester, Virginia 22602 RE: Review Comments for Site Plan 840-05; Harwill rood Service Property Identification Number (PIN): 43-19-54 Dear Mr. Gottshall: Planning Staff has reviewed the above -referenced site plan to determine if administrative approval can be granted. At this time, administrative approval cannot be granted. This site plan is denied until the issues in this letter, as well as all issues of the other review agencies, have been adequately addressed. Please review Staffs comments listed below and then prepare a revised site plan which adequately addresses each concern. Review Comments: 1. Special Limited PoNver of Attorney Form. Please have the property owner sign the attached Special Limited Power of Attorney Form prior to further review or approval. This form should be notarized and completed to grant the applicant (you) with authorization to represent them for this site plan. 2. Magisterial District. This property is located within the Stonewall Magisterial District, not Gainesboro. 3. Surveyed Boundaries. The surveyed boundaries need to be provided on the site plan. 4. Retail Use. On the coversheet under proposed use, use the term "accessory retail (no more than 15%)", instead of just retail. 5. Building Height. On the coversheet, the actual height of this building needs to be provided. 6. Utilities and Lighting. On the cover sheet, there needs to be a statement that all utilities must be underground and that lighting must be shielded to prevent glare on adjoining roads and properties. 7. Adjoining Uses. On sheet 5, many of the adjoining properties are listed as "industrial"; some of these properties are vacant. Also, any entrances within 200' of this property need to be shown. 8. Roads. Provide the route numbers and speed limits for McGhee Road and Lakesville Circle. Also, the VDOT comment stated that this portion of McGhee Road is not in the state system yet. McGhee Road will have to be dedicated to VDOT before a Certificate of Occupancy will be granted for this site. 107 North Kent Street, Suite 202 • Winclester, Virginia 22601-5000 Mr. Eric Gottshall, GrePnvay Engineering Review Comments for Site Plan 1440-05 Page 2 9. Office/Retail Areas. On Sheet 5, show where the office and retail areas are located within the building. 10. Loading Spaces. The spaces shown on the plan are only 12' x 35'; loading spaces need to be a minimum of 12' x' 45'. Also, the loading spaces should be located adjacent to the loading dock, not the other side of the pavement. The loading spaces shown on the plan appear to be truck parking spaces and not actual loading spaces. 11. Outdoor Storage. It is unclear what the large paved area located by the loading dock will be used for. Please clarify if it will be used for any outdoor storage or truck parking. If any parking or outdoor storage is going to occur, this area needs to be screened appropriately. 12. Dumpstei- Area. The proposed dumpster is labeled "recessed dumpster". All dumpsters require a six foot board -on -board opaque screen. Please clarify what a recessed dumpster is and provide a detail for the dumpster screening. 13. Parking Lot Landscaping. A three foot high opaque evergreen hedge. row is required along the parking spaces that face the road. Also, the parking landscaping needs to be all deciduous, the red cedars need to be revised to a deciduous tree or be in addition to the required trees. 14. Tree Location. There is a tree that is very close to the curb by the first entrance that needs to be pushed back (needs to be a minimum of three feet from the curb). Also, trees need to be incorporated into the hedge row along the parking area facing McGhee Road as I have depicted on the landscape plan. After you have revised the site plan, please resubmit one copy so that I may verify the information contained on the plan. I will need all approved review agency comment sheets and at least five copies of the final plan for final administrative approval. Comment sheets are required fi•om the following agencies: the Frederick County Inspections Department and the Frederick County Department of Public 11"07-ks (Count)) Engineer). Sincerely, Candice E. Perkins Planner I1 CEP/bad cc: Allen & Debra Knotts, 194 Tyler Drive, Clearbrook, VA 22624 Attachment The following information must be included on your site plan. If your site plan is incomplete or is missing information, it will not be reviewed and returned to you for revisions. Administrative Information General Site Information Y N Name of proposed development. Name, address, and phone number of owner. Name, address, and phone number of developer. Name, address, and phone number of designer. Certificate of surveyor, engineer, or architect. Date plan prepared and date of revisions. A listing of all conditions placed on the site as a result of a conditional use permit or conditional zoning approval. A space labeled "Approved by the Zoning Administrator" for the approval signature and date of approval. A description of setbacks or conditions placed on the site as a result of a variance approval. (Reference the variance application number.) Location map (scale 1:2000) Magisterial District Scale of site plan (not to exceed 1:50) North Arrow Zoning of site Use, zoning, and Property Identification Number (PIN#) of all adjoining properties. This includes properties located across right-of-ways, streams, and railroad tracks. t,�Q Surveyed boundaries for all lots and parcels. General Site (con't Y N 17. Acreage of all lots included in the plan. _ 18� The location and dimensions of all required setbacks and yard areas. �' Tant� t,,Y, o r J ,l _ 19. The location and type of all dwelling units. NCR 20. Location and description of all recreation facilities. 21. Location of sidewalks and pedestrian ways. All (A 22. Location and area of common open space. The location, height, and dimensions of all signs. e23. 24 Location, height, and specifications of outdoor lighting fixtures. ;/ 25. Location and nature of outdoor storage areas. 26. Location of outdoor trash receptacles and dimensions of structure (fencing, etc.) required to enclose receptacles. Building Information Y N 27 The height of all buildings and structures. 23. Location of all buildings, structures and uses. - oP�^ C � R29. The proposed use of each building, structure and area. 30. Ground floor area and total floor area of all buildings with FAR calculations for commercial and industrial zoning districts. Roads Y N 31. Name and number of existing and planned streets on and adjoining the site. 32. Location of existing and planned streets on and adjoining the site. 33. Posted speed limit of existing adjacent roads. ✓ 34. Location and dimensions of all proposed entrances from public right-of-ways. 10 Utilities Y N Parking Y N Natural Features Y N N/A Location of all entrances on adjoining roads within 200 feet of the proposed or existing entrance. 36. Dimensions, boundaries, width, pavement, and construction of planned roads. 37. Location of all utilities, including sewer and water lines with the size of lines, mains, and laterals. 38. Location and width of all easements, including access, utility, and drainage easements. 39 Location and nature of fire lanes, fire hydrants, and all other facilities necessary to meet Fire Code requirements. 40. Calculations describing the required number of parking and loading spaces. 41: Location and dimensions of all parking and loading spaces, driveways, parking aisles, curbing and other features to be used. 42. Location and dimension of all disabled parking spaces an4- ramps. 43. Existing and finished contour lines. 44. Location of steep slopes, woodlands, floodplains, wetlands, sinkholes, and other environmental features. 45. Location of streams and drainage ways. ! Landscaping Y N 46. Landscaping plan describing location and types of plants to be used. 47. Location of required buffers and screening with cross sections or profiles. Erosion and Sediment Control Y N 48. A stormwater management plan with run off calculations and location and description of facilities to be used. -- 49. Soil erosion and sedimentation control plan describing the location and methods to be used to minimize erosion and sedimentation during development. 12 J U N 2 9 2005 Request For Site Plan Continents Frederick County Engineering Department Mail to: Frederick County Engineering Dept. Attn: Director of Engineering 107 North Kent Street Winchester, VA.22601 (540) 665-5643 Hand deliver to: 107 North Kent Street Fourth Floor Winchester, Virginia (540) 665-5643 Please fill out the information as accurately as possible in order to assist the agency with their review. Please attacli two (2) copies of the site plan with this slieet. Applicant's Name: Greenway En-ineering Address: 151 Windy Hill Unc Winchester Virginia 22602 Phone Number: 540 662-4185 Name of development and/or description of the request: Harwill Food Service Location: Stonewall Industrial Park -intersection of Lakesville Circle,_ Kentmere Court, and McGhee Road CL� HJi,l 2 9 2005 18 i C� SITE PLAN APPLICATION Department of Planning and Development Use Only. Date application received & OS— Application # 416 --o5— ❑ Complete Date of Acceptance ❑ Incomplete Date of return 1. Project Title: 2. Location of Property (street address) 3. Property Owner: Address: Telephone 4. Applicart/Agent Address Telephone 5. Designer. Address: Telephone: Contact: Harwill Food Service Intersection of Kentmere Court, Lakesville Circle. and McGhee Road in Stonewall Industrial Park Allen R. Knotts, Sr. Debra A. Knotts 194 Tyler Drive Clearbrook, VA 22624 540-662-1124 Greenway Engineering 151 Windy Hill Lane Winchester, VA 22602 540-662-4185 Greenway Engineering Same Same Eric Gottshall rol 6. Is this an original or revised site plan? 7a. Total acreage of parcel to be developed: 7b. Total acreage of parcel: 8. Property Information: a) Property Identification Number: b) Current Zoning: c) Present Use: d) Proposed Use: e) Adjoining Property Use(s) f) Adjoining Property Identification Numbers) g) Magisterial District(s) Ori-inal Revised ❑ 3.2 acres 3.39 acres 43-19-54 M-1 Vacant M-1 Warehouse/OMC&Whol esal e/Retail M1-Industrial 43-19-47 43-19-53, 43-19-49, 43-19-2, 43-19-44, 43-19-51 Gainesboro I have read the material included in this package and understand what is required by the Frederick County Planning Department. I also understand that all required material will be complete prior to the submission of my site plan. > � n Signature: Date: j� �s 7 I-Iarwill Food Service • • Page I of I Eric Gottshall From: Ingram, Lloyd[Lloyd.ingram@VDOT.Virginia.gov] Sent: Wednesday, June 15, 2005 9:29 AM To: Eric Gottshall Cc: Walker, Keith; Ingram, Lloyd Subject: Harwill Food Service Ref: Proposed Commercial Entrance Harwill Food Service Route 861, McGhee Road Frederick County This is to acknowledge receipt of your letter dated June 8, 2005 and your revised plans for the subject proposal. It appears all requested information has been added to the plan. As you know from our previous letter to you dated April 16, 2005, this section of street is not in our Secondary Maintenance System to date. However, if this commercial entrance is constructed according to these plans, there should not be any problem with the entrance when the street is requested to be added to the Secondary System. I trust this is self-explanatory. However, should you have any questions, please do not hesitate to contact me. Keith D. Walker, Right -or -Way Agent For: Lloyd A. Ingram, Transportation Engineer VDO'I' -- Edinburg Residency Land Development Phone 11540-984-5628 I -,ix 11540-984-5607 6/ 17/2005 0 • / lc rc q� 0 Ri .' H VIRGiNIA Control number SP05-0031 R Project Name Harwell Food Service Address 151 Windy Hill Ln. Type Application Site Plan Current Zoning Automatic Sprinkler System Yes Other recommendation Emergency Vehicle Access Adequate Siamese Location Adequate Emergency Vehicle Access Comments Access Comments Frederick County Fire and Rescue Department Office of the Fire Marshal Plan Review and Comments Date received 6/1/2005 City Winchester Tax ID Number 64-19-54 Date reviewed 6/3/2005 Applicant Greenway Engineering State Zip VA 22601 Fire District 13 Recommendations Automatic Fire Alarm System Yes Requirements Hydrant Location Adequate Roadway/Aisleway Width Adequate Date Revised Applicant Phone 540-662-4185 Rescue District 13 Election District Residential Sprinkler System No Fire Lane Required Yes Special Hazards No !' JUN 0 6 2005 Additional Comments i= r-'any !gns and markings requited -il' hydrant; Fire deparhnent connections and all normal er1e, ency access points to the Plan Approval Recommended Reviewed By Signature CND 9 _ Yes John J. Bauserman —� 6-ALLP-WO Title � -- -- -- ---- - -- -- - -- ARE MARSHAL;-FREDER COUNTY FCSA ...... �" GREENWAY ENGINEERING 151 Wind Hill Lane VJUN y 1 2005Winchester, Virginia 22602fvuru/rd in 1'J71 S T R A N S M I T T A- .,,'L Project Name: Harwill Food Service File No: 3848 Date June 1, 2005 To: FCSA Attn: John Whitacre Copied Delivery: ❑ Fed Ex ❑ U.S. Mail ❑ Other ❑ Urgent ® For Your Review From: Eric Gottshall/dlm GREENWAY ENGINEERING Phone: 540-662-4185 Fax: 540-722-9528 ® Courier ® As You Requested Message: John, Attached are 2 copies of the revised site plan per FCSA comments. Thank you. Call with any concerns. ❑ Pick Up X Please Comment .2Ifld 14?/= Vll,--'W- /�'"/0 b Vi5!) " IV D r� Hand Delivery and Pick Ups Only: /%�•�/%7 Received By: Date: / 51-5"7-10191 7-5 _ MY,44A d/c 5 /114 'iS j �8 6 c/U�v o,5 _Request For Site Plan Comments Winchester Regional Airport Mail to: Hand deliver to: Winchester Regional Airport 491 Airport Road Attn: Executive Director (Route 645, off of Route 522 South) 491 Airport Road (540) 662-2422 Wuichester, VA 22602 (540) 662-2422 Fax — (540) 722-9335 Please fill out the information as accurately as possible in order to assist the agency with their review. Please attach one (1) copy of the site plan with this sheet. Applicant's Name: Greenway Engineering Address: 151 Windy Hill Lane Winchester Virginia 22602 Phone Number: (540) 662-418.5 Name of development and/or description of the request: I-Iarwill Food Service Location of property: Stonewall Industrial Park -intersection of Lakesville Circle, Kentmere Court and McGhee Road Winchester Regional Airport's Co • • J-- WINCHESTER REGIONAL AIRPORT �491 AIRPORT ROAD WINCHESTER, VIRGINIA 22602 ,(540) 662-2422 May 20, 2005 Eric Gottshall Greenway Engineering 151 Windy Hill Lane Winchester, Virginia 22602 Re: Site Plan Comment Harwill Food Service Gainesboro Magisterial District Dear Mr. Gottshall: We have reviewed the proposed Site Plan and it appears that it will not impact operations at the Winchester Regional Airport, therefore special conditions will not be requested by this agency. Thank you for the opportunity to review this request. Sincerely, SRrY-Y�" S. R. Manuel Executive Director • 9 Request For Site Plan Comments Department of Planning and Development Mail to: Department of Planning and Development Attn: County Planner 107 North Kent Street Winchester, VA 22601 (540) 665-5651 Hand deliver to: 107 North Kent Street Fourth Floor Winchester, VA (540) 665-5651 Please fill out the information as accurately as possible in order to assist the agency with their review. Please attach two (2) copies of the site plan with this sheet. Applicant's Name: Greenway En.,,,,',.meenna Address: 151 Win yHill Lace, Windiester, Virginia22602 Phone Number: (540) 662-4185 Name of development and/or description of the request: I-Iarwill Food Service Location of property: Stonewall Industrial Park -intersection of Lakesville Circle, Kentmere Court, and McGhee Road Planningand Development's Comments: Planning and Development use only Dale received Date revision received Date approved Incomplete Dale reviewed Dale reviewed Signature and Date Signature and Dale (revision) 16 GREENWAY ENGINEERING 1.51 Windy 1-I111 lane Winchester, Virginia 22602 fvun,W m 197I T R A N S M I T T A L Proiect Name: Harwill Food Service File No: 3848 Date June 17, 2005 To: FC Planning From: Eric Gottshall/dim Attn: Candice Perkins GREENWAY ENGIN EERING Phone: 540-662-4185 Copied Fax: 540-722-9528 Delivery. ❑ Fed Ex ❑ U.S. Mail ❑ Courier ❑ Pick Up ❑ Other ❑ Urgent ❑ For Your Review Message: ❑ As You Requested ® Please Comment Candice, Attached is the following for the above project: -Site Plan Application -Application fee check for $2,140.00 -Planning comment sheet -2 copies of the site plan -Approval letters from Fire Marshal, Airport, FCSA, and VDOT. We are still waiting on Inspections and Public Works. As soon as we receive these, we will submit to your office. Thank you for your assistance. Call with any questions. Hand Delivery and Pick Ups Only: Received Bv: Date: - i 0 Document Approval Form PLEASE REVIEW THE ATFACHED DOCUMENT. IF THIS DOCLLZvEENT MEETS YOUR APPROVAL PLEASE 2IFIT kL AND PROVIDE THE DATE AND T BAE OF YOUR APPROVAL IF THIS DOCT/3LE�NT DOES NOT MEET YO UR APPRO VA L PLEASE PRO LTDE COMMENIS'AS TO WHAT YOU WOULD T- TO HAVE COMPLETED. Candice David Mark Susan Eric CC leTical Staff (Date & TL-ne): -- DATE & TLMIE , (,)- ( -