TC 11-28-22 Meeting MinutesTRANSPORTATION COMMITTEE REPORT to the BOARD OF SUPERVISORS
Monday, November 28, 2022
8:30 a.m.
107 NORTH KENT STREET, WINCHESTER, VIRGINIA
ATTENDEES:
Committee Members Present: Judith McCann-Slaughter Chairman (Voting), Charles
DeHaven, Jr. (Voting), Gary Oates (Voting), Shontya Washington (Voting) and Lewis
Boyer (Liaison Stephens City)
Committee Members Absent: Shawn Graber (Voting) and Kevin Kenney (Voting)
Staff Present: Assistant Director, John Bishop and Kathy Smith, Secretary.
ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS:
Application Preparation Expenditures Request: Upon a motion by Charles DeHaven, Jr.,
seconded by Shontya Washington, the Committee recommends that the Board authorize
staff to incur expenses under the transportation fund for several efforts related to preparation
for upcoming application rounds and due diligence for project development/readiness. These
are the Lenoir Drive slip ramps conceptual layout and cost estimate, concept drawings and
cost estimates for Transportation Alternatives program applications and the concept drawings
and cost estimates for Revenue Sharing program applications. The estimated cost for these
efforts through the end of the fiscal year is expected to be under $100,000.00.
ITEMS FOR INFORMATION ONLY:
Route 37 Study Update: Route 37 Study Update: Staff gave an update on the Route 37 with
the selection of a consultant McCormick and Taylor. Staff is working on the scope of work of
the project and will report back at the next Committee meeting. Also, Staff is working on
putting the survey that presentation of the Route 37 study presented at the Transportation
Forum of the on the website for feedback.
Transportation Forum Recap: Staff offered a brief recap of the transportation forum that was
held on November 10th. A good participation of Agencies and Elected Officials but a low
citizen turnout. Staff received good feedback from those citizens in attendance.
Capital Improvement Plan: Staff gave an overview of the cost estimates for the
Capital Improvement Plan request for contribution. The Committee was in agreement
with the presented CIP request to be part of the included Transportation section of the
completed CIP that will need the Boards approval.
County Project Updates: Renaissance Drive: Project was put out for bid on November 15th
and staff is awaiting bids. Upon receipt of bids staff will be returning to the Committee and
Board
for final authorization to move forward. There will also be supporting actions needed through
the Finance Committee and Board of Supervisors to prepare the project budget.
Gainesboro Road/Route 522 Intersection Project: Staff is awaiting the draft Signal Justification
Report for the Intersection Project.
Other: Staff gave an update on the pending Smartscale applications as at the Staff level status
should be known in January to be adopted in June. Matt Smith, VDOT updated the Committee
on the District Planning has hired a consultant for a STARS study to be completed on Route 50
west. VDOT has initiated a speed and safety analysis study of Back Mountain Road.