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Home My WebLink About63-04 Westminster Canterbury Service Rd. & Revised Parking - Gainesboro - BackfileRECEIVED FROM\-5�IN'�"Y3, ADDRES ✓i►L.�15tlA ICLkR o FORL.1 tf .' accuuNr I MTPAIO J BALANCE D I MONE ORDER No. 3310 DOLLARS $ J-W' :0J a BY �Jy-��.0 l r 16 1 T. 2 SITE PLAN TRACKING SHEET Date: File opened o / QZ V . Reference Manual updated/number assigned /D��? p D-base updated /Q /ej File given to Renee' to update Application Action Summary CLOSE OUT FILE: oS Approval (or denial) letter mailed to applicant/copy made for file 0 File stamped "approved", "denied" or 'Vithdrawn" off` Reference Manual updated 65 D-base updated 8•05 File given to Renee' for final update to Application Action Summary -S 3 l,1P;Cv.ej �� --7-- 1 �0 C U \Carol\Common\Tncl:ing chccu\Sim Plan Tm-ling wpd P,cviscd 07l07/M SITE PLAN APPLICATION CHECKLIST The checklist shown below specifies the information which is required to be submitted as part of the site plan application. The Department of Planning & Development will review the application to ensure that it is complete prior to accepting it. If any portion of the application is not complete, it will be returned to the applicant(s). (1) One (1) set of approved comment sheets are required from each relevant review agency prior to final approval of a site plan. It is recommended that applicants contact the Department of Planning & Development to determine which review agencies' are relevant to their site plan application. A list of potentially relevant review agencies is shown below: Frederick County Department of Planning & Development Department of GIS (Geographic Information Services) Frederick County Sanitation Authority Frederick County Building Inspections Department Frederick County Department of Public Works Frederick County Fire Marshal _ Frederick County Health Department 1� Frederick County Department of Parks & Recreation Virginia Department of Transportation (VDOT) City of Winchester J- Town of Stephens City Town of Middletown Frederick County / Winchester Airport Authority c� (2) One (1) copy of the Site Plan application form. '� (3) Payment of the site plan review fee. tQs Department of Planning and Development 540/665-5651 FAX: 540/ 665-6395 February 3, 2005 Mr. Austin Spitler Greenway Engineering 151 Windy Hill Lane Winchester, Virginia 22602 Re: Third Review Comments for Minor Site Plan #63-04, Westminster Canterbury Service Road and Revised Parking Lot Layout Property Identification Number (PIN) 53-A-63A Dear Austin: Planning Staff has reviewed the above -referenced site plan to determine if administrative approval can be granted. At this time, administrative approval cannot be granted. This site plan is denied until the issue in this letter has been adequately addressed. Please review Staff s comment listed below and then prepare a revised site plan which adequately addresses the concern. Review Comments: 1) Building Restriction Lines. On Sheet 2 of 8, merge the BRL's with the residential separation buffers. Also, please remove the BRL's on the City of Winchester's portion of the property. I have included a marked copy of the plan for your assistance. After you have revised the site plan, please provide at least five copies of the final plan for final administrative approval. Sincerely, Candice E. Perkins Planner 11 cc: Westminster Canterbury of Winchester, 300 Westminster Canterbury Drive, Winchester VA 22601 CEP/bad Attachment 107 North Kent Street, Suite 202 • Winchester, Virginia 22601-5000 r GREENWA NGINEERING I it hnuly l lill 1.111C Windhrster, A°irginiainia 22602 1 Ioundrd in 19"! January 3, 2005 City of Winchester Department of Planning Attn: Tim Youmans, Planning Director Rouss City Hall 15 North Cameron Street Winchester, VA 22601 ob JAN - 4 2005 FREDERICK CD_UNTY PLANNING & DEVF(DPMENT Re' Site Development Plan for Westminster -Canterbury Winchester Tax Map Parcel 131- ((I))- 1 Dear Tim: Please find attached the information necessary to file a Site Plan Application for tax map parcel 131-((1))-1 owned by Westminster-Canterbury/Winchester. As you know, the Westminster-Canterbury/Winchester campus is located within the City of Winchester and Frederick County, Virginia. These parcels are zoned LR, Low Density Residential District with a Planned Unit Development (PUD) overlay in the City of Winchester, and RP, Residential Performance District in Frederick County. A plan has been developed for the continued expansion of the Westminster- Canterbury/Winchester campus that includes the construction of 64 two -bedroom apartment units, 44 covered parking spaces, a vitality center to include an aquatics facility and food service, a service drive for two way travel near Old Fort Road to include employee parking, the elimination of employee parking near the western property line, and landscape enhancements along the Old Fort Road cul-de-sac and along the west side of the parking area near the residential lots on Marion Street. All of the improvements proposed are located within the City of Winchester, except for a portion of the service drive with employee parking and relocated employee -parking areas that are located within Frederick County. It is my understanding that a public hearing will be conducted by the Winchester Planning Commission regarding this site development plan. Therefore, I request that you accept this proposal for consideration and for inclusion on the February 15, 2005 Planning Commission agenda. I will plan to attend the February 8, 2005 Planning Commission work session to address any questions regarding this proposal. FIlgineers surveyors I'elehhone 540-662-41Si FAX 140-722-9928 File N2039/EAW „"wwgreen way'eng.roIII • 0 Please do not hesitate to contact me if you have any questions regarding the information that has been provided with this Site Plan Application, or if you need any additional information. Thank you for your consideration of this proposal. Sincerely, ll„LL Evan A. Wyatt, AIC Greenway Engineering Cc: David Goff, President Jim Hudgins, THW Design V/I---ric Lawrence, Frederick County Planning Director rile t12039 WeRnlinster Canterbury Subject: Westminster Canterbury Date: Thu, 13 Jan 2005 11:50:30 -0500 From: "Tim Youmans" <tyoumans@c1.w1nchester.va.us> To: <e",yatt@greenwayeng.com> CC: <GBokan@ci."Nrinchester.va.us>, "Mike Ruddy" <Mruddy@co.frederick.va.us> Evan, Let me offer my apologies for any misunderstanding on what is being requested at this time on the Westminster Canterbury project. To avoid any further confusion, I want to summarize what we discussed in our phone conversation this morning. As I understand it, Frederick County must consider a revision to the Master Development Plan (MDP) for the entire development in the County and would like the City to sign off on that MDP revision. While we have not yet received a request for MDP comments, we have received complete site plan drawings and a completed site plan application here in the City Planning Office on December 29, 2004 showing some revisions within the City to convert the fire lane to a service drive. That plan has been assigned a case number of SP-04-41. Our main concerns on SP-04-41 are with regard to screening that was to be installed in Fall 2004 and ensuring that required curbing would be provided along the City -portion of the newly designated service drive. I understand from Joe Duggins email today that about half of the required screening has been installed. Per your request today, we will put review of Site Plan SP-04-41 on hold. Instead, we will await the submittal of the MDP plans for review and City signoff. My understanding is that you will send those plans and a City MDP comment sheet down to City Hall today or tomorrow. I don't foresee any City concerns regarding the MDP revisions within Frederick County and I should be able to complete the comment sheet in short order. On January 3, 2005, we received a subsequent complete site plan and application for the full Westminster Canterbury development project in the City showing the new buildings and parking areas consistent with the recent PUD Zoning reapproval. This site plan has been issued a case number of SP-05-01. Per the January 6, 2005 letter from Greg Bokan, this project is scheduled for public hearing before the City Planning Commission on February 15, 2005. Please confirm that this schedule can be maintained in light of the prerequisite MDP revision approval by Frederick County. Have these plans been forwarded to Frederick County planning staff to review? I believe a joint Technical Review Committee meeting would be beneficial on this larger project, particularly if Frederick County Building Inspections staff will be doing the building inspections on this new construction within the City limits. Thanks, Tim 1 of 1 1/13/2005 12:48 PM • P1 r rl11 COUNTY of FREP4CK Department of Planning; and Development 540/665-5651 FAX: 540/ 665-6395 February 8, 2005 Mr. Austin Spitler Greenway Engineering 151 Windy Hill Lane Winchester, Virginia 22602 Re: Approval of Minor Site Plan #63-04, Westminster Canterbury Service Road and Revised Parking Lot Layout Property Identification Number (PIN) 53-A-63A Dear Austin: The Frederick County Department of Planning and Development administratively approved the above - referenced site plan on February 8, 2005. The site plan is approved for two parking lot revisions and a new service road on the Westminster Canterbury property. The site plan meets all requirements for development in the RP (Residential Performance) Zoning District. All relevant review agencies have approved the project at this time. I am providing you with four (4) copies of the approved site plan. Please forward these copies to the appropriate representative(s). Furthermore, advise the owner(s) that a copy should be kept for future reference, and an approved copy must be kept on the construction site throughout the development process. Once site development is complete, the owner(s) should contact this office to schedule an on -site inspection. Do not hesitate to contact me should you have any questions or concerns. Sincerely, i fi Candice E. Perkins Planner 11 cc: Westminster Canterbury of Winchester, 300 Westminster Canterbury Drive, Winchester VA 22601 CEP/bad Attachment 107 North Kent Street, Suite 202 - Winchester, Virginia 22601-5000 • ♦G�' CDG 0 4 ti� CO CK a � x + Department of Planning and Development 540/665-5651 FAX: 540/ 665-6395 January 21, 2005 Mr. Austin Spitler Greenway Engineering 151 Windy Hill Lane Winchester, Virginia 22602 Re: Second Review Comments for Minor Site Plan #63-04, Westminster Canterbury Service Road and Revised Parking Lot Layout Property Identification Number (PIN) 53-A-63A Dear Austin: Planning Staff has reviewed the above -referenced site plan to determine if administrative approval can be granted. At this time, administrative approval cannot be granted. This site plan is denied until the issues in this letter, as well as all issues of the other review agencies, have been adequately addressed. Please review Staff s comments listed below and then prepare a revised site plan which adequately addresses each concern. Review Comments: 1) Building Restriction Lines. Merge the BRUs with the residential separation buffers. Also, please remove the BRL's on the City of Winchester's portion of the property. After you have revised the site plan, please resubmit one copy so that I may verify the information contained on the plan. I will need all approved review agency comment sheets and at least five copies of the final plan for final administrative approval. Sincerely, Candice E. Perkins Planner 11 cc: Westminster Canterbury of Winchester, 300 Westminster Canterbury Drive, Winchester VA 22601 CEP/bad Enclosure 107 North Kent Street, Suite 202 9 Winchester, Virginia 22601-5000 Request For Site Plan Comments Frederick County Engineering Department Mail to: Frederick County Engineering Dept Attn: Director of Engineering 107 North Kent Street Winchester, VA 22601 (540) 665-5643 Hand deliver to: 107 North Kent Street Fourth Floor Winchester, Virginia (540) 665-5643 NOV 3 2004 10 FREDERICK COUNTY INNING & DEVELOPMENT Please fill out the information as accurately as possible in order to assist the agency with their review. Please attach two (2) copies of the site plan with this sheet. Applicant's Name: Greenway En ing, Bering Address: 151 Windy Hill Lane Winchester, Virginia 22602 Phone Number: (540) 662-4185 Name of development and/or description of the request: Westminster Canterbury Service Road and Revised Parking Layout Location: 300 Westminster Canterbury Drive Engineering Department's Comments: I)att7 received 111comptc:ic D) Ifc revimud signaturc and I)atc - sig.n:tlutc and ()AC: ( . i' m I)Ak1 1CVi1iQ11 T(XVk d Date r(viUNVt:,d I)alc approvc( if/f 07- 1ti A • • o COUNT E 19 FCK Department of Planning and Development 540/665-5651 FAX: 540/ 665-6395 November 17, 2004 Mr. Austin Spitler Greenway Engineering 151 Windy Hill Lane Winchester, Virginia 22602 Re: Review Comments for Minor Site Plan #63-04, Westminster Canterbury Service Road and Revised Parking Lot Layout Property Identification Number (PIN) 53-A-63A Dear Austin: Planning Staff has reviewed the above -referenced site plan to determine if administrative approval can be granted. At this time, administrative approval cannot be granted. This site plan is denied until the issues in this letter, as well as all issues of the other review agencies, have been adequately addressed. Please review Staff s comments listed below and then prepare a revised site plan which adequately addresses each concern. Review Comments: 1) Master Development Plan. This site plan does not reflect what is depicted on the approved MDP. The MDP for this site needs to be revised to show these proposed changes. V 2) Magisterial District. Please show the Magisterial District where the property is located. ;) Building Restriction Lines. Provide the building restriction lines that pertain to the property as well as all required separation buffers shown on the original plan. 4) Parking Space Size. Please delineate the typical parking space size. 5) Paving. It appears that the pavement type being used on the private road does not match the private road requirements in the Zoning Ordinance. 6) Adjoining Properties. Please provide the zoning and use for each adjoining property. 7) Walking Trail. On Sheet 5 of 8, there is a statement in the parking lot addition regarding the location of a walking trail. It appears that the trail goes through the addition. Please clarify if this trail is going to be relocated. 107 North Kent Street, Suite 202 • Winchester, Virginia 22601-5000 • • Review Continents for Site Plan #63-04 Mr. Austin Spitler Greenway Engineering November 17, 2004 8) Tree Legend. The quantity of trees required in the legend is incorrect. The legend states that 28 trees are being provided for both additions; this should read 17 and 11. After you have revised the site plan, please resubmit one copy so that I may verify the information contained on the plan. I will need all approved review agency comment sheets and at least five copies of the final plan for final administrative approval. Comment sheets are required from the following agencies: the Frederick County Department of Public YI'orks (Co11771y Engineer), the Frederick County Fire A7arshal, the Frederick County Sanitation Authority, the Frederick County Department of GIS and the City of [Vinehesler. Sincerely, Candice E. Mills Planner II cc: Westminster Canterbury of Winchester, 300 Westminster Canterbury Drive, Winchester VA 22601 CEM/bad Enclosure 9 • Lk The following information must be included on your site plan. If your site plan is incomplete or is missing information, it will not be reviewed and returned to you for revisions. Administrative Information Y N ✓ 1. Name of proposed development. y; 2. Name, address, and phone number of owner. ✓ 3. Name, address, and phone number of developer. 4. Name, address, and phone number of designer. ✓ 5. Certificate of surveyor, engineer, or architect. 6. Date plan prepared and date of revisions. r,— 7. A listing of all conditions placed on the site as a result of a conditional use permit or conditional zoning approval. 8. A space labeled "Approved by the Zoning Administrator" for — - the approval signature and date of approval. ,v r 9. A description of setbacks or conditions placed on the site as a result of a variance approval. (Reference the variance — — application number.) General Site Information Y N �✓ 10. Location map (scale 1:2000) ✓ 11. Magisterial District 12. Scale of site plan (not to exceed 1:50) ✓ 13. North Arrow 14. Zoning of site ✓ 15. Use, zoning, and Property Identification Number (PIN#) of all adjoining properties. This includes properties located across right-of-ways, streams, and railroad tracks. ✓ 16. Surveyed boundaries for all lots and parcels. 14 • • General Site (con't Y N 17. Acreage of all lots included in the plan. ✓ 18. The location and dimensions of all required setbacks and yard r- areas. 19. The location and type of all dwelling units. / 20. Location and description of all recreation facilities. 21' Location of sidewalks and pedestrian ways. 1� �r 22. Location and area of common open space. ►-� I < 23. The location, height, and dimensions of all signs. tJ I A 24. Location, height, and specifications of outdoor lighting fixtures. j� 25. Location and nature of outdoor storage areas. 26. Location of outdoor trash receptacles and dimensions of - - structure (fencing, etc.) required to enclose receptacles. Building Information Y N N 27. The height of all buildings and structures. �f 1 28. Location of all buildings, structures and uses. (� 29. The proposed use of each building, structure and area. l� 30. Ground floor area and total floor area of all buildings with FAR - - calculations for commercial and industrial zoning districts. Roads Y N 31. Name and number of existing and planned streets on and -- L adjoining the site. 32. Location of existing and planned streets on and adjoining the site. k- 33. Posted speed limit of existing adjacent roads. 34. Location and dimensions of all proposed entrances from public -' right-of-ways. In �✓ 35. Location of all entrances on adjoining roads within 200 feet of the proposed or existing entrance. V/ 36. Dimensions, boundaries, width, pavement, and construction of planned roads. Utilities Y N 37. Location of all utilities, including sewer and water lines with the size of lines, mains, and laterals. 38. Location and width of all easements, including access, utility, and drainage easements. 39. Location and nature of fire lanes, fire hydrants, and all other — facilities necessary to meet Fire Code requirements. Parking Y N 40. Calculations describing the required number of parking and loading spaces. ✓ 41 Location and dimensions of all parking and loading spaces, driveways, parking aisles, curbing and other features to be used. 42. Location and dimension of all disabled parking spaces and ramps. Natural Features Y N 43. Existing and finished contour lines. ✓ 44. Location of steep slopes, woodlands, floodplains, wetlands, sinkholes, and other environmental features. ✓ 45. Location of streams and drainage ways. 0 Landscaping Y N ✓ 46. Landscaping plan describing location and types of plants to be used. r / 47. Location of required buffers and screening with cross sections or profiles. Erosion and Sediment Control Y N 48. A stormwater management plan with run off calculations and location and description of facilities to be used. / 49. Soil erosion and sedimentation control plan describing the location and methods to be used to minimize erosion and sedimentation during development. 12 SITE PLAN APPLICATION ..........................-------............ ..............................-.. .........------.--------- .-_----------............. Department of Planning and Development Use Only. �f ppl�c atit�n r"cived Avn ation # a�/ C omplcte Date of Acccptance Incomplete Date of return 1. Project Title: 2. Location of Property (street address) 3. Property Owner: Address: Telephone 4. Applicant/Agent Address Telephone 5. Designer: Address: Telephone: Contact: Westminster Canterbury Service Road and Revised Parkin Layout 300 Westminster Canterbury Drive Winchester, VA 22601 Westminster Canterbury of Winchester, Inc. 300 Westminster Canterbury Drive Winchester, VA 22601 665-0156 Greenway Engineering 151 Wince Hill Lane Winchester, VA 22602 540-662-4185 Greenway Engineering Same Same Austin Spitler FREDERICK COUNTY PLANNING & DEVELOPMENT • 6. Is this an original or revised site plan? Original ❑ Revised X 7a. Total acreage of parcel to be developed: 0.95 acre 7b. Total acreage of parcel: 48.27 acres 8. Property Information: a) Property Identification Number: b) Current Zoning: c) Present Use: d) Proposed Use: e) Adjoining Property Use(s) 0 Adjoining Property Identification Number(s) g) Magisterial District(s) 53-A-63A RP Residential and Assisted Living Same RP Residential 131-1-1, 111-3-C-17 Gainsboro I have read the material included in this package and understand what is required by the Frederick County Planning Department. I also understand that all required material will be complete prior to the submission of my site plan. Signature: Date: 18 FREDERICK COUNTY PLANNING & DEVELOPMENT `7 • E Request For Site Plan Comments Department of Planning and DeNelopment Mail to: Department of Planning and Development Attn: County Planner 107 North Kent Street Winchester, VA 22601 (540) 665-5651 Hand deliver to: 107 North Kent Street Fourth Floor Winchester, VA (540)665-5651 Please fill out the information as accurately as possible in order to assist the agency with their review. Please attach two (2) copies of the site plan with this sheet. Applicant's Name: Greenway Engineering Address: 151 Windy Hill Lane, Winchester, Virginia 22602 Phone Number: (540) 662-4185 Name of development and/or description of the request: Westminster Canterbury Service Road and Revised Parking Layout Location of property: 300 Westminster Canterbury Drive Planning and Development's Comments: Ptannine and Development mse oniv Datc rk:ceivc:d ));tic rc dsion reccivcd Date approved Incomplrte Incomplete Date reviewed Date rwiewed Sigflature and l ,0V and Datr (mvisi FREDEi)iWNTY PLANNING & ^r`,-Lnnr"FNT • GREENWAY ENGINEERING 151 Windy Hill Lane Winchester, Virginia 22602 Fou uka in 19"� T R A N S M I T T A L Project Name: Westminster Cant File No: 2039 Date October 18, 2004 ice Road and Revised Parking Layout To: FC Planning From: Austin Spitler/dlm Attn: Candice Mills GREENWAY ENGINEERING Phone: 540-662-4185 Copied Fax: 540-722-9528 ❑ Urgent ❑ For Your Review ❑ As You Requested Message: Ben, Attached is the following for the above project for your review: -Site Plan Application -Application fee check for $500 -2 copies of the site plan -Planning, comment sheet We will submit all agencies comment sheets once we have received them. Thank you for your assistance Call with any concerns. 0 . -NE� EIvEn 7s U Grcenway Engineering FREDERICK COUNTY Telephone 540-662-4185 FAX 540-722-9528 ,NNING & DEVELOPMENT www.oreenwayeng.com ❑ Please Comment • • Document Approval Form F'd C D �� COUNTY - nPIIENT PLEASE REVIEW THE ATTACHED DOCUMENT. IF THIS DOCUMENT MEETS YOUR APPROVAL PLEASE INITIAL AND PROVIDE THE DATE AND TIME OF YOUR APPROVAL. IF THIS DOCUMENT DOES NOT MEET YOUR APPROVAL PLEASE PROVIDE COMMENTS AS TO WHAT YOU WOULD LIKE TO HAVE COMPLETED. INITIALS DATE & TIME Candice David MarkLl�S; Susan Eric COMMENTS: Received by Clerical Staff (Date & Time): �: �� // to l