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Home My WebLink About70-07 Spirituality Retreat - Retreat - Shawnee - BackfilePlease note: The site plans associated with this file are located in the file room. SITE PLAN TRACKING SHEET Date: 071� File opened Reference Manual updated/number assigned o D-base updated q,k�.Flle given to Renee' to update Application Action Summary I CLOSE OUT FILE: Approval (or denial) letter mailed to applicant/copy made for file K File stamped "approved", "denied" or "withdrawn" Reference Manual updated a D-base updated File given to Renee' for final update to Application Action Summary Wcv U:\Bc.�,Com=n%Trad:ing shcns\Siu Plan Tracking wpd Rc istd 02101/03 SITE PLAN APPLICATION CHECKLIST The cbecklist shown below specifies the information which is required to be submitted as part of the site plan application. The Department of Planning & Development will review the application to ensure that it is complete prior to accepting it. If any portion of the application is not complete, it will be returned to the applicant(s). (1} One (1) set of approved comment sheets are required from each relevant review agency prior to final approval of a site plan_ It is recommended that applicants contact the Department of Planning & Development to detem�.ine which review agencies' are relevant to their site plan application_ A list of potentially relevant review agencies is shown below: Frederick County Department of Planning & Development Department of GIS (Geographic Information Services) Frederick County Sanitation Authority Frederick County Building Inspections Department Frederick County Department of Public Works Fre-derick County Fire blmmh-al Frederick County Health Department Frederick County Department of Parks & R-ecreation Virginia Depadmcnt of Transportation (VDO'T) City of )7Tmchester Town of Stephens City Town of Middletown Frederick County / Winchester Airport Authority (2) One (1) copy of the Site Plan application form. (3) Payment of the site plan review fee. (4) One (1) reproducible copy of the Site Plan (if required). 4. O a� o cd a� o y QJ CD cn U U U cd DATE RECEIVED FROM ADDRESS� ❑FOR RENT ❑ FOR __JJJ �j� C 1j9. • �1� CASH 7DUE CHECK MONEY ORDER fib D-o- LLARS S aCJ•�� COUNt of r,RI, DER] Department of Planning and Development 540/665-5651 FAX: 540/665-6395 March 12, 2008 Mr. Aaron Hoover Greenway Engineering 151 Windy Hill Lane Winchester, Virginia 22602 Re: Approval for Site Plan #70-0 Diocese ` of Arlin ton Spirituality Retreat Center, Property Identification Number (PIN Dear Mr. Hoover: The above -referenced site plan was approved on March 12, 2008. Tile site plan is approved for a newly constructed parking lot and its needed access points. Improvements include the following: The westward movement of the existing access along Armel Road, with the existing access to be removed at completion of the new entrance. Construction of a 60 space parking lot. • One (1) monument style sign not to exceed 50 square feet. The creation and maintenance of a grass mowed nature trail. • Landscaping plantings of five (5) Cornars forida, thirty-six (36) Twits cnadensis, and fourteen (14) Zelvolka serrata. All requirements of the Frederick County Zoning Ordinance have been met in the approved site plan, including review agency comments from all relevant review agencies. I am providing you with one (1) copy of the approved site plan. 1Srward lrs copy to the shoulcl be lceptaforolfuture riate representative(s). Furthermore, advise the owner(s) thata copy reference, and an approved copy must be kept coughout the m lete, tilestown r(s)ruction ssh ouldite ocontact this development process. Once site development r p office to schedule an on -site inspection. Do not hesitate to contact me if you have any questions. 107 North Kent Street, Suite 202 • Winchester, Virginia 22601-5000 Page 2 Mr. Aaron Hoover Re: SP 970-07 Approval March 12, 2008 Sincerely, r wl Angela Crone Plamiing Technician AJC/bad cc: Catholic Diocese of Arlington, 200 N. Glebe Rd., Ste. 704, Arlington VA 22203 Gene Fisher, Shawnee District Supervisor Lawrence Ambrogi and H. Paige Manuel, Shawnee District Planning Commissioners Jane Anderson, Real Estate Commissioner of Revenue Attachments `CDA Spirituality Retreat Center, Route 642, Frederick County - VDOT Conditional Approv Donna Meliso Page i of 2 From: Funkhouser, Rhonda [Rhonda.Funkhouser@VDOT.Virginia.gov] on behalf of Ingram, Lloyd [Lloyd.ingram@VDOT.Virginia.gov] Sent: Friday, December 14, 2007 9:01 AM To: Aaron Hoover; Donna Meliso Cc: Hoffman, Gregory; Baluch, Stephen; Ingram, Lloyd; Eric Lawrence Subject: CDA Spirituality Retreat Center, Route 642, Frederick County - VDOT Conditional Approval Your site plan dated December 6, 2007 for the referenced project has been reviewed by VDOT. The plans are approved with the understanding that the following changes listed below are made, Please advise the developer accordingly. Please provide five (5) sets of approved construction plans with signed seal for VDOT distribution. 1.0 n sheet 7, the sight distance required Is 665 feet to the West needs to be stated on the plans. 2.0 n sheet 7, the squaring of the 50 tapers will be waved. Removed the shaded area and cross hatching that shows this on the plans. Just show the 50 foot tapers. 3.0 n sheet 7, delete the phrase "I.0' VDOT R.O.W. Dedication" on the plans. I offer the following comments: . A preconstruction conference be held by the engineer and/or developer with the attendance of the contractor, various County agencies and VDOT prior to Initiation of work. . Materials used and method of construction shall apply to current observed VDOT Road & Bridge Specifications applicable during construction of this development, . Our review and comments are general in nature. Should conditions in the field exist such that additional measures are warranted, such measures shall be completed to the satisfaction of the Department prior to inclusion into the Secondary Road System. . All drainage is to be carried within the right-of-way in ditch lines or gutters along the street to a pipe or drainage easement. . The contractor shall notify VDOT when work is to begin or cease for any undetermined length of time. VDOT will also require 48 hours notice for inspections. . The appropriate land use permits shall be obtained before any work is performed on the State's right-of-way. The permit is issued by this office and will require a minimum processing fee, surety bond coverage, and the salary & expenses of a State assigned Inspector. . A copy of any/all recorded plats of dedication for drainage easements or additional right- of-way required for implementation of this proposed project should be provided to VDOT prior to Issuance of any land use permit. Dedication should be made to the 12/ 14/2007 Irl CDA Spirituality Retreat Center, Route 642, Frederick County - VDOT Conditional Apprc. Commonwealth of Virginia. Page 2 of 2 • A copy of any/all RECORDED PLATS of dedication to public use (the County of Frederick) for drainage easements or additional right-of-way required for implementation of this proposed project should be provided for MOT review prior to issuance of any land use permit. Should you need additional information, do not hesitate to call. Lloyd A. Ingram, 'Transportation Engineer Virginia Department of Transportation Edinburg Residency — Land Development 14031 Old Valley Pike Edinburg, Virginia 22824 Phone # (540) 984-5611 Fax 4 (540) 984-5607 12114i 2007 !` DEC 14 7.OJ7 C�1 0 • GREENWAY ENGINEERING, INC. 1731 s% Indy I lia lane %\ inchester, \5r0nia 22602 f ivgJe l ur 1 ` T] March 3, 2008 County of Frederick Department of Planning and Development 107 North Kent Street, Suite 202 Winchester, VA 22601 Attn: Angela Crone, Planning Technician Re: Spirituality Retreat Center Comment Response Letter Dear Ms. Crone: We are in receipt of your comments of February 27, and offer the following responses: Comments from Frederick County Planning and Development: Comment 1: CUP Note. Add a note to the table of contents indicating which page the CUP is located on. Response: We have added a note in the sheet section showing where the approved CUP letter is located. Comment 2: Property Setbacks. Provide a view of the entire property showing all setback distances. Response: We have shown the property setbacks on sheet 3 for a view of the entire property. Comment 3: Parking Requirements. 2 offices at 450 square feet are proposed for this site totaling 900 square feet. A total of 4 parking spaces will be required for this area. Response: We have corrected the misperception of this note on the cover sheet. We have always shown a TOTAL OFFICE of 450 square feet. Comment 4: Handicapped Ramps. Provide a ramp access to the sidewalk as required by §165-27E (6) of the Frederick Counter Zoning Ordinance. Response: We have provided a note on sheet 7 that the slopes of the sidewalks at the entrances will not exceed 8.33% per section 165-27E (6) of the Frederick County Zoning Ordinance Continent 5: Landscaping. 1t is stated that 79 Tarus Canadensis Hill be provided; however only 36 are accounted for. Clarify this discrepancy. Response: This was a miss -print. We have corrected the totals as shown on sheet 10, the Landscape sheet. Engineers Surveyors Planners Environmental Scientists 'Telephone 540-662-4185 FAX 5.30-722-9528 File #4751 C/AWreh w'ww.greenwayeng.com Comment G: Landscaping. Provide the lolal number of frees to be planted. Response: We have shown the total plants, both existing and proposed. Thank your for your assistance with this project. Contact us with any questions or nced for additional information. Sincerely, Greenway Engineering, Inc. a` ;,AL, Aaron Hoover File #475ICAHhreb Existing building shall comply with The Virginia Uniform Statewide Building Code International Existing Building Code and use group A ( Assembly) and R (Residential of the International Building Code / 2003. Other code that applies is ICC/ANSI A 177, '• - 03 Usable and Accessible Buildings and Facilities. Accessible route improvements shall comply with the IEBC 20% cost unless full compliance is met. Asbestos inspection shall be required prior to permit issuance for change of use permit for the renovations. Note: Elevations of the accessible route from the building required exists to the accessible parking is not shown in detail on the site plans submitted. Please submit detailed plans showing the accessible route and elevations at the time of permit application. 10-18-07 No additional comments at this time 0 0 Request For Site Plan Comments Frederick County Inspections Department Mail to: Frederick County Inspections Department Attn: Building Official 107 North Kent Street Winchester, VA 22601 (540) 665-5650 Hand deliver to: 107 North Kent Street Fourth Floor Winchester, VA (540) 665-5650 Please fill out the information as accurately as possible in order to assist the agency with their review. Please attach one (1) copy of the site plan with this sheet. Applicant's Name: Greenway Engineering Address: 151 Windy Hill Lane, Winchester, Virginia 22602 Phone Number: (540) 662-4185 Name of development and/or description of the request: CDA — Spirituality Retreat Center - Catholic Diocese of Arlington Location of property:: Route 522 south from Route 50 approximately 4.75 miles, Left on Armel Rd, turn left into site approx. 3/4 mile Inspections Departure 's Comments: e., Z P 57-22 9 A GREENWAY ENGINEERING 1 151 Windy Hill Lane Founder! in 1971 Winchester, Virginia 22602 TRANSMITTAL Project Name: Catholic Religious Retreat Center File No: 4751C Date: Mon, Mar 3, 2008 To: Frederick County Planning 107 N. Kent Street Winchester, VA 22601 Attn: Ms. Angela Crone Copied file From; Sandy White GREENWAY ENGINEERING Phone: 540-662-4185 Fax: 540-722-9528 Delivery: F Fed Ex ❑ U.S. Mail Courier FJ Pick Up Other Urgent r7j For Your Review F] As You Requested ❑ Please Comment Message Dear Angela, We have addressed comments from your February 27, 2008 letter. Enclosed are 3 sets of the revised and signed plan set with a response letter. We look forward to you review and approval. If you have any questions, please give us a call. Thanks, Sandy White Hand Delivery and Pick Ups Only: Received by: Date: Time: Please Print Name: ra 0 Control number uate recerveo -� S e 0 7- 0 0 61 9/21 /2007 9/25/2007 Project Name Applicant CDA- Spirituality Retreat Center Greenway Engineering Address City State Zip Applicant Phone 151 Windy Hill Ln. Winchester VA 22602 540-662-4185 Type Application Tax ID Number Fire District Rescue District Site Plan 76-A-129 11 11 Current Zoning Election District RA Recommendations Shawnee Automatic Sprinkler System Automatic Fire Alarm System Residential Sprinkler System Yes Yes No Other recommendation Requirements Emergency Vehicle Access Hydrant Location Fire Lane Required Adequate Not Identified Yes Siamese Location Roadway/Aisleway Width Special Hazards Adequate No Emergency Vehicle Access Comments Access Comments Additional Comments Plans approved as submitted Plan Approval Recommended Reviewed By Signature Yes J. Neal Title U� 1--� l Ui [C U IJ I.5 JLI SFT ! ` 2007 3v_47 2 AC_( (X • is Request For Site Plan Comments Frederick County -Winchester Health Department Mail to: Frederick -Winchester Health Department Attn: Sanitation Engineer 107 North Kent Street, Suite 201 Winchester, VA 22601 (540) 722-3480 Hand deliver to: 107 North Kent Street, Suite 201 Winchester, VA (540) 722-3480 Please fill out the information as accurately as possible in order to assist the agency with their review. Please attach one (1) copy of the site plan with this sheet. Applicant's Name: Greenway Engine 'nA Address: 151 Windy Hill Lane, Winchester, Virginia 22602 Phone Number: (540) 662-4185 Name of development and/or description of the request: CDA -- Spirituality Retreat Center - Catholic Diocese of Arlington Location of property: Route 522 south from Route 50 approximately 4.75 miles, Left on Armel Rd, turn left into site approx. 3/4 mile Health Department's Comments: Eti rA of I o`t Io SY. SF SF Lord Faifjai Environmental Health District 107 N. Kent St. y Winchester, Virginia 22601 (540) 722-3480 FAX (540) 722-3479 Counties of: Clarke, Frederick, Page, Shenandoah, Warren, and City of iinchester 01 /04/08 Greenway Engineering (Applicant) 151 Windy Hill Lane Winchester, VA 22602 RE: Request for Site Plan Comments for a Spirituality Retreat Center Address: 125 Old Kitchen Road - Property: Tax Map 4 76-A-129 Dear Greenway Engineering: The Health Department has no objections or negative Site Plan Comments for the proposed Spirituality Retreat Center by the Catholic Diocese of Arlington, However, below is an assessment of current conditions and Department suggestions regarding Environmental Health issues of the Retreat. The following should be reviewed carefully and addressed with your client the Catholic Diocese of Arlington. Failure to read and understand the following could result in a delay in the future opmtting of the facility._ Sewage Disposal: The facility's sewage. disposal is a non -discharging sewage lagoon permitted and regulated by the Department of Environmental Quality (DEQ). On January 02, 2008 I spoke with Trevor Wallace from DEQ and learned that the facility has a DEQ Minor, Municipal Permit (VPDES VA0089010) for their sewage disposal system. The system has a maximum design flow of 1600 Gallons Per Day (GPD). It is the responsibility of the Catholic Diocese of Arlington to properly maintain and report any violations immediately to DEQ. Be advised if the 1600 GPD is exceeded, the number of patrons using the facility may be reduced. The facility will need to continue to work closely with DEQ; their office telephone number is (540) 574-7807. Water Supply: The Catholic Diocese of Arlington has chosen to use the existing Private or "Non - Public" well. If the facility serves more than 25 people 60 days a year the well is required to be permitted and monitored by the Office. of Drinking Water as a Public Water,.vorks, Mr. Ken Brooks, the agent for the Catholic Diocese of Arlington, has assured the Health Department that these numbers will not be exceeded. The Frederick County Health Department can not require but highly recommends that the Spirituality Center considers having the well regulated as a Public Water supply for the public ;spirituality Retreat Cent6r Page 2 and staffs safety. Contact Chuck Conner with the Office of Drinking Water for assistance at telephone number (540) 463-7136. Whether or not the water supply becomes a Public Waterworks, the Health Department suggests that the Spirituality collects'a quarterly water sample to be tested at-a'state approved lab. (Attached — State Approved Lab Sheet) Hotel Status: The Spirituality Retreat Center is proposing to allow.overnight stays in their facility for a fee. After talking with Ken Brooks from the Catholic Diocese of Arlington, and consulting with Virginia Department of Health staff in Richmond, it appears that. the Spirituality Retreat Center will be required to apply for a Hotel Permit per the Virginia Administrative Code (VAC) 12VAC 5-431- 280, of the Commonwealth Of Virginia Board of Health Sanitary Regulations for Hotels. The hotel perriiit is not required at the county comment/review phase but is required 30 days prior to the facility's opening. The Catholic Diocese of Arluigton or their agent will need to call Senior Environmental Health.Specialist Matthew Cloud, at the Frederick County Health Department office telephone number (540) 722=3480 to discuss what wilt be required to receive a hotel permit. Food Service: Per the Commonwealth of Virginia Board of Health 12 VAC 5-421 Food Regulations under 12 VAC 5-421-3660 A. No Person shall own, establish, conduct, maintain, manage, or operate any food establishment in this Commonwealth unless the food establishment is permitted as provided.in.this section. If the Spirituality Retreat Center does not intend to prepare or serve food, the Catholic Diocese or Arlington will need to submit a detailed letter with their Hotel Permit Application explaining that NO food preparation will be done. However, if a food permit will be needed, please call and consult with Environmental Health Specialist Joseph Vargas prior to any kitchen construction at (540) 722-3480. A food permit is not required at the county commentheview phase but is required 30 days prior to* the facility's opening. Please call me at (540) 722-3480 Ext. 223 with any questions or concerns. Sincerely, Scott Fincham Environmental Health Supervisor Cc: Frederick County Planning and Zoning Catholic Diocese of Arlington • COUNTY of FREDERICK Department of Public Works 540/665-5643 FAX: 5401678-0682 February 11, 2008 Mr. Aaron Hoover Greenway Engineering 151 Windy Hill Lane Winchester, Virginia 22602 RE: Revised Site Plan Comments — CDA Spirituality Retreat Center Frederick County, Virginia Dear Mr. Hoover: Upon review of the revised site plan dated January 14, 2008, all of our previous comments have been addressed. Therefore, we recommend approval of the subject site plan. Sincerely, S, Joe C. Wilder Deputy Director JCW/mlr cc: Planning and Development file CDASPIRITUALITYCTR 107 North Kent Street • Winchester, Virginia 22601.5000 FEB r s zoos LITDr- ` ; l Request For Site Plan Comments Frederick County -Winchester Health Department Mail to: Frederick -Winchester Health Department Attn: Sanitation Engineer 107 North Kent Street, Suite 201 Winchester, VA 22601 (540) 722-3480 Hand deliver to: 107 North Kent Street, Suite 201 Winchester, VA (540) 722-3480 Please fill out the information as accurately as possible in order to assist the agency with their review. Please attach one (1) copy of the site plan with this sheet. Applicant's Name: Greenway Engineering Address: 151 Windy hill Lane, Winchester, Virginia 22602 Phone Number: (540) 662-4185 Name of development and/or description of the request: CDA -- Spirituality Retreat Center - Catholic Diocese of Arlington Location of property: Route 522 south from Route 50 approximately 4.75 miles, Left on Armel Rd, tun left into site approx. 3/4 mile Health Department's Comments: cwFS �hn a�a�c�i al/ 0`0�. SF Health DepartnieliE use,0111 27 L , ' Lord Fatfax Environmental HA.lth District 107 N. Kent St. �i `? Winchester, Virginia 22601 V, (540) 722-3480 FAX (540) 722-3479 Counties of Clarke, Frederick, Page, Shenandoah, Warren, and City of Winchester 01/04/08 Greenway Engineering (Applicant) 151 Windy Hill Lane Winchester, VA 22602 RE: Request for Site Plan Comments for a Spirituality Retreat Center Address: 125 Old Kitchen Road - Property: Tax Map # 76-A-129 Dear Greenway Engineering: The Health Department has no objections or negative Site Plan Comments for the proposed Spirituality Retreat Center by the Catholic Diocese of Arlington. However, below is an assessment of current conditions and Department suggestions regarding Environmental Health issues of the Retreat. The following should be reviewed carefully and addressed with your client the Catholic Diocese of Arlington. Tailure to Bead and understand the following could result in a delay in the ftttut-e opmning of the facility. Sewage Disposal: The facility's sewage disposal is a non -discharging sewage lagoon permitted and regulated by the Department of Environmental Quality (DEQ). On January 02, 2008 I spoke with Trevor Wallace from DEQ and learned that the facility has a DEQ Minor, Municipal Permit (VPDES VA0089010) for their sewage disposal system. The system has a maximum design flow of 1600 Gallons Per Day (GPD). It is the responsibility of the Catholic Diocese of Arlington to properly maintain and report any violations immediately to DEQ. Be advised if the 1600 GPD is exceeded, the number of patrons using the facility may be reduced. The facility will need to continue to work closely with DEQ; their office telephone number is (540) 574-7807. Water Supply: The Catholic Diocese of Arlington has chosen to use the existing Non -Public well. If the facility serves more than 25 people 60 days a year the well is required to be permitted and monitored by the Department of Drinking Water as a Public Waterworks. Mr. Ken Brooks, the agent for the Catholic Diocese of Arlington, has assured the Health Department that these numbers will not be exceeded. The Frederick County Health Department can not require but highly recommends that the Spirituality Center considers having the well regulated as a Public Water supply for the public Spirituality Retreat Center Page 2 and staff s safety. Contact Chuck Conner with the Department of Drinking Water for assistance at telephone number (540) 463-7136. Whether or not the water supply becomes a Public Waterworks, the Health Department suggests that the Spirituality collects a quarterly water sample to be tested at a state approved lab. (Attached — State Approved Lab Sheet) Hotel Status: The Spirituality Retreat Center is proposing to allow overnight stays in their facility for a fee. After talking with Ken Brooks from the Catholic Diocese of Arlington, and consulting with Virginia Department of Health staff in Richmond, it appears that the Spirituality Retreat Center will be required to apply for a Hotel Permit per the Virginia Administrative Code (VAC) 12VAC 5-431- 280, of the Commonwealth Of Virginia Board of Health Sanitary Regulations for Hotels. The hotel permit is not required at the county comment/review phase but is required 30 days prior to the facility's opening. The Catholic Diocese of Arlington or their agent will need to call Senior Environmental Health Specialist Matthew Cloud, at the Frederick County Health Department office telephone number (540) 722-3480 to discuss what will be required to receive a hotel permit. Food Service: Per the Commonwealth of Virginia Board of Health 12 VAC 5-421 Food Regulations under 12 VAC 5-421-3660 A. No Person shall own, establish, conduct, maintain, manage, or operate any food establishment in this Commonwealth unless the food establishment is permitted as provided in this section. If the Spirituality Retreat Center does not intend to prepare or serve food, the Catholic Diocese or Arlington will need to submit a detailed letter with their Hotel Permit Application explaining that NO food preparation will be done. However, if a food permit will be needed, please call and consult with Environmental Health Specialist Joseph Vargas prior to any kitchen construction at (540) 722-3480. A food permit is not required at the county comment/review phase but is required 30 days prior to the facility's opening. Please call me at (540) 722-3480 Ext. 223 with any questions or concerns. Sincerely, i Scott Fincham Environmental Health Supervisor Cc: Frederick County Planning and Zoning Catholic Diocese of Arlington C()�,� • • G COUNTY of FREDRRICK a x t Department of Planning and Development 540/665-5651 FAX: 540/ 665-6395 February 27, 2008 I\4r. Aaron Hoover Greenway Engineering 151 Windy I-Iill Lane Winchester, Virginia 22602 Re: 211`l Review Comments for Site Plan 870-07; Catholic Diocese of Ai-lington Spirituality Retreat Center; Property Identification Number (PIN): 76-A-129 Dear Mr. Hoover: Planning Staff has reviewed the above -referenced site plan to determine if administrative approval can be granted. At this time, administrative approval cannot be granted. This site plan is denied until the issues in this letter, as well as all issues of the other review agencies, have been adequately addressed. Please review Staffs comments listed below and then prepare a revised site plan which adequately addresses each concern. Review Comments: 1. CUP Note. Add a note to the table of contents indicating which page the CUP is located on. 2. Property Setbacks. Provide a view of the entire property showing all setback distances. 3. Parking Requirements. 2 offices at 450 square feet are proposed for this site totaling 900 square feet. A total of 4 parking spaces will be required for this area. 4. Handicapped Ramps. Provide a ramp access to the sidewalk as required by § 165-27 E (6) of the Frederick County Zoning Ordinance. 5. Landscaping. It is stated that 79 Taxus Cancidensis will be provided; however, only 36 are accounted for. Clarify this discrepancy. 6. Landscaping. Provide the total number of trees to be planted. After you have revised the site plan, please resubmit two copies so that I may verify the information contained on the plan. When the plan is ready for approval, I will need all 107 North Kent Street, Suite 202 • Winchester, Virginia 22601-5000 ~ Page 2 Mr. Aaron Hoover Re: Review Comments for SP 1170-07 February 27, 2008 approved review agency comment sheets and at least live copies of the final plan for approval. Sincerely, Angela Crone Planning Technician AJC/dlw cc: Catholic Diocese of Arlington, 200 N. Glebe Road, Suite 704, Arlington VA 22203 Attachment R - GREENWAY ENGINEERING 151 Windy Hill Lane FCD 1 5 2008 d Founded in 1971 Winchester, Virginia 22602 TRANSMITTAL Project Name: Spirituality Retreat Center File No: 4751C Date: Fri, Feb 15, 2008 To: FC Planning Attn: Angie Crone Copied From: Aaron Hoover/dlm GREENWAY ENGINEERING Phone: 540-662-4185 Fax: 540-722-9528 Delivery: r- Fed Ex Fj U.S. Mail Courier FJ Pick Up Other Urgent Fj For Your Review r-71 As You Requested Fvj Please Comment Message Angie, Per your request, attached is the following for your review and final approval: -2 copies of the revised site plan per Planning comments -Comment response letter -1 copy each of approval letters from VDOT, Inspections, Public Works, Fire Marshal, and Health Dept We will submit additional plan sets for signature once we receive final approval from your office. As always, thank you for your assistance. Call with any questions. Hand Delivery and Pick Ups Only: Received by: Date: Time: Please Print Name: GREENWAY ENGINEERING, INC. 151 Wind%, I fill Line F F B 1 5 2008 Winchester. Virginia 22602 I Founded in 1971 i February 15, 2008 County of Frederick Department of Planning and Development 107 North Kent Street, Suite 202 Winchester, VA 22601 Avic( i - L'oldtqe Attn: Laureli E. aha, Planner I Re: Spirituality Retreat Center— Catholic Diocese of Arlington Comment Response Letter Lr'O ✓1 e. Dear Ms. 1Si=etrrj-)—a, We are in receipt of comments dated October 5, 2007 and offer the following responses: Continents from Frederick County Ylanning and llevelopment Comment l: Approval Conditions. A copy of 1lie final approved conditions, the approver/ elate and the CUP # (this is Conditional Use Permit #05-07) vvill need to be hiclilded Oil these plans aPer the CUP is approved by the Board of Supervisors. Response: We have included a copy of the CUP approved conditions on sheet 2. Comment 2: Setbacks. The setbacks for this zoning district lvere changes/ in February of 2007. Provide the current setbacks for the property. Response: The current setbacks are shown on sheet 2. Comment 3: Parking Calculations. Provide a breakdown of the required parking spaces for each use on the property including but not limited to any required spaces for of ice space, residential living .space, and assembly hall space. Response: We have provided a breakdown of the required spaces on the cover sheet. Comment 4: Existing Parking Lot. Labe/ the existing spaces to be removes/ (7BR) and the existing .spaces in the rear of the building should be striped and hedges added cis necessary. Consider labeling this resin parking area for employees only as the existing driveway down to this parking lot is not wide enough for two lanes oftravel. Response: Parking stripes have been added to the rear area parking. Hedging is not required. These parking spaces are signed as "Staff Only". higinecrs Surveyors Planners Environmmital Scientists Telephone 540-662-4185 FAX 540-722-9528 File 114751 C/Ali/reb/dim w%vw.grecnw,iycng.c-om Comment 5: Handicapped Spaces. Die handicapped spaces require a ininirmrm widih o1'12 feet and a ramp to access the sidewalk. Response: The overall width is over 12 feet as shown oil the detail oil sheet 7. Pavement Is ALISh with sidewalk. The ramps are not required. Continent G: Signage. Label the existing sign as to be reproved and show the location ofihe newlly proposed sign on the geometr'v plan. Provide the actual proposed size and height instead of the maximum allowed. 11'ihe exact square footage gfthe proposed sign is unknown, please provide a note which states that the new sign will be submitted on a separate permit in addition to the maximum allowed. Response: We have labeled the existing sign to be removed and have shown the location of the new proposed sign as shown on sheets 5, 7, and 10. A sign permit will be submitted by the architect fora separate permit in addition to the 50 SF allowed. Comment 7: Dundridge Farms Sign. Label the Dundridge Farms sign as such. Response: We have labeled the Dundridge Farms sign as such. Comment 8: Dumpster. Provide a dumpster pad location on the plans and a detail sholving the pad and the_lidli, enclosed screening for the dunpster (G' tall board on board fence and gate). Response: We have shown a dunlpster pad location to the east of the existing garage building as shown on sheet 7. A detail is provided on sheet 7. Comment 9: Stop Sign. Provide a stop barjor the newly proposed entrance on Arrnel Road. Provide a sign and bar for- the entrance on Old Kitchen. Response: The stop sign and stop bar are on the current plans (sheet 7) for the new entrance on Arnlel Road. We have moved them slightly back for your visibility. We have provided a new stop sign and bar for the existing Old Kitchen Road entrance. Comment I0: Landscaping. Consider relocating the existing hedgerow which follolvs the existing driveway to match the location of the newly proposed driveway as shown on the plans. Response: Existing trees and shrubbery will be preserved where possible, bUt the owner will ilot reuse due to high cost of holding/transplanting the landscaping materials. New plantings will supplement. Comment 11: Nature/Contemplation Trails. Show the proposed hail location on the plan and provide a trail detail. Response: We Have shown both the ilatUre and contemplative trails on sheet 2b. These trails will be illower maintained and will have be►lclles every so often based Up011 the ilU►llber Of LISCCS. File 4r4751 C/AI Iheb/dim • • Comment 12: Existing driveway. Provide additional labels regarding the 7731? driveway as sholvn Orr the plains. Response: Additional labels llave been added. Comment 13: Plan title. Change the title to remove the word "improvements" from the plan title. Response: The word "improvements" has been removed from the plall title. Comment 14: Right of Ways. Label Old Kitchen Road on the geometry plan and provide the right- ol-wary widths for both Old Kitchen and Armel Roads. Response: Old Kitchen Road does not have a dedicated right-of-way and Arnlcl Road is a 40' right- of-way. The labels have been modified to reflect as Such. Final Comment: When plan is ready for approval 1 will need approved comment sheets fi-om the %ollowing agencies: the Frederick Countn 'v hul)ection Depal-/lnent, the Frederick County Fire Marshal, the Winchester -Frederick Health Departmerut, and the Virginia Del mlment o/* Transportation, mid five copues Of the final plan./or alproval. Response: A copy of each agency approval letter is attached along with 2 copies Of the revised site plan. Once We receive final approval front your Office, We Will SUbmit additional copies for signatUre. Thank you for your assistance with this project. Contact US with any questions or need for additional information. Sincerely, Greeeyn�way Engineering, Inc /'// A�V-Cf^_- Aaron Hoover Enclosures File #4751 C/AI I/rah/dim 3 • 0 Request For Site Plan Comments Frederick County -Winchester Health Department 8 2008 Mail to: Hand deliver to: Frederick -Winchester Health Department 107 North Kent Street, Suite 201 Attn: Sanitation Engineer Winchester, VA 107 North Kent Street, Suite 201 (540) 722-3480 Winchester, VA 22601 (540) 722-3480 Please fill out the information as accurately as possible in order to assist the agency with their review. Please attach one (1) copy of the site plan with this sheet. Applicant's Name: Greenway Engineering Address: 151 Windy Hill Lane, Winchester, Virginia 22602 Phone Number: (540) 662-4185 Name of development and/or description of the request: CDA -- Spirituality Retreat Center - Catholic Diocese of Arlington Location of property: Route 522 south from Route 50 approximately 4.75 miles, Left on Armel Rd turn left into site approx. 3/4 mile ��JJ Health Department's Comm1ents- /� /C � � LA S Z � t t /L � TF G t, � t C� 1 b � Lam. C ,J� S � U �j 1. t Ar cal OI' oO . SF rtn Health Depaienf use:only. Date:received Date.rdvisioii received :,., Incomplete ...: Ia"colnPlete: Date ccv m ed 'Date reviewed 'Signature aid Date _ Sig nai&6.and Date (revision)' S_ 27 0 Lord Fai*ax Environmental HeRth District 107 N. Kent St. Winchester, Virginia 22601 a (540) 722-3480 FAX (540) 722-3479 Counties of: Clarke, Frederick, Page, Shenandoah, Warren, and City of Winchester 01 /04/08 Greenway Engineering (Applicant) 151 Windy Hill Lane Winchester, VA 22602 RE: Request for Site Plan Comments for a Spirituality Retreat Center Address: 125 Old Kitchen Road - Property: Tax Map # 76-A-129 Dear Greenway Engineering: The Health Department has no objections or negative Site Plan Comments for the proposed Spirituality Retreat Center by the Catholic Diocese of Arlington. However, below is an assessment of current conditions and Department suggestions regarding Environmental Health issues of the Retreat. The following should be reviewed carefully and addressed with your client the Catholic Diocese of Arlington. Tailure to read and understand the following could result in a delay in the future opening of the facility. Sewage Disposal: The facility's sewage disposal is a non -discharging sewage lagoon permitted and regulated by the Department of Environmental Quality (DEQ). On January 02, 2008 I spoke with Trevor Wallace from DEQ and learned that the facility has a DEQ Minor, Municipal Permit (VPDES VA0089010) for their sewage disposal system. The system has a maximum design flow of 1600 Gallons Per Day (GPD). It is the responsibility of the Catholic Diocese of Arlington to properly maintain and report any violations immediately to DEQ. Be advised if the 1600 GPD is exceeded, the number of patrons using the facility may be reduced. The facility will need to continue to work closely with DEQ; their office telephone number is (540) 574-7807. Water Supply: The Catholic Diocese of Arlington has chosen to use the existing Private or "Non - Public" well. If the facility serves more than 25 people 60 days a year the well is required to be permitted and monitored by the Office of Drinking Water as a Public Waterworks. Mr. Ken Brooks, the agent for the Catholic Diocese of Arlington, has assured the Health Department that these numbers will not be exceeded. The Frederick County Health Department can not require but highly recommends that the Spirituality Center considers having the well regulated as a Public Water supply for the public 0 • Spirituality Retreat Center Page 2 and staff's safety. Contact Chuck Conner with the Office of Drinking Water for assistance at telephone number (540) 463-7136. Whether or not the water supply becomes a Public Waterworks, the IIealth Department suggests that the Spirituality collects a quarterly water sample to be tested at a state approved lab. (Attached — State Approved Lab Sheet) Hotel Status: The Spirituality Retreat Center is proposing to allow overnight stays in their facility for a fee. After talking with Ken Brooks from the Catholic Diocese of Arlington, and consulting with Virginia Department of Health staff in Richmond, it appears that the Spirituality Retreat Center will be required to apply for a Hotel Permit per the Virginia Administrative Code (VAC) 12VAC 5-431- 280, of the Commonwealth Of Virginia Board of IIealth Sanitary Regulations for Hotels. The hotel permit is not required at the county comment/review phase but is required 30 days prior to the facility's opening. The Catholic Diocese of Arlington or their agent will need to call Senior Environmental Health Specialist Matthew Cloud, at the Frederick County Health Department office telephone number (540) 722-3480 to discuss what will be required to receive a hotel permit. Food Service: Per the Commonwealth of Virginia Board of IIealth 12 VAC 5-421 Food Regulations under 12 VAC 5-421-3660 A. No Person shall own, establish, conduct, maintain, manage, or operate any food establishment in this Commonwealth unless the food establishment is permitted as provided in this section. If the Spirituality Retreat Center does not intend to prepare or serve food, the Catholic Diocese or Arlington will need to submit a detailed letter with their IIotel Permit Application explaining that NO food preparation will be done. However, if a food permit will be needed, please call and consult with Environmental IIealth Specialist Joseph Vargas prior to any kitchen construction at (540) 722-3480. A food permit is not required at the county comment/review phase but is required 30 days prior to the facility's opening. Please call me at (540) 722-3480 Ext. 223 with any questions or concerns. Sincerely, Scott Fincharll Environmental Health Supervisor Cc: Frederick County Planning and Zoning Catholic Diocese of Arlington IIInI 4 A -,I COUNTY of FREDERICK 0 June 14, 2007 Mr. Sandy White Greenvway Engineering 1 5 1 Windy Hill Lane Winchester, VA 22602 RE: Site Plan Comments - CDA - Spirituality Center Frederick County, Virginia Dear Mr. White: Department of Public `Yorks 54I1/ 665-5643 FAX: 540/678-0682 Upon review of the site plan dated May 30, 2007, we offer no comments at this time. Therefore, we recommend our approval of the subject site plan. Since the project proposes the disturbance of more than 10,000 square feet, the proposed improvements will require a Land Disturbance Permit. Sincerely, J f �,- oc C. Wilder Deputy Director JC\V/mlr cc: Planning and Development file C:\Ducwnents and Seltin;s\AIMM), Documents\Review Formats\Less than 10,00 sq li\CDASPIRI"rUALI'1')'CI'1-(.�vpd 107 North Kent Street • Winchester, Virginia 22601-5000 u COGS CONDITIONAL USE PERMIT 05-07 SPIRITUALITY RETREAT CENTER, CATHOLIC DIOCESE OF �. •41 .. ARLINGTON Staff Report for the Planning Commission Prepared: October 1, 2007 Staff Contact: Michael T. Ruddy, AICP, Deputy Planning Director This report is prepared by the Frederick County Plauniub Staff to provide information to the Planning Commission and the Board of Supervisors to assist their in Makin a llecision on this request. It may also be useful to others interested in this zoniva inatter. Reviewed Action Planning Commission: 09/19/07 Recommended Approval Board of Supervisors: 10/10/07 Pending LOCATION: This property is located at 125 Old Kitchen Road and Arniel Road (Route 642). MAGISTERIAL DISTRICT: Shavvnee PROPERTY ID NUMBERS: 76-A-129 PROPERTY ZONING & PRESENT' USE: Zoned: RA (Rural Areas) Land Use: Monastery and Agricultural ADJOINING PROPERTY ZONING & USE: North: RA (Rural Areas) Land Use: Agricultural South: RA (Rural Areas) Land Use: Residential/Agricultural East: RA (Rural Areas) Land Use: Residential West: RA (Rural Areas) Land Use: Residential/Agricultural PROPOSED USE: Spiritual Retreat Center within the existing facility and on the 150 acre property. CUP #05-07, Spirituality Retreat Center October 1, 2007 Page 2 REVIEW EVALUATIONS: Virginia Department of Transportation: The application for a Conditional Use Permit for this property appears to have a measurable impact on Route 642, the VDOT facility which would provide access to the property. This proposed submittal appears acceptable to VDOT. Further comments will follow at site plan review. Prior to operation of the business, a commercial entrance must be constructed to our standards to allow for safe egress and ingress of the property. Any work performed on the State's right-of-way must be covered under a land use permit. The permit is issued by this office and requires an inspection fee and surety bond coverage. Frederick County Fire Marshall: Plan approval recommended. Frederick County Inspections: Existing building shall comply with The Virginia Uniform Statewide Building Code, The International Existing Building Code and use group A (Assembly) and R (Residential), of the International Building Code/2003. Other Code that apply are ICC/ANSI A 177.1-03 Usable and Accessible Buildings and Facilities. Accessible route improvements shall comply with the IEBC 20% cost unless full compliance is met. Asbestos inspection shall be required prior to permit issuance for change of use permit for the renovations. Note: Elevations of the accessible route from the building required exits to the accessible parking is not shown in detail on the site plans submitted. Please submit detailed plans showing the accessible route and elevations at the time of permit application. Frederick County Public Works: Upon review of the site plan dated May 30, 2007, we offer no comments at this time. Therefore, we recommend our approval of the subject site plan. Since the project proposes the disturbance of more than 10,000 square feet, the proposed improvements will require a Land Disturbance Permit. VDH-Office of DrinkinjZ Water: If the system serves "at least 25 persons per day for at least 60 days out of the year" you would not have to submit plans to our office for the construction and you would not be required to have a waterworks permit. In the eyes of the regulations you would be a private system regulated similar to a private home and your well site would be approved by the Local Health Department. I would make the following suggestions: I would be glad to meet with you and approve any well sites which you may be planning to develop. Then I suggest so that if the system ever expands to fit the public definition the wells will already be in the system. I can give you a list of water quality development samples required of public systems. For safety and liability purposes I would suggest you run these samples although they are not required. After the system is in operation I suggest you take quarterly bacterlogical samples again for safety and liability purposes, although they are not required. If you have any food services in the future a permit for that operation will have to be obtained from Local Health Department. If a food permit is required they will work with you to set up a bacterlogical sampling program. CUP #05-07, Spirituality Retreat Center October 1, 2007 Page 3 Department of Environmental Quality: Please see the ulluched correshonclence. Frederick -Winchester Health Department: The health department cannot comment favorably on the proposal as submitted. An antiquated, non -discharging lagoon is proposed to be used for sewage disposal. The possibility of contamination of groundwater is a concern. In addition, there is not guarantee that the current sewage disposal system will function properly given the proposed increase in water use and changes in wastewater quality. An Authorized Onsite Soil Evaluator could possibly locate an acceptable site for a sewage disposal system to accommodate the proposal. Public water and sewer, if approved by the Frederick County Sanitation Authority, could also be an option, if feasible. Based on the information provided in the submittal, a public water supply will be required. Contact the Office of Water Programs for information and permitting. A permit for a restaurant and/or a motel may be required and should be addressed when the site is submitted. Planning and Zoning: The proposed use is identified as a Spiritual Retreat Center in the application. Within the RA (Rural Areas) Zoning District this particular type of use has historically been classified within the following group, Section 165-51.0. Campgrounds, tourist camps, recreation areas and resorts. The most recent example of such a use being addressed as a Religious Retreat in this classification in Frederick County is God's Glory Land within the Back Creek District (CUP#01-94). The historical use of this property as monastery/friary, and later as a residence and care center for elderly friars, has not been in operation for a relatively long period of time (much greater than one year). Therefore, the property has not retained any level of legal nonconformity. Accordingly, the direction is to establish a use permitted with a CUP, a Spirituality Retreat Center. This is consistent with Section 165-51.0. of the Frederick County Zoning Ordinance. The Catholic Diocese of Arlington is proposing to use the former Franciscan Monastery as a spirituality center for reflection, worship, retreats, and diocesan meetings. The existing facility is located on a 150 acre site and includes a chapel with approximately 100 seats, a cafeteria, meeting rooms, library, sleeping rooms, and supporting areas. The Diocese also anticipates using the property for outdoor passive recreational trails such as nature and reflection trails. The Diocese projects that as many as 160 people may use the facility at any one time. However, such large scale gatherings would occur relatively infrequently. More frequently, the facility would be used for small retreats, some that may be for several nights, and for larger groups for daytime use. A limited number of resident staff (no more than 5) is anticipated. The proposed conditions accompanying this Conditional Use Permit are based upon the scope of the above use of the facility as provided by the CDA. A possible schedule of their use has been provided as part of their application. In addition, the proposed conditions address the current health system limitations of the property. • 0 CUP #05-07, Spirituality Retreat Center October 1, 2007 Page 4 The scope of the use should be based around the existing building and the current health system limitations of the property. The responsible permitting agencies; the Virginia Department of Health — Office of Water Programs and the Department of Environmental Quality have been in consultation with the Catholic Diocese of Arlington and the County regarding the proposed use of this facility. In particular, the Department of Environmental Quality, who recently modified the facilities VPDES Permit (No. VA 0089010 with Modification Date of January 10, 2007 and Expiration Date of March 31, 2010) has evaluated the proposed use of the facility and expressed to staff that they foresee no reason why the CDA will not be able to operate within the parameters of their existing permit. The existing facility currently operates under a VPDES Permit and utilizes a zero discharge limit sewage lagoon. The permitted discharge to the lagoon is a rate of 1,600 gdp. Future options that may be available to the CDA include constructing an alternative waste water system on -site for their use that would meet current standards. The CDA has expressed a desire to ultimately connect to public water and sewer. However, this property falls well beyond the area in which public water and sewer is available by policy. The property is not located within the Urban Development Area or Sewer and Water Service Area. The Virginia Department of Health — Office of Drinking Water has outlined the qualifications for being classified as a public waterworks system that must have an Operations Permit issued by their Office. The CDA is aware of these requirements and have stated that they will not meet these minimum requirements. Should the CDA ultimately determine that they need to obtain an operations permit for a public waterworks system or improve their private water system, the Office of Drinking Water has offered several suggestions to assist the CDA. Staff contacted the local Health Department regarding the requirements for needing a restaurant permit. Based upon the CDA's proposed approach to providing only off -site catering for larger groups and utilizing boxed lunches, light meals, and bottled water, it would appear as though a food or restaurant permit would not be required. This approach has resulted in the condition being proposed that only off -site catering will be allowed in conjunction with this conditional use permit. In general, the facility and site is well suited for the proposed use of a Spirituality Retreat Center. Several site improvements would be required to accommodate the proposed use including improved access to the site and an increase in the size of the parking area. A site development plan will be required to be completed prior to the use of this site. Staff has also suggested that the signage on the site be limited in order to maintain the character of the facility and to ensure that the facility continues to fit in with the surrounding neighborhood. CUP #05-07, Spirituality Retreat Center October 1, 2007 Page 5 STAFF CONCLUSIONS FOR THE 09/19/07 PLANNING COMMISSION MELTING: Should the Planning Commission find this use appropriate, Staff would recommend the following conditions: 1. All review agency comments shall be followed at all times. 2. An engineered site plan for the expansion of the parking area and access to the site shall be approved by Frederick County, and the improvements completed prior to starting this use. 3. No expansion of the existing building shall be permitted with this CUP. 4. The Resident Staff shall not exceed five (5) people living in the facility at any one time. 5. No transit user or guest will be permitted to stay longer than thirty (30) days. 6. The maximum number of guests allowed to use the facility at any one time shall be one hundred and sixty (160). 7. When required by the use of the facility, all federal, state, and local regulations applicable to public waterworks, wastewater disposal, and restaurant operation will be complied with at all times. 8. CDA will operate the facility to comply with VPDES Permit No. VA 0089010 with Modification Date of January 10, 2007 and Expiration Date of March 31, 2010 and further direction of the Commonwealth of Virginia Department of Environmental Quality. 9. Only off -site catering will be allowed in conjunction with this conditional use permit. 10. No more than one (1) entrance shall be permitted to access this property from Armel Road, Route 642. 11. No more than one (1) sign shall be permitted on this property. This sign shall be limited to 50 square feet in size and shall be a monument style sign. PLANNING COMMISSION SUMMARY & ACTION OF THE 09/19/07 MEETING: The applicant stated that a community meeting was held and was well -attended; a conceptual site plan was presented and input received from adjoining residents. The applicant said community residents did not actually favor evergreen screening along Armel Road, but instead preferred to see deciduous trees and flowers to enhance the appearance of the property and to provide an open view of the property. In addition, the adjoining property owners requested that the proposed trail systems do not get too close to the perimeter of the property line for privacy and safety reasons. One adjoining property owner spoke during the public comment portion of the meeting and expressed concern about the constant influx of people attending daily events, Monday through Friday. She was concerned about the capacity of area roads to handle the traffic or if the area could handle the volume of people. CUP 405-07, Spirituality Retreat Center October 1, 2007 Page 6 The applicant's consultant stated that the proposed program submitted with the application attempts to show the maximum possible use of their facilities. The consultant said they are totally constrained and will be operating under their DEQ permit, as well as the limitations on the water plant. Fle predicted that on the average, there will be 20 people per clay. Commission members commented that considering the alternative, this property provides a significant contribution to green space conservation. The Commission unanimously recommended approval with the conditions provided by the staff and clarified in Staffs presentation, as follows: PLANNING COMMISSION RECOMMENDED CONDITIONS: 1. All review agency comments shall be followed at all times, as applicable. 2. An engineered site plan shall be approved by Frederick County, and the improvements completed prior to starting this use. 3. No expansion of the existing building shall be permitted with this CUP. Any expansion of the use or building would require a new CUP. 4. The Resident Staff shall not exceed five (5) people living in the facility at any one time. 5. No transit user or guest will be permitted to stay longer than thirty (30) days. 6. The maximum number of guests allowed to use the facility at any one time shall be one hundred and sixty (160). 7. When required by the use of the facility, all federal, state, and local regulations applicable to public waterworks, wastewater disposal, and restaurant operation will be complied with at all times. 8. CDA will operate the facility to comply with VPDES Permit No. VA 0089010 with Modification Date of January 10, 2007 and Expiration Date of March 31, 2010, and further direction of the Commonwealth of Virginia Department of Environmental Quality. 9. Only off -site food preparation from a permitted facility will be allowed in conjunction with this CUP; exclusive of resident staff. 10. No more than one (1) entrance shall be permitted to access this property from Armel Road, Route 642. 11. No more than one (1) sign shall be permitted on this property. This sign shall be limited to 50 square feet in size and shall be a monument style sign. (Note: Commissioners Mohn, Morris, and Triplett were absent from the meeting.) 9 0 CUP #05-07, Spirituality Retreat Center October 1, 2007 Page 7 STAFF CONCLUSIONS FOR THE 10/10/07 BOARD OF SUPERVISORS MELTING: Should the Board of Supervisors find this use appropriate, Staff would recommend the following conditions as recommended by the Planning Commission: 1. All review agency comments shall be followed at all times, as applicable. 2. An engineered site plan shall be approved by Frederick County, and the improvements completed prior to starting this use. 3. No expansion of the existing building shall be permitted with this CUP. Any expansion of the use or building would require a new CUP. 4. The Resident Staff shall not exceed five (5) people living in the facility at any one time. 5. No transit user or guest will be permitted to stay longer than thirty (30) days. 6. The maximum number of guests allowed to use the facility at any one time shall be one hundred and sixty (160). 7. When required by the use of the facility, all federal, state, and local regulations applicable to public waterworks, wastewater disposal, and restaurant operation will be complied with at all times. S. CDA will operate the facility to comply with VPDES Permit No. VA 0089010 with Modification Date of January 10, 2007 and Expiration Date of March 31, 2010 and further direction of the Commonwealth of Virginia Department of Environmental Quality. 9. Only off -site food preparation from a permitted facility will be allowed in conjunction with this CUP; exclusive of resident staff. 10. No more than one (1) entrance shall be permitted to access this property from Armel Road, Route 642. 11. No more than one (1) sign shall be permitted on this property. This sign shall be limited to 50 square feet in size and shall be a monument style sign. The existing Ditnch'iclge Farms Sign is exeinj)t Valli this conclition. Folloiving the 1'equll'ed pllhlic hearing, a (Iecision regaiWing this Con(Iltlonal Use Permit application by the Board of Supervisors would he appropriate. The applicant should be prepared to a(lequately address all concerns raised by the Board of Supervisors. 0 • COUN'1'Y of FREDERICK Department of Public Works 540/665-5643 FAX: 540/678-0632 Mr. Aaron Hoover Greenway Engineering 151 Windy Hill Lane Winchester, Virginia 22602 February 11, 2008 IZE: Revised Site Plan Comments — CDA Spirituality Retreat Center Frederick County, Virginia Dear Mr. Hoover: Upon review of the revised site plan dated January 14, 2008, al of our previous comments have been addressed. Therefore, we recommend approval of the subject site plan. Sincerely, 1 .1 Joe C. Wilder Deputy Director JCW/mlr cc: Planning and Development file CDASPIRITUALITYCTR 1.07 North Kent Street • Winchester, Virginia 22601-5000 COUNTY of ><: REDERICK Department of Public Works 540/665-5643 FAY: 540/678-0682 November 21, 2007 Mr. Aaron Hoover Grecnway Engineering 151 'Windy Hill Lane Winchester, Virginia 22602 RE: Site Plan Comments — CDA — Spirituality Retreat Center Frederick County, Virginia Dear Mr. Hoover: Upon review of the site plan received September 21, 2007, we offer the following conlincilts: 1 . Provide an adequate channel analysis t0 deal With the small Increase in rlln-Off fOr this site. Grading may be necessary to ensure that there will be no water build up due to the large acreage and the distance to the adjoining site. Also, if you take the point of discharge at the property boundary, the small arlloulll of disturbance will have little to no affect on the overall run off from the site. The proposed pond may not be heeded. 2. If the pond remains on the subject site the pre -developed run off cocff7cicnt should stay as it was in the original condition. Once these comments have been addressed, submit one (1) copy of the plans for further review. Sincerely, r\ n �JL Joe C. Wilder Dcputy Director X W/11111. cc: Planning and Development file 107 North Kent Street • Winchester, Virginia 22601-5000 E.► E��_� ��E� � COUNTY of FREDERICK Department of Planning and Development 540/665-5651 FAX: 540/665-6395 October 5, 2007 Mr. Aaron Hoover Green -way Engineering 151 Windy Hill Lane Winchester, Virginia 22602 Re: Review Comments for Site Plan #70-07; Catholic Diocese of Arlington Spirituality Retreat Center; Property Identification Number (PIN): 76-A-129 Dear Mr. Hoover: Planning Staff has reviewed the above -referenced site plan to determine if administrative approval can be granted. At this time, administrative approval cannot be granted. This site plan is denied until the issues in this letter, as well as all issues of the other review agencies, have been adequately addressed. Please review Staff's comments listed below and then prepare a revised site plan which adequately addresses each concern. Review Comments: 1. Approval Conditions. A copy of the final approved conditions, the approval date and the CUP # (this is Conditional Use Permit #05-07) will need to be included on these plans after the CUP is approved by the Board Of Supervisors. 2. Setbacks. The setbacks for this zoning district were changed in February of 2007. Provide the current setbacks for the property. 3. Parking Calculations. Provide a breakdown of the required parking spaces for each use on the property including but not limited to any required spaces for office space, residential living space, and assembly hall space. 4. Existing Parking Lot. Label the existing spaces to be removed (TBR) and the existing spaces in the rear of the building should be striped and hedges added as necessary. Consider labeling this rear parking area for employees only as the existing driveway down to this parking lot is'not wide enough for two lanes of travel. 5. Handicapped Spaces. The handicapped spaces require a minimum width of 12 feet and a ramp to access the sidewalk. 6. Signage. Label the existing sign as to be removed and show the location of the newly proposed sign on the geometry plan. Provide the actual 107 North Kent Street, Suite 202 • Winchester, Virginia 22601-5000 Page 2 Mr. Aaron Hoover Review Comments for SP 970-07 October 5, 2007 proposed size and height instead of the maximum allowed. If the exact square footage of the proposed sign is unknown, please provide a note which states that the new sign will be submitted on a separate permit in addition to the maximum allowed. 7. Dundridge Farms Sign. Label the Dundridge Farms sign as such. 8. Dumpster. Provide a dumpster pad location on the plans and a detail showing the pad and the fully enclosed screening for the dumpster (6' tall board on board fence and gate). 9. Stop Sign. Provide a stop bar for the newly proposed entrance on Armel Road. Provide a sign and bar for the entrance on Old Kitchen. 10. Landscaping. Consider relocating the existing hedgerow which follows the existing driveway to match the location of the newly proposed driveway as shown on the plans. 11. Nature/Contemplation Trails. Show the proposed trail location on the plan and provide a trail detail. 12. Existing driveway. Provide additional labels regarding the TBR driveway as shoNvn on the plans. 13. Plan title. Change the title to remove the word "improvements" from the plan title. 14. Right of VA'ays. Label Old Kitchen Road on the geometry plan and provide the right-of-way widths for both Old Kitchen and Armel Roads. After you have revised the site plan, please resubmit two copies so that I may verify the information contained on the plan. When the plan is ready for approval, I will need all approved review agency comment sheets and at least five copies of the final plan for approval. Comment sheets are required from the following agencies: the Frecerick County hisI)ections Del2artment, the Frederick County Fire Marshal, the I'inchester- Frederick Heallh Department, and the Virginia DejJarlmenl q franshortation. �I�cer ty, aAAJ----' Lauren E. Krempa Planner I LEK/dlw cc: Catholic Diocese of Arlington, 200 N. Glebe Road, Suite 704, Arlington VA 22203 Attachment • SITE PLAN APPLICATION Department of Planning acid Development Use Only. Date application received 7 Application # ❑ Complete Date of Acceptance ❑ Incomplet -,Date of return 1. Project Title: 2. Location of Property (street address) 3. Property Owner: Address: Telephone 4. Applicant/Agent Address Telephone 5. Designer: Address: Telephone: Contact: Spirituality Retreat Center Catholic Diocese of Arlington The property is located at 125 Old Kitchen Road, Route 522 south from Route 50 approximately 4.75 miles, left on Armel Road Route 642, go 3/4 mile, left on driveway to old monastery Catholic Diocese of Arlington 200 N. Glebe Rd, Suite 704 Arlington, Va 22203 703-841-2572 Greenway Engineering 540-662-4185 Greenway Engineering 151 Windy Hill Lane Winchester, VA 22602 540-662-4185 Aaron Hoover ;Fp ) 1 2 6. Is this an original or revised site plan? 7a. Total acreage of parcel to be developed: 7b. Total acreage of parcel: 8. Property Information: a) Property Identification Number: b) Current Zoning: c) Present Use: d) Proposed Use: e) Adjoining Property Use(s) f) Adjoining Property Identification Number(s) g) Magisterial District(s) Original o Revised ❑ 2.10 Acres 149.50 Acres 76-A-129 RA RA — Worship and Retirement RA — Spirituality Retreat Center RA See additional sheets Shawnee I have read the material included in this package and understand what is required by the Frederick County Planning Department. I also understand that all required material will be complete prior to the submission of my site plan. Signature: L9- 000, Date: % 7 • • NAME PROPERTY ID# NAME PROPERTY ID# Mark S. & Donna J. Whitcomb 76-A-103A Bountiful Farms, LLC 76-A-103D ADDRESS 315 Armel Road White Post, VA 22663 ADDRESS NAME Wayne A. Smith ADDRESS PROPERTY ID# 76-A-98 NAME Robert P. & Lynn D. ADDRESS PROPERTY ID# Blake 76-A-97C NAME Lawrence E. & Hazel J. ADDRESS PROPERTY ID# White 76-A-130 NAME Matthew P. Jr. & John ADDRESS PROPERTY ID# A. Kibler 76-A-133 NAME Michael -Ann Kirby & ADDRESS PROPERTY ID# Michael Cefola 76-3-2 NAME Joseph F. Ambrogi ADDRESS PROPERTY ID# 76-3-1 NAME Robert L. & Christine ADDRESS PROPERTY ID# W. Cornwell 76-3-24 NAME James K. & Loretta A. ADDRESS PROPERTY ID# Bullock 76-3-25 NAME Ruth R. Elsea ADDRESS PROPERTY ID# 76-A-1 14 NAME David Wayne Settle ADDRESS PROPERTY ID# 76-A-1 12A NAME Daniel L. Settle, Jr. ADDRESS PROPERTY ID# 76-A-1 12B NAME Robert A. & Virginia A. ADDRESS PROPERTY ID# Sakal 76-A-109 1009 Orchard Wa Silver Spring, MD 20904 420 Knight Drive Winchester, VA 22602 460 W. Parkins Mill Road Winchester, VA 22602 680 W. Parkins Mill Road Winchester, VA 22602 3648 Washington Blvd. Baltimore, MD 21227 179 Dundrid eg Drive White Post, VA 22663 161 Dundrid eg_ Drive White Post, VA 22663 129 Dundrid eg Drive White Post, VA 22663 372 Old Kitchen Road White Post, VA 22663 615 Armel Road White Post, VA 22663 RR 1, Box 16301 Paw Paw, WV 25434 198 Old Kitchen Road White Post, VA 22663 489 Armel Road White Post, VA 22663 • • NAME Ronnie C. & Deborah ADDRESS 424 Armel Road PROPERTY ID# Erin Smith White Post, VA 22663 76-A-108A, 76-A-108B NAME John M. Stryker, Jr. ADDRESS 123 Hampshire Sq, SW PROPERTY ID# 76-A-107 Leesburg, VA 20175 NAME Hoover & Lucille Settle ADDRESS 350 Armel Road PROPERTY ID# 76-A-106 White Post, VA 22663 NAME Mary L. Nichols ADDRESS 310 Armel Road PROPERTY ID# 76-A-106A White Post, VA 22663 NAME Katherine M. Ritter- ADDRESS 521 Armel Road PROPERTY ID# Settle White Post, VA 22663 76-A-1 12 0 �1 Special Limited Power of Attorney County of FI"edel-ic1C, Vzl'gljlYa 1'ia111iing Office, County of Frederick, Virginia, 107 North 1Ceu1 Street, Wincliester, Virginia 22601 Phone540-665-5651 Facsimile 540-665-6395 Know All Men By These Presents: That I (We) (Name) Very Reverend Christian R. Oravec, T.O.R. (Plnolne) (814) 693-2890 (Address) P.O. Box 137, Lovett, PA 151940 the owner(s) of all those tracts or parcels of land ("Property") conveyed to me (us), by deed recorded in the Clerk's Office of the Circuit Court of the County of Frederick, Virginia, by Instrument No. Deed Bk 251 on Page 92 , and is described as Parcel: 76 Lot: 129 Block: A Section: Subdivision: do liereby make, constitute and appoint: (Name) Greenway Engineering, Inc. (Phone) (540) 662-4185 (Address) 151 Windy Hill Lane, Winchester VA 22602 To act as my true and lawful attorney -in -fact for and in my (our) name, place and stead with full power and authority I (we) would have if acting personally to file planning applications for my (our) above described Properly, including: G Rezoning (Including proffers) G Conditional Use Permits G Master Development Plan (Prelinninary and Final) G Subdivision 0 Site Plan My attorney -in -fact shall have the authority to offer proffered conditions and to make amendments to previously approved proffered conditions except as follows: This authorization shall expire one year from the day it is signed, or until it is otherwise rescinded or modified. In witness thereof, I (we) have hereto set my (our) hand and seal this � day of J v rJ ( 200.�7-, c Signature(s) 1/� j w n;��— / State of Vi}gi-lrj�l, City/County of (� M16r ( G,— , "fo-wit: 1,vf-ckf e Sf , a Notary Public in and for the jurisdiction aforesaid, certify that the person(s) who signed to the f regoing instrument and who is (are) known to me, personally appeared before me and has acknowledggo the same before me in the jurisdiction aforesaid this day -of J'a -^-t, 200-. VA,A /jam A.-- ission 1 xpii•cs; RYA MA --SEAL _ Notary Public VICKIE SOYKA, Notary Public': Loretto Borough, Cambria y mmission Expires Dec. 14, 2010 , Request For Site Plan Comments Department of Planning and Development Mail to: Department of Planning and Development Attn: County Planner 107 North Kent Street Winchester, VA 22601 (540) 665-5651 Hand deliver to: 107 North Kent Street Fourth Floor Winchester, VA (540) 665-5651 Please fill out the information as accurately as possible in order to assist the agency with their review. Please attach two (2) copies of the site plan with this sheet. Applicant's Name: Greenway Engineering Address: 151 Windy Hill Lane, Winchester, Virginia 22602 Phone Number: (540) 662-4185 Name of development and/or description of the request: CDA — Spirituality Retreat Center - Catholic Diocese of Arlington Location of property:: Route 522 south from Route 50 approximately 4.75 miles, Left on Armel Rd, turn left into site approx. 3/4 mile Planning and Development's Comments: I'lannin! and Development use only Date received Date revision received Date approved Incomplete Incomplete Date revie\aed Date reviewed __ Signature and Date Signature and Date (revision 10 • GREENWAY ENGINEERING 151 Windy Hill Lane Founded in 1971 Winchester, Virginia 22602 TRANSMITTAL Project Name: CDA-Spirituality- Retreat Center File No: 4751 C Date: Fri, Sep 21, 2007 To: FC Planning Attn: Candice Perkins Copied Delivery: F Fed Ex ❑ U.S. Mail ❑ Other From: Aaron Hoover/dlm GREENWAY ENGINEERING Phone: 540-662-4185 Fax: 540-722-9528 [j Courier ❑ Pick Up ❑ Urgent Cj For Your Review ❑ As You Requested Rj Please Comment Message Candice, Attached is the following for your review and comments: -2 copies of site plan -Site Plan Application -Application fee check for $1,920.00 -Signed Special Limited Power of Attorney form -Planning comment sheet Thank you for your assistance. Call with any questions. Hand Delivery and Pick Ups Only: Received bv: Please Print Name: Date: Document Approval Form PLEASE REVIEW THE ATTACHED DOCUMENT. IF THIS DOCUMENT MEETS YOUR APPROVAL PLEASE INITIAL AND PROVIDE THE DATE AND TIME OF YOUR APPROVAL. IF THIS DOCUMENT DOES NOT MEET YOUR APPROVAL PLEASE PROVIDE COMMENTS AS TO WHAT YOU WOULD LIKE TO HAVE COMPLETED. INITIALS DATE & TIME Candice l.� `-' Angie Mark Dana Eric Mike John Lauren COMMENTS: Received by Clerical Staff (Date & Time): QSO U:\Pam\Common\Document Approval Form.wpd