PC 05-05-21 Meeting MinutesFrederick County Planning Commission Page 3806
Minutes of May 5, 2021
MEETING MINUTES
OF THE
FREDERICK COUNTY PLANNING COMMISSION
Held in the Board Room of the Frederick County Administration Building at 107 North Kent Street in
Winchester, Virginia on May 5, 2021.
PRESENT: Kevin Kenney, Chairman; Roger L. Thomas, Vice Chairman/Opequon District; Robert S.
Molden, Opequon District; Gary R. Oates, Stonewall District; William H. Cline, Stonewall District; H.
Paige Manuel, Shawnee District; Elizabeth D. Kozel, Shawnee District; J. Rhodes Marston, Back Creek
District; John F. Jewell, Back Creek District; Christopher M. Mohn, Red Bud District; Kathleen Dawson,
Red Bud District; Charles E. Triplett, Gainesboro District; Alan L. Morrison, Member at Large; Roderick
B. Williams, County Attorney.
ABSENT: None
STAFF PRESENT: Wyatt G. Pearson, Director: Candice E. Perkins, Assistant Director; John A.
Bishop, Assistant Director Transportation; Mark R. Cheran, Zoning & Subdivision Administrator;
Shannon L. Conner, Administrative Assistant.
CALL TO ORDER
Chairman Kenney called the May 5, 2021 meeting of the Frederick County Planning
Commission to order at 7:00 p.m. Chairman Kenney commenced the meeting by inviting everyone to
join in a moment of silence.
ADOPTION OF AGENDA
Upon motion made by Commissioner Manuel and seconded by Commissioner Cline the
Planning Commission unanimously adopted the agenda for this evening’s meeting.
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Minutes of May 5, 2021
COMMITTEES
Development Review and Regulations Committee – Mtg. 04/22/21
Commissioner Oates reported the Committee discussed a request to add agricultural
supply cooperatives as a conditional use in the RA (Rural Areas) and that item is on tonight’s agenda.
Transportation Committee – Mtg. 04/26/21
Commissioner Oates reported the Committee discussed the Route 522 Realignment Area
Study Update; the Interstate, Primary, and Secondary Road Plan Updates; the Comprehensive Plan
Update; and County Project Update.
City of Winchester – Mtg. 05/04/21
Commissioner Tagnesi, Winchester City Planning Commission Liaison, reported the
Commission heard a CUP for short-term rental use at 303 Fairmont Avenue, discussed the 2020 Annual
Report, and the Comprehensive Plan update.
Board of Supervisors
Supervisor Stegmaier thanked the Planning Commission again for hosting the work
session and he looks forward to these types of interactions in the future.
CITIZEN COMMENTS
Chairman Kenney called for citizen comments on any subject not currently on the
Planning Commission’s agenda or any item that is solely a discussion item for the Commission. No one
came forward to speak and Chairman Kenney closed the public comments portion of the meeting.
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PUBLIC HEARING
Draft Update of the 2021-2022 Frederick County Primary and Interstate Road Improvement Plans.
The Primary and Interstate Road Improvement Plans establish priorities for improvements to the
Primary and Interstate road networks within Frederick County. Comments from the
Transportation Committee will be forwarded to the Planning Commission and board of
Supervisors. Ultimately, the priorities adopted by the Board of Supervisors will be forwarded to
the Commonwealth Transportation Board for consideration.
The Virginia Department of Transportation and the Planning Commission of Frederick County, in
accordance with Section 33.22-331 of the Code of Virginia, will conduct a joint public hearing in the
Board Room of the Frederick County Government Center, 107 North Kent Street, Winchester,
Virginia at 7:00 p.m. on Wednesday, May 5, 2021. The purpose of this public hearing is to receive
public comment on the proposed Six Year Plan for Secondary Roads for Fiscal Year 2022.
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Minutes of May 5, 2021
Action – Recommend Approval
John A. Bishop, Assistant Director Transportation, presented an overview of this item to
consider the update of the 2021-2022 Interstate, Primary Road Improvement Plans.
Interstate Plan Updates are as follows:
• There are no recommended changes at this time
Primary Plan Updates are as follows:
• Reorder Route 37 priorities to reflect need over ease of implementation
o 1A and 1B flipped
o 1C and 1D flipped
• Add Route 37 slip ramps from Lenoir Drive
Secondary Plan Updates are as follows:
• Major Road Improvements
o Redbud Road
o Renaissance Drive
o Crossover Boulevard
• Non-Hardsurface Road – Scheduled
o No new additions this year
o Projects in the later years of the program have had their advertisement
dates moved back
• Non-Hardsurface Road – Unscheduled
o No new additions this year
o Germany Road came in immediately before the meeting and will be
considered next year
Mr. Bishop concluded, the Transportation Committee considered this item on April 26,
2021 and has recommended Board of Supervisors approval.
Commissioner Manuel asked when the approximate completion of Crossover Boulevard
will be. Mr. Bishop stated contract completion date is September 2021 and it should open to traffic
shortly after that.
Chairman Kenney called for anyone who wished to speak regarding this Public Hearing
to come forward at this time. No one came forward to speak and Chairman Kenney closed the public
comment portion of the hearing.
Upon a motion made by Commissioner Thomas and seconded by Commissioner Dawson
BE IT RESOLVED, the Frederick County Planning Commission does unanimously recommend approval
of the Draft Update of the 2021-2022 Frederick County Primary and Interstate Road Improvement Plans.
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Minutes of May 5, 2021
INFORMATION/DISCUSSION
Ordinance Amendment – Agricultural Supply Cooperatives in the RA Zoning District
Mark R. Cheran, Zoning and Subdivision Administrator, reported this is a proposed
ordinance amendment to Chapter 165 – Zoning Ordinance to add Agricultural Supply Cooperatives as a
conditional use in the RA Zoning District. Amendments are proposed in three areas of the ordinance:
• §165-101.02 Definitions and word usage
o Agricultural Supply Cooperatives – Establishments primarily engaged in
the retail or wholesale distribution of livestock and animal feed,
fertilizers, agricultural chemicals, pesticides, seeds, and other agricultural
products or services
• §165-401.03 Conditional uses
o EE. Agricultural Supply Cooperatives
• Supplementary Use Regulations – Agricultural Supply Cooperatives located in the
RA Zoning District shall meet the following requirements:
o The sale of agricultural and garden machinery shall only be permitted as
an accessory use
o The repair of agricultural machinery or equipment shall be prohibited
o Retail fuel sales shall be prohibited; sale of propane or off-road diesel
fuel shall be permitted as an accessory use
o A site plan shall be submitted to and approve by Frederick County prior
to the establishment of the use
o B2 General Business Zoning District standards apply, including but not
limited to building height, building setbacks, parking setbacks, buffering,
screening, and landscaping
Mr. Cheran concluded, the DRRC discussed this item at their April 22, 2021 meeting and
agreed with the text amendment with minor modifications.
Commissioner Marston inquired why fuel sales will be limited. Mr. Cheran stated, the
approach is to limit such things like a service station. Commissioner Marston noted, this concerns him
because ethanol is a corn based product and farmers use a lot of gasoline. Commissioner Thomas
inquired why the maintenance of farm equipment will be prohibited. Mr. Cheran stated the intent is to
prevent things such as a public garage which could lead to other issues such as outdoor storage.
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OTHER
Chairman Kenney announced that he will be stepping down from the Planning
Commission as well as all committees the end of 2021.
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Minutes of May 5, 2021
ADJOURNMENT
No further business remained to be discussed and a motion was made by Commissioner
Cline to adjourn the meeting. This motion was seconded by Commissioner Manuel and unanimously
passed. The meeting adjourned at 7:25 p.m.
Respectfully submitted,
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Kevin W. Kenney, Chairman
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Roderick B. Williams, Secretary